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HomeMy WebLinkAbout2010-08-26 Council Agenda PacketAgenda Corcoran City Council August 26, 2010 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Planning Business / Landform - none 7. Engineering / Wenck - none 8. Consent Agenda a. Draft Minutes of 08-12-10* b. PW CIP Purchase 2010 GMC PU* 9. Staff Reports / Memos/Commissions a. Development Review Committee (DRC) Report* 10. Unfinished Business a. PW Facility Update b. Continuing Draft 2011 Budget Discussions* 11. New Business a. Charter Amendments-Public Hearing 12. Claims as Presented * a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented 13. Unscheduled Items 14. Review of Upcoming Council Meeting Agenda 15. Closed Meeting to Discuss Possible Real Estate Transactions* 16. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Corcoran City Council Meeting Minutes August 12, 2010 The Corcoran City Council met on August 12, 2010, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Gmach, Councilor Milbrandt, and Councilor Thomas. Also present were City Administrator Donahue, Public Safety Director Gormley, Corporal Hamilton, Public Works Superintendent Meister, City Engineer Torve, and Deputy Clerk Heinecke. Councilor Hudok was absent. Mayor Guenthner called the meeting to order at 7:00 pm. 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Gmach, seconded by Thomas to approve the agenda as presented. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). 4. Open Forum None 5. Presentations None 6. Planning Business / Landform None 7. Engineering / Wenck None 8. Consent Agenda Draft Minutes of July 22, 2010 MOTION: made by Gmach, seconded by Thomas to approve the July 22, 2010 draft minutes as presented. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). 9. Staff Reports / Memos/Commissions a. Parks and Trails Commission Draft Minutes of 7/20/2010 reviewed by council. b. Performance Report for 6 months ended 07/30/10 reviewed by council. c. Administrator Donahue presented an Ordinance Update performance report. d. Development Review Committee (DRC) Report reviewed by council. 10. Unfinished Business a. Presentation by Engineer Torve of 4 scenarios related to a public works facility. b. Council reviewed and discussed a first draft of the 2011 budget. c. In Car Camera System Grant MOTION: made by Gmach, seconded by Milbrandt to approve acceptance of the Minnesota Department of Public Safety Camera Grant and related expenses. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). 11. New Business a. 2011 Insurance Renewal discussion continued to the 8/26/10 council meeting. 12. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Thomas, seconded by Milbrandt to approve Escrow Claims as presented. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). b. Building Inspections Claims MOTION: made by Gmach, seconded by Thomas to approve Building Inspection Claims as presented. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). c. All Other Claims As Presented MOTION: made by Gmach, seconded by Milbrandt to approve All Other Claims as presented. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). 13. Unscheduled Items a. Public Safety Director Gormley reported on his FBI Academy Training. City of Corcoran City Council Meeting Minutes August 12, 2010 14. Review of Upcoming Council Meeting Agenda a. 8/26/10 Charter Amendment Public Hearing b. Budget Update Mayor Guenthner recessed the regular council meeting at 9:00 to convene a closed meeting for the purpose of discussing Public Works Lease space proposals. Mayor Guenthner reconvened the regular council meeting at 9:41. No action was taken in the closed meeting. 15. Adjournment MOTION: made by Gmach, seconded by Thomas to adjourn the regular meeting. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). Meeting adjourned at 9:42 pm _____________________________ Daniel Donahue, City Administrator STAFF REPORT Council Meeting: 08/26/2010 Mayor and City Council Members Prepared By: Pat Meister, Director of Public Works Topic: Pick Up Purchase – 2010-2011 CIP Action Required: Approve the purchase of the 2011 GMC Pickup Background: The Public Works Department is requesting the purchase of a 2011 GMC Pickup. The current pickup is past due for rotation in our existing CIP Plan. The price of the pickup being purchased is: $33,992.51 plus tax off the MN State Coop Less trade in $20,500.00 For Total Cash Price $13,492.51 The total price of the pickup will be under the current budgeted amount in the CIP Recommendation: Approve the purchase of the 2011 GMC Pickup for the Public Works Department Agenda 8c. Prepared by Pat Meister CITY OF CORCORAN PROPOSED CAPITAL IMPROVEMENT PLAN EQUIPMENT CERTIFICATE PROGRAM 2010-2015 H:\City Hall Information\Public Works\Purchase Orders\2010\2010 GMC PU\CIP PW 2010 2015.xls Year Estimated 2008 2009 2010 2011 2012 2013 2014 2015 of Purchase Title ECP ECP ECP ECP ECP ECP ECP ECP Purchase Price Budget Budget Budget Budget Budget Budget Budget Budget ECP Carry Over/Funds Available 2008 $120,000 Grader (Replace JD 1997)120,000 2008 $40,000 Tractor & Ditch Mower (JD replace 2003)40,000 2008 $120,000 Paver for patching roads 120,000 2009 $35,000 Crew Cab PU (Replace 2004) 35,000 2009 $40,000 Chipper 40,000 2010 $10,000 Bob Cat Trailer 10,000 2010 $35,000 Pickup Truck and Plow (Replaces 2005)35,000 2010 $160,000 Tandem Truck (Has been ordered)160,000 2011 $30,000 Pickup Truck (Replaces 2006)30,000 2011 $35,000 Asphalt Roller 35,000 2012 $210,000 Tandem Dump Truck (Replaces 2002)21,000 2013 $180,000 Front End Loader (Replaces 1990)180,000 2013 $70,000 1 Ton Dump Truck 70,000 2014 $80,000 Tractor (Replaces 6420- purchased in 2005) 80,000 2014 $32,000 Pickup Truck 32,000 2015 $10,000 Pressure Washer 10,000 2015 $25,000 Utility Tractor (Replaces 4720 purchased in 2005)25,000 2015 $30,000 Front Mount Mower (Replaces 2004)30,000 2015 $36,000 Pickup and Plow (Replaces 2010)36,000 Total Budget/Actual Costs $280,000 $75,000 $205,000 $65,000 $21,000 $250,000 $112,000 $101,000 CIP Budgets This CIP is layed out using the current equipment the City has for rotation and does not include any possible growth to the city or unexpected projects. $271,000 $213,000 Public Works & Parks $355,000 $270,000 TO: Dan Donahue City Administrator FROM: Kent Torve, P.E. DATE: August 19, 2010 SUBJECT: Additional Information on Public Works Space Council has been reviewing existing space and equipment needs for the Public Works Department. Scenarios have ranged from remaining at Cain Road by remediating compliance and safety items, building a new facility, or leasing of a space for the short term. Tasks for the August 26th Meeting Tasks for this Council meeting included a) reviewing the equipment types and storage needs for replacing the existing facility with a building (or lease) total ranging up to 15,000 square feet, b) sketches of a building “footprint” showing the heated space with equipment arranged inside the building, and c) “models” of blending the lease alternatives (less than 15,000 square feet) with existing private storage and Cain Road facility. Note: The models of blending a lease with the Cain PW facility utilize real estate information and therefore are provided under separate closed session documents. Current Space A memo (given in Attachment A) from Dan Donahue and Pat Meister shows the current space being used for storage. In the memo, individual facility sizes are given which results in a total of 15,000 square feet currently “under a roof”. The 11,000 square feet of current cold storage is a challenge from a management perspective since as a government the use of private facilities bring into play the lack of security, potential lack of insurance coverage and site control. The storage areas used currently are shown on Figure 1 and have following size: · Trail Haven—4,000 sq. ft, with backhoe trailer, graders and heavy equipment, · Schutte (to be phased out)– 7,000 sq. ft with implements, some equipment, and materials, At a minimum if the Trail Haven space is utilized moving forward a more formal lease agreement and compliance with the insurance and security issues are recommended. Schutte is intended to be phased out as other storage becomes available. Equipment The list of individual pieces of equipment is given as Table 1, with a storage type (warm/cold) also listed. Pat identified by priority the 9 pieces of larger equipment that would be used in snow removal where indoor (melting) storage is needed. The remainder of the list was identified as warm or cold under the guidance of responsible equipment care. Building Layout Using the 9 pieces of equipment plus pickup and police command center a building layout was sketched. This is given as Figure 2, and should be viewed as a reasonable layout of equipment needs using AASHTO data for equipment sizes and turn radii. Alternative layouts were sketched (perpendicular to wall, one sided parking, etc.) however the two-sided angled parking is most efficient. Corner spaces will be utilized for shop or small equipment and the office would be placed outside this footprint. Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359-0249 (763) 479-4200 Fax (763) 479-4242 E-mail: wenckmp@wenck.com Table Equipment Storage Type Equipment Storage Type Warm/Cold Warm/Cold Dump Truck 2006 Snow Removal W Tractor 2008 W Dump Truck 2002 Snow Removal W Tractor w/cab 2007 W Dump Truck 2010 Snow Removal W Tractor 2005 W Pickup/ 1 Ton Dump 2003 Snow Removal W Pickup 2009 W Tractor 2005 Snow Removal W Pickup 2006 W Loader 2004 Snow Removal W Bobcat 2008 W Loader 1990 Snow Removal W Mower 2007 At Park W Grader 2008 Snow Removal W Mower 2004 At Park W Grader 2002 Snow Removal W Command Center W Pickup 2005 W Police RV W Trailer- Steamer 2005 W Air Compressor W Excavator 2006 W Chipper W Car W Table 1. Equipment List with Storage Type Equipment Storage Type Equipment Storage Type Warm/Cold Warm/Cold Packer C Snow Plow- Pickup C Packer C Overseeder C Trailer-- Lee Boy C Posthole Auger C Aerator C Grapple C Turf Vac C Grapple C Mower Pull Behind C Asphalt Roller C Mower Pull Behind C Straw Chopper C Mower Pull Behind C Drag C Snow Plow- Pickup C Hose carts C Water Truck 1984 C Lawn sprayer C Paver 2008 C Trailer-Cashman for backhoe C Trailer-H and H 2002 C Trailer '4 X 6 2009 C Trailer Felling 2000 C Figures Attachment A 10b. 1 1 CITY OF CORCORAN 08/13/10 REV 7 2 3 CITY HALL DEPARTMENTS COMMENTS 4 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACUTAL 2011 BUDGET BUDGET DIFFERENCE 2010/2011 % CHANGE 2010 COMMENTS 5 City Council 6 41100-100 Wages & Salaries 6,600 6,600 3,300 6,600 3,300 6,600 -$ 0% 7 41100-122 FICA / SS 409 409 205 409 205 409 -$ 0% 8 41100-126 Medicare 96 96 48 96 48 96 -$ 0% 9 41100-210 Operating Expense 573 65 10 100 - 100 -$ 0% 10 41100-364 Workers' Compensation 73 15 30 33 2 33 -$ 0% 11 7,751 7,185 3,592 7,238 3,555 7,238 -$ 0 12 13 News Letter/Website 14 41130-351 News letter, Misc literature 3,105 554 3,097 4,000 2,298 4,000 -$ 0% 15 41130-352 General Notices and Public Info 3,061 479 1,265 - -$ 0% 16 41130-354 Website 771 636 636 700 - 3,700 3,000$ 81%Add module for community calendar and community requests/complaints 17 6,937 1,669 4,998 4,700 2,298 7,700 3,000 0.38961039 18 19 Elections 20 41410-210 Operating Supplies 788 7,620 604 9,000 182 1,000 (8,000)$ -800% 21 788 7,620 604 9,000 182 1,000 (8,000) -8 22 23 Auditor 24 41540-300 Professional Services 13,085 40,522 84,970 16,500 25,372 16,500 -$ 0% 25 13,085 40,522 84,970 16,500 25,372 16,500 - 0 26 27 Assessor 28 41550-210 Operating Supplies 1,711 1,675 256 500 850 500 -$ 0% 29 41550-300 Professional Services 45,285 46,812 40,485 49,284 24,642 49,284 -$ 0% 30 46,996 48,487 40,741 49,784 25,492 49,784 -$ 0 31 32 Attorney 33 41600-300 Professional Services 58,063 43,917 18,916 28,000 21,586 28,000 -$ 0% 34 58,063 43,917 18,916 28,000 21,586 28,000 -$ 0 35 36 City Charter 37 41000-210 Operating Supplies - - - - 9 - -$ 0% 38 41000-300 Professional Services 174 - - - 1,049 - -$ 0% 39 174 - - - 1,058 - -$ 0 40 41 Other General Government 42 41900-150 Worker's Comp (General)- 372 - 43 41900-201 Postage/Shipping - 38 50 - - - -$ 0% 44 41900-208 Training & Instruction - 524 - - - - -$ 0% 45 41900-210 Operating Supplies 632 (362) 526 - 262 - -$ 0% 46 41900-300 Professional Srvs (130) 2,546 140 - 358 - -$ 0% 47 41900-321 Telephone - 362 - -$ 0% 48 41900-360 Insurance 43,334 39,755 40,253 46,000 - 46,000 -$ 0% 49 41900-430 Misc Banking Charges - 391 59 - 30 - -$ 0% 50 41900-433 Dues & Memberships 22,724 23,664 24,987 25,411 18,150 25,411 -$ 0%I-94 Chamber, NW Hennepin, Elm Creek Watershed, Community Mediation 51 41900-810 Refunds/Reimbursements 1,646 1,115 1,360 - - - -$ 0% 52 Intern 4,500 4,500$ Parks & Trails easement mapping 53 68,207 68,404 67,375 71,411 18,799 75,911 4,500 6% 54 55 Planning & Zoning 56 41910-300 Professional Services 25,880 38,708 18,167 32,000 17,629 32,000 -$ 0% 57 Ordinance Update (Comp Plan)- 45,000 (45,000)$ 0% 58 25,880 38,708 18,167 77,000 17,629 32,000 (45,000)$ -1.40625 59 60 City Hall Operating Expenses 61 41941-200 Office Supplies - 3,837 1,024 2,000 1,581 3,000 1,000$ 33% 62 41941-201 Postage/Shipping - 2,487 1,833 2,600 1,671 4,000 1,400$ 35%Upgrade postage machine 63 41941-207 Computer / Copier Supplies - 802 1,781 3,000 547 3,000 -$ 0%Cartridge World, MN Copy Systems News ltr. Counts get coded to newsletter 64 41941-210 Operating Supplies 36,670 12,636 11,258 11,000 7,039 11,000 -$ 0%Cintas, Zep, Adams, Erkens Water 65 41941-300 Professional Services - 4,689 4,789 7,000 2,690 7,000 -$ 0%Admin fees (Paychex, Acclaims, US Bank, HRA) 66 41941-321 Telephone - 6,393 3,113 5,000 1,534 5,000 -$ 0%Century Link, AT&T 67 41941-352 Gen. Notices Public Hearing information - 1,883 1,139 2,000 1,374 2,000 -$ 0%Crow River / Sun News 68 41941-364 Workers Comp Insur. ( Misc. Vol. Commissioners Staff)- 563 42 565 - 565 -$ 0% 69 41941-380 Utilities / Outside Services - 17,465 12,917 18,000 6,185 13,500 (4,500)$ -33%Center Point, Randys, Wright Henn. 70 41941-400 Repairs /Maintenance Bldg.- 9,078 9,957 3,000 - 6,000 3,000$ 50% 71 41941-520 Buildings & Structures - (7,314) - - - -$ 0%2009 actual is 5% Massmann retainage 72 73 36,670 59,833 40,539 54,165 22,621 55,065 900$ 0.01634432 74 75 IT Technology 76 41951-201 Postage Shipping - 450 - - -$ 77 41951-207 Computer / Supplies - 6,052 3,525 9,385 2,208 9,385 -$ 0% 78 - 6,502 3,525 9,385 2,208 9,385 -$ 0 79 2011 DRAFT BUDGET Total Other Government Total Planning & Zoning Total Newsletter & Web Total IT Technology Total City Hall Operating Total City Council Total Elections Total Auditor Total Assessor Total City Attorney Total City Charter 10b. 2 4 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACUTAL 2011 BUDGET BUDGET DIFFERENCE 2010/2011 % CHANGE 2010 COMMENTS 80 Engineering 81 43170-260 Comprehensive Plan - 4,992 97,671 - - -$ 0% 82 43170-300 Professional Services 51,727 78,525 21,124 36,000 39,929 36,000 -$ 0% 83 51,727 83,517 118,795 36,000 39,929 36,000 -$ 0 84 85 Fire 86 42200-300 Professional Services 213,040 222,304 216,497 242,000 100,651 242,000 -$ 0% 87 42200-550 Motor Vehicles 18,135 17,750 10,401 17,000 18,946 17,000 -$ 0%Hamel Fire Department Bond Payment 88 42200-580 Safety Inspections - 1,000 - 1,000 -$ 0%New-Start inspection program 89 231,176 240,054 226,897 260,000 119,597 260,000 -$ 0 90 91 Building Inspections 92 42400-300 Professional Services 28,683 58,184 20,205 25,000 14,334 25,000 -$ 0% 93 42400-437 Surcharges 3,473 3,594 419 700 482 700 -$ 0% 94 32,156 61,778 20,623 25,700 14,816 25,700 -$ 0% 95 96 579,608 708,199 649,743 648,883 315,141 604,283 (44,600) -0.07380649 OVER ALL % INCREASE FOR THIS AREA - (DOES NOT INCLUDE STAFF WAGES 97 98 City Administrator 99 41300-100 Wages & Salaries 116,311 3,966 48,867 87,623 45,834 90,336 2,713$ 3%Wage Freeze no COLA increase, step increase only 100 41300-121 PERA 5,323 418 3,282 6,134 3,208 6,353 219$ 3% 101 41300-122 FICA / SS 6,871 449 2,797 5,433 2,563 5,433 0$ 0% 102 41300-126 Medicare 1,607 105 654 1,271 599 1,310 39$ 3% 103 41300-130 Employer Paid FSA 350 - - 350 - 350 -$ 0% 104 41300-131 Employer Paid Health 6,837 1,152 9,132 11,517 10,537 12,671 1,154$ 9% 105 41300-140 Unemployment Compensation - 11,836 3,828 2,514 -$ 0% 106 41300-208 Training 837 - 50 2,000 1,268 2,500 500$ 20% 107 41300-210 Operating Supplies 1,349 - 156 - 142 - -$ 0% 108 41300-300 Professional Services 82,615 30,210 - - - -$ 0% 109 41300-364 Workers' Compensation - 524 601 598 - 598 -$ 0% 110 41300-433 Dues & Memberships 205 - 746 900 746 900 -$ 0% 111 139,688 101,064 100,323 115,825 67,411 120,451 4,626 0.038406551 112 113 City Clerk / Administrative Staff 114 41400-100 Wages & Salaries 103,800 95,296 60,090 115,991 60,163 122,543 6,552$ 5%Wage Freeze no COLA increase, step increase only 115 41400-110 Overtime 769 4,459 3,293 4,000 960 4,000 -$ 0% 116 41400-121 PERA 5,779 6,164 3,397 8,367 4,488 9,174 807$ 9% 117 41400-122 FICA / SS 6,272 9,196 3,968 7,439 3,989 7,843 404$ 5% 118 41400-126 Medicare 1,467 2,066 1,012 1,740 933 1,835 95$ 5% 119 41400-130 Employer Paid FSA 833 1,043 - 850 350 850 -$ 0% 120 41400-131 Employer Paid Health 6,787 9,867 5,331 23,033 3,442 25,342 2,309$ 9% 121 41400-132 Medical Cafeteria - 3,888 3,222 4,316 -$ 0% 122 41400-133 Employer Paid H S A - 1,731 1,010 -$ 0% 123 41400-140 Unemployment Compensation - 6,755 1,470 -$ 0% 124 41400-208 Training 848 275 673 1,000 725 1,000 -$ 0% 125 41400-210 Operating Supplies 6,630 180 766 -$ 0% 126 41400-300 Professional Services 5,882 7,502 18,899 - 918 - -$ 0% 127 41400-364 Workers' Compensation Insurance 507 200 1,164 702 111 702 -$ 0% 128 41400-433 Dues & Memberships 115 150 35 150 160 150 -$ 0% 129 139,690 140,106 109,749 163,272 83,800 173,439 10,167 0.058620034 130 131 Code Enforcement 132 41920-100 Wages & Salaries 31,458 0 - 17,971 17,971$ 20 hours per week 133 41920-110 Overtime - - - -$ 134 41920-121 PERA 1,447 46 - 1,303 1,303$ 135 41920-122 FICA / SS 1,532 275 - 1,114 1,114$ 136 41920-126 Medicare 373 64 - 261 261$ 137 41920-130 FSA Employer - - 150 150$ 138 41920-131 Health Insurance 604 39 - - -$ 139 41920-140 Unemployment Compensation - 11,544 - - - -$ 140 41920-208 Training - - - -$ 141 41920-210 Operating Supplies 564 -$ 142 41920-331 Vehicle Expense 983 - - -$ 143 41920-344 Public Hearing Notices 26 396 - - -$ 144 41920-364 Workers' Compensation 110 - - -$ 145 41920-417 Uniform 40 - - -$ 146 147 Grand Total Code Enforcement 37,136 12,365 - - 20,799$ 148 149 Employee Benefit Charges 150 43190-300 Professional Services 5,340 -$ 151 Total Employee Benefit Chgs 5,340 -$ 152 Transfers to/from Other Funds 153 49360-710 Residual Equity Transfer - - -$ 0% 154 49360-720 Operating Transfers - 11,927 -$ 0% 155 - 11,927 - - - -$ 0 156 157 Grand Total Administration 901,463 973,660 859,815 927,980 466,352 898,173 (9,008)$ -0.010029248 Grand Total Admin Staff Total Building Inspections GRAND TOTAL CITY HALL Total Engineering Total Building Inspections Total Fire Services Grand Total City Administrator 10b. 3 4 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACUTAL 2011 BUDGET BUDGET DIFFERENCE 2010/2011 % CHANGE 2010 COMMENTS 158 159 PUBLIC WORKS 160 PERSONNEL SERVICES 161 43100-100 Full-time - Regular 263,668 270,742 237,129 274,872 144,001 274,872 -$ 0%Wage Freeze no COLA increase, no step increases 162 43100-110 Full-time - Overtime 15,583 23,842 13,060 18,000 9,402 18,000 -$ 0% 163 43100-121 PERA 17,267 19,856 17,665 20,501 12,058 21,233 732$ 3% 164 43100-122 FICA / SS 15,773 17,616 13,580 18,158 8,860 18,158 -$ 0% 165 43100-126 Medicare 3,689 4,007 3,288 4,247 2,541 4,247 -$ 0% 166 43100-130 Employer Paid FSA 1,735 1,604 350 1,750 700 1,750 -$ 0% 167 43100-131 Employer Paid Health 31,960 38,726 64,946 57,585 36,889 63,355 5,770$ 9% 168 43100-132 Medical Cafeteria - 1,602 2,059 3,097 -$ 0% 169 43100-133 Employer Paid H S A - 9,520 5,851 -$ 0% 170 43100-140 Unemployment Compensation 589 171 43100-364 Workers' Compensation Insurance 20,704 17,502 21,228 22,750 3,001 22,750 -$ 0% 172 43100-417 Uniforms 5,536 5,765 4,263 7,000 1,908 7,000 -$ 0% 173 174 375,915 401,262 387,087 424,863 228,897 431,365 6,502$ 0$ 175 176 PW MICS. OPERATING EXPENSES 177 43100-200 Office Supplies - 33 5 100 - 100 -$ 0% 178 43100-208 Training and Instruction 1,200 1,925 1,960 2,500 1,561 2,500 -$ 0% 179 43100-210 Operating Supplies 17,778 16,057 13,790 20,000 6,176 20,000 -$ 0% 180 43100-212 Motor Fuels 40,142 42,097 19,938 30,000 13,068 30,000 -$ 0% 181 43100-220 Repair/ Main. Supplies 17,593 22,461 16,279 20,000 7,131 20,000 -$ 0% 182 43100-223 Building Repair 10,915 2,380 144 6,500 44,446 6,500 -$ 0%$43,500 to replace salt shed/no safety upgrades 183 43100-300 Professional Services 2,100 2,154 2,100 2,100 2,100 2,100 -$ 0% 184 43100-321 Telephone - 3,983 2,900 3,600 2,014 3,600 -$ 0% 185 43100-360 Insurance - - - 106 -$ 0% 186 43100-380 Utility services 1,572 14,056 7,346 13,500 4,364 13,500 -$ 0% 187 43100-810 Refunds/Reimbursements 152 - - - 188 91,452 105,146 64,462 98,300 80,966 98,300 -$ -$ 189 190 CITY OPERATING SERVICES 191 43100-222 Seal Coating 48,846 32,075 - 50,000 52,440 50,000 -$ 0% 192 43100-225 Land Scape/Ditch Maintenance 19,099 13,101 1,848 10,000 1,479 10,000 -$ 0% 193 43100-226 Sign Repair Material 5,950 4,208 1,901 6,000 779 6,000 -$ 0% 194 43100-227 Crack Filling 11,715 9,833 20,303 25,000 10,667 25,000 -$ 0%In house labor/material 195 43100-228 Dust Control 66,927 69,372 92,601 90,000 75,338 90,000 -$ 0% 196 43100-229 Culverts 6,200 4,594 1,925 6,500 - 6,500 -$ 0% 197 43100-230 MSA Expense 1,362 161 644 2,500 - 2,500 -$ 0% 198 43100-231 Drain Tile - 1,012 2,416 - - - -$ 0% 199 43100-232 Gravel 124,825 131,304 88,039 130,000 99,688 130,000 -$ 0% 200 43100-233 Asphalt/Maintenance patching 69,665 104,757 112,015 100,000 96,528 100,000 -$ 0% 201 43100-381 Signal Lights/street lights 450 4,003 2,008 7,000 976 7,000 -$ 0% 202 203 355,039 374,420 323,702 427,000 337,895 427,000 -$ -$ 204 PARKS PERSONNEL SERVICES 205 45200-100 Wages and Salaries 2,764 12,994 14,585 12,420 9,979 16,700 4,280$ 26%Increase part time hours from 700 to 1040 206 45200-110 Overtime - 765 54 - 984 - -$ 0% 207 45200-121 PERA - - - - - -$ 0% 208 45200-122 FICA / SS 171 1,188 898 769 653 1,022 253$ 25% 209 45200-126 Medicare 40 267 221 180 153 239 59$ 25% 210 45200-130 Employer Paid FSA - - - - -$ 0% 211 45200-131 Employer Paid Health - - - - -$ 0% 212 45200-364 Workers' Compensation Insurance 184 365 160 200 56 200 -$ 0% 213 214 Total Parks Personnel 3,159 15,578 15,919 13,569 11,825 18,161 4,592 0$ 215 PARKS - MISC. OPERATING EXPENSES PARKS 216 45200-210 Operating Supplies 17,649 14,338 7,396 9,100 4,374 9,100 -$ 0% 217 45200-220 Repair/ Main. Supplies - 19 1,100 - 1,100 -$ 0% 218 45200-221 Maintenance Project 8,156 8,000 7,504 10,000 9,053 10,000 -$ 0% 219 45200-300 Professional Services 1,333 - 600 - 600 -$ 0% 220 45200-321 Telephone - 917 566 700 342 700 -$ 0% 221 45200-380 Utility services - 4,524 5,366 7,100 3,169 7,100 -$ 0% 222 45200-530 Improvements Other than Bldg 51,252 29,070 48,450 42,000 35,903 42,000 -$ 0%NW Trails Snowmobile Club expense/45200-33422 for revenue 223 45200-810 Refunds/Reimbursements 359 45 -$ 0% 224 225 Total Parks Operating 78,749 56,893 69,301 70,600 52,841 70,600 - -$ 226 227 81,909 72,472 85,220 84,169 64,666 88,761 4,592 0$ 228 229 Ice & Snow Removal 230 43125-210 Snow and Ice Removal 43,739 28,526 12,043 29,000 4,021 29,000 -$ 0%Salt and Sand 231 43,739 28,526 12,043 29,000 4,021 29,000 - -$ 232 233 Recycling 234 43232-210 Operating Supplies 723 574 511 1,075 200 1,075 -$ 0% 235 43232-300 Professional Services 56,429 62,165 58,943 63,345 38,954 63,345 -$ 0% 236 57,152 62,740 59,454 64,420 39,154 64,420 -$ -$ 237 238 1,005,205 1,044,565 931,968 1,127,752 755,599 1,138,846 11,094 0$ OVER ALL INCREASE FOR THIS DEPARTMENT / AREA Total Snow & Ice Total PW Personnel Total Parks Total PW Misc. Total PW Operating GRAND TOTAL PUBLIC WORKS & PARKS Total Recycling 10b. 4 4 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACUTAL 2011 BUDGET BUDGET DIFFERENCE 2010/2011 % CHANGE 2010 COMMENTS 239 240 POLICE 241 PERSONNEL SERVICES 242 42100-100 Full-time - Regular 473,112 445,289 404,855 477,590 235,758 481,465 3,875$ 1% 243 42100-110 Full-time - Overtime 16,293 28,058 11,952 12,000 5,773 12,000 -$ 0% 244 42100-111 Overtime Events - 10,106 15,000 4,272 20,000 5,000$ 25% 245 42100-121 PERA 53,185 67,347 64,498 73,961 35,324 75,443 1,482$ 2% 246 42100-122 FICA / SS 2,864 4,983 (123) 5,126 - 4,934 (192)$ -4% 247 42100-126 Medicare 6,816 7,378 6,352 7,991 3,578 8,495 504$ 6% 248 42100-130 Employer Paid FSA 2,783 4,877 991 2,800 350 2,800 -$ 0% 249 42100-131 Employer Paid Health 45,622 52,491 26,419 82,485 17,110 104,702 22,217$ 21% 250 42100-132 Medical Cafeteria - 12,226 26,773 13,420 -$ 0% 251 42100-133 Employer Paid H S A - - 6,635 4,183 -$ 0% 252 42100-364 Workers' Compensation 15,561 15,616 18,945 20,275 2,892 20,275 -$ 0% 253 42101-101 Part-time - Regular - 30,696 45,384 40,850 46,439 40,850 -$ 0% 254 42102-102 Support Staff Admin G3 - 23,277 40,455 37,024 24,717 38,230 1,206$ 3% 255 616,235 692,238 663,243 775,102 393,815 809,194 34,092$ 0$ 256 257 SUPPLIES 258 42100-200 Office Supplies - 3,024 4,614 6,000 2,610 6,000 -$ 0% 259 42100-201 Postage - 588 711 500 112 500 -$ 0% 260 42100-208 Training Classes and Supplies 4,092 7,527 4,818 9,100 4,234 11,600 2,500$ 22% 261 42100-209 Police Reserves Equipment 3,712 4,059 3,704 3,500 1,857 3,500 -$ 0% 262 42100-210 Patrol Supplies 9,349 5,172 3,250 3,500 2,107 3,500 -$ 0% 263 42100-212 Motor Fuels 20,815 26,716 19,089 28,000 14,653 30,000 2,000$ 7% 264 42100-417 Clothing and Uniforms 7,405 5,042 4,673 7,250 3,730 7,310 60$ 1% 265 42100-433 Dues and Memberships 485 870 1,174 1,000 1,065 1,000 -$ 0% 266 42100-810 Refunds/Reimbursements 11,680 - - 481 -$ 0% 267 57,538 52,999 42,032 58,850 30,849 63,410 4,560$ 0$ 268 269 CONTRACTUAL SERVICES 270 42100-220 Maintenance - Motor Vehicle 8,266 9,800 7,657 12,000 3,103 12,000 -$ 0% 271 42100-223 Building Maintenance and Repairs 2,207 705 907 3,000 1,332 3,000 -$ 0% 272 42100-300 Professional - Animal Control 3,427 3,612 507 1,000 - 1,000 -$ 0% 273 42100-301 Prisoner - Professional Fees - 6,071 8,412 10,000 1,760 10,000 -$ 0% 274 42100-304 Legal Services - 43,705 29,363 35,000 12,351 35,000 -$ 0% 275 42100-321 Telephone 4,860 6,029 3,615 7,200 2,335 7,200 -$ 0% 276 42100-323 Radio Units 12,515 12,670 10,073 17,300 6,869 17,300 -$ 0% 277 42100-380 Utility Services / Civil Defense 2,259 2,845 2,644 5,000 2,006 5,000 -$ 0% 278 279 33,534 85,436 63,178 90,500 29,756 90,500 -$ -$ 280 281 GRAND TOTAL POLICE 707,307 830,673 768,453 924,452 454,420 963,104 38,652$ 0$ 282 283 284 COMBINED GRAND TOTAL EXPENDITURES 2,613,976 2,848,899 2,560,236 2,980,184 1,676,371 3,000,122 40,738$ 0$ 285 TOTAL TOTAL TOTAL 10b. 5 4 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACUTAL 2011 BUDGET BUDGET DIFFERENCE 2010/2011 % CHANGE 2010 COMMENTS 286 287 288 289 290 REVENUES 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACTUAL 2011 BUDGET 291 - 292 41900-31020 Delinquent Property Taxes 18,556 22,779 27,615 - - - -$ 293 41900-31040 Fiscal Disparities 108,179 84,586 145,787 - - 100,000 100,000$ Conservative 3 year average of past receipts 294 41900-31050 Property Tax Unallotment - - 70,603 - 96,809 26,206$ Scenario C 295 41900-31100 General Property Taxes 1,849,316 2,001,245 2,052,748 2,294,972 923,300 2,333,528 38,556$ 2%Tax levy is Scenario C 296 -$ 297 Total Taxes Received 1,976,051 2,108,610 2,226,151 2,365,575 923,300 2,530,337 164,762$ 7%Scenario C 298 -$ 299 41900-31810 Cable Franchise Fee 29,091 32,261 33,326 30,000 - 30,000 -$ 0% 300 41900-32110 Liquor Licenses Fees 18,895 18,220 18,420 18,500 18,250 18,500 -$ 0% 301 41900-33402 Homestead Credit 55,748 25,648 1,772 - -$ 302 41900-33403 Mobile Homestead Credit - - - - - - -$ 0% 303 41900-33420 AG Preserve Credit 2,793 1,452 1,873 1,000 - 1,000 -$ 304 41900-33421 PERA State Aid - 1,845 1,845 1,845 - 1,845 -$ 305 41900-33422 Other Grants and Aid 51,252 49,070 32,000 45,000 12,000 (45,000)$ CGO & DNR grants have expired 306 41900-34000 Charges for Services - - 50 - 160 - -$ 307 41900-34103 Zoning / Subdivision Fees 10,495 - 7,545 5,000 610 5,000 -$ 308 41900-34105 Copies / Maps 1,282 133 80 100 89 100 -$ 309 41900-34107 Assessment Search 150 25 25 50 - 50 -$ 310 41900-34108 TIF Administrative Fees 8,000 - 16,000 22,000 - 8,000 (14,000)$ 2010 used to recoup all allowable admin fees 311 41900-34110 Escrow Administrative Fees 3,676 3,735 - - - - -$ 312 41900-34405 Clean up day Income 927 1,255 1,473 1,200 963 1,200 -$ 313 41900-36200 Misc. Revenue 3,560 2,020 6,629 1,000 176 1,000 -$ 314 41900-36210 Interest Earnings 23,194 10,128 6,271 6,000 1,918 6,000 -$ 315 41900-36217 Sale of Assets - 20,546 19,400 2,500 - 2,500 -$ 316 41900-36220 Rents / Royalties 3,716 4,534 4,746 5,000 3,906 7,812 2,812$ Crop Rentals 317 41900-36230 Donations - 25 900 - 325 - -$ 318 41900-36233 Refunds/Reimbursements 14,022 2,622 1,705 - - - -$ 319 41920-32100 Business/License Fee 110 475 - -$ 320 41920-34000 Charges for Services 1,173 - - - -$ 321 41941-34100 General Government - 10 - - -$ 322 41941-34101 Facility Rental 9,701 4,929 3,043 4,719 2,128 4,719 -$ 323 41941-36200 Miscellaneous - - 577 1,144 -$ 324 42100-32240 Animal Licenses 547 588 224 600 8 - (600)$ -100%New ordinace eliminated this license 325 42100-33423 Police Town Aid 40,650 42,339 47,258 47,000 - 47,000 -$ 326 42100-33424 Police Training & POST - 3,605 4,361 4,000 - 4,000 -$ 327 42100-33620 Other Grants and Aid/Safe & Sober (revenue)8,452 10,184 11,271 8,000 1,888 13,000 5,000$ Pass through only - Local traffic project 328 42100-34200 Police Permits 1,736 1,855 1,650 1,500 670 1,500 -$ 329 42100-34201 Police Service Charge (revenue)5,475 10,958 7,800 7,000 420 7,000 -$ 330 42100-34202 Police Reports / Misc. Fees 2,200 1,418 1,310 1,500 745 1,500 -$ 331 42100-34204 Police Training - 700 - 330 -$ 332 42100-35101 Fines 143,514 103,653 104,001 70,000 47,465 70,000 -$ 333 42100-36230 Donations - 25 - - -$ 334 42100-36233 Refunds/Reimbursements 11,251 - 12,077 - -$ 335 42400-32210 Building Permit Fees & Surcharge (100%) -32210 114,945 120,425 47,879 37,000 37,725 37,000 -$ 0% 336 43100-33418 MSA Road Maint. Fund 72,280 70,370 100,722 80,000 39,315 80,000 -$ 337 43100-34300 Public Works Permits / Fees 3,267 2,850 2,830 3,000 1,535 3,000 -$ 338 43100-34301 Dust Control 69,977 58,655 72,147 72,255 57,625 72,530 275$ This amount is actually amount billed to property owners in 2010 339 43100-36200 Miscellaneous 39,048 Insurance claim for salt shed 340 43100-36233 Refunds/Reimbursements 2,851 - 132 - - - -$ 341 43232-33610 County Recycling Grant - 16,838 15,834 15,000 - 15,000 -$ 342 43232-34400 Recycling Income 77,992 54,777 59,971 62,000 42,279 62,000 -$ 343 45200-33422 Other State Grant - 48,450 42,000 35,823 42,000 -$ Snowmobile trail grant 344 45200-34101 Facility Rental - 1,018 2,500 568 2,500 -$ Including rental of park property-ball fields, etc., recommend policy examined 345 45200-36230 Donations 750 346 45200-36233 Refunds/Reimbursements 633 227 26 - - -$ 347 49360-39200 Transfer from Other Fund 17,188 - -$ 348 349 -$ 350 TOTAL OTHER REVENUES 793,552 695,586 696,639 597,269 347,860 545,756 51,513$ 351 -$ 352 TOTAL ALL REVENUES 2,769,604 2,804,197 2,922,790 2,962,844 1,271,160 3,076,093 (113,249)$ 353 -$ 354 ALLOCATION FROM RESERVE FUNDS -$ 355 REVENUES LESS DISBURSEMENTS 155,628 (44,702) 362,554 (17,340) (405,212) 75,971 93,310$ 356 **These are monies available for the Reserve Funds 10b. 6 4 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACUTAL 2011 BUDGET BUDGET DIFFERENCE 2010/2011 % CHANGE 2010 COMMENTS Debt Service Equipment Certificate Fund # 309 & 416 2004 & 2006 & 2008 Certificates Disbursements Equipment Certificate Fiscal Agent Fees / Issuing Fees Principal 206,000 - Interest 38,561 - Required 5% overage 12,228 - Total 256,789 333,682 Revenues Levy 256,789 333,682 39,810$ Interest Sales of Assets Bond Proceeds Total 256,789 333,682 39,810$ Facility Expansion (PD) #307 & #407 Fund #407 from 2006 and forward Disbursements Project Costs Principal 33,000 - Interest 8,404 - Required 5% Overage 2,070 - Total 43,474 42,977 2,366$ Revenues Bond Monies 2004 Interest Levy 43,474 42,977 Total 43,474 42,977 2,366$ REVENUES LESS DISBURSEMENTS Total Debt Service 300,263 376,659 42,176$ Total Property Tax Levy 2,665,838 2,810,187 84,038$ TAX LEVY SCENARIOS A-TAX LEVY-MAINTAIN TAX RATE 2,161,828 2,156,100 OTHER REVENUES 300,263 376,659 TOTAL TAX LEVY REVENUES 2,462,091 2,532,759 B-TAX LEVY-MAINTAIN GF LEVY 2,323,713 2,294,972 OTHER REVENUES 300,263 376,659 TOTAL TAX LEVY REVENUES 2,623,976 2,671,631 C-TAX LEVY-MAXIMIZE TAX LEVY 2,343,000 2,333,528 UNALLOTMENT RECOVERY 70,603 96,809 OTHER REVENUES 300,263 376,659 TOTAL TAX LEVY REVENUES 2,713,866 2,806,996 10b. 7 4 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACUTAL 2011 BUDGET BUDGET DIFFERENCE 2010/2011 % CHANGE 2010 COMMENTS