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2010-08-12 Council Agenda Packet
Agenda Corcoran City Council August 12, 2010 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum* 5. Presentations a. None 6. Planning Business / Landform a. None 7. Engineering / Wenck a. None 8. Consent Agenda a. Draft Minutes of July 22, 2010* 9. Staff Reports / Memos/Commissions a. Parks and Trails Commission Draft Minutes of 7/20/2010* b. Performance Report* c. Ordinance Updates-Progress and Performance to Date d. Development Review Committee (DRC) Report* 10. Unfinished Business a. Public Works Facility* i. Administrator Report ii. Scenario 1 iii. Scenario 2 b. 2011 Budget Workshop-Review of Staff Proposals and Options (Admin Report) * i. Budget Sheet ii. Property Tax Table iii. Tax Levy & Expenditure Comparison iv. Police Dept. Staff Report c. In Car Camera System Grant* 11. New Business a. 2011 Insurance Renewal 12. Claims as Presented * a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented 13. Unscheduled Items a. Chief Gormley-Report on FBI Academy Training 14. Review of Upcoming Council Meeting Agenda 15. Closed Meeting-Review and Discussion on Public Works Space Lease Proposals 16. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Corcoran City Council Meeting Minutes July 22, 2010 The Corcoran City Council met on July 22, 2010, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Gmach, Councilor Hudok, Councilor Milbrandt, and Councilor Thomas. Also present were City Administrator Donahue, Corporal Hamilton, City Engineer Torve, City Attorney Carson and Deputy Clerk Heinecke. 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Hudok, seconded by Thomas to approve the agenda as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0). 4. Open Forum None 5. Presentations None 6. Planning Business / Landform None 7. Engineering / Wenck a. Engineer Torve presented action items related to potential TIF utility project. b. Engineer Torve presented to date projects and expenses submitted by Wenck Associates Inc. 8. Consent Agenda a. Draft Minutes of 7/08/10 Council Meeting MOTION: made by Gmach, seconded by Thomas to approve 7/08/10 council meeting minutes as amended. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). Councilor Hudok abstained. b. Resolution 2010-31 Beer License-Jaycees Country Days c. Resolution 2010-32 Charitable Gambling Permit-Jaycees Country Days MOTION: made by Gmach, seconded by Thomas to approve the Resolution 2010-31 and Resolution 2010-32 as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0). 9. Staff Reports / Memos/Commissions a. Charter Commission draft minutes of 06.10.10 presented to council for review. b. Planning Commission draft minutes of 07.01.10 presented to council for review c. Administrator Donahue presented a memo from James Grube of Hennepin County regarding traffic analysis on County Road 116 and Hackamore. 10. Unfinished Business a. Mayor Guenthner and staff continue to collect and analyze data related to the needs of a public works facility. 11. New Business a. Brian Lother of the Charter Commission presented proposed charter amendments to the council for review and approval. MOTION: made by Milbrandt, seconded by Thomas to hold a public hearing on the proposed Charter amendments on Thursday August 12, 2010 at 7:00 pm. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0). 12. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Thomas, seconded by Hudok to approve escrow claims as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0). b. Building Inspections Claims None c. All Other Claims As Presented MOTION: made by Thomas, seconded by Milbrandt to approve all other claims as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0). City of Corcoran City Council Meeting Minutes July 22, 2010 13. Unscheduled Items None 14. Review of Upcoming Council Meeting Agenda a. Present draft budget b. Charter amendment public hearing c. Public works facility discussion d. Ordinance budget update e. Council booth at Corcoran Country Daze 15. Adjournment MOTION: made by Hudok, seconded by Thomas to adjourn. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0). Meeting adjourned at 8:26 pm _____________________________ Daniel Donahue, City Administrator Agenda 9a. Parks and Trails Minutes 7/20/2010 Page 1 Corcoran Parks and Trails Commission Tuesday, July 20, 2010 Meeting Minutes Commissioners Present: Trish Krueger, Robert Vassallo, Thomas Anderson , Val Nybo, Kevin Dale (arrived at 7:45 pm), Chad Robran, Tom Cossette Commissioners Absent: Rachel Tessmer, Joan Parks, Alt. Commissioner Joe Mailhot, Alt. Commissioner Glen Monzo, Student Commissioner Michelle Hansmann, Student Commissioner Lindsay Jacobs. Other: Administrator Dan Donahue, Police Chief Sean Gormley, Police Cpl John Hamilton, Tina Goodroad and Holly Reid of Bonestroo Consulting 1. Chair Krueger called the meeting to order at 7:05 pm in the Corcoran Civic Center. Pledge of Allegiance recited. 2. Approval of: a. Agenda-add: 1. 8a, Update on Corcoran Daze 2. move 6a to be discussed before Item 5-Old Business Motion: by Anderson, Second by Nybo to accept agenda as amended. Voting Aye: All present (Motion carried 6:0) b. Minutes of 5-18-10. It was noted that TDKA was misspelled. Motion: by Nybo, Second by Tessmer to accept 05.18.10 meeting minutes as presented. Voting Aye: All present (Motion carried 7:0) 3. Open Forum-None 4. Presentations-None 5. Old / Unfinished Business: a. Continuing review of Parks and Trains section of 2030 Comprehensive Plan. Ms Reid reviewed and discussed with the Commissioners her memo of July 13, 2010 b. Review of map showing walking distances to proposed parks and the worksheet which provides detail as to cost development. There was much discussion on these two documents. There were a few inconsistencies and the need for further explanation of the cost breakdowns. Ms. Reid agreed to revise both documents and forward them to the administrator. Commission agreed that these two documents were working papers and not to be included in the final Comp Plan. c. Commission discussed the Parks and Trails map. Ms Reid and Ms. Goodroad will make the final updates to the map and have ready for the August 20th meeting. 6. New Business -Discussion with Police Chief Sean Gormley and Cpl John Hamilton on public safety and the city parks. The following items were discussed: a. High School incident involving several hundred students coming to the ball fields intent on playing an ad hoc game. Hamilton explained the incident and how it was handled. Agenda 9a. Parks and Trails Minutes 7/20/2010 Page 2 b. Use of alcohol in the parks. Commissioners discussed usage and ideas. Expressed interest in obtaining ordinances from other cities. PD will look into this. c. Communication of permit process to PD. Commission agreed to review the overall permit process and make recommendations to the city. d. Emergency warning sirens and activation process f or park users. PD explained the system and how activation of the siren is carried out. e. Signage of the rules for park users. There are a few inconsistencies in the rules on various signs. Also, some signs are basically unreadable. PD will take a look at signs and report any problems. f. Procedures for checking the parks at nights after usage hours. 7. Sub-Committee and Miscellaneous Reports a. City Council Liaison. No report. b. Athletic Association. Commission Dale discussed the season to date. All was going well this year. He also presented examples of a proposed banner he was assisting in getting printed. He showed several examples and received feedback on preferences. Banner to be ready for the Corcoran Daze events. c. Memorial Park. Donahue updated the Commission on the park development. Informed them that the council had approved the construction bids on 7-08- 10 d. Park Dedication Fund. Commissioners reviewed financial statements. No comments 8. Other Business. a. Corcoran Daze. Robran updated the Commission on the upcoming Jaycees sponsored Corcoran Daze to be held the weekend of August 20-22. b. Other. Donahue updated the Commission on efforts to install some sort of energy saving electrical switches for the ball field lights 9. Announcements. None 10. Adjourn. Motion: by Robran, Second by Nybo to adjourn. Voting Aye: All present. (Motion carried 7:0). Adjourned at 9:39 pm. Respectfully Submitted, Daniel Donahue City Administrator CITY OF CORCORAN PERFORMANCE REPORT - GENERAL FUND 7 MONTHS ENDED 7/30/2010 9a. 1 of 10 Department Account Description 2007 Actual 2008 Actual 2009 Actual 2010 Budget 2010 Actual Amount Remaining Dept 41900 Other General Government Other General Government R 100-41900-31020 Delinquent Property Taxes 18,556.36 22,779.43 27,615.37 0.00 0.00 0.00 R 100-41900-31040 Fiscal Disparities 108,178.67 84,585.90 145,787.43 0.00 0.00 0.00 R 100-41900-31050 Tax Increments 0.00 0.00 0.00 70,603.00 0.00 70,603.00 R 100-41900-31100 General Property Taxes 1,849,316.19 2,001,244.92 2,052,748.98 2,294,972.00 923,300.00 1,371,672.00 R 100-41900-31810 Cable Franchise Fee 29,091.40 32,261.08 33,326.46 30,000.00 0.00 30,000.00 R 100-41900-32110 Liquor License Fee 18,895.00 18,220.00 18,420.00 18,500.00 18,250.00 250.00 R 100-41900-33402 Homestead Credit 55,748.04 25,648.25 1,771.89 0.00 0.00 0.00 R 100-41900-33403 Mobile Home Homestead Credit 0.00 0.00 0.00 0.00 0.00 0.00 R 100-41900-33420 Ag Preserve Credit 2,793.20 1,452.21 1,873.33 1,000.00 0.00 1,000.00 R 100-41900-33421 PERA State Aid 0.00 1,845.00 1,845.00 1,845.00 0.00 1,845.00 R 100-41900-33422 Other State Grants and Aids 51,252.00 49,070.00 32,000.00 45,000.00 12,000.00 33,000.00 R 100-41900-33620 Other County Grants/Aid 0.00 0.00 0.00 0.00 0.00 0.00 R 100-41900-34000 Charges for Services 0.00 0.00 50.00 0.00 160.00 -160.00 R 100-41900-34103 Zoning/Land Use Appl Fee 10,495.00 0.00 7,545.00 5,000.00 610.00 4,390.00 R 100-41900-34105 Copies/Maps 1,281.85 132.96 80.24 100.00 88.50 11.50 R 100-41900-34107 Special Assessment Search 150.00 25.00 25.00 50.00 0.00 50.00 R 100-41900-34108 TIF Administration 8,000.00 0.00 16,000.00 22,000.00 0.00 22,000.00 R 100-41900-34110 Escrow Administrative 3,675.55 3,735.00 0.00 0.00 0.00 0.00 R 100-41900-34400 Recycling 77,991.82 0.00 0.00 0.00 0.00 0.00 R 100-41900-34405 Clean Up Day Income 927.00 1,255.00 1,473.00 1,200.00 962.50 237.50 R 100-41900-36100 Special Assessments 0.00 0.00 0.00 0.00 0.00 0.00 R 100-41900-36200 Miscellaneous Revenues 3,559.81 2,019.99 6,628.58 1,000.00 176.00 824.00 R 100-41900-36210 Interest Earnings 23,193.60 10,127.58 6,270.58 6,000.00 1,917.55 4,082.45 R 100-41900-36217 Sale of Assets 0.00 20,546.40 19,400.00 2,500.00 0.00 2,500.00 R 100-41900-36220 Other Rents and Royalties 3,716.00 4,533.60 4,745.58 5,000.00 3,906.00 1,094.00 R 100-41900-36230 Donations 0.00 0.00 900.00 0.00 325.00 -325.00 R 100-41900-36233 Refunds/Reimbursements 14,021.59 2,621.57 1,705.00 0.00 0.00 0.00 2,280,843.08$ 2,282,103.89$ 2,380,211.44$ 2,504,770.00$ 961,695.55$ 1,543,074.45$ Dept 41920 Code Enforcement Code Enforcement R 100-41920-32100 Business/License Fee 110.00 475.00 0.00 0.00 0.00 0.00 R 100-41920-34000 Charges for Services 1,172.50 0.00 0.00 0.00 0.00 0.00 1,282.50$ 475.00$ -$ -$ -$ -$ Dept 41941 City Hall Operations City Hall Operations R 100-41941-34100 General Government 0.00 10.00 0.00 0.00 0.00 0.00 R 100-41941-34101 Facility Rental 9,700.50 4,928.71 3,043.36 4,719.00 2,127.50 2,591.50 R 100-41941-36200 Miscellaneous Revenues 0.00 0.00 577.37 0.00 1,143.59 -1,143.59 9,700.50$ 4,938.71$ 3,620.73$ 4,719.00$ 3,271.09$ 1,447.91$ CITY OF CORCORAN PERFORMANCE REPORT - GENERAL FUND 7 MONTHS ENDED 7/30/2010 9a. 2 of 10 Department Account Description 2007 Actual 2008 Actual 2009 Actual 2010 Budget 2010 Actual Amount Remaining Dept 42100 Police Police R 100-42100-32240 Animal Licenses 546.50 587.50 223.50 600.00 7.50 592.50 R 100-42100-33423 Police Aid 40,650.00 42,339.00 47,258.00 47,000.00 0.00 47,000.00 R 100-42100-33424 Police POST Board Train Reimb 0.00 3,604.83 4,360.55 4,000.00 0.00 4,000.00 R 100-42100-33620 Other County Grants/Aid 8,452.48 10,183.88 11,271.33 8,000.00 1,887.84 6,112.16 R 100-42100-34200 Police Permits 1,735.50 1,854.92 1,650.00 1,500.00 670.00 830.00 R 100-42100-34201 Police Serviced Charges 5,475.00 10,957.50 7,800.00 7,000.00 420.00 6,580.00 R 100-42100-34202 Police Reports/Fees 2,199.56 1,418.20 1,309.56 1,500.00 745.17 754.83 R 100-42100-34204 Training 0.00 700.00 0.00 0.00 330.41 -330.41 R 100-42100-34205 Police Event Over Time 0.00 0.00 0.00 0.00 0.00 0.00 R 100-42100-35101 Fines 143,513.75 103,652.84 104,000.87 70,000.00 47,465.17 22,534.83 R 100-42100-36230 Donations 0.00 25.00 0.00 0.00 0.00 0.00 R 100-42100-36233 Refunds/Reimbursements 11,251.32 0.00 12,076.54 0.00 0.00 0.00 213,824.11$ 175,323.67$ 189,950.35$ 139,600.00$ 51,526.09$ 88,073.91$ Dept 42400 Building Inspection (GENERAL)Building Inspection R 100-42400-32210 Bldg/Plan Review Fees 114,945.26$ 120,425.21$ 47,878.84$ 37,000.00$ 37,724.68$ (724.68)$ Dept 43100 Hwys, Streets, & Roads Public Works R 100-43100-33418 Muni State Aid St Maintenance 72,279.90 70,370.10 100,721.70 92,175.00 39,314.50 52,860.50 R 100-43100-34300 Public Works Permits/Fees 3,267.03 2,850.00 2,830.00 3,000.00 1,535.00 1,465.00 R 100-43100-34301 Dust Control 69,977.26 58,654.84 72,146.58 72,255.00 57,625.36 14,629.64 R 100-43100-36100 Special Assessments 0.00 0.00 0.00 0.00 0.00 0.00 R 100-43100-36200 Miscellaneous Revenues 0.00 0.00 0.00 0.00 39,048.12 -39,048.12 R 100-43100-36233 Refunds/Reimbursements 2,851.35 0.00 132.23 0.00 0.00 0.00 148,375.54$ 131,874.94$ 175,830.51$ 167,430.00$ 137,522.98$ 29,907.02$ Dept 43232 Recycling Recycling R 100-43232-33610 County Recycling Grant 0.00 16,838.00 15,834.00 15,000.00 0.00 15,000.00 R 100-43232-34400 Recycling 0.00 54,776.92 59,971.33 62,000.00 42,282.58 19,717.42 -$ 71,614.92$ 75,805.33$ 77,000.00$ 42,282.58$ 34,717.42$ Dept 45200 Parks (GENERAL)Parks R 100-45200-33422 Other State Grants and Aids 0.00 0.00 48,449.70 42,000.00 35,822.80 6,177.20 R 100-45200-34101 Facility Rental 0.00 0.00 1,018.13 2,500.00 568.00 1,932.00 R 100-45200-36230 Donations 0.00 0.00 0.00 0.00 750.00 -750.00 R 100-45200-36233 Refunds/Reimbursements 632.72 227.30 26.00 0.00 0.00 0.00 632.72$ 227.30$ 49,493.83$ 44,500.00$ 37,140.80$ 7,359.20$ Dept 49360 Transfers to/from Other Funds Transfers to/from Other Funds R 100-49360-39200 Transfer from Other Fund -$ 17,187.96$ -$ -$ -$ -$ CITY OF CORCORAN PERFORMANCE REPORT - GENERAL FUND 7 MONTHS ENDED 7/30/2010 9a. 3 of 10 Department Account Description 2007 Actual 2008 Actual 2009 Actual 2010 Budget 2010 Actual Amount Remaining Total Revenue 2,769,603.71$ 2,804,171.60$ 2,922,791.03$ 2,975,019.00$ 1,271,163.77$ 1,703,855.23$ Dept 41000 City Charter City Charter E 100-41000-210 Operating Supplies (GENERAL)0.00 0.00 0.00 0.00 8.50 -8.50 E 100-41000-300 Professional Srvs (GENERAL)174.45 0.00 0.00 0.00 1,049.16 -1,049.16 174.45$ -$ -$ -$ 1,057.66$ (1,057.66)$ Dept 41100 City Council City Council E 100-41100-100 Wages and Salaries (GENERAL)6,600.00 6,600.00 6,600.00 6,600.00 3,300.00 3,300.00 E 100-41100-122 FICA 409.20 409.20 409.20 409.00 204.60 204.40 E 100-41100-126 Medicare 95.70 95.70 95.70 96.00 47.85 48.15 E 100-41100-140 Unemployment Comp (GENERAL)0.00 35.47 9.50 0.00 0.00 0.00 E 100-41100-210 Operating Supplies (GENERAL)572.66 30.00 0.00 100.00 0.00 100.00 E 100-41100-364 Worker's Comp Insurance 73.00 15.00 30.00 33.00 2.30 30.70 7,750.56$ 7,185.37$ 7,144.40$ 7,238.00$ 3,554.75$ 3,683.25$ Wastewater Committee E 100-41120-210 Operating Supplies (GENERAL)0.00 0.00 0.00 0.00 0.00 0.00 Dept 41130 Newspaper/Newsletter/Website Newspaper/Newsletter/Website E 100-41130-351 Newsletter Expenses 3,105.27 554.30 3,134.21 4,000.00 2,297.80 1,702.20 E 100-41130-352 General Notices and Pub Info 3,060.84 478.74 0.00 0.00 0.00 0.00 E 100-41130-354 Web Site 770.55 636.00 636.00 700.00 0.00 700.00 6,936.66$ 1,669.04$ 3,770.21$ 4,700.00$ 2,297.80$ 2,402.20$ Dept 41300 City Administrator City Administrator E 100-41300-100 Wages and Salaries (GENERAL)116,310.66 3,965.73 60,325.15 87,623.00 45,833.63 41,789.37 E 100-41300-110 Overtime 0.00 0.00 0.00 0.00 0.00 0.00 E 100-41300-121 PERA 5,322.50 417.59 4,059.25 6,134.00 3,208.38 2,925.62 E 100-41300-122 FICA 6,870.50 449.09 3,445.61 5,433.00 2,563.33 2,869.67 E 100-41300-126 Medicare 1,606.75 104.73 805.81 1,271.00 599.49 671.51 E 100-41300-130 Employer Paid FSA 350.00 0.00 175.00 350.00 0.00 350.00 E 100-41300-131 Employer Paid Health 6,837.19 1,151.89 5,872.47 11,517.00 10,536.90 980.10 E 100-41300-132 Medical Cafeteria Plan 0.00 0.00 0.00 0.00 0.00 0.00 E 100-41300-133 Employer Paid H S A 0.00 0.00 0.00 0.00 0.00 0.00 E 100-41300-140 Unemployment Comp (GENERAL)0.00 11,836.00 6,345.15 0.00 2,513.53 -2,513.53 E 100-41300-208 Training and Instruction 836.58 0.00 443.88 2,000.00 1,267.72 732.28 E 100-41300-210 Operating Supplies (GENERAL)1,349.06 0.00 261.46 0.00 141.90 -141.90 E 100-41300-300 Professional Srvs (GENERAL)0.00 82,615.00 30,210.00 0.00 0.00 0.00 E 100-41300-364 Worker's Comp Insurance 0.00 524.00 749.57 598.00 0.00 598.00 E 100-41300-433 Dues and Memberships 205.00 0.00 833.62 900.00 745.98 154.02 CITY OF CORCORAN PERFORMANCE REPORT - GENERAL FUND 7 MONTHS ENDED 7/30/2010 9a. 4 of 10 Department Account Description 2007 Actual 2008 Actual 2009 Actual 2010 Budget 2010 Actual Amount Remaining 139,688.24$ 101,064.03$ 113,526.97$ 115,826.00$ 67,410.86$ 48,415.14$ Dept 41400 Clerk/Admin Clerk/Admin E 100-41400-100 Wages and Salaries (GENERAL)103,800.34 95,295.61 69,356.13 115,991.00 60,163.33 55,827.67 E 100-41400-110 Overtime 769.22 4,458.57 3,293.24 4,000.00 959.57 3,040.43 E 100-41400-121 PERA 5,779.11 6,164.24 3,958.44 8,367.00 4,487.59 3,879.41 E 100-41400-122 FICA 6,271.87 9,196.16 4,557.73 7,439.00 3,989.37 3,449.63 E 100-41400-126 Medicare 1,466.77 2,066.27 1,150.30 1,740.00 932.89 807.11 E 100-41400-130 Employer Paid FSA 833.00 1,042.62 350.00 850.00 350.00 500.00 E 100-41400-131 Employer Paid Health 6,787.02 9,867.06 5,020.01 23,033.00 3,442.43 19,590.57 E 100-41400-132 Medical Cafeteria Plan 0.00 3,887.73 3,630.00 0.00 4,315.66 -4,315.66 E 100-41400-133 Employer Paid H S A 0.00 0.00 1,947.24 0.00 1,009.68 -1,009.68 E 100-41400-140 Unemployment Comp (GENERAL)0.00 0.00 6,754.98 0.00 1,470.00 -1,470.00 E 100-41400-208 Training and Instruction 848.13 275.00 1,472.50 1,000.00 725.00 275.00 E 100-41400-210 Operating Supplies (GENERAL)6,630.34 0.00 179.98 0.00 765.97 -765.97 E 100-41400-300 Professional Srvs (GENERAL)5,881.71 7,502.35 26,242.04 0.00 918.10 -918.10 E 100-41400-364 Worker's Comp Insurance 507.00 200.00 1,164.00 702.00 110.90 591.10 E 100-41400-433 Dues and Memberships 115.00 150.00 35.00 150.00 160.00 -10.00 139,689.51$ 140,105.61$ 129,111.59$ 163,272.00$ 83,800.49$ 79,471.51$ Dept 41410 Elections Elections E 100-41410-210 Operating Supplies (GENERAL)788.01 7,620.36 1,366.37 9,000.00 181.60 8,818.40 Dept 41540 Auditor/Treasurer Auditor/Treasurer E 100-41540-300 Professional Srvs (GENERAL)13,085.00 40,522.41 84,554.50 16,500.00 25,372.00 -8,872.00 Dept 41550 Assessor Assessor E 100-41550-210 Operating Supplies (GENERAL)1,710.97 1,675.04 426.70 500.00 850.03 -350.03 E 100-41550-300 Professional Srvs (GENERAL)45,285.00 46,812.00 48,698.67 49,284.00 24,642.00 24,642.00 46,995.97$ 48,487.04$ 49,125.37$ 49,784.00$ 25,492.03$ 24,291.97$ Dept 41600 Attorney Attorney E 100-41600-300 Professional Srvs (GENERAL)58,062.85 43,916.90 16,234.32 28,000.00 5,574.69 22,425.31 E 100-41600-304 Legal Fees 0.00 0.00 8,190.89 0.00 16,011.54 -16,011.54 58,062.85$ 43,916.90$ 24,425.21$ 28,000.00$ 21,586.23$ 6,413.77$ Dept 41900 Other General Government Other General Government E 100-41900-131 Employer Paid Health 0.00 0.00 0.00 0.00 0.00 0.00 E 100-41900-150 Worker's Comp (GENERAL)0.00 372.00 0.00 0.00 0.00 0.00 E 100-41900-201 Postage/Shipping 0.00 38.22 61.86 0.00 0.00 0.00 E 100-41900-208 Training and Instruction 0.00 523.80 0.00 0.00 0.00 0.00 E 100-41900-210 Operating Supplies (GENERAL)632.10 -361.69 535.45 0.00 261.57 -261.57 CITY OF CORCORAN PERFORMANCE REPORT - GENERAL FUND 7 MONTHS ENDED 7/30/2010 9a. 5 of 10 Department Account Description 2007 Actual 2008 Actual 2009 Actual 2010 Budget 2010 Actual Amount Remaining E 100-41900-300 Professional Srvs (GENERAL)-130.00 2,546.31 2,400.00 0.00 357.50 -357.50 E 100-41900-321 Telephone 0.00 361.69 0.00 0.00 0.00 0.00 E 100-41900-360 Insurance (GENERAL)43,334.00 39,755.00 40,253.00 46,000.00 0.00 46,000.00 E 100-41900-430 Misc. Banking Charge 0.00 390.50 59.00 0.00 30.15 -30.15 E 100-41900-433 Dues and Memberships 22,724.39 23,663.80 24,987.48 25,411.00 18,149.86 7,261.14 E 100-41900-530 Improvements Other Than Bldgs 0.00 0.00 0.00 0.00 0.00 0.00 E 100-41900-810 Refunds/Reimbursements 1,646.21 1,114.80 2,783.75 0.00 0.00 0.00 68,206.70$ 68,404.43$ 71,080.54$ 71,411.00$ 18,799.08$ 52,611.92$ Dept 41910 Planning and Zoning Planning & Zoning E 100-41910-100 Wages and Salaries (GENERAL)-95.00 0.00 0.00 0.00 0.00 0.00 E 100-41910-121 PERA 0.00 0.00 0.00 0.00 0.00 0.00 E 100-41910-122 FICA 0.00 0.00 0.00 0.00 0.00 0.00 E 100-41910-126 Medicare 0.00 0.00 0.00 0.00 0.00 0.00 E 100-41910-130 Employer Paid FSA 0.00 0.00 0.00 0.00 0.00 0.00 E 100-41910-131 Employer Paid Health 0.00 0.00 0.00 0.00 0.00 0.00 E 100-41910-210 Operating Supplies (GENERAL)827.99 0.00 92.00 0.00 0.00 0.00 E 100-41910-300 Professional Srvs (GENERAL)24,876.65 38,708.00 20,901.39 77,000.00 17,628.69 59,371.31 E 100-41910-344 Public Hearing Notices 270.11 0.00 218.94 0.00 0.00 0.00 25,879.75$ 38,708.00$ 21,212.33$ 77,000.00$ 17,628.69$ 59,371.31$ Dept 41920 Code Enforcement Code Enforcement E 100-41920-100 Wages and Salaries (GENERAL)31,457.85 0.19 0.00 0.00 0.00 0.00 E 100-41920-110 Overtime 0.00 0.00 0.00 0.00 0.00 0.00 E 100-41920-121 PERA 1,446.54 46.24 0.00 0.00 0.00 0.00 E 100-41920-122 FICA 1,532.17 275.11 0.00 0.00 0.00 0.00 E 100-41920-126 Medicare 372.99 64.34 0.00 0.00 0.00 0.00 E 100-41920-130 Employer Paid FSA 0.00 0.00 0.00 0.00 0.00 0.00 E 100-41920-131 Employer Paid Health 603.60 39.00 0.00 0.00 0.00 0.00 E 100-41920-140 Unemployment Comp (GENERAL)0.00 11,544.00 0.00 0.00 0.00 0.00 E 100-41920-208 Training and Instruction 0.00 0.00 0.00 0.00 0.00 0.00 E 100-41920-210 Operating Supplies (GENERAL)563.71 0.00 0.00 0.00 0.00 0.00 E 100-41920-300 Professional Srvs (GENERAL)0.00 0.00 0.00 0.00 0.00 0.00 E 100-41920-331 Vehicle Expense 983.39 0.00 0.00 0.00 0.00 0.00 E 100-41920-344 Public Hearing Notices 26.25 396.04 0.00 0.00 0.00 0.00 E 100-41920-364 Worker's Comp Insurance 110.00 0.00 0.00 0.00 0.00 0.00 E 100-41920-417 Uniforms 39.95 0.00 0.00 0.00 0.00 0.00 37,136.45$ 12,364.92$ -$ -$ -$ -$ Dept 41941 City Hall Operations City Hall Operations E 100-41941-200 Office Supplies (GENERAL)0.00 3,837.12 1,345.31 2,000.00 1,581.37 418.63 CITY OF CORCORAN PERFORMANCE REPORT - GENERAL FUND 7 MONTHS ENDED 7/30/2010 9a. 6 of 10 Department Account Description 2007 Actual 2008 Actual 2009 Actual 2010 Budget 2010 Actual Amount Remaining E 100-41941-201 Postage/Shipping 0.00 2,487.28 2,138.18 2,600.00 1,670.56 929.44 E 100-41941-207 Computer Supplies 0.00 801.96 1,781.00 3,000.00 546.96 2,453.04 E 100-41941-210 Operating Supplies (GENERAL)36,669.90 12,635.73 12,543.71 11,000.00 7,038.56 3,961.44 E 100-41941-228 Dust Control 0.00 52.00 0.00 0.00 0.00 0.00 E 100-41941-261 Recreation Complex 0.00 0.00 0.00 0.00 0.00 0.00 E 100-41941-300 Professional Srvs (GENERAL)0.00 4,689.20 5,504.70 7,000.00 2,690.23 4,309.77 E 100-41941-304 Legal Fees 0.00 0.00 0.00 0.00 0.00 0.00 E 100-41941-321 Telephone 0.00 6,392.58 3,750.48 5,000.00 1,534.49 3,465.51 E 100-41941-352 General Notices and Pub Info 0.00 1,883.05 2,969.82 2,000.00 1,374.36 625.64 E 100-41941-364 Worker's Comp Insurance 0.00 563.00 42.00 565.00 0.00 565.00 E 100-41941-380 Utility & Services (GENERAL)0.00 17,465.38 14,743.74 18,000.00 6,184.59 11,815.41 E 100-41941-400 Repairs & Maint Cont (GENERAL)0.00 9,078.14 9,956.53 3,000.00 0.00 3,000.00 E 100-41941-430 Misc. Banking Charge 0.00 11.00 0.00 0.00 0.00 0.00 E 100-41941-520 Buildings and Structures 0.00 0.00 0.00 0.00 0.00 0.00 E 100-41941-610 Interest 0.00 0.00 0.00 0.00 0.00 0.00 E 100-41941-810 Refunds/Reimbursements 0.00 0.00 8.61 0.00 0.00 0.00 36,669.90$ 59,896.44$ 54,784.08$ 54,165.00$ 22,621.12$ 31,543.88$ Dept 41951 IT (Info. Technology)IT (Info Technology) E 100-41951-201 Postage/Shipping 0.00 449.99 0.00 0.00 0.00 0.00 E 100-41951-207 Computer Supplies 0.00 6,052.06 7,259.89 9,385.00 2,207.58 7,177.42 -$ 6,502.05$ 7,259.89$ 9,385.00$ 2,207.58$ 7,177.42$ Dept 42100 Police Police E 100-42100-100 Wages and Salaries (GENERAL)473,111.55 445,288.53 460,839.08 477,590.00 235,758.25 241,831.75 E 100-42100-110 Overtime 16,292.93 28,058.32 12,680.48 12,000.00 5,773.37 6,226.63 E 100-42100-111 Overtime Events/Grants 0.00 0.00 14,880.14 15,000.00 4,272.22 10,727.78 E 100-42100-121 PERA 53,184.65 67,346.90 73,720.19 73,961.00 35,323.61 38,637.39 E 100-42100-122 FICA 2,863.66 4,982.61 -122.59 5,126.00 0.00 5,126.00 E 100-42100-126 Medicare 6,815.86 7,378.18 7,242.48 7,991.00 3,577.63 4,413.37 E 100-42100-130 Employer Paid FSA 2,783.42 4,876.65 2,389.05 2,800.00 350.00 2,450.00 E 100-42100-131 Employer Paid Health 45,622.32 52,491.00 24,328.14 82,485.00 17,109.66 65,375.34 E 100-42100-132 Medical Cafeteria Plan 0.00 12,226.32 29,953.90 0.00 13,419.82 -13,419.82 E 100-42100-133 Employer Paid H S A 0.00 0.00 7,500.48 0.00 4,182.96 -4,182.96 E 100-42100-134 Employer Paid H R A 0.00 0.00 1,875.12 0.00 0.00 0.00 E 100-42100-200 Office Supplies (GENERAL)0.00 3,023.77 5,405.23 6,000.00 2,610.36 3,389.64 E 100-42100-201 Postage/Shipping 0.00 588.38 843.93 500.00 111.63 388.37 E 100-42100-208 Training and Instruction 4,092.36 7,527.42 5,602.79 9,100.00 4,234.14 4,865.86 E 100-42100-209 Police Reserves 3,712.24 4,059.12 3,746.80 3,500.00 1,856.84 1,643.16 E 100-42100-210 Operating Supplies (GENERAL)9,348.67 5,172.48 2,974.60 3,500.00 2,106.90 1,393.10 CITY OF CORCORAN PERFORMANCE REPORT - GENERAL FUND 7 MONTHS ENDED 7/30/2010 9a. 7 of 10 Department Account Description 2007 Actual 2008 Actual 2009 Actual 2010 Budget 2010 Actual Amount Remaining E 100-42100-211 Contracted Security 0.00 0.00 0.00 0.00 0.00 0.00 E 100-42100-212 Motor Fuels 20,814.91 26,716.17 22,190.90 28,000.00 14,653.29 13,346.71 E 100-42100-220 Repair/Maint Supply (GENERAL)8,265.69 9,799.98 10,257.23 12,000.00 3,103.26 8,896.74 E 100-42100-223 Building Repair Supplies 2,207.17 705.04 1,365.19 3,000.00 1,331.51 1,668.49 E 100-42100-300 Professional Srvs (GENERAL)3,427.33 3,612.41 506.75 1,000.00 0.00 1,000.00 E 100-42100-301 Prisoner 0.00 6,070.81 11,824.08 10,000.00 1,759.83 8,240.17 E 100-42100-304 Legal Fees 0.00 43,705.44 33,240.37 35,000.00 12,351.15 22,648.85 E 100-42100-321 Telephone 4,859.91 6,028.55 4,402.91 7,200.00 2,334.56 4,865.44 E 100-42100-323 Radio Units 12,515.31 12,669.59 12,248.43 17,300.00 6,869.42 10,430.58 E 100-42100-364 Worker's Comp Insurance 15,561.00 15,616.00 18,945.00 20,275.00 2,892.00 17,383.00 E 100-42100-380 Utility & Services (GENERAL)2,259.04 2,844.62 2,692.46 5,000.00 2,006.34 2,993.66 E 100-42100-417 Uniforms 7,404.78 5,041.87 5,935.52 7,250.00 3,729.87 3,520.13 E 100-42100-433 Dues and Memberships 485.00 870.00 1,174.00 1,000.00 1,065.00 -65.00 E 100-42100-490 Donations (Gambling Proceeds)0.00 0.00 0.00 0.00 0.00 0.00 E 100-42100-550 Motor Vehicles 0.00 0.00 0.00 0.00 0.00 0.00 E 100-42100-810 Refunds/Reimbursements 11,679.68 0.00 0.00 0.00 480.98 -480.98 707,307.48$ 776,700.16$ 778,642.66$ 846,578.00$ 383,264.60$ 463,313.40$ Dept 42101 Part Time Officers Part Time Officers E 100-42101-100 Wages and Salaries (GENERAL)0.00 30,678.42 42,226.00 40,850.00 39,248.25 1,601.75 E 100-42101-110 Overtime 0.00 0.00 0.00 0.00 0.00 0.00 E 100-42101-111 Overtime Events/Grants 0.00 0.00 1,809.50 0.00 1,433.50 -1,433.50 E 100-42101-120 Employer Contrib Ret (GENERAL)0.00 0.00 0.00 0.00 0.00 0.00 E 100-42101-121 PERA 0.00 0.00 926.81 0.00 2,689.69 -2,689.69 E 100-42101-122 FICA 0.00 17.90 2,521.92 0.00 2,415.04 -2,415.04 E 100-42101-126 Medicare 0.00 0.00 645.63 0.00 589.91 -589.91 E 100-42101-130 Employer Paid FSA 0.00 0.00 0.00 0.00 0.00 0.00 E 100-42101-131 Employer Paid Health 0.00 0.00 142.40 0.00 62.30 -62.30 E 100-42101-132 Medical Cafeteria Plan 0.00 0.00 0.00 0.00 0.00 0.00 E 100-42101-133 Employer Paid H S A 0.00 0.00 0.00 0.00 0.00 0.00 E 100-42101-140 Unemployment Comp (GENERAL)0.00 0.00 0.00 0.00 0.00 0.00 E 100-42101-150 Worker's Comp (GENERAL)0.00 0.00 0.00 0.00 0.00 0.00 E 100-42101-160 Liability Insurance Employees 0.00 0.00 0.00 0.00 0.00 0.00 -$ 30,696.32$ 48,272.26$ 40,850.00$ 46,438.69$ (5,588.69)$ Dept 42102 Police Admin Police Admin E 100-42102-100 Wages and Salaries (GENERAL)0.00 23,223.06 35,262.78 37,024.00 18,776.69 18,247.31 E 100-42102-110 Overtime 0.00 0.00 0.00 0.00 0.00 0.00 E 100-42102-120 Employer Contrib Ret (GENERAL)0.00 0.00 0.00 0.00 0.00 0.00 E 100-42102-121 PERA 0.00 25.22 2,639.46 0.00 1,479.68 -1,479.68 CITY OF CORCORAN PERFORMANCE REPORT - GENERAL FUND 7 MONTHS ENDED 7/30/2010 9a. 8 of 10 Department Account Description 2007 Actual 2008 Actual 2009 Actual 2010 Budget 2010 Actual Amount Remaining E 100-42102-122 FICA 0.00 28.59 2,384.86 0.00 1,293.77 -1,293.77 E 100-42102-126 Medicare 0.00 0.00 564.43 0.00 302.60 -302.60 E 100-42102-130 Employer Paid FSA 0.00 0.00 350.00 0.00 350.00 -350.00 E 100-42102-131 Employer Paid Health 0.00 0.00 1,322.06 0.00 28.50 -28.50 E 100-42102-132 Medical Cafeteria Plan 0.00 0.00 3,896.62 0.00 2,485.42 -2,485.42 E 100-42102-133 Employer Paid H S A 0.00 0.00 0.00 0.00 0.00 0.00 E 100-42102-140 Unemployment Comp (GENERAL)0.00 0.00 0.00 0.00 0.00 0.00 E 100-42102-150 Worker's Comp (GENERAL)0.00 0.00 0.00 0.00 0.00 0.00 E 100-42102-160 Liability Insurance Employees 0.00 0.00 0.00 0.00 0.00 0.00 -$ 23,276.87$ 46,420.21$ 37,024.00$ 24,716.66$ 12,307.34$ Dept 42200 Fire Fire E 100-42200-300 Professional Srvs (GENERAL)213,040.24 222,304.00 236,741.57 242,000.00 100,651.10 141,348.90 E 100-42200-550 Motor Vehicles 18,135.42 17,750.00 13,867.67 17,000.00 18,946.10 -1,946.10 E 100-42200-580 Other Equipment 0.00 0.00 0.00 1,000.00 0.00 1,000.00 231,175.66$ 240,054.00$ 250,609.24$ 260,000.00$ 119,597.20$ 140,402.80$ Dept 42400 Building Inspection (GENERAL)Building Inspection E 100-42400-300 Professional Srvs (GENERAL)28,682.75 58,183.72 25,973.37 25,000.00 14,334.20 10,665.80 E 100-42400-437 Surcharges 3,473.31 3,594.45 1,141.22 700.00 482.14 217.86 32,156.06$ 61,778.17$ 27,114.59$ 25,700.00$ 14,816.34$ 10,883.66$ Dept 43100 Hwys, Streets, & Roads Public Works E 100-43100-100 Wages and Salaries (GENERAL)263,667.81 270,742.34 273,256.02 274,872.00 144,000.82 130,871.18 E 100-43100-110 Overtime 15,583.03 23,841.53 19,193.10 18,000.00 9,402.19 8,597.81 E 100-43100-121 PERA 17,267.34 19,855.84 20,638.36 20,501.00 12,058.34 8,442.66 E 100-43100-122 FICA 15,773.07 17,616.01 15,915.04 18,158.00 8,859.51 9,298.49 E 100-43100-126 Medicare 3,689.13 4,007.37 3,834.60 4,247.00 2,540.58 1,706.42 E 100-43100-130 Employer Paid FSA 1,735.12 1,604.13 1,750.00 1,750.00 700.00 1,050.00 E 100-43100-131 Employer Paid Health 31,959.77 38,726.01 36,430.94 57,585.00 36,889.11 20,695.89 E 100-43100-132 Medical Cafeteria Plan 0.00 1,601.51 2,059.49 0.00 3,096.73 -3,096.73 E 100-43100-133 Employer Paid H S A 0.00 0.00 10,818.00 0.00 5,851.40 -5,851.40 E 100-43100-134 Employer Paid H R A 0.00 0.00 3,749.98 0.00 0.00 0.00 E 100-43100-140 Unemployment Comp (GENERAL)0.00 0.00 0.00 0.00 589.25 -589.25 E 100-43100-200 Office Supplies (GENERAL)0.00 33.24 5.02 100.00 0.00 100.00 E 100-43100-208 Training and Instruction 1,200.00 1,925.00 1,960.00 2,500.00 1,561.45 938.55 E 100-43100-210 Operating Supplies (GENERAL)17,778.24 16,056.56 14,548.67 20,000.00 6,175.76 13,824.24 E 100-43100-212 Motor Fuels 40,141.96 42,096.81 24,822.32 30,000.00 13,068.29 16,931.71 E 100-43100-220 Repair/Maint Supply (GENERAL)17,592.70 22,461.25 21,962.00 20,000.00 7,131.35 12,868.65 E 100-43100-222 Seal Coating 48,846.00 32,075.00 0.00 50,000.00 52,440.00 -2,440.00 E 100-43100-223 Building Repair Supplies 10,915.23 2,379.70 648.78 6,500.00 44,445.56 -37,945.56 CITY OF CORCORAN PERFORMANCE REPORT - GENERAL FUND 7 MONTHS ENDED 7/30/2010 9a. 9 of 10 Department Account Description 2007 Actual 2008 Actual 2009 Actual 2010 Budget 2010 Actual Amount Remaining E 100-43100-225 Landscape/Ditch Materials 19,099.06 13,101.05 4,840.96 10,000.00 1,478.76 8,521.24 E 100-43100-226 Sign Repair Materials 5,949.51 4,208.28 1,900.92 6,000.00 779.33 5,220.67 E 100-43100-227 Crack Filling 11,715.00 9,832.50 20,303.10 25,000.00 10,667.12 14,332.88 E 100-43100-228 Dust Control 66,927.00 69,372.36 92,601.22 90,000.00 75,338.30 14,661.70 E 100-43100-229 Culverts 6,200.25 4,593.61 1,925.35 6,500.00 0.00 6,500.00 E 100-43100-230 MSA Expense 1,361.63 161.00 643.75 2,500.00 0.00 2,500.00 E 100-43100-231 Tiling 0.00 1,012.10 2,416.38 0.00 0.00 0.00 E 100-43100-232 Gravel 124,824.91 131,304.04 93,460.50 130,000.00 99,684.97 30,315.03 E 100-43100-233 Asphalt Maint/Patching 69,665.12 104,756.77 111,902.73 100,000.00 96,527.88 3,472.12 E 100-43100-300 Professional Srvs (GENERAL)2,100.00 2,154.00 2,100.00 2,100.00 2,100.00 0.00 E 100-43100-321 Telephone 0.00 3,983.19 3,537.20 3,600.00 2,014.35 1,585.65 E 100-43100-360 Insurance (GENERAL)0.00 0.00 0.00 0.00 106.00 -106.00 E 100-43100-364 Worker's Comp Insurance 20,704.00 17,502.00 21,228.00 22,750.00 3,001.08 19,748.92 E 100-43100-380 Utility & Services (GENERAL)1,571.59 14,056.15 9,072.45 13,500.00 4,363.50 9,136.50 E 100-43100-381 Street/Signal Lights 450.42 4,003.49 2,285.79 7,000.00 975.92 6,024.08 E 100-43100-417 Uniforms 5,535.61 5,765.06 5,730.06 7,000.00 1,908.02 5,091.98 E 100-43100-810 Refunds/Reimbursements 152.46 0.00 0.00 0.00 0.00 0.00 822,405.96$ 880,827.90$ 825,540.73$ 950,163.00$ 647,755.57$ 302,407.43$ Dept 43125 Ice & Snow Removal Ice & Snow Removal E 100-43125-210 Operating Supplies (GENERAL)43,738.65 28,526.06 28,449.88 29,000.00 4,020.62 24,979.38 Dept 43170 Engineering Engineeering E 100-43170-260 Comprehensive Plan 0.00 4,992.36 1,251.29 0.00 0.00 0.00 E 100-43170-300 Professional Srvs (GENERAL)46,042.37 78,524.96 122,125.81 36,000.00 39,928.67 -3,928.67 E 100-43170-303 Engineering Fees 5,684.50 0.00 0.00 0.00 0.00 0.00 51,726.87$ 83,517.32$ 123,377.10$ 36,000.00$ 39,928.67$ (3,928.67)$ Dept 43190 Employee Benefit Chgs Employee Benefit Chgs E 100-43190-300 Professional Srvs (GENERAL)5,340.00 0.00 0.00 0.00 0.00 0.00 Dept 43232 Recycling Recycling E 100-43232-210 Operating Supplies (GENERAL)723.26 574.43 510.67 1,075.00 200.08 874.92 E 100-43232-300 Professional Srvs (GENERAL)56,429.04 62,165.19 64,139.64 63,345.00 38,953.68 24,391.32 57,152.30$ 62,739.62$ 64,650.31$ 64,420.00$ 39,153.76$ 25,266.24$ Dept 45200 Parks (GENERAL)Parks E 100-45200-100 Wages and Salaries (GENERAL)2,764.38 12,993.90 16,212.83 12,420.00 9,979.10 2,440.90 E 100-45200-110 Overtime 0.00 765.00 54.00 0.00 984.00 -984.00 E 100-45200-121 PERA 0.00 0.00 0.00 0.00 0.00 0.00 E 100-45200-122 FICA 171.07 1,187.96 999.37 769.00 652.90 116.10 E 100-45200-126 Medicare 39.72 266.52 245.02 180.00 152.72 27.28 CITY OF CORCORAN PERFORMANCE REPORT - GENERAL FUND 7 MONTHS ENDED 7/30/2010 9a. 10 of 10 Department Account Description 2007 Actual 2008 Actual 2009 Actual 2010 Budget 2010 Actual Amount Remaining E 100-45200-132 Medical Cafeteria Plan 0.00 0.00 0.00 0.00 0.00 0.00 E 100-45200-133 Employer Paid H S A 0.00 0.00 0.00 0.00 0.00 0.00 E 100-45200-210 Operating Supplies (GENERAL)17,648.61 14,337.78 7,794.47 9,100.00 4,374.30 4,725.70 E 100-45200-220 Repair/Maint Supply (GENERAL)0.00 0.00 19.17 1,100.00 0.00 1,100.00 E 100-45200-221 Maintenance Projects 8,156.46 8,000.00 7,460.90 10,000.00 9,053.20 946.80 E 100-45200-222 Seal Coating 0.00 0.00 0.00 0.00 0.00 0.00 E 100-45200-300 Professional Srvs (GENERAL)1,332.85 0.00 0.00 600.00 0.00 600.00 E 100-45200-321 Telephone 0.00 916.80 679.55 700.00 342.06 357.94 E 100-45200-364 Worker's Comp Insurance 184.00 365.00 160.00 200.00 55.91 144.09 E 100-45200-380 Utility & Services (GENERAL)0.00 4,523.81 6,243.24 7,100.00 3,168.95 3,931.05 E 100-45200-417 Uniforms 0.00 0.00 0.00 0.00 0.00 0.00 E 100-45200-530 Improvements Other Than Bldgs 51,252.00 29,070.00 48,449.70 42,000.00 35,902.80 6,097.20 E 100-45200-810 Refunds/Reimbursements 359.46 45.00 0.00 0.00 0.00 0.00 81,908.55$ 72,471.77$ 88,318.25$ 84,169.00$ 64,665.94$ 19,503.06$ Dept 49360 Transfers to/from Other Funds Transfers to/from Other Funds E 100-49360-710 Residual Equity Transfers 0.00 0.00 0.00 0.00 0.00 0.00 E 100-49360-720 Operating Transfers 0.00 11,926.68 14,390.01 0.00 0.00 0.00 -$ 11,926.68$ 14,390.01$ -$ -$ -$ Total Revenue 2,769,603.71$ 2,804,171.60$ 2,922,791.03$ 2,975,019.00$ 1,271,163.77$ 1,703,855.23$ Total Expense 2,613,975.58$ 2,848,961.47$ 2,863,146.70$ 2,980,185.00$ 1,676,367.94$ 1,303,817.06$ Total Revenue - Total Expense 155,628.13$ (44,789.87)$ 59,644.33$ (5,166.00)$ (405,204.17)$ 400,038.17$ 2010 Ordinance Update Budget Report As of 07/30/2010 Revenues Source Budget Activity Actual Exp Progress DNR CGO Priorty Grants City DNR Grant 24,000$ Meetings-7 or 8 planned 1,620$ 8 meeting held on Greenway 11 X CGO Grant 12,000$ Greenway Committee and Ordinance 10,384$ Draft written & submitted to PC 1 2 General Fund 10,000$ Open Space Ordinance Update 259$ Underway 2 Park Fund 2,850$ P&T Plan Update & Maps 319$ 2 mtng w/consultant, drafts submitted to P & T for their Approval 3 Total 48,850$ New Mixed Use Zoning Districts -$ 4 1 Zoning Map Update - 8 1 Holding Zone Designation - 1 Spending Assumptions Budget Actual Revise Zoning Districts to Relect New Land Use Plan - 1 Bonestroo Agreement-DNR 23,000$ 12,285$ Shoreland Ordinance Update - 5 Bonestroo Agreement-CGO 12,000$ Integrated Tree and Landscaping - 6 2 Landform-City Budget 10,000$ 499$ Subdivision Code Update 28.75 7 1 TDKA Agreement 5,700$ Growth Mgmt Ordinance - 9 Total 50,700$ PUD Ordinance Update - 10 1 Development Rights Map Update - 1 Essential Service - 4 Setback Definitions - 4 Denifitions to Zoning Standards - 4 Greenhouse Ordinance Language - 4 Inconsistencies in Building Standards - 4 Administration Overhead 173.64 TOTAL ACUTAL EXP 12,784.33 Relates to Scope of:Actual Expenditures 10/25/2021 CONSULTANT INV DATE GRANT ACTIVITY MEETINGS GREENWAY COMMITTEE & ORDINANCE OPEN SPACE ORDINANCE UPDATE P & T PLAN UPDATE & MAPS NEW MIXED USE ZONING DISTRICTS ZONING MAP UPDATE HOLDING ZONE DESIGNATION REVISE ZONING DISTRICTS TO REFLECT NEW LAND USE PLAN SHORELAND ORDINANCE UPDATE INTEGRATED TREE AND LANDSCAPING SUBDIVISION CODE UPDATE GROWTH MGMT ORDINANCE PUD ORDINANCE UPDATE DEVELOPMENT RIGHTS MAP UPDATE ESSENTIAL SERVICE SETBACK DEFINITIONS DEFINITIONS OF ZONING STANDARDS GREENHOUSE ORDINANCE LANGUAGE INCONSISTENCIES IN BUILDING STANDARDS ADMINISTRATION OVERHEAD TOTAL SPENT NOTES Bonestroo 03/24/10 DNR 1,955.00 Bonestroo 04/14/10 CGO 575.00 Bonestroo 04/14/10 DNR 2,789.50 Bonestroo 06/22/10 CGO 1,236.25 Bonestroo 06/22/10 CGO 1,563.50 Bonestroo 06/22/10 DNR 3,501.00 Bonestroo 06/22/10 DNR 318.50 Bonestroo 06/22/10 DNR 172.50 Bonestroo 09/04/18 CITY 173.64 Landform 06/06/10 CITY 28.75 Illicit discharge ordanance Landform 06/04/10 CITY 240.09 Dan/Kendra/Tina Landform 05/06/10 CITY 86.85 Landform 05/06/10 CITY 143.75 TOTAL 1,620.09 10,384.00 259.35 318.50 - - - - - - 28.75 - - - - - - - - 173.64 12,784.33 .00 DATE: August 2, 2010 TO: Development Review Committee (Kendra Lindahl, Kent Torve, Dan Donahue) COPY: Jeff Carson, Jill Smith-Arens, Jeanie Heinecke, Tanya Wagner, Vince Vander Top, Tina Goodroad August 5, 2010 Planning Commission Meeting • CANCELLED August 12, 2010 City Council Meeting No Planning Business August 17, 2010 Parks Commission Meeting No Planning Business August 26, 2010 City Council Meeting No Planning Business August 5, 2010 Planning Commission Meeting • CANCELLED Au gust 12, 2010 City Council Meeting No Planning Business August 17, 2010 Parks Commission Meeting No Planning Business August 26, 2010 City Council Meeting No Planning Business September 2, 2010 Planning Commission Meeting • Ordinance update (Tina) September 9, 2010 City Council Meeting No Planning Business September 21, 2010 Parks Commission Meeting No Planning Business CITY OF CORCORAN DEVELOPMENT REVIEW COMMITTEE (DRC) AGENDA DRC Agenda Page 2 September 23, 2010 City Council Meeting No Planning Business Applications not currently scheduled/Other Business • Corcoran Business Park (Utility Extension/Restart discussions with Medina? DAN?) • Armbruster Topography and Wetland Waiver (review period expires November 30, 2010) (City file no. 09-011) (Tabled at 11/23/09 CC meeting) • Site Plan Amendment for 20120 Auger Avenue (city file 10-005) (APPROVED) • Satellite Industries Site Plan Amendment, Conditional Use Permit Amendment and Easement Vacation (city file 10-007) • Park Place Storage Conditional Use Permit Amendment and Site Plan Amendment (city file 10-006) ADMINISTRATOR’S REPORT Agenda Item No. 10a. Council Meeting: August 12, 2010 Prepared By: Dan Donahue, Administrator Topic: Public Works Facility-Review of Options Action Required: Discussion and give direction to staff Policy: Budget Impact: Summary: Staff will present a report that provides information on the needs, costs, options regarding the city’s Public Works (PW) Facility. The council has requested better and more detailed information on which future decisions regarding the Public Works Facility could be based. This report does this by breaking down the review into four possible courses of action. The order of the scenarios was set to facilitate public versus private discussion. Scenarios 1 and 2 can be discussed in open session at this regular council meeting. Scenarios 3 and 4 should be discussed at a closed meeting of the council. This meeting is closed to the public as it involves discussion on real estate proposals given to the city from property owners in the city who responded to a Request for Proposals put out earlier this year by the city. The Scenarios are: • Scenario 1-Remediation, fixing, and possibly adding to the present facility on Cain Road • Scenario 2-Building a new facility on land owned or purchased • Scenario 3-Leasing existing building space and grounds in the City of Corcoran • Scenario 4-Purchasing an existing building and grounds space in the City of Corcoran There are several documents in your packet that pertain to the scenarios and the background or foundation for considering these scenarios: • A report from the safety specialist on her second review of the current PW facilities that was conducted on July 13, 2010. This report provides the detail on specific conditions, issues, needs, and problems that were observed at this inspection. The specialist also rates many existing conditions that were found to be in need of remediation or correcting. Some were found to be quite serious and could put the city at risk. This risk and what impact it has will be review by the Administrator’s Report on a Review of PW Options—August 5, 2010 Council Meeting Page 2 council. This report should be considered as the foundation for considering all of the scenarios. • Scenarios 1 and 2 have an Executive Summary cover memo which provides an overview of the facts as they exist. Additional supporting documentation is included with each scenario and with cost detail. • A report from Rolf Erickson, City Assessor, on sales in the area since 2009. Not many sales but what he does provide confirms some of the information the council has been hearing late regarding land prices, • By separate cover, I am sending information marked confidential that contains material pertaining to Scenarios 3 and 4 which will be discussed at the closed meeting. Hopefully, all of the information and cost data provided will allow you to discuss options with a degree of assurance. If there is additional information you would like to have prior to the council meeting, please let me know To: City Council From: Dan Donahue, City Administrator Date: August 4, 2010 Subj: Safety Walkthrough conducted on 07-13-2010 of present Cain Road Public Works Facility. This is a reformatted report from Susan Pearson of Safety Train, Inc. It documents her observations and comments of a “Walkthrough” Safety Inspections of the Public Works facilities on Cain Rd taken on July 13, 2010 Everything written in the PW Building Issues column below and the summary at the end of this document are taken from Ms. Pearson’s report and are her words. Anything in red type is from Ms. Pearson and needs action to remediate. I have put in costs and made comments. Please note her asterisks which are her indications as to seriousness of the issue or problem. OBSERVATIONS I am listing the OSHA violations area specific. Violations labeled as follows: • * Should be done-may or may not be fined. • ** Must be done--high chance of fine • ***employee eminent danger-High fine, up to $70,000.00. PW Building Issues-Comments made by Ms. Pearson Cost to Repair/Replace Comments of City Administrator OUTSIDE OF Public Works Building SHED *All outside storage must have one 3' Aisle **This area must have a fire extinguisher 1910.106d7 Minor cost. Throughout this report there are comments about storage space violations. Most are due to the overall lack of adequate space-cramming too much into a confined space. PW OFFICE Inside rear door **All exterior doors must have a lighted Exit sign. **All buildings must have the Federal and State posters hung where all employees can read them. Minor cost. Electrical needs part of electrical upgrade mentioned later in report. Down **Stair on bottom is short-all steps must be standard-building code. **A 3' aisle way must be clear in front of shelving. 1910.22bl+2 **Misc. Storage must be placed to assure that employee does not have to reach over other storage to get item. **Hole in door frame to left-- employees clothing may catch **Clear Aisle in front of Washer. $5,000 Rebuilding of both sets of stairs (up and down) needed Minor cost Fireproof cabinets: • All spray cans and flammables must be kept in a fireproof cabinet. • There can be no storage on top of the cabinet; MSDS sheets should be present for all contents. • The door should not open to public walkways. • The inside storage may not exceed the quantity limitations. The instructions in the black type are rules and directions to be followed- they are not statements of violations on our part. All of the bullet points are being followed. Storage Room-straight ahead **Step is short. **Poly drain tube running across Included in HVAC Cost floor is a trip hazard **Each inside storage room must have mechanical ventilation that does at least 6 air exchanges /hour. 1910.106d4iv All electrical boxes must have: • Clear 32 inches of aisles to them • and around a clear area 32 inches around them • No flammables are allowed in this area • All electrical box doors must be closed • There can be no storage on top of electrical boxes • All breakers must be labeled • If the electrical box carries a voltage of over 600 Volts- there must be a 36th inch clearance around the box with no storage or flammables. All doors must be kept closed and there must be a warning sign, “HIGH VOLTAGE”. **All inside storage rooms must have at least one aisle 3 foot wide. 1910.106d4v **Ceilings must have no holes in them. This looks like it may contain asbestos*** EMPLOYEES MUST Work in areas that have asbestos. ***Employees should NOT remove ASBESTOS. This must be done professionally. This is very expensive, but deadly if done improperly. **Hole in walls may not be greater than 4 inches (by door, near floor). All electrical boxes and the rules for their maintenance are being followed. Included in abatement and demo cost. See Scenario 1 ToolRoom **Fluorescent bulbs must be stored horizontally in original cardboard box. All fluorescent bulbs must be stored correctly: • New--stored boxes. • Used-Stored vertically a box secured to the wall • There be regular pick up spent bulbs. You should have documentation to show pick up. Minor cost ***Exit door is illegal!!!! [from Toolroom] [The reasons for this statement is that this door does not meet most of the below stated standards] Abatement and demo cost in Scenario 1 ANY door for escape to outside: 1. MUST be permanent 1910.36al, kept unlocked and usable for escape 2. Must be made of fire resistant materials 1910.36a2 3. There must be 2 exits for employees, 191O.36e2 4. Opening to exit area must have a self closing fire door. 1910.36a3 5. Door must NOT be locked from inside. A Panic bar is acceptable, 1910.36dl 6. Exit must be adequately lighted (5 'candles) 7. Each route must be unobstructed and a min of 28".10-91O.37a3 8. Ceiling of exit route must be 7 foot high. 1910.36g1 9. Outside exit route must be Meeting standards would require major remodeling as outlined in Scenario 1 protected from ice and snow accumulation 191O.36h2 10. Opening door must have a self closing fire door 1910.36a3 Seed Room *All tools must be hung and secured *All storage rooms must have one 3 foot aisle way. *Rodents must be controlled. Minor cost Up-Main Floor *Steps do Not appear to be standard- building code. **All exterior doors must have a lighted exit sign. **Do not store in front of shelving-a clear 3 foot aisle required. Included in step repair previously mentioned at $5,000 See previous comments First Aid Cabinet • All FA cabinet must be properly stocked • OSHA prefers that you keep the list of certified First Aid and CPR personnel at this site • OSHA also suggests that you keep copies of a map to the medical facility for your city and the phone numbers for that facility at this site First Aid Cabinet at PW Office does meet standards Bathroom: ***There is obvious mold in this room around window. It must be eliminated. ***Ceiling tile is or has been wet and is hanging down and moldy- remove. 1910.22al $5,000 Included in abatement cost in Scenario 1 By Cabinet: **Update AED, Train all employees as to AED use-free at First Aid Class taught by Safety and follow AED rules. Minor cost Second Bath: **Secure all LP tanks. **Door to exterior must have lighted sign. And meet exit requirements as above. Minor cost See electrical comments later in report OUTSIDE BobCat: **Must have maintenance sticker displayed. Minor cost Shop **All Chemicals must be labeled and have a Haz Mat label. **Tanks of fuel must be 35 feet from any building, be on a cement slab protected from injury. **LP tank must be 10 foot from building.1910.106b2a **There must be 3 feet distance between tanks. 1910.106b2a ***There must be a min. separation between flammable materials and LP tank of 20 feet. 1910.1062f $40,000 Included in fuel island Inside Shop-Heated **Remove kerosene to flammable cabinet. **All electric junction boxes are illegal. They must be IN the wall or the box must be solid. **There can be no flammables within 48 inches of an overhead heater. **Short step must have warning haztape. $10,000 Included in overall electrical upgrade Grinder: *Grinding must have local ventilation if exceeds 1910.1000 *Grinder must be secured and Not behind other tools. *clear Aisle in front of bench **All spray cans must be removed and stored in a flammable Cabinet each night. General GRINDING RULES: • Grinders must have PPE signage • Grinder must have PPE provided at area • All tongues and guards must be in place and adjusted properly • Grinders must be secured • Wheels must be removed-is diameter is too small • Grinding must have local ventilation if exceeds 1910.1000 **Remove storage under oil totes- there would be an ergo problem in getting them out for use. **All overhead shop lighting must be hard wired. **The air jet must have PPE in close vicinity. **Tag eyewash properly and clean it regularly. ***All garage doors must have an auto retract system if any of the public is ever in the building. Fined per door! $10,000 Venting included in welding mobile station Included in electrical upgrade previously mentioned Other items are minor cost Shop-Unheated Overhead area: *Weight restriction sign neeeded- 1910.22dl **Toe board needed 191O.23e4 **Il1egal ladder-Minimum width=22". 1910.24d • Min. 7 inches behind vertical ladder • Min of30 inches on climbing side. • Over 6 foot, ladder should be caged. *Planks on floor by ladder not secured. 191O.22a3 **Opening for ladder must be railed. 1910.23al *Vertical clearance for ceiling a min. of7 feet. 191O.24i All Overhead storage Areas must have: • A load limit sign 1910.24d • A proper railing 42 inches high with a second rail at 21 inches. • The rail must also have a 4- inch kick board that is no more than ¼ inch from the floor. 1910.23e4 • If there is a gate it must open inward, have a lockable gate that can withstand 200 pounds pressure. • Vertical clearance for ceiling a min. of 7 feet. 1910.24i • There must be a min of 12 inches between treads. 191027a7 figure D2 Minor cost Storage space in the unheated shop cannot meet all of the requirements and rules. There simply is not enough room, space, or clearances. Behind Shop Used oil should be 35 feet from shop (combustible). Do not keep more than 1 ½ 55 gallon barrel of used oil on site. Minor cost "SIGN" rules: • "Caution" Signs are used to "WARN" for potential hazards. YELLOW with black letters. • “DANGER" stop buttons, barricades, flammables, etc.; RED with Black and White lettering • Safety Signs-Instruction only- Green with WHITE letters • “WARNING" Orange with contrasting letters • “Exit" and "NOT AN EXIT" Signs must have letters at least 6 inches high. • All exterior doors must have lighted signs. Signage rules are being followed. Lighted exit signs are not working. Compressor Area This are must have proper signage as to hearing safety There must be a variety of earplugs for employees to choose from at this site There must be proper signage for all fire extinguishers. All chemicals must be labeled and have a Haz Mat sticker There is no compressor area. Safety equipment is available. All fire extinguishers serviced by outside venders and are correctly marked Temporary electric cords • Cannot be strung across aisles • Must be used only on a temporary (8 hr. basis) • Must be wound and hung on Electric cord rules are being followed the wall at night Note: It is important that all employees understand the dangers of working with sand and gravel so that they work safely-they should attend the Right to Know class with the Silicosis trailer All PW employees are up to date on required training. Training is administered through Safety Train, Inc. Welding I did not see a proper welding area. It is important that if your employees weld, they must be trained, have proper ventilation, PPE and Guarding for Welders Flash. Included in mobile welding station previously mentioned Batteries I did not see a charger area for batteries. Charger area: • All charger areas must be signed and have proper PPE on site. • There must be an eyewash within 25 unobstructed feet if electrolyte is filled or changed. • This is a no-smoking area. Minor cost There is no battery charger area or a designated area/ Chemical Storage I did not see a chemical storage area. It is important to have a safe area for chemicals. When you build be sure to call me for the regulations. Partly included in mobile welding station but additional space needs to be found. See remediation on Scenario 1 SUMMARY SAFETY TRAIN, INC. is pleased to provide you with this walkthrough of your facilities. Please remember that these results are for your internal use only. Although your Public Works area had been drastically improved since the walkthrough [of 2-8-2008], please realize that many areas of concern are not repairable at a low cost. I starred the by importance. Any 2 [asterisks] or more should be repaired to avoid a possible large if OSHA should audit your city. This report was prepared is strict confidence and will not be reprinted without your express consent. Our intent is to help you become more prepared should OSHA decide to inspect your facilities. This service is not sanctioned by OSHA nor does it guarantee that you would be in full compliance. If you have any questions, or would like further information as to exact OSHA specifications regarding any of the hazards or recommended means of correction, please do not hesitate to call us at 763-428-2297. TO: Dan Donahue, Corcoran City Administrator Kent Torve, City Engineer FROM: Rolf Erickson and Ann Risch, City Assessors DATE: August 5, 2010 RE: Old Hennepin County Truck Station and Land Prices A complete search of all of Hennepin County for a time period of Jan 1, 2009 to present for sales of 7,000- 10,000 square foot buildings yields only 8 sales. Most of the sales are in Minneapolis and the inner ring suburbs. The statistics for these sales are listed in the chart directly below. The selling price per sq. ft. ranged from $43/sq. ft. to $84/sq. ft. The highest price per sq. ft. building was the building located in Corcoran on Auger Ave., listed below. The lowest priced per sq. ft. building is also in Corcoran located on 75th and listed below (mezzanine included in the square footage). We believe the building that you are looking at is a good quality building, built to government standards and should be valued at the top of the range, after adjusting for location, land amount and size. We would not be allowed to make an actual appraisal of the subject building due to ethics rules, conflict of interest. For a more exact valuation the City should have an independent fee appraisal done of the property. The assessor’s 2010 market value for commercial properties in all of Hennepin County has been running 95% to 100% of selling price of sale properties. Indications are that Corcoran values are slightly higher than 100% of selling prices but there are too few sales to make a good estimate right now. Also included is a list of land sales. As you can see there is a great range of prices. The majority of the sales fall in the $16,000-$24000 range, unadjusted for size or time of sale. We are not able to put an average price per acre figure on Corcoran land due to lack of sales in any particular size range. Also please refer to our previous memo regarding the City owned land. Number of Sales Found 8 Avg. GBA 8,224 Avg. CE Sale Price $555,596.25 Avg. SP GBA $66.19 Standard Deviation SP GBA $21.69 Local Sales Listed Below City Corcoran Address 20095 75th Ave N PID# 26-119-23 14 0014 Sale Date 6/28/2010 Sale Price $350,000 Comment Sold to neighboring property owner at public auction. Not bank owned. Mezzanine is a storage mezzanine and reduces the shop headroom. Square Foot Ground Floor Area 6,197 Office Square Footage 2,353 Shop Square Footage 3,844 Mezzanine Square Footage 1,860 Basement Square Footage No Basement $/Sq. Ft. Ground Floor Area $56.47 w/o mezzanine $43.44 with mezzanine City Corcoran Address 20110 and 20120 Auger Ave PID# 26-119-23 12 0012 and 26-119-23 12 0013 Sale Date 12/14/2009 Sale Price $750,000 Comment Sale included the vacant commercial 92,400 sq. ft. site adjacent to the building. Square Foot Ground Floor Area 8,863 Office Square Footage 3,847 Shop Square Footage 5,016 Mezzanine Square Footage none Basement Square Footage none $/Sq. Ft. Ground Floor Area $84.62 with excess land. $70.50 subtracting $125,000 from purchase price for the extra site. City Medina Address 700-710 Hamel Rd PID# 12-118-23 32 0028 Sale Date 2/6/2008 Sale Price $568,000 Comment Has water and sewer Square Foot Ground Floor Area 6,200 Office Square Footage 1,320 Shop Square Footage 4,680 Mezzanine Square Footage none Basement Square Footage none $/Sq. Ft. Ground Floor Area $91.61 City Medina Address 550 Clydesdale Tr. PID# 12-118-23 24 0023 Sale Date 7/17/2008 Sale Price $1,300,000 Comment Has water and sewer. Also sold 8/12/2005 for $1,320,000 Square Foot Ground Floor Area 15,454 Office Square Footage 7,727 Shop Square Footage 7,727 Mezzanine Square Footage none Basement Square Footage none $/Sq. Ft. Ground Floor Area $84.12 Corcoran Land Sales Sale #1 P.I.D. 07-119-23-41-0003 (part) 8/2009 $90,000 5 acres $18,000/acre Neighbor purchased to add to farm Sale #2 P.I.D. 08-119-23-11-0006 1/2010 $218,000 10 acres $21,800/acre One site on Bechtold Rd. Sale #3 P.I.D. 11-119-23-34-0007 3/2008 $238,000 14.3 acres $16,643/acre Purchased by neighbor, no bldg. right Sale #4 P.I.D. 12-119-23-13-0007 8/2009 $1,450,000 66.93 acres $21,664/acre 32% low land, in proposed MUSA Sale #5 P.I.D. 16-119-23-21-0001 4/2009 $457,310 39.61 acres $8995/acre (minus $101,000 for buildings) Old farm house and bldgs., difficult access Sale #6 P.I.D. 27-119-23-11-0001 12/2008 $1,700,000 82.27 acres $18,549/acre (minus $174,000 for buildings) In proposed MUSA Sale #7 P.I.D. 27-119-23-43-0003 6/2009 $485,000 19.76 acres $24,544/acre One site on Old Settlers Rd., 20% low land ADMINISTRATOR’S REPORT Agenda Item No. 10b. Council Meeting: August 12, 2010 Prepared By: Dan Donahue, Administrator Topic: Draft and Options of 2011 Budget Action Required: Review and Direction Policy: City must adopt an annual budget by December 27, 2010 Budget Impact: Summary: City staff has developed a draft 2011 Budget with options for the council’s consideration. This 2011 Budget development is based on several assumptions and mandates that are confronting the city: 1. Property Tax Levy limits remains in place (this is the last year). Since there has been virtually no new development in the city during 2010 (two housing starts), this amounts to very little new funds-$38,556. However, we are allowed to recover an additional $96,800 that was previously “unalloted”. 2. Cost of living (COLA) remains very low and around 1+% 3. Overall, the Draft 2011 total budget shows a positive balance of $29,000 plus. Expenditures 1. This budget assumes very little in the way of new programs or services. Budgets changes over 2010 are: a. City Inspection Program. Hiring of a P/T 20 hour employee to monitor and oversee building, zoning, and general compliance issues around the city- $20,799 b. Research, locate, document, and map all Park and Trail easements given to the city over the last 40 plus years. Hire a part time intern during the summer 2011 to accomplish-$4,500 c. Website improvements. Adding a calendar that the entire community can use and post. Also adding a module for the public’s use in making requests, inquiries, or complaints (can also be used for staff for processing and recording all non-public safety requests and complaints activities)- $3,000. d. Several minor budget adjustments over 2010 due to expected cost increases. Identified in the comment section of the individual line items. 10b. Administrator’s Report—August 12, 2010 Council Meeting Page 2 e. Personnel costs remain somewhat of an unknown as the final wages and benefits for union employees will not be known for several months. At this first presentation of the 2011 Budget, wages are shown at a zero percent increase other than step increases identified in the Pay Grade Plan. f. Personnel costs (other than wages) and health benefits are budgeted at this time to be increased $31,450. The benefit’s administrator advises that there is a 10.2% increase in the overall health benefit premiums. Again, this figure is subject to change. g. Police Expenditure Budget. See the report from the PD. The PD Personnel budget shows an increase of $34,092 at this time. This amount has not been included as an addition to the Maximum Property Tax Levy (PD personnel costs are outside of the levy limits). 2. Revenues a. Revenues are still a work in progress. There are still a couple of line items that are not fully known. b. I am showing a Fiscal Disparities amount of $100,000. This figure was not included last year and I think it should. However, we won’t know an exact amount for some time. This figure comes from a conservative average of past three years c. Tax Delinquency revenues are not shown as I just don’t have any reliable figures at this time. Other Budget Facts 1. Tax Capacity in Corcoran for payment in 2011 has fallen (figures are still preliminary and have not been finalized by the county) from 2010 (see supporting documentation): a. All properties-9.6% b. Residential properties-8.3% 2. Tax Capacity for Hennepin County has fallen from 2010 (see supporting documentation): a. All properties-7.2% b. Residential properties-6.5% 3. The decrease in the Tax Capacity of property means that to at least maintain funding at the 2010 level, there must be a corresponding increase in the Tax Capacity rate. However, the impact to the average property owner and resident should be no more than what was experienced in 2010. 4. There are three property tax funding scenarios that will give the council some options when considering the overall budget and how the various budget line items impact the overall bottom line. The three scenarios are: a. Scenario A-Maintain the Tax Capacity Rate from 2010. This keeps the rate at 32.995%. Because of the overall drop in the Market Values of all properties in the city, there is a loss of approximately $138, 800. 10b. Administrator’s Report—August 12, 2010 Council Meeting Page 3 b. Scenario B-Maintain the same property tax dollars as in 2010. This increases the Tax Capacity Rate from 32.995% to approximately 34.937% c. Scenario C-Maximize the Property Tax allowed by the State imposed Levy Limit restrictions on cities. This raises approximately $135,000 (assuming at this time that public safety personnel cost remain the same as in 2010) in the levy ($38,500 new dollars and $96,800 in the Unallotment recovery allowed in 2011). 5. The maximum the city can raise the property tax levy (Scenario C) that is allowed by state law and meeting debt service is a Tax Capacity Rate going from 32.995% to 36.830% 6. The City Council must pass a Preliminary 2011 Property Tax Levy at the Council Meeting on Sept. 9, 2010. Whatever Property Tax Levy amount is approved at that meeting can then be considered for lowering but not increased when the council adopts the final 2011 Budget in December. 7. The draft 2011 Budget that I present to you includes the funds generated through Scenario C. Other Documents • I have included the latest detailed estimates on market values both for Corcoran and for Hennepin County that support the above comments. • I have included a spreadsheet that provides information on how Corcoran compares to our core market cities. This “market” includes cities that are similar to Corcoran on several dimensions (population, rural in nature, staffing, size, metro identification, etc.). They are: o Dayton o Independence o Lake Elmo o Medina o Minnestrista o Oak Grove o Rogers o Victoria 10b. 1 1 CITY OF CORCORAN 08/06/10 REV 5 2 3 CITY HALL DEPARTMENTS COMMENTS 4 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACUTAL 2011 BUDGET BUDGET DIFFERENCE 2010/2011 % CHANGE 2010 COMMENTS 5 City Council 6 41100-100 Wages & Salaries 6,600 6,600 3,300 6,600 3,300 6,600 -$ 0% 7 41100-122 FICA / SS 409 409 205 409 205 409 -$ 0% 8 41100-126 Medicare 96 96 48 96 48 96 -$ 0% 9 41100-210 Operating Expense 573 65 10 100 - 100 -$ 0% 10 41100-364 Workers' Compensation 73 15 30 33 2 33 -$ 0% 11 7,751 7,185 3,592 7,238 3,555 7,238 -$ 0 12 13 News Letter/Website 14 41130-351 News letter, Misc literature 3,105 554 3,097 4,000 2,298 4,000 -$ 0% 15 41130-352 General Notices and Public Info 3,061 479 1,265 - -$ 0% 16 41130-354 Website 771 636 636 700 - 3,700 3,000$ 81%Add module for community calendar and community requests/complaints 17 6,937 1,669 4,998 4,700 2,298 7,700 3,000 0.38961039 18 19 Elections 20 41410-210 Operating Supplies 788 7,620 604 9,000 182 1,000 (8,000)$ -800% 21 788 7,620 604 9,000 182 1,000 (8,000) -8 22 23 Auditor 24 41540-300 Professional Services 13,085 40,522 84,970 16,500 25,372 16,500 -$ 0% 25 13,085 40,522 84,970 16,500 25,372 16,500 - 0 26 27 Assessor 28 41550-210 Operating Supplies 1,711 1,675 256 500 850 500 -$ 0% 29 41550-300 Professional Services 45,285 46,812 40,485 49,284 24,642 49,284 -$ 0% 30 46,996 48,487 40,741 49,784 25,492 49,784 -$ 0 31 32 Attorney 33 41600-300 Professional Services 58,063 43,917 18,916 28,000 21,586 28,000 -$ 0% 34 58,063 43,917 18,916 28,000 21,586 28,000 -$ 0 35 36 City Charter 37 41000-210 Operating Supplies - - - - 9 - -$ 0% 38 41000-300 Professional Services 174 - - - 1,049 - -$ 0% 39 174 - - - 1,058 - -$ 0 40 41 Other General Government 42 41900-150 Worker's Comp (General)- 372 - 43 41900-201 Postage/Shipping - 38 50 - - - -$ 0% 44 41900-208 Training & Instruction - 524 - - - - -$ 0% 45 41900-210 Operating Supplies 632 (362) 526 - 262 - -$ 0% 46 41900-300 Professional Srvs (130) 2,546 140 - 358 - -$ 0% 47 41900-321 Telephone - 362 - -$ 0% 48 41900-360 Insurance 43,334 39,755 40,253 46,000 - 46,000 -$ 0% 49 41900-430 Misc Banking Charges - 391 59 - 30 - -$ 0% 50 41900-433 Dues & Memberships 22,724 23,664 24,987 25,411 18,150 25,411 -$ 0%I-94 Chamber, NW Hennepin, Elm Creek Watershed, Community Mediation 51 41900-810 Refunds/Reimbursements 1,646 1,115 1,360 - - - -$ 0% 52 Intern 4,500 4,500$ Parks & Trails easement mapping 53 68,207 68,404 67,375 71,411 18,799 75,911 4,500 6% 54 55 Planning & Zoning 56 41910-300 Professional Services 25,880 38,708 18,167 32,000 17,629 32,000 -$ 0% 57 Ordinance Update (Comp Plan)- 45,000 45,000 -$ 0% 58 25,880 38,708 18,167 77,000 17,629 77,000 -$ 0 59 60 City Hall Operating Expenses 61 41941-200 Office Supplies - 3,837 1,024 2,000 1,581 2,000 -$ 0% 62 41941-201 Postage/Shipping - 2,487 1,833 2,600 1,671 2,600 -$ 0%Incl. postage machine @ $50 mo. Does not include news ltr mailings 63 41941-207 Computer / Copier Supplies - 802 1,781 3,000 547 3,000 -$ 0%Cartridge World, MN Copy Systems News ltr. Counts get coded to newsletter 64 41941-210 Operating Supplies 36,670 12,636 11,258 11,000 7,039 11,000 -$ 0%Cintas, Zep, Adams, Erkens Water 65 41941-300 Professional Services - 4,689 4,789 7,000 2,690 7,000 -$ 0%Admin fees (Paychex, Acclaims, US Bank, HRA) 66 41941-321 Telephone - 6,393 3,113 5,000 1,534 5,000 -$ 0%Century Link, AT&T 67 41941-352 Gen. Notices Public Hearing information - 1,883 1,139 2,000 1,374 2,000 -$ 0%Crow River / Sun News 68 41941-364 Workers Comp Insur. ( Misc. Vol. Commissioners Staff)- 563 42 565 - 565 -$ 0% 69 41941-380 Utilities / Outside Services - 17,465 12,917 18,000 6,185 18,000 -$ 0%Center Point, Randys, Wright Henn. 70 41941-400 Repairs /Maintenance Bldg.- 9,078 9,957 3,000 - 3,000 -$ 0% 71 41941-520 Buildings & Structures - (7,314) - - - -$ 0%2009 actual is 5% Massmann retainage 72 73 36,670 59,833 40,539 54,165 22,621 54,165 -$ 0 2011 DRAFT BUDGET Total Other Government Total Planning & Zoning Total Newsletter & Web Total City Hall Operating Total City Council Total Elections Total Auditor Total Assessor Total City Attorney Total City Charter 10b. 2 4 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACUTAL 2011 BUDGET BUDGET DIFFERENCE 2010/2011 % CHANGE 2010 COMMENTS 74 75 IT Technology 76 41951-201 Postage Shipping - 450 - - -$ 77 41951-207 Computer / Supplies - 6,052 3,525 9,385 2,208 9,385 -$ 0% 78 - 6,502 3,525 9,385 2,208 9,385 -$ 0 79 80 Engineering 81 43170-260 Comprehensive Plan - 4,992 97,671 - - -$ 0% 82 43170-300 Professional Services 51,727 78,525 21,124 36,000 39,929 36,000 -$ 0% 83 51,727 83,517 118,795 36,000 39,929 36,000 -$ 0 84 85 Fire 86 42200-300 Professional Services 213,040 222,304 216,497 242,000 100,651 242,000 -$ 0% 87 42200-550 Motor Vehicles 18,135 17,750 10,401 17,000 18,946 17,000 -$ 0%Hamel Fire Department Bond Payment 88 42200-580 Safety Inspections - 1,000 - 1,000 -$ 0%New-Start inspection program 89 231,176 240,054 226,897 260,000 119,597 260,000 -$ 0 90 91 Building Inspections 92 42400-300 Professional Services 28,683 58,184 20,205 25,000 14,334 25,000 -$ 0% 93 42400-437 Surcharges 3,473 3,594 419 700 482 700 -$ 0% 94 32,156 61,778 20,623 25,700 14,816 25,700 -$ 0% 95 96 579,608 708,199 649,743 648,883 315,141 648,383 (500) -0.000771149 OVER ALL % INCREASE FOR THIS AREA - (DOES NOT INCLUDE STAFF WAGES 97 98 City Administrator 99 41300-100 Wages & Salaries 116,311 3,966 48,867 87,623 45,834 90,336 2,713$ 3%Wage Freeze no COLA increase, step increase only 100 41300-121 PERA 5,323 418 3,282 6,134 3,208 6,353 219$ 3% 101 41300-122 FICA / SS 6,871 449 2,797 5,433 2,563 5,433 0$ 0% 102 41300-126 Medicare 1,607 105 654 1,271 599 1,310 39$ 3% 103 41300-130 Employer Paid FSA 350 - - 350 - 350 -$ 0% 104 41300-131 Employer Paid Health 6,837 1,152 9,132 11,517 10,537 12,671 1,154$ 9% 105 41300-140 Unemployment Compensation - 11,836 3,828 2,514 -$ 0% 106 41300-208 Training 837 - 50 2,000 1,268 2,500 500$ 20% 107 41300-210 Operating Supplies 1,349 - 156 - 142 - -$ 0% 108 41300-300 Professional Services 82,615 30,210 - - - -$ 0% 109 41300-364 Workers' Compensation - 524 601 598 - 598 -$ 0% 110 41300-433 Dues & Memberships 205 - 746 900 746 900 -$ 0% 111 139,688 101,064 100,323 115,825 67,411 120,451 4,626 0.038406551 112 113 City Clerk / Administrative Staff 114 41400-100 Wages & Salaries 103,800 95,296 60,090 115,991 60,163 122,543 6,552$ 5%Wage Freeze no COLA increase, step increase only 115 41400-110 Overtime 769 4,459 3,293 4,000 960 4,000 -$ 0% 116 41400-121 PERA 5,779 6,164 3,397 8,367 4,488 9,174 807$ 9% 117 41400-122 FICA / SS 6,272 9,196 3,968 7,439 3,989 7,843 404$ 5% 118 41400-126 Medicare 1,467 2,066 1,012 1,740 933 1,835 95$ 5% 119 41400-130 Employer Paid FSA 833 1,043 - 850 350 850 -$ 0% 120 41400-131 Employer Paid Health 6,787 9,867 5,331 23,033 3,442 25,342 2,309$ 9% 121 41400-132 Medical Cafeteria - 3,888 3,222 4,316 -$ 0% 122 41400-133 Employer Paid H S A - 1,731 1,010 -$ 0% 123 41400-140 Unemployment Compensation - 6,755 1,470 -$ 0% 124 41400-208 Training 848 275 673 1,000 725 1,000 -$ 0% 125 41400-210 Operating Supplies 6,630 180 766 -$ 0% 126 41400-300 Professional Services 5,882 7,502 18,899 - 918 - -$ 0% 127 41400-364 Workers' Compensation Insurance 507 200 1,164 702 111 702 -$ 0% 128 41400-433 Dues & Memberships 115 150 35 150 160 150 -$ 0% 129 139,690 140,106 109,749 163,272 83,800 173,439 10,167 0.058620034 130 131 Code Enforcement 132 41920-100 Wages & Salaries 31,458 0 - 17,971 17,971$ 20 hours per week 133 41920-110 Overtime - - - -$ 134 41920-121 PERA 1,447 46 - 1,303 1,303$ 135 41920-122 FICA / SS 1,532 275 - 1,114 1,114$ 136 41920-126 Medicare 373 64 - 261 261$ 137 41920-130 FSA Employer - - 150 150$ 138 41920-131 Health Insurance 604 39 - - -$ 139 41920-140 Unemployment Compensation - 11,544 - - - -$ 140 41920-208 Training - - - -$ 141 41920-210 Operating Supplies 564 -$ 142 41920-331 Vehicle Expense 983 - - -$ 143 41920-344 Public Hearing Notices 26 396 - - -$ 144 41920-364 Workers' Compensation 110 - - -$ 145 41920-417 Uniform 40 - - -$ 146 147 Grand Total Code Enforcement 37,136 12,365 - - 20,799$ 148 149 Employee Benefit Charges 150 43190-300 Professional Services 5,340 -$ Grand Total Admin Staff Total Building Inspections GRAND TOTAL CITY HALL Total Engineering Total IT Technology Total Fire Services Grand Total City Administrator 10b. 3 4 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACUTAL 2011 BUDGET BUDGET DIFFERENCE 2010/2011 % CHANGE 2010 COMMENTS 151 Total Employee Benefit Chgs 5,340 -$ 152 Transfers to/from Other Funds 153 49360-710 Residual Equity Transfer - - -$ 0% 154 49360-720 Operating Transfers - 11,927 -$ 0% 155 - 11,927 - - - -$ 0 156 157 Grand Total Administration 901,463 973,660 859,815 927,980 466,352 942,273 35,092$ 0.037241873 Total Building Inspections 10b. 4 4 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACUTAL 2011 BUDGET BUDGET DIFFERENCE 2010/2011 % CHANGE 2010 COMMENTS 158 159 PUBLIC WORKS 160 PERSONNEL SERVICES 161 43100-100 Full-time - Regular 263,668 270,742 237,129 274,872 144,001 274,872 -$ 0%Wage Freeze no COLA increase, no step increases 162 43100-110 Full-time - Overtime 15,583 23,842 13,060 18,000 9,402 18,000 -$ 0% 163 43100-121 PERA 17,267 19,856 17,665 20,501 12,058 21,233 732$ 3% 164 43100-122 FICA / SS 15,773 17,616 13,580 18,158 8,860 18,158 -$ 0% 165 43100-126 Medicare 3,689 4,007 3,288 4,247 2,541 4,247 -$ 0% 166 43100-130 Employer Paid FSA 1,735 1,604 350 1,750 700 1,750 -$ 0% 167 43100-131 Employer Paid Health 31,960 38,726 64,946 57,585 36,889 63,355 5,770$ 9% 168 43100-132 Medical Cafeteria - 1,602 2,059 3,097 -$ 0% 169 43100-133 Employer Paid H S A - 9,520 5,851 -$ 0% 170 43100-140 Unemployment Compensation 589 171 43100-364 Workers' Compensation Insurance 20,704 17,502 21,228 22,750 3,001 22,750 -$ 0% 172 43100-417 Uniforms 5,536 5,765 4,263 7,000 1,908 7,000 -$ 0% 173 174 375,915 401,262 387,087 424,863 228,897 431,365 6,502$ 0$ 175 176 PW MICS. OPERATING EXPENSES 177 43100-200 Office Supplies - 33 5 100 - 100 -$ 0% 178 43100-208 Training and Instruction 1,200 1,925 1,960 2,500 1,561 2,500 -$ 0% 179 43100-210 Operating Supplies 17,778 16,057 13,790 20,000 6,176 20,000 -$ 0% 180 43100-212 Motor Fuels 40,142 42,097 19,938 30,000 13,068 30,000 -$ 0% 181 43100-220 Repair/ Main. Supplies 17,593 22,461 16,279 20,000 7,131 20,000 -$ 0% 182 43100-223 Building Repair 10,915 2,380 144 6,500 44,446 6,500 -$ 0%$43,500 to replace salt shed/no safety upgrades 183 43100-300 Professional Services 2,100 2,154 2,100 2,100 2,100 2,100 -$ 0% 184 43100-321 Telephone - 3,983 2,900 3,600 2,014 3,600 -$ 0% 185 43100-360 Insurance - - - 106 -$ 0% 186 43100-380 Utility services 1,572 14,056 7,346 13,500 4,364 13,500 -$ 0% 187 43100-810 Refunds/Reimbursements 152 - - - 188 91,452 105,146 64,462 98,300 80,966 98,300 -$ -$ 189 190 CITY OPERATING SERVICES 191 43100-222 Seal Coating 48,846 32,075 - 50,000 52,440 50,000 -$ 0% 192 43100-225 Land Scape/Ditch Maintenance 19,099 13,101 1,848 10,000 1,479 10,000 -$ 0% 193 43100-226 Sign Repair Material 5,950 4,208 1,901 6,000 779 6,000 -$ 0% 194 43100-227 Crack Filling 11,715 9,833 20,303 25,000 10,667 25,000 -$ 0%In house labor/material 195 43100-228 Dust Control 66,927 69,372 92,601 90,000 75,338 90,000 -$ 0% 196 43100-229 Culverts 6,200 4,594 1,925 6,500 - 6,500 -$ 0% 197 43100-230 MSA Expense 1,362 161 644 2,500 - 2,500 -$ 0% 198 43100-231 Drain Tile - 1,012 2,416 - - - -$ 0% 199 43100-232 Gravel 124,825 131,304 88,039 130,000 99,688 130,000 -$ 0% 200 43100-233 Asphalt/Maintenance patching 69,665 104,757 112,015 100,000 96,528 100,000 -$ 0% 201 43100-381 Signal Lights/street lights 450 4,003 2,008 7,000 976 7,000 -$ 0% 202 203 355,039 374,420 323,702 427,000 337,895 427,000 -$ -$ 204 PARKS PERSONNEL SERVICES 205 45200-100 Wages and Salaries 2,764 12,994 14,585 12,420 9,979 16,700 4,280$ 26%Increase part time hours from 700 to 1040 206 45200-110 Overtime - 765 54 - 984 - -$ 0% 207 45200-121 PERA - - - - - -$ 0% 208 45200-122 FICA / SS 171 1,188 898 769 653 1,022 253$ 25% 209 45200-126 Medicare 40 267 221 180 153 239 59$ 25% 210 45200-130 Employer Paid FSA - - - - -$ 0% 211 45200-131 Employer Paid Health - - - - -$ 0% 212 45200-364 Workers' Compensation Insurance 184 365 160 200 56 200 -$ 0% 213 214 Total Parks Personnel 3,159 15,578 15,919 13,569 11,825 18,161 4,592 0$ 215 PARKS - MISC. OPERATING EXPENSES PARKS 216 45200-210 Operating Supplies 17,649 14,338 7,396 9,100 4,374 9,100 -$ 0% 217 45200-220 Repair/ Main. Supplies - 19 1,100 - 1,100 -$ 0% 218 45200-221 Maintenance Project 8,156 8,000 7,504 10,000 9,053 10,000 -$ 0% 219 45200-300 Professional Services 1,333 - 600 - 600 -$ 0% 220 45200-321 Telephone - 917 566 700 342 700 -$ 0% 221 45200-380 Utility services - 4,524 5,366 7,100 3,169 7,100 -$ 0% 222 45200-530 Improvements Other than Bldg 51,252 29,070 48,450 42,000 35,903 42,000 -$ 0%NW Trails Snowmobile Club expense/45200-33422 for revenue 223 45200-810 Refunds/Reimbursements 359 45 -$ 0% 224 225 Total Parks Operating 78,749 56,893 69,301 70,600 52,841 70,600 - -$ 226 227 81,909 72,472 85,220 84,169 64,666 88,761 4,592 0$ 228 229 Ice & Snow Removal 230 43125-210 Snow and Ice Removal 43,739 28,526 12,043 29,000 4,021 29,000 -$ 0%Salt and Sand 231 43,739 28,526 12,043 29,000 4,021 29,000 - -$ 232 233 Recycling 234 43232-210 Operating Supplies 723 574 511 1,075 200 1,075 -$ 0% Total Snow & Ice Total PW Personnel Total Parks Total PW Misc. Total PW Operating 10b. 5 4 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACUTAL 2011 BUDGET BUDGET DIFFERENCE 2010/2011 % CHANGE 2010 COMMENTS 235 43232-300 Professional Services 56,429 62,165 58,943 63,345 38,954 63,345 -$ 0% 236 57,152 62,740 59,454 64,420 39,154 64,420 -$ -$ 237 238 1,005,205 1,044,565 931,968 1,127,752 755,599 1,138,846 11,094 0$ OVER ALL INCREASE FOR THIS DEPARTMENT / AREA GRAND TOTAL PUBLIC WORKS & PARKS Total Recycling 10b. 6 4 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACUTAL 2011 BUDGET BUDGET DIFFERENCE 2010/2011 % CHANGE 2010 COMMENTS 239 240 POLICE 241 PERSONNEL SERVICES 242 42100-100 Full-time - Regular 473,112 445,289 404,855 477,590 235,758 481,465 3,875$ 1% 243 42100-110 Full-time - Overtime 16,293 28,058 11,952 12,000 5,773 12,000 -$ 0% 244 42100-111 Overtime Events - 10,106 15,000 4,272 20,000 5,000$ 25% 245 42100-121 PERA 53,185 67,347 64,498 73,961 35,324 75,443 1,482$ 2% 246 42100-122 FICA / SS 2,864 4,983 (123) 5,126 - 4,934 (192)$ -4% 247 42100-126 Medicare 6,816 7,378 6,352 7,991 3,578 8,495 504$ 6% 248 42100-130 Employer Paid FSA 2,783 4,877 991 2,800 350 2,800 -$ 0% 249 42100-131 Employer Paid Health 45,622 52,491 26,419 82,485 17,110 104,702 22,217$ 21% 250 42100-132 Medical Cafeteria - 12,226 26,773 13,420 -$ 0% 251 42100-133 Employer Paid H S A - - 6,635 4,183 -$ 0% 252 42100-364 Workers' Compensation 15,561 15,616 18,945 20,275 2,892 20,275 -$ 0% 253 42101-101 Part-time - Regular - 30,696 45,384 40,850 46,439 40,850 -$ 0% 254 42102-102 Support Staff Admin G3 - 23,277 40,455 37,024 24,717 38,230 1,206$ 3% 255 616,235 692,238 663,243 775,102 393,815 809,194 34,092$ 0$ 256 257 SUPPLIES 258 42100-200 Office Supplies - 3,024 4,614 6,000 2,610 6,000 -$ 0% 259 42100-201 Postage - 588 711 500 112 500 -$ 0% 260 42100-208 Training Classes and Supplies 4,092 7,527 4,818 9,100 4,234 11,600 2,500$ 22% 261 42100-209 Police Reserves Equipment 3,712 4,059 3,704 3,500 1,857 3,500 -$ 0% 262 42100-210 Patrol Supplies 9,349 5,172 3,250 3,500 2,107 3,500 -$ 0% 263 42100-212 Motor Fuels 20,815 26,716 19,089 28,000 14,653 30,000 2,000$ 7% 264 42100-417 Clothing and Uniforms 7,405 5,042 4,673 7,250 3,730 7,310 60$ 1% 265 42100-433 Dues and Memberships 485 870 1,174 1,000 1,065 1,000 -$ 0% 266 42100-810 Refunds/Reimbursements 11,680 - - 481 -$ 0% 267 57,538 52,999 42,032 58,850 30,849 63,410 4,560$ 0$ 268 269 CONTRACTUAL SERVICES 270 42100-220 Maintenance - Motor Vehicle 8,266 9,800 7,657 12,000 3,103 12,000 -$ 0% 271 42100-223 Building Maintenance and Repairs 2,207 705 907 3,000 1,332 3,000 -$ 0% 272 42100-300 Professional - Animal Control 3,427 3,612 507 1,000 - 1,000 -$ 0% 273 42100-301 Prisoner - Professional Fees - 6,071 8,412 10,000 1,760 10,000 -$ 0% 274 42100-304 Legal Services - 43,705 29,363 35,000 12,351 35,000 -$ 0% 275 42100-321 Telephone 4,860 6,029 3,615 7,200 2,335 7,200 -$ 0% 276 42100-323 Radio Units 12,515 12,670 10,073 17,300 6,869 17,300 -$ 0% 277 42100-380 Utility Services / Civil Defense 2,259 2,845 2,644 5,000 2,006 5,000 -$ 0% 278 279 33,534 85,436 63,178 90,500 29,756 90,500 -$ -$ 280 281 GRAND TOTAL POLICE 707,307 830,673 768,453 924,452 454,420 963,104 38,652$ 0$ 282 283 284 COMBINED GRAND TOTAL EXPENDITURES 2,613,976 2,848,899 2,560,236 2,980,184 1,676,371 3,044,222 84,838$ 0$ 285 TOTAL TOTAL TOTAL 10b. 7 4 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACUTAL 2011 BUDGET BUDGET DIFFERENCE 2010/2011 % CHANGE 2010 COMMENTS 286 287 288 289 290 REVENUES 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACTUAL 2011 BUDGET 291 - 292 41900-31020 Delinquent Property Taxes 18,556 22,779 27,615 - - - -$ 293 41900-31040 Fiscal Disparities 108,179 84,586 145,787 - - 100,000 100,000$ Conservative 3 year average of past receipts 294 41900-31050 Property Tax Unallotment - - 70,603 - 96,809 26,206$ Scenario C 295 41900-31100 General Property Taxes 1,849,316 2,001,245 2,052,748 2,294,972 923,300 2,333,528 38,556$ 2%Tax levy is Scenario C 296 -$ 297 Total Taxes Received 1,976,051 2,108,610 2,226,151 2,365,575 923,300 2,530,337 164,762$ 7%Scenario C 298 -$ 299 41900-31810 Cable Franchise Fee 29,091 32,261 33,326 30,000 - 30,000 -$ 0% 300 41900-32110 Liquor Licenses Fees 18,895 18,220 18,420 18,500 18,250 18,500 -$ 0% 301 41900-33402 Homestead Credit 55,748 25,648 1,772 - -$ 302 41900-33403 Mobile Homestead Credit - - - - - - -$ 0% 303 41900-33420 AG Preserve Credit 2,793 1,452 1,873 1,000 - 1,000 -$ 304 41900-33421 PERA State Aid - 1,845 1,845 1,845 - 1,845 -$ 305 41900-33422 Other Grants and Aid 51,252 49,070 32,000 45,000 12,000 (45,000)$ CGO & DNR grants have expired 306 41900-34000 Charges for Services - - 50 - 160 - -$ 307 41900-34103 Zoning / Subdivision Fees 10,495 - 7,545 5,000 610 5,000 -$ 308 41900-34105 Copies / Maps 1,282 133 80 100 89 100 -$ 309 41900-34107 Assessment Search 150 25 25 50 - 50 -$ 310 41900-34108 TIF Administrative Fees 8,000 - 16,000 22,000 - 8,000 (14,000)$ 2010 used to recoup all allowable admin fees 311 41900-34110 Escrow Administrative Fees 3,676 3,735 - - - - -$ 312 41900-34405 Clean up day Income 927 1,255 1,473 1,200 963 1,200 -$ 313 41900-36200 Misc. Revenue 3,560 2,020 6,629 1,000 176 1,000 -$ 314 41900-36210 Interest Earnings 23,194 10,128 6,271 6,000 1,918 6,000 -$ 315 41900-36217 Sale of Assets - 20,546 19,400 2,500 - 2,500 -$ 316 41900-36220 Rents / Royalties 3,716 4,534 4,746 5,000 3,906 5,000 -$ Crop Rentals 317 41900-36230 Donations - 25 900 - 325 - -$ 318 41900-36233 Refunds/Reimbursements 14,022 2,622 1,705 - - - -$ 319 41920-32100 Business/License Fee 110 475 - -$ 320 41920-34000 Charges for Services 1,173 - - - -$ 321 41941-34100 General Government - 10 - - -$ 322 41941-34101 Facility Rental 9,701 4,929 3,043 4,719 2,128 4,719 -$ 323 41941-36200 Miscellaneous - - 577 1,144 -$ 324 42100-32240 Animal Licenses 547 588 224 600 8 - (600)$ -100%New ordinace eliminated this license 325 42100-33423 Police Town Aid 40,650 42,339 47,258 47,000 - 47,000 -$ 326 42100-33424 Police Training & POST - 3,605 4,361 4,000 - 4,000 -$ 327 42100-33620 Other Grants and Aid/Safe & Sober (revenue)8,452 10,184 11,271 8,000 1,888 13,000 5,000$ Pass through only - Local traffic project 328 42100-34200 Police Permits 1,736 1,855 1,650 1,500 670 1,500 -$ 329 42100-34201 Police Service Charge (revenue)5,475 10,958 7,800 7,000 420 7,000 -$ 330 42100-34202 Police Reports / Misc. Fees 2,200 1,418 1,310 1,500 745 1,500 -$ 331 42100-34204 Police Training - 700 - 330 -$ 332 42100-35101 Fines 143,514 103,653 104,001 70,000 47,465 70,000 -$ 333 42100-36230 Donations - 25 - - -$ 334 42100-36233 Refunds/Reimbursements 11,251 - 12,077 - -$ 335 42400-32210 Building Permit Fees & Surcharge (100%) -32210 114,945 120,425 47,879 37,000 37,725 37,000 -$ 0% 336 43100-33418 MSA Road Maint. Fund 72,280 70,370 100,722 80,000 39,315 80,000 -$ 337 43100-34300 Public Works Permits / Fees 3,267 2,850 2,830 3,000 1,535 3,000 -$ 338 43100-34301 Dust Control 69,977 58,655 72,147 72,255 57,625 72,530 275$ This amount is actually amount billed to property owners in 2010 339 43100-36200 Miscellaneous 39,048 Insurance claim for salt shed 340 43100-36233 Refunds/Reimbursements 2,851 - 132 - - - -$ 341 43232-33610 County Recycling Grant - 16,838 15,834 15,000 - 15,000 -$ 342 43232-34400 Recycling Income 77,992 54,777 59,971 62,000 42,279 62,000 -$ 343 45200-33422 Other State Grant - 48,450 42,000 35,823 42,000 -$ Snowmobile trail grant 344 45200-34101 Facility Rental - 1,018 2,500 568 2,500 -$ Including rental of park property-ball fields, etc., recommend policy examined 345 45200-36230 Donations 750 346 45200-36233 Refunds/Reimbursements 633 227 26 - - -$ 347 49360-39200 Transfer from Other Fund 17,188 - -$ 348 349 -$ 350 TOTAL OTHER REVENUES 793,552 695,586 696,639 597,269 347,860 542,944 54,325$ Other revenues down significantly from 2009 351 -$ 352 TOTAL ALL REVENUES 2,769,604 2,804,197 2,922,790 2,962,844 1,271,160 3,073,281 (110,437)$ 353 -$ 354 ALLOCATION FROM RESERVE FUNDS -$ 355 REVENUES LESS DISBURSEMENTS 155,628 (44,702) 362,554 (17,340) (405,212) 29,059 46,398$ 356 **These are monies available for the Reserve Funds 10b. 8 4 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACUTAL 2011 BUDGET BUDGET DIFFERENCE 2010/2011 % CHANGE 2010 COMMENTS Debt Service Equipment Certificate Fund # 309 & 416 2004 & 2006 & 2008 Certificates Disbursements Equipment Certificate Fiscal Agent Fees / Issuing Fees Principal 206,000 - Interest 38,561 - Required 5% overage 12,228 - Total 256,789 333,682 Revenues Levy 256,789 333,682 39,810$ Interest Sales of Assets Bond Proceeds Total 256,789 333,682 39,810$ Facility Expansion (PD) #307 & #407 Fund #407 from 2006 and forward Disbursements Project Costs Principal 33,000 - Interest 8,404 - Required 5% Overage 2,070 - Total 43,474 42,977 2,366$ Revenues Bond Monies 2004 Interest Levy 43,474 42,977 Total 43,474 42,977 2,366$ REVENUES LESS DISBURSEMENTS Total Debt Service 300,263 376,659 42,176$ Total Property Tax Levy 2,665,838 2,810,187 84,038$ TAX LEVY SCENARIOS A-TAX LEVY-MAINTAIN TAX RATE 2,161,828 2,156,100 OTHER REVENUES 300,263 376,659 TOTAL TAX LEVY REVENUES 2,462,091 2,532,759 B-TAX LEVY-MAINTAIN GF LEVY 2,323,713 2,294,972 OTHER REVENUES 300,263 376,659 TOTAL TAX LEVY REVENUES 2,623,976 2,671,631 C-TAX LEVY-MAXIMIZE TAX LEVY 2,343,000 2,333,528 UNALLOTMENT RECOVERY 70,603 96,809 OTHER REVENUES 300,263 376,659 TOTAL TAX LEVY REVENUES 2,713,866 2,806,996 10b. 9 4 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2007 ACTUAL 2008 ACTUAL 2009 ACTUAL 2010 BUDGET 2010 ACUTAL 2011 BUDGET BUDGET DIFFERENCE 2010/2011 % CHANGE 2010 COMMENTS Tax Levy and Expenditure Comarison-2010 Agenda 10b.iii. City Population Apr 1, 09 F/T Empl. P/T Empl. Net Adjusted Taxable Tax Capacity for 2010 2010 Tax Levy 2010 Total Revenue 2010 Current Expenditures 2010 Total Expenditures Per Capita 2010 Tax Levy Per Capita 2010 Current Expenditure Per Capita 2010 Total Expenditure Corcoran 5,842 15 6 8,121,861$ 2,665,838$ 3,272,782$ 2,963,184$ 3,266,149$ 456$ 507.22$ 559.08$ Dayton 5,026 6,303,221$ 2,460,213$ 2,790,052$ 2,790,052$ 8,958,366$ 489$ 555.12$ 1,782.40$ Independence 3,739 7,259,929$ 2,599,934$ 2,744,534$ 2,380,035$ 2,652,078$ 695$ 636.54$ 709.30$ Lake Elmo 8,326 2,381,871$ 2,849,011$ 2,730,161$ 2,849,011$ 286$ 327.91$ 342.18$ Medina 5,026 17,344,474$ 2,763,658$ 5,206,505$ 3,921,635$ 13,852,885$ 550$ 780.27$ 2,756.24$ Minnestrista 6,296 4,557,871$ 6,001,564$ 4,453,995$ 6,111,325$ 724$ 707.43$ 970.67$ Oak Grove 8,579 10 3 9,473,818$ 2,899,570$ 3,489,799$ 3,076,576$ 3,695,003$ 338$ 358.62$ 430.70$ Rogers 7,497 16,722,309$ 3,043,516$ 5,024,925$ 5,087,738$ 5,606,314$ 406$ 678.64$ 747.81$ Victoria 6,727 3,690,000$ 4,862,252$ 3,432,388$ 4,850,341$ 549$ 510.24$ 721.03$ Average 6,340 3,006,941$ 4,026,825$ 3,426,196$ 5,760,164$ 474$ 540.43$ 908.57$ STAFF REPORT / POLICE DEPARTMENT Agenda Item 10b Council Meeting: August 12, 2010 Prepared By: Chief Sean Gormley Topic: Draft Budget 2011 Action Required: Discussion Only Background This draft budget represents no change in public safety services level. However, the need to fill the police officer vacancy since 2006 has not changed; in fact, the need has become more evident. I would like the opportunity to discuss this in greater detail. Budget Line Items (as presented in draft budget 2011) 42100-100 Full-time – Regular / $3,868 increase over 2010 / represents; two police officer wage “step increase” and no Cost of Living increase. The officer’s Union will be meeting with city staff over the next month. The officer’s current contract is 2009-2010. 42102-102 Support Staff Admin / $1,206 increase over 2010 / Police clerk “step increase” and no Cost of Living increase. 42100-121 PERA / $1,482 increase over 2010 / City contribution increased from 14.1% to 14.4% for officers and coordinated fund increased from 7.0% to 7.25%. (Officer’s contribution increased as well, from 9.4% to 9.6%) 42100-131 Health Insurance / $22,217 increase over 2010 / Health insurance increase for 2011 is 10.22%. In 2010, there were three employees who chose to “opt out” of the City’s Insurance Plan. Which reduced the 2010 Health Insurance from $92,136 to $82,485 as reflected in the 2010 approved budget. 2011 budget reflects no employee “opt out”; it is unknown if any employee will choose the “opt out” plan in 2011. In addition, should an employee who had chose to “opt out”, then have a change in plans mid-year, that would leave this line item, under funded. I believe better policy is to simply “assume” all full-time employees would elect health insurance. 42100-208 Training Classes and Supplies / $2,500 increase over 2010 / over the past several years, MN Sheriff’s Departments began implementing a “State Wide Law Enforcement Policy Project”. The goal would be to have uniform “base policies” statewide with a section for agency specific policy needs. Staff Report / Police Department— Page 2 The next phase is for Minnesota police agencies to begin to migrate to a uniform base policy structure. I will present more details on this topic as the budget process moves forward. 42100-417 Clothing and Uniforms / $60 increase over 2010 / this is a Union negotiated item; anticipate $10 increase per officer. 42100-212 Motor Fuels / $2,000 increase over 2010 / in addition to gas prices fluctuating, the Police Reserve program has been very pro-active this past year and I anticipate 2011 will be just as pro-active for the community. 42100-111 Contracted Security Services & Grant Reimbursements / $5,000 increase over 2010 / these are “pass thru funds” and will be recaptured under Revenues. The department will transfer $5,000 from account 205 DWI Forfeiture Fund to 2011 revenues. These new dollars will be used for local traffic enhancement projects – yet to be identified for 2011. I will present more details on this topic as the budget process moves forward. All other budget line items have 0% increase from 2010 budget. Public Safety Staffing Level – At the March 2, 2010, special Public Safety Workshop, the City Council was presented with a comprehensive review of public safety provided to the community. Part of the presentation did specify the goal to complete the staffing requirements and needs for the police department in 2011. I feel strongly that I need to keep the City Council informed of the public safety staffing needs. This need to fill the vacancy continues to be the highest priority within public safety. I have outlined below the basic costs of an entry level police officer. I am requesting a brief discussion at this council meeting to get direction from City Council. Should the Council feel this topic has merit, I would be prepared to provide a comprehensive report at the next City Council meeting, August 26th, detailing this request, how this would improve service provided, how this would improve officer safety and what impact this would have to the proposed 2011 budget. 2011 Estimate cost for entry level police officer $89,674 and estimated revenue $18,382 for a net cost of $71,292. Goal - fill police officer vacancy – pending since 2006. Staff Report / Police Department— Page 3 New Police Officer Cost Break Out Start Date of January 1st Estimated Expenditures Item # Description Cost Comments 1 Wage $53,435 Jan-Jun $25.23 hr. / Jul-Dec $26.15 hr. 2 Overtime $2,500 3 PERA $7,887 4 Medicare $811 5 FSA $350 6 Insurance $12,671 7 POST Lic and MPPOA $140 Every three years 8 9 Attorney cost generated $3,000 10 Initial Uniforms $2,000 One time fee, then $720 annually 11 Firearm new officer $0 CIP fund $1,500 12 Taser $0 CIP fund $800 13 Ballistic Vest (reimbursable) $900 $300 State and Federal Grant Reimbursable 14 Motor Fuel $4,000 Budget Increase 15 Medical and Psychologist Testing $1,500 One time fee 16 FTO Pay $1,080 One time fee 17 Total $89,674 Estimated Revenues Item # Description Cost Comments 1 POST Training Reimbursement $382 2 Police Town Aid $3,000 3 Fines $15,000 4 Total $18,382 C 3 ISR > GOVERNMENT SERVICES > AM&M > SPECIALIZED PRODUCTS Mobile-Vision, Inc. FLASHBACK 2 D IGITAL I N -CAR V IDEO S OLUTION KEY FEATURES • Compact Flash Storage • Hands-Free Operation • D1 Resolution • Automated File Transfer • Maintenance Free • No Moving Parts FLASHBACK2 VIDEO MANAGEMENT SOLUTIONS Digital Evidence Viewer (DEV)— The standalone workstation version of the evidence management solution. It is targeted at small agencies with fleets of less than 18 total vehicles. As with all L-3 solutions, it supports wireless uploading and the interface is simple and web-based. Digital Evidence Pro (DEP)— The Digital Evidence Pro solution offers server class network-based systems. The agency has the ability to securely access evidence from any network-connected PC through a simple web browser and no special client PC software. Standard In-Car System • FLASHBACK2 ™in-car digital video recorder • Nite-Watch ™color camera with a 12x optical — 144x digital zoom • Standalone active matrix color 3.5” LCD monitor console • New VoiceLink Plus ®2.4 GHz DSS wireless microphone • Wireless 802.11(a/g) LAN card and antenna • 8 GB, 16 GB and 32 GB compact flash memory provides for 8-32 hours of recording time • GPS receiver and antenna • All mounts, cables and hardware • 1-year factory parts & labor warranty (installation not included) Recommended Options • USB Identification Key • Rear Seat Infrared Camera • Radar Interface • Collision Sensor Mobile-Vision, Inc. FLASHBACK 2 D IGITAL I N -CAR V IDEO S OLUTION Mobile-Vision, Inc. 90 Fanny Road Boonton, NJ 07005 Tel: 800.336.8475 E-mail: Sales.MVI@L-3com.com www.Mobile-Vision.com www.L-3com.com/MV © Copyright 2009 L-3 Communications Mobile-Vision, Inc. This material describing L-3 Communications Mobile-Vision, Inc. general capabilities has been released in the Public Domain through unlimited distribution at conferences, meetings, seminars, trade shows or exhibitions and is generally accessible to the public in the United States. Specifications subject to change without notice. Call for latest revision. All brand names and product names referenced are trademarks, registered trademarks, or trade names of their respective holders. 11/09 FLASHBACK2 In-Car Digital Video Recorder • Recording Capabilities — records 2 cameras and 3 audio sources concurrently • Pre-Event Recording — captures up to 60 seconds of video prior to record activation • TRACE Feature — enables fast and accurate tracking of location(s) for evidence that was discarded during a chase sequence • Advanced MPEG-4 Compression — 720 x 480 resolution for maximum amount of stored information in the least amount of memory • External Triggers — activates with lights, sirens, configurable speed trigger, VLP wireless microphone and two (2) definable auxiliary inputs NITE-WATCH™Extended Low-Light Color Camera • Nighttime Sensitivity — to .03 LUX for “near dark” surveillance operations • Compact Size — 3.7”L x 2”W x 2”H • Sony®EXview™CCD Chipset — for blooming and glare reduction from headlights, take-down lights, taillights, etc. • Camera Rotation Capability — full 360°; 47° field of view • Auto-Focus Control — active for zoom in/out; manually activated for all other operations • Auto-Zoom Control — automatically zooms to 8x setting to record vehicle license then returns to wide angle (1x) setting • Backlight Compensation Control — “lightens” objects in shadowy areas due to high backlit conditions often found in early morning or late evening operations VOICELINK PLUS®2.4 GHz Wireless Microphone System NEWLY UPGRADED! • Automatic Activation — automatically turns on when DVR enters into RECORD status and turns off when recording ends • New vibration signaling replaces audible “beep” for increased officer safety in sensitive tactical situations • New emergency button can be integrated into the vehicle’s comm system to signal an emergency situation • New smaller size — half the size of the original! • Patented* Bidirectional Communications Link • Digital Spread Spectrum Technology • Automatic Channel Search — will always find a clear channel, even in harsh RF environments; also adjusts frequency as needed as additional vehicles arrive at scene • Built-In Microphone for backup; Built-In Antenna • Battery Life — 10 hours of continuous transmit time; 24 hours standby *U.S. Patent No. 7,119,832 U.S. Patent No. GB 2 397 000 MONITOR CONSOLE for Flashback™ Digital Video Recording Systems • Sleek and compact 3.5” color monitor with backlit control panel • Interchangeable mounting hardware allows it to conform to any vehicle or motorcycle • Full articulating capabilities allow both driver and passenger operation with effortless transition CAMERA (Optional) 1/3 inch Sony®Super HAD CCD • Recording — automatically detected by system • Resolution — 270 K pixels x 380 TV lines • Line of Sight — 5 m (16.4’; 940 nm, 145°) • Daylight View — provides color image/picture in daylight • Nighttime View — provides black & white (infrared enhanced) image/picture at night multi-functional MOBILE-VISION VIDEO CAPTURE AND MANAGEMENT SOLUTIONS In-Car Video Motorcycle Interview Room Mobile Data Digital Evidence Video Capture Video Computing Management