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2021-09-09 Council Work Session Agenda Packet
Council Work Session Agenda September 9, 2021 - 5:30 pm 1.Call to Order / Roll Call 2.Draft 2022 Budget and Financial Management Plan* 3.Unscheduled Items 4.Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 825 9817 2010 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/82598172010 visit http://www.zoom.us and enter Meeting ID: 825 9817 2010 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide public comment visit: www.corcoranmn.gov Item 2. 1 8200 County Road 116 Corcoran, MN 55340 763-420-2288 www.ci.corcoran.mn.us MEMO Meeting Date: September 9, 2021 To: City Council From: Brad Martens, City Administrator Re: Draft 2022 Budget and Financial Management Plan ____________________________________________________________________ Staff presented the first draft of the 2022 budget and financial management plan at the August 12, 2021 work session. The general direction of the Council in regard to the draft 2022 budget was as follows: • Find ways to reduce the tax levy in order to reduce the overall tax rate o A levy reduction of $46,647 from the first draft budget is required to keep the levy flat, additional reduction would be needed to reduce the tax rate. • Provide more details about requested staff additions Attached to this report is a revised draft 2022 budget with the below changes. The result is a levy decrease of $91,125 from the first draft. • Fire: Increased expenditure of $15,000 o Higher than anticipated contract from Rogers due to growth in northeast Corcoran • Police Administration: Increased expenditure of $4,402 o Higher than anticipated wages • 2012B Bonds: Reduced expenditure of $48,077 o Staff recommends paying these bonds off early in 2021 to eliminate the expenditure in 2022 • Planner: Increased revenue of $16,250 o Anticipate additional billable hours due to adding part-time administrative assistant position • Public Works: Increased revenue of $46,200 o Anticipate additional billable hours due to adding development superintendent position The above changes result in a projected tax rate of 43.168% as compared to the current tax rate of 43.522%. Item 2. 2 As mentioned in the last budget report, the largest increase continues to be staff necessary to manage the day-to-day operations of the City. Below is additional information on each position with its impact to the budget: Administration: • Full year of finance manager position (hired mid-way through 2021) o This position was approved in the 2021 budget with a mid-year start. The 2022 budget must include a full year of funding for the position. • Human Resources/Communications position o Two areas in high demand for assistance are human resources and communications. Staff envisions a hybrid position to assist in b oth areas with a July 1 start date. The anticipated cost to the general fund is $45,172. • Intern position o This is a seasonal position to assist the administration department in special projects as needed. The overall anticipated cost is $9,414. • Part-time Administrative Assistant for Planning o This new part-time position (20 hours per week) would take over many of the administrative items which the Planner currently focuses on (minutes, agendas, answering basic phone calls, public hearing notices, etc.), thus freeing up the Planner to focus on higher priority items such as plan reviews and code updates. The anticipated budget impact is $26,897. • Part-time Program Coordinator for recreation o Similar to the above position, the part-time program coordinator would take over some program items from the Recreation Coordinator so that position can focus on higher level items such as park planning, overall program direction, grant applications, capital improvement planning, etc. The anticipated budget impact is $9,156. o Staff also anticipates a job description revision from Recreation Coordinator to Recreation Supervisor as this position takes on more and more high-level functions. There would be a minor budget impact for that change. Public Works: • Public Works Director/Engineer o This is a job description update to the current Public Works Director position which would add the role of engineer. The budget impact is a minor impact in wages however this position would have less billable hours as plan reviews would decrease so more focus would take place on the overall direction of the Public Works Department as development takes place. • Development Superintendent o This new position would take over a significant amount of development reviews currently being completed by the Public Works Director and contract engineering staff. Anticipated general fund cost after deducing billable hours and utility portion is $41,029. Item 2. 3 • Operations Superintendent o This new position is needed to provide high level leadership to the operations side of the Public Works Department which currently includes streets, parks, fleet, water, sewer, stormwater, contract management, records management, safety, and purchasing. The anticipated general fund budget impact for this position is $98,828. • Administrative Assistant/Permit Tech o This new position would primarily assist in building permit reviews (.75 FTE) and provide administrative support to the Public Works Department with the remaining .25 FTE). Allocating .75 FTE of the costs to towards building permit reviews, leaves the remaining general funds budget impact estimated at $20,964. Public Safety • Sergeant o The second Sergeant position was added in 2021 however it was not allocated in the 2021 budget. A full year of a new Sergeant position is estimated at $125,707. • Administrative Assistant increase from .75 FTE to 1 FTE o The proposal for this position is to increase the role to full-time. The anticipated budget impact is $43,695. • Additional Community Service Officer hours o The proposal for this part-time position(s) is to increase the hours allocated from 1,390 to 2,080. Th anticipated budget impact is $20,754. • Increase in part-time police wages o Due to the inability to attract part-time officers as well as the loss of part- time officers to other agencies, it is recommended to increase the wage of this position to $35.27/hour. The anticipated budget impact is $35,936. Staff was also directed to make changes in the financial management plan • Add population line to chart 1 Item 2. 4 • Change southeast rate increase to take place earlier than later. The impact of doing so is shown on the below table: 2021 2022 2023 2024 2025 Original $7,475 $8,596 $9,886 $11,369 $13,074 Escalated $7,475 $11,585 $11,932 $12,290 $13,039 Staff continues to recommend the original presented fees at this time until an updated fee analysis is completed which would likely take place in 2022. The City Council should provide direction on changes to be made prior to adopting the preliminary levy at the September 23rd meeting. Tax impact statements will then be mailed to all properties in November based upon that adopted preliminary levy. Attachments: 1. Rev. 2 – Draft 2022 Budget 1 CITY OF CORCORAN Draft September 9, 2021 2 2021 Rev 2 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET 2022 Budget BUDGET DIFFERENCE 2021/2022 4 CITY HALL DEPARTMENTS COMMENTS 5 City Council 6 41100-100 Wages & Salaries 6,600 19,260 19,260 19,260 19,260 19,260 19,260 -$ 7 41100-122 FICA / SS 409 1,195 1,195 1,195 1,195 1,195 1,195 -$ 8 41100-126 Medicare 96 280 280 280 280 280 280 -$ 9 41100-208 Training 1,000 2,500 1,000 1,500 5,000 6,500 6,500 -$ 10 41100-210 Operating Expense - 3,000 3,000 1,500 1,500 3,000 3,000 -$ Electronic Device Stipend 11 41100-364 Workers' Compensation 75 95 70 74 71 -$ 12 8,180 26,330 24,805 23,809 27,306 30,235 30,235 -$ 13 14 News Letter/Website -$ 15 41130-351 News letter, Misc. literature 6,000 6,500 8,000 8,500 9,000 9,500 10,000 500$ 17 41130-354 Website 1,500 2,000 2,000 5,500 4,500 5,000 5,000 -$ 18 7,500 8,500 10,000 14,000 13,500 14,500 15,000 500$ 19 20 Elections -$ 21 41410-210 Operating Supplies 7,000 1,600 8,500 1,700 14,000 2,400 18,000 15,600$ 22 7,000 1,600 8,500 1,700 14,000 2,400 18,000 15,600$ 23 24 Auditor -$ 25 41540-300 Professional Services 20,000 23,000 23,000 24,000 24,500 25,000 28,000 3,000$ Abdo, Eick & Meyers - Additional Federal Review with ARPA 26 Financial Services 6,000 7,500 7,500 8,000 8,000 12,000 15,000 3,000$ Accounting/Audit Prep & OPEB actuarial from Gallagher 29 26,000 30,500 30,500 32,000 32,500 37,000 43,000 6,000$ 30 -$ 31 Assessor -$ 32 41550-210 Operating Supplies 1,000 1,000 1,000 1,000 1,000 1,000 1,000 -$ 33 41550-300 Professional Services 59,000 57,000 59,250 65,500 66,700 94,000 101,000 7,000$ Assessing agreement with Hennepin County 34 60,000 58,000 60,250 66,500 67,700 95,000 102,000 7,000$ 35 36 Attorney -$ 37 41600-300 Professional Services 31,000 27,000 29,000 31,000 32,000 34,000 38,000 4,000$ 38 31,000 27,000 29,000 31,000 32,000 34,000 38,000 4,000$ 39 40 City Charter -$ 41 41000-210 Operating Supplies -$ 42 41000-300 Professional Services -$ 43 - - - - - - -$ 44 45 Other General Government -$ 49 41900-210 Operating Supplies 4,600 4,000 4,000 6,000 7,500 8,000 8,500 500$ 50 41900-300 Professional Srvs 5,000 8,000 10,000 12,000 12,500 10,500 11,500 1,000$ mental health policy costs ($5,500) 51 41900-321 Telephone - -$ 52 41900-360 Insurance 68,000 65,000 61,000 68,000 71,050 80,000 88,000 8,000$ 53 41900-430 Misc. Banking Charges - -$ 54 41900-433 Dues & Memberships 27,000 27,000 27,000 27,000 25,000 25,000 25,000 -$ 64 41900-810 Refunds/Reimbursements -$ 65 104,600 104,000 102,000 113,000 116,050 123,500 133,000 9,500$ 66 67 City Hall Operating Expenses -$ 68 41941-200 Office/Computer Supplies 6,000 3,500 3,500 3,500 3,750 4,500 4,750 250$ 69 41941-201 Postage/Shipping 3,000 3,250 3,500 3,500 3,750 3,750 4,000 250$ 70 41941-207 Computer / Copier Supplies - - - - - -$ 71 41941-210 Operating Supplies 17,000 17,000 17,500 19,000 19,000 19,500 20,000 500$ Cintas, Zep, Adam's Pest Control, Hearing Notices. 72 41941-300 Professional Services 9,000 12,000 12,000 12,500 15,500 15,500 16,000 500$ Admin Fees (ADP), Ordinance Codification. 73 41941-321 Telephone 2,500 2,500 2,500 2,500 2,500 2,500 2,500 -$ 74 41941-352 Gen. Notices Public Hearing information - - - - - -$ 75 41941-364 Workers Comp Insur. ( Misc. Vol. Commissioners Staff)25 25 25 26 - -$ 76 41941-380 Utilities / Outside Services 15,500 16,000 15,000 15,000 15,000 16,000 16,000 -$ Center Point, Randy's, Wright Henn Elec, Wright Henn Security. 77 41941-400 Repairs /Maintenance Bldg.12,000 12,000 12,000 16,500 16,500 19,500 19,500 -$ 78 41941-430 Misc. Banking Charge - 300 300 300 300 400 400 -$ 79 41941-432 Credit Card Fees - - - 750 3,750 7,000 8,000 1,000$ Increased use of credit cards 80 41941-520 Buildings & Structures 5,000 8,000 8,000 8,000 6,000 6,000 6,000 -$ 81 41941-810 Refunds/Reimbursements - - - - - -$ 82 70,025 74,575 74,325 81,576 86,050 94,650 97,150 2,500$ 83 84 IT Technology -$ 85 41951-201 Postage Shipping -$ 86 41951-207 Computer / Supplies 25,550 27,500 28,500 24,500 28,000 35,000 45,500 10,500$ Annual License Renewals; Watchguard Total City Council Total Elections Total Newsletter & Web Total Assessor Total Auditor Total City Attorney Total City Charter Total Other Government Total City Hall Operating 1 1 CITY OF CORCORAN Draft September 9, 2021 2 2021 Rev 2 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET 2022 Budget BUDGET DIFFERENCE 2021/2022 87 41951-210 Operating Supplies 1,500 9,725 10,000 10,000 11,000 15,000 16,000 1,000$ Additional copier lease 88 41951-300 Professional Supplies 21,500 26,200 30,000 52,500 75,000 85,000 95,000 10,000$ Managed Services; $5,000 increase for Watchguard (body cameras) 89 41951-530 Facility Assets 6,500 11,500 8,000 9,000 9,000 12,000 20,000 8,000$ Additional computers for new staff 90 55,050 74,925 76,500 96,000 123,000 147,000 176,500 29,500$ 91 92 Engineering -$ 93 43170-260 Comprehensive Plan -$ 94 -$ 95 43170-299 Watershed LGU - - - 10,000 7,500 10,000 10,000 -$ LGU wetland services. 96 43170-300 Professional Services 47,500 31,250 22,500 22,500 25,000 35,000 50,000 15,000$ Increased demand from projects 97 47,500 31,250 22,500 32,500 32,500 45,000 60,000 15,000$ 98 99 Fire -$ 100 42200-300 Professional Services 281,000 298,700 328,113 348,500 367,000 383,100 427,000 43,900$ Projected contract increases 101 42200-550 Motor Vehicles - -$ 102 42200-580 Safety Inspections - 10,000 10,000 -$ New education/inspection program 103 281,000 298,700 328,113 348,500 367,000 393,100 437,000 43,900$ 104 105 Building Inspections -$ 106 42400-300 Professional Services 74,000 110,000 117,000 157,250 166,500 402,000 470,000 68,000$ 230 new home permits - Metro West only 107 42400-437 Surcharges 11,000 12,500 13,000 12,750 13,500 24,500 39,000 14,500$ State of MN only 108 85,000 122,500 130,000 170,000 180,000 426,500 509,000 82,500$ 109 110 Recycling -$ 111 43232-210 Operating Supplies - 3,000 3,000 4,000 3,500 3,500 3,500 -$ 112 43232-300 Professional Services 6,000 6,000 6,000 6,300 8,300 9,000 10,000 1,000$ Provider to Managing Billing/Balance City Subsidy. 113 6,000 9,000 9,000 10,300 11,800 12,500 13,500 1,000$ 114 115 788,855 866,880 905,493 1,020,885 1,103,406 1,455,385 1,672,385 217,000$ 116 117 City Administrator -$ 118 41300-100 Wages & Salaries 99,757 102,658 109,990 $112,195 $128,752 $134,888 $138,944 4,056$ 119 41300-121 PERA 7,482 7,699 8,249 8,415 9,656 10,117 10,421 304$ 120 41300-122 FICA / SS 6,185 6,365 6,819 6,956 7,983 8,363 8,615 252$ 121 41300-126 Medicare 1,446 1,489 1,595 1,627 1,867 1,956 2,015 59$ 122 41300-130 Employer Paid FSA - -$ 123 41300-131 Employer Paid Health 17,643 15,409 15,983 16,721 19,487 20,407 22,448 2,041$ Life, A/D, LTD, STD, FSA/HSA, Health 124 41300-132 Medical Cafeteria Plan -$ 125 41300-133 Employer Paid HSA -$ 126 41300-140 Unemployment Compensation -$ 127 41300-208 Training 4,000 4,350 4,500 5,000 5,000 5,500 5,500 -$ 128 725$ MCMA Conference -$ 129 1,900$ ICMA Conference -$ 130 375$ LMC Conference -$ 131 800$ Leadership Growth Group -$ 132 200$ MAMA -$ 133 41300-210 Operating Supplies 700 800 1,000 1,000 1,000 1,000 1,200 200$ 134 41300-300 Professional Services -$ 135 41300-364 Workers' Compensation 600 570 510 536 771 810 750 (60)$ 136 41300-433 Dues & Memberships 1,000 1,000 1,300 1,300 1,300 1,400 1,400 -$ 137 111$ MN City/County Managers -$ 138 738$ ICMA -$ 139 138,813 140,340 149,946 153,750 175,816 184,441 $191,293 6,852$ 140 141 Administrative Staff -$ 142 41400-100 Wages & Salaries 168,640 174,918 192,055 221,689 260,181 273,442 401,643 128,201$ Full year of finance manager, new HR/Communications, new intern 143 41400-110 Overtime 1,000 200 500 - 2,500 5,000 - (5,000)$ 144 41400-121 PERA 12,723 13,134 13,710 16,627 19,515 20,508 30,123 9,615$ 145 41400-122 FICA / SS 10,518 10,857 11,938 13,745 16,132 16,953 24,902 7,949$ 146 41400-126 Medicare 2,460 2,539 2,792 3,214 3,773 3,965 5,824 1,859$ 147 41400-130 Employer Paid FSA -$ 148 41400-131 Employer Paid Health 52,928 46,228 50,707 53,196 64,369 75,479 115,007 39,528$ Life, A/D, LTD, STD, FSA/HSA, Health 149 41400-132 Medical Cafeteria -$ 150 41400-133 Employer Paid H S A -$ 151 41400-140 Unemployment Compensation -$ 152 41400-208 Training 4,000 4,000 4,500 5,500 11,550 12,000 11,000 (1,000)$ 153 41400-210 Operating Supplies 750 750 1,650 1,750 1,750 1,750 2,250 500$ Mileage, BYOD Policy. 154 41400-300 Professional Services 75,000 - (75,000)$ Full year of finance manager, new HR/Communications, new intern 155 41400-364 Workers' Compensation Insurance 1,400 2,275 1,600 1,680 2,071 2,205 2,205 -$ Total Fire Services Total Building Inspections Total IT Technology TOTAL CITY HALL Total City Administrator Total Recycling Total Engineering 2 1 CITY OF CORCORAN Draft September 9, 2021 2 2021 Rev 2 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET 2022 Budget BUDGET DIFFERENCE 2021/2022 156 41400-433 Dues & Memberships 500 500 1,000 1,050 1,150 1,250 1,750 500$ 157 254,919 255,401 280,452 318,451 382,991 487,552 594,704 107,152$ 158 159 Planning & Zoning -$ 160 41910-100 Wages & Salaries - - - - 37,662 71,240 98,859 27,619$ Full year new Planner position, new PT admin assistant 41910-121 PERA 2,825 5,343 7,414 2,071$ 161 41910-122 FICA / SS - - - - 2,335 4,417 6,129 1,712$ 162 41910-126 Medicare - - - - 546 1,033 1,433 400$ 41910-131 Employer Paid Health 11,367 8,884 8,884 -$ 163 41910-208 Training - - - - 500 1,500 1,500 -$ 164 41910-210 Operating Supplies 1,000 2,000 2,250 2,250 500 1,000 1,000 -$ Public Hearing Notices, Labels, Postage, Training. 165 41910-300 Professional Services 65,200 65,000 65,000 63,000 57,000 45,000 50,000 5,000$ Reduced consulting fees from adding a city planner. 166 41910-364 Workers' Compensation - - - - 129 370 407 37$ 167 66,200 67,000 67,250 65,250 112,864 138,787 175,626 36,839$ 168 169 Code Enforcement -$ 170 41920-100 Wages & Salaries 59,550 62,975 82,955 68,286 70,346 - -$ Moved to Public Works 171 41920-110 Overtime 1,000 500 1,000 1,000 250 - -$ 172 41920-121 PERA 4,541 4,761 5,097 5,196 5,351 - -$ 173 41920-122 FICA / SS 3,754 3,935 4,213 4,296 4,423 - -$ 174 41920-126 Medicare 878 920 985 1,005 1,035 - -$ 175 41920-130 FSA Employer -$ 176 41920-131 Health Insurance 17,643 15,409 15,983 7,754 8,474 - -$ 177 41920-140 Unemployment Compensation -$ 178 41920-208 Training 750 1,250 3,250 2,850 750 - -$ 179 41920-210 Operating Supplies 1,000 1,000 1,500 1,000 1,000 - -$ 180 41920-300 Professional Srvs - 45,500 30,000 30,000 20,000 (10,000)$ Contract Code Enforcement 181 41920-331 Vehicle Expense -$ 182 41920-344 Public Hearing Notices -$ 183 41920-364 Workers' Compensation 417 570 520 546 513 - -$ 184 41920-417 Uniform 250 250 250 250 250 - -$ 185 41920-433 Dues & Membership 100 250 250 250 150 - -$ 186 89,883 91,820 116,003 137,933 122,542 30,000 20,000 (10,000)$ 187 188 Employee Benefit Charges 189 43190-300 Professional Services -$ 190 - - - - - -$ 191 192 Transfers to/from Other Funds 193 41900-700 Transfer to other funds -$ 194 49360-720 Operating Transfers -$ 195 41900-700 Transfer to other funds 50,000 75,000 100,000 125,000 150,000 200,000 300,000 100,000$ CIP 196 41900-700 Transfer to other funds 10,000 60,000 90,000 120,000 125,000 20,000 - (20,000)$ City Hall Remodel 197 41900-700 Transfer to other funds - - - 15,000 - 15,000 35,000 20,000$ Transfer to stormwater fund; FEMA mapping 198 41900-700 Transfer to other funds - - - - 62,000 - 25,000 25,000$ Transfer to facility fund 199 60,000 135,000 190,000 260,000 337,000 235,000 360,000 125,000$ 200 19 1,398,670 1,556,441 1,709,144 1,956,268 2,234,619 2,531,165 3,014,008 482,843$ 201 202 PUBLIC WORKS 203 PERSONNEL SERVICES 204 43100-100 Full-time - Regular 305,571 396,986 483,299 482,973 500,476 620,191 920,398 300,207$ New Development & Operations Supt.; New Admin Asst. 205 43100-110 Full-time - Overtime 20,000 24,000 23,000 28,000 30,000 39,000 50,000 11,000$ 3 year average 206 43100-121 PERA 24,418 31,574 38,047 38,323 39,786 49,439 72,780 23,341$ 207 43100-122 FICA / SS 20,185 26,101 31,453 31,680 32,890 40,870 60,165 19,295$ 208 43100-126 Medicare 4,721 6,104 7,356 7,409 7,692 9,558 14,071 4,513$ 209 43100-130 Employer Paid FSA -$ 210 43100-131 Employer Paid Health 88,213 97,592 118,776 117,785 122,829 147,536 223,434 75,898$ Life, A/D, LTD, STD, FSA/HSA, Health 211 43100-132 Medical Cafeteria -$ 212 43100-133 Employer Paid H S A -$ 213 43100-134 Employer Paid HRA -$ 214 43100-140 Unemployment Compensation - - -$ 215 43100-364 Workers' Compensation Insurance 19,000 17,100 16,000 18,000 7,476 8,700 9,200 500$ 216 43100-417 Uniforms 7,000 8,500 8,500 9,000 10,000 11,250 12,500 1,250$ 217 21 489,108 607,957 726,431 733,170 751,149 926,544 1,362,548 436,004$ 218 219 OPERATING EXPENSE 220 43100-200 Office Supplies 1,000 1,000 -$ Permit Technician needs Total Public Works Personnel Total Administrative Staff Total Planning & Zoning Total Code Enforcement Total Employee Benefit Chgs Total Administration Total Transfers to/from other funds 3 1 CITY OF CORCORAN Draft September 9, 2021 2 2021 Rev 2 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET 2022 Budget BUDGET DIFFERENCE 2021/2022 221 43100-208 Training and Instruction 4,000 6,000 8,000 6,000 4,500 7,250 7,500 250$ Grader training classes; addition of Permit Technician to PW 222 43100-210 Operating Supplies 25,000 27,500 28,100 28,100 30,000 30,000 37,500 7,500$ 3 year average 223 43100-212 Motor Fuels 38,000 33,000 26,000 28,000 29,000 35,000 40,000 5,000$ 3 year average 224 43100-220 Repair/ Main. Supplies 25,000 25,000 30,000 31,000 33,000 42,000 50,000 8,000$ 3 year average 225 43100-223 Building Repair 6,500 8,000 8,000 10,000 15,000 15,000 15,000 -$ Maintenance service contracts, building maintenance costs. 226 43100-300 Professional Services 2,100 2,100 2,100 2,100 2,100 2,100 2,100 -$ Snow removal (Maple Grove) 227 43100-321 Telephone 8,000 11,500 11,500 11,500 11,500 11,500 11,500 -$ 228 43100-360 Insurance - -$ 229 43100-380 Utility services 28,000 14,500 15,000 19,000 20,000 20,000 21,000 1,000$ 230 43100-810 Refunds/Reimbursements -$ 231 43100-810 Refunds/Reimbursements - - - - - -$ 232 21 136,600 127,600 128,700 135,700 145,100 163,850 185,600 21,750$ 233 234 CITY OPERATING SERVICES 235 43100-222 Seal Coating 60,000 60,000 60,000 67,500 67,500 69,000 72,500 3,500$ 236 43100-225 Land Scape/Ditch Maintenance 10,000 10,000 10,000 12,500 15,000 17,500 22,500 5,000$ 237 43100-226 Sign Repair Material 6,000 6,100 6,100 6,100 6,500 7,000 7,500 500$ 238 43100-227 Crack Filling 10,000 10,000 10,000 10,000 10,000 10,000 10,000 -$ 239 43100-228 Dust Control 115,000 100,000 100,000 95,000 100,000 110,000 125,000 15,000$ Price increase 240 43100-229 Culverts 10,000 10,000 10,000 10,000 12,000 15,000 17,500 2,500$ 2022 project needs 241 43100-230 MSA Expense -$ 242 43100-231 Drain Tile -$ 243 43100-232 Gravel 130,000 140,000 140,000 147,500 147,500 152,500 172,500 20,000$ Price increase 244 43100-233 Asphalt/Maintenance patching 150,000 165,000 170,000 170,000 170,000 175,000 185,000 10,000$ 245 43100-381 Signal Lights/street lights 4,000 4,000 4,000 4,000 10,000 10,000 10,000 -$ 246 21 495,000 505,100 510,100 522,600 538,500 566,000 622,500 56,500$ 247 248 PARKS PERSONNEL SERVICES 249 45200-100 Wages and Salaries 40,182 41,096 41,790 55,404 93,122 103,052 119,426 16,374$ New PT Program Coordinator 250 45200-110 Overtime - - - - - - -$ 251 45200-121 PERA - - - 2,106 3,787 4,494 4,912 418$ 252 45200-122 FICA / SS 2,491 2,548 2,591 3,435 5,774 6,389 7,404 1,015$ 253 45200-126 Medicare 583 596 606 803 1,350 1,494 1,732 238$ 254 45200-130 Employer Paid FSA -$ 255 45200-131 Employer Paid Health 15,511 17,332 19,065 1,733$ 256 45200-208 Training 325 325 350 400 50$ MRPA Conference, other trainings 257 45200-433 Dues and Memberships 380 380 400 500 100$ MRPA/NRPA 258 45200-364 Workers' Compensation Insurance 2,250 5,671 5,000 3,000 9,719 10,200 10,500 300$ 259 45,506 49,911 49,987 65,453 129,968 143,711 163,939 20,228$ 260 261 PARKS OPERATING EXPENSES 262 45200-210 Operating Supplies 15,500 16,500 16,500 47,000 22,125 25,000 27,500 2,500$ 263 45200-220 Repair/ Main. Supplies - -$ 264 45200-221 Maintenance Project 15,000 15,000 15,000 15,000 15,000 20,000 30,000 10,000$ 265 45200-300 Professional Services - 5,000 2,500 2,500 2,500 2,500 -$ 266 45200-261 Recreation Programming - - - - 26,000 25,500 40,400 14,900$ Replacement equipment, increased supply costs 267 45200-321 Telephone 700 700 700 700 700 750 800 50$ 268 45200-380 Utility services 7,000 5,500 5,500 5,500 5,500 5,500 5,500 -$ 269 45200-530 Improvements Other than Bldg.37,302 37,000 35,000 35,000 35,000 40,000 40,000 -$ NW Trails Snowmobile Expense Pass Through Funds Only 100-45200-33422. 270 45200-810 Refunds/Reimbursements -$ 271 45200-810 Refunds/Reimbursements -$ 272 75,502 74,700 77,700 105,700 106,825 119,250 146,700 27,450$ 273 274 25 121,008 124,611 127,687 171,153 236,793 262,961 310,639 47,678$ 275 276 Ice & Snow Removal 277 43125-210 Snow and Ice Removal 30,000 30,000 30,000 36,000 40,500 50,500 53,000 2,500$ Salt and Sand - price increase in state contract and additional streets. 278 21 30,000 30,000 30,000 36,000 40,500 50,500 53,000 2,500$ 279 280 1,271,716 1,395,268 1,522,918 1,598,623 1,712,042 1,969,855 2,534,287 564,432$ 281 282 POLICE 283 PERSONNEL SERVICES 284 POLICE 285 42100-100 Wages and Salaries 552,886 603,583 662,825 736,880 $760,846 $866,731 $959,398 92,667$ Sergeant added; FT Admin. Asst. 286 42100-110 Overtime 10,450 11,400 14,400 20,000 23,000 26,286 29,572 3,286$ 287 42100-111 Overtime Events 12,000 12,000 12,000 12,000 12,000 12,000 (12,000)$ Pass Through Funds only 100-42100-34201/33620. Total Public Works City Operating Services TOTAL PUBLIC WORKS & PARKS Total Snow & Ice Total Parks Total Parks Personnel Total Parks Operating Expense Total Public Works Operating Expense 4 1 CITY OF CORCORAN Draft September 9, 2021 2 2021 Rev 2 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET 2022 Budget BUDGET DIFFERENCE 2021/2022 288 42100-121 PERA 89,568 99,627 104,607 126,833 $136,552 $155,811 $172,757 16,946$ 289 42100-122 FICA / SS - - -$ 290 42100-126 Medicare 8,168 8,917 9,363 10,850 $11,366 $12,949 $14,345 1,396$ 291 42100-130 Employer Paid FSA -$ 292 42100-131 Employer Paid Health 123,498 123,276 136,501 151,227 $154,105 $185,621 $235,249 49,628$ Additional staff; $12,000 PERA Disability Requirement 293 42100-132 Medical Cafeteria -$ 294 42100-133 Employer Paid H S A -$ 295 42100-134 Employer Paid HRA -$ 296 42100-364 Workers' Compensation 25,000 32,712 28,000 32,000 45,414 47,600 48,000 400$ 297 821,570 891,515 967,696 1,089,790 1,143,283 1,306,998 $1,459,321 152,323$ 298 299 PART TIME 300 42101-100 Wages and Salaries 61,000 53,560 40,602 41,969 50,003 85,011 119,020 34,009$ Increased PT officer wage, increased CSO hours 301 42101-110 Overtime - -$ 302 42101-111 Overtime Events 5,000 5,000 5,000 5,000 5,000 5,000 5,000 -$ Pass Through Funds Only 100-42100-34201 303 42101-121 PERA 1,100 6,074 7,779 4,979 8,289 11,955 21,067 9,112$ 304 42101-122 FICA / SS 3,000 996 1,276 2,169 3,100 5,271 4,483 (788)$ 305 42101-126 Medicare 890 777 995 $1,015 $725 $1,233 $1,726 493$ 306 42101-140 Unemployment Comp -$ 307 70,990 66,407 55,652 55,132 67,118 108,470 151,296 42,826$ 308 309 POLICE ADMINISTRATION 310 42102-100 Wages and Salaries 50,237 61,583 77,501 79,040 86,928 93,854 125,212 31,358$ Increase PT position to full-time 311 42102-110 Overtime 500 500 500 500 500 500 500 -$ 312 42102-121 PERA 3,805 4,656 5,850 5,966 6,557 7,077 9,428 2,351$ 313 42102-122 FICA / SS 3,146 3,849 4,836 4,931 5,421 5,850 7,794 1,944$ 314 42102-126 Medicare 736 900 1,131 1,153 1,268 1,368 1,823 455$ 315 42102-130 Employer Paid FSA -$ 316 42102-131 Employer Paid Health 17,643 15,409 15,983 16,721 16,921 18,613 38,131 19,518$ 317 42102-132 Medical Cafeteria -$ 318 76,067 86,897 105,801 108,311 117,595 127,262 182,888 55,626$ 319 320 SUPPLIES 321 42100-200 Office Supplies 5,000 3,600 3,600 3,600 3,600 3,600 3,600 -$ 322 42100-201 Postage 250 250 250 250 250 250 250 -$ 323 42100-208 Training Classes and Supplies 16,800 16,800 23,400 22,000 24,900 26,400 28,900 2,500$ Lexipol, Driving School, Training Mandates. 324 42100-209 Police Reserves Equipment 3,500 3,500 3,500 3,500 3,500 3,500 3,500 -$ 325 42100-210 Operating Supplies 9,000 9,000 10,000 12,500 18,000 18,000 18,000 -$ 326 42100-212 Motor Fuels 32,000 25,000 21,000 22,000 22,000 22,000 22,000 -$ 327 42100-218 Investigations 350 5,350 500 1,000 1,000 1,000 1,000 -$ 328 42100-417 Clothing and Uniforms 11,000 11,000 11,000 12,000 12,000 14,000 19,000 5,000$ Additional officers 329 42100-433 Dues and Memberships 1,500 1,600 1,600 1,800 1,800 2,300 2,800 500$ 330 42100-810 Refunds/Reimbursements - - - - - -$ 331 79,400 76,100 74,850 78,650 87,050 91,050 99,050 8,000$ 332 333 CONTRACTUAL SERVICES 334 42100-220 Maintenance - Motor Vehicle 8,000 8,000 8,000 9,500 9,500 12,500 15,700 3,200$ CSO fleet addition 335 42100-223 Building Maintenance and Repairs 3,500 3,500 3,500 3,500 3,500 6,500 7,500 1,000$ Increased repairs needed 336 42100-300 Professional Services 1,500 1,500 3,000 3,000 3,000 6,200 20,400 14,200$ Leads online; DeleteMe Online Protection; annual audits; embedded social worker 337 42100-301 Prisoner - Professional Fees 8,000 8,000 8,000 8,000 8,000 8,000 6,000 (2,000)$ 338 42100-304 Legal Services 27,500 27,500 27,500 27,500 27,500 27,500 25,500 (2,000)$ 339 42100-321 Telephone 7,200 7,200 7,700 9,500 9,500 9,500 9,500 -$ 340 42100-323 Radio Units 16,900 16,900 17,500 17,500 18,500 20,000 21,500 1,500$ 341 42100-380 Utility Services / Civil Defense/Emergency Management 4,000 4,000 9,000 8,000 9,500 9,500 9,500 -$ Siren Maintenance, Emergency Management, Code Red, EM Training & Equip. 342 76,600 76,600 84,200 86,500 89,000 99,700 115,600 15,900$ 343 344 20 1,124,627 1,197,519 1,288,199 1,418,383 1,504,046 1,733,480 2,008,155 274,675$ 345 346 347 3,795,013 4,149,228 4,520,261 4,973,274 5,450,706 6,234,500 7,556,450 1,321,950$ 348 349 Debt Service 350 Equipment Certificate Fund 351 352 353 Disbursements Total Contractual Services Total Police Personnel Services Total Police Supplies Total Police Administration Total Part Time COMBINED DEPARTMENT TOTAL EXPENDITURES TOTAL POLICE 5 1 CITY OF CORCORAN Draft September 9, 2021 2 2021 Rev 2 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET 2022 Budget BUDGET DIFFERENCE 2021/2022 354 Equipment Certificate 355 Fiscal Agent Fees / Issuing Fees 356 Principal 357 Principal & Interest-2008 99,614 104,882 - - - - -$ 358 Principal & Interest-2010 61,460 62,812 191,549 - - - -$ 359 Principal & Interest-2012 44,035 45,964 45,438 44,914 44,389 48,904 - (48,904)$ Pay as cash in 2021 to remove $48,077 scheduled bond payment 360 Principal & Interest-2014 50,601 53,419 52,647 52,916 52,878 -$ Council direction to call bonds early and pay off in 2020 361 Principal & Interest-2016 Equip 37,590 36,960 36,330 36,015 35,385 39,690 4,305$ 362 Principal & Interest-2018 Equip 81,900 80,010 79,065 81,323 2,258$ 363 Principal & Interest-2018 Debt Service 39,454 37,406 36,304 32,996 (3,308)$ 364 Principal & Interest-2018 Abatement 68,250 73,500 73,500 78,750 5,250$ Principal & Interest-2020 Equip 100,905 104,475 3,570$ 365 Total Principal & Interest 255,710 304,667 326,594 323,764 324,198 374,063 337,234 (36,829)$ 366 Required 5% overage 12,786 - 367 Total 268,496 304,667 326,594 323,764 324,198 374,063 337,234 (36,829)$ 368 369 Revenues 370 CIP Debt Levy 371 Interest 372 Sales of Assets 373 Bond Proceeds 374 Total - - - - - - 375 376 Facility Expansion (PD) #307 & #407 377 Project Costs 378 Principal 379 Principal & Interest - 380 Required 5% Overage - 381 Total - - - - - - 382 383 Facility Expansion (Public Works) 2012B 384 Principal & Interest 137,688 185,312 168,039 229,044 231,617 223,523 222,485 (1,039)$ 385 Required 5% Overage 6,884 - -$ 386 Total 144,572 185,312 168,039 229,044 231,617 223,523 222,485 (1,039)$ 387 388 Equipment Certificate Fund # 309 & 416 389 2012 Certificates 390 Principal & Interest - - - - - 391 Required 5% overage - - - - - 392 Total - - - - - - 393 394 COMBINED DEBT SERVICE EXPENDITURES 413,068 489,979 494,633 552,808 555,815 597,586 559,718 (37,867)$ 395 396 REVENUES 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET 2022 BUDGET 397 GENERAL FUND REVENUE 398 399 GENERAL GOVERNMENT 400 3 41900-31810 Cable Franchise Fee 40,000 43,000 45,000 53,000 53,000 53,000 53,000 -$ 401 5 41900-32110 Liquor Licenses Fees 18,250 18,250 18,375 18,375 18,375 19,000 16,000 (3,000)$ One Less Licensee 402 41900-33402 Homestead Credit - - - - - -$ 403 41900-33403 Mobile Homestead Credit - - - - - -$ 404 7 41900-33420 AG Preserve Credit 5,000 5,000 5,000 12,000 12,000 10,000 10,000 -$ 405 7 41900-33421 PERA State Aid 1,845 1,845 1,845 1,845 1,845 1,845 1,845 -$ 406 7 41900-33422 Other Grants and Aid 3,000 - -$ Election aid. 407 41900-34000 Charges for Services - -$ 408 10 41900-34103 Zoning / Subdivision Fees 12,000 25,000 25,000 35,000 45,000 45,000 45,000 -$ 409 10 41900-34105 Copies / Maps 150 150 150 150 150 100 100 -$ 410 10 41900-34107 Assessment Search 50 50 50 50 50 50 50 -$ 411 10 41900-34108 TIF Administrative Fees 8,000 - - - - -$ 412 41900-34110 Escrow Administrative Fees - - - - - -$ 413 10 41900-34405 Clean up day Income 675 1,500 1,500 3,000 3,000 3,000 3,250 250$ 414 13 41900-36200 Miscellaneous Revenue 2,500 2,500 2,500 2,500 2,500 2,500 2,500 -$ 415 12 41900-36210 Interest Earnings 2,000 1,000 1,500 15,000 16,500 16,500 8,000 (8,500)$ 416 13 41900-36217 Sale of Assets - - - - - -$ 417 13 41900-36220 Rents / Royalties 9,840 10,800 10,800 11,620 11,620 7,000 7,000 -$ Crop Rentals 418 13 41900-36230 Donations 1,000 1,000 1,000 1,000 -$ 419 41900-36233 Refunds/Reimbursements -$ 6 1 CITY OF CORCORAN Draft September 9, 2021 2 2021 Rev 2 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET 2022 Budget BUDGET DIFFERENCE 2021/2022 420 CITY PLANNER 421 10 41910-36200 Miscellaneous Revenue - - - - 9,750 16,250 32,500 16,250$ Billable hours from city planner (10 hours per week * 50 weeks * $65.00 per hour) 422 CODE ENFORCEMENT 423 41920-32100 Business/License Fee - - - - - -$ 424 41920-34000 Charges for Services - - - - - -$ 425 CITY HALL OPERATIONS 426 41941-34100 General Government - - - - - -$ 427 10 41941-34101 Facility Rental 6,000 6,000 6,000 6,500 - - -$ No Longer Renting Due to Remodel 428 13 41941-36200 Miscellaneous Revenue 1,000 1,000 4,500 1,000 1,500 1,500 1,500 -$ 429 PUBLIC SAFETY 430 42100-32240 Animal Licenses - - - - - -$ 431 9 42100-33423 Police Town Aid 45,000 50,000 55,000 60,000 69,000 71,000 71,000 -$ 432 9 42100-33424 Police Training & POST 3,700 3,700 10,300 10,300 10,300 11,900 12,500 600$ 433 9 42100-33620 Other Grants and Aid/Safe & Sober 10,000 10,000 10,000 10,000 10,000 10,000 10,000 -$ Pass Through Only - Area Traffic Project (42100-111 & 42101-111). 434 5 42100-34200 Police Permits 2,000 2,000 2,000 2,000 4,000 4,000 4,000 -$ 435 10 42100-34201 Police Service Charge 7,500 7,500 7,500 7,500 7,500 5,000 5,000 -$ Pass Through Only - Contractual Events (42100-111 & 42101-111). 436 10 42100-34202 Police Reports / Misc. Fees 1,000 1,000 1,000 1,000 1,000 400 400 -$ 437 42100-34204 Police Training - - - - - -$ 438 11 42100-35101 Fines 45,000 45,000 45,000 50,000 60,000 45,000 40,000 (5,000)$ Reduced fines anticipated 439 42100-36200 Miscellaneous Revenue - - - - - -$ 440 42100-36230 Donations - - - - - -$ 441 42100-36233 Refunds/Reimbursements - - - - - -$ 442 BUILDING INSPECTION 443 5 42400-32210 Building Permit Fees 190,000 275,000 325,000 425,000 450,000 815,000 1,335,000 520,000$ 230 new home permits 444 PUBLIC WORKS 445 8 43100-33418 MSA Road Maint. Fund 120,000 124,000 124,000 135,000 135,000 170,000 150,000 (20,000)$ Revised MSA routes 446 10 43100-34300 Public Works Permits / Fees 3,000 3,000 3,000 3,000 4,000 5,500 5,000 (500)$ Revised with three-year average 447 10 43100-34301 Dust Control 57,500 47,500 37,500 37,500 37,500 37,500 - (37,500)$ No billing in 2022 448 43100-36100 Special Assessments - - - - - -$ 449 10 43100-36200 Miscellaneous Revenue - 8,125 25,000 34,600 40,500 42,000 88,200 46,200$ Billable Hours for Development Superintendent ($66,150) and Public Works Director ($22,050) 450 43100-36233 Refunds/Reimbursements - - - - - -$ 451 ICE & SNOW REMOVAL 452 13 43125-36200 Miscellaneous Revenue 8,000 8,000 6,000 6,000 6,000 6,000 6,000 -$ 453 Engineering 454 43170-32290 Watershed LGU Revenue - - - - - -$ 455 RECYCLING 456 9 43232-33610 County Recycling Grant 14,500 14,500 14,500 16,000 16,000 14,000 14,000 -$ 457 10 43232-34400 Recycling Income - 2,500 2,500 2,500 3,500 5,000 5,000 -$ Provider Managing Billing. 458 43232-36200 Miscellaneous Revenue - - - - - -$ 459 PARKS 460 9 45200-33422 Other State Grant 37,302 37,000 35,000 35,000 35,000 40,000 40,000 -$ Pass Through Only - Snowmobile Trail Grant. 461 10 45200-34101 Facility Rental 6,000 5,000 3,000 3,000 3,000 1,500 1,500 -$ 462 10 45200-36199 Recreation Programming - - - - 56,000 58,000 59,300 1,300$ Revenue from Recreation Programming. 463 13 45200-36200 Miscellaneous Revenue 8,000 58,000 500 - -$ Revenue from Recreation Programming moved into separate revenue account 464 45200-36230 Donations - - - - - -$ 465 45200-36233 Refunds/Reimbursements - - - - - -$ 466 TRANSFERS TO/FROM OTHER FUNDS 467 17 49360-39200 Transfer from Other Fund 61,901 162,122 192,871 205,830 218,872 269,164 359,677 90,513$ Utility funds 468 469 TOTAL OTHER REVENUES 720,713 923,042 1,030,391 1,263,270 1,345,962 1,786,709 2,387,322 600,613$ 470 471 41900-31020 Delinquent Property Taxes - - - - - -$ 472 41900-31040 Fiscal Disparities - - - - - -$ 473 41900-33422 Local Government Aid - - - - - -$ 474 41900-31100 General Property Taxes 3,074,300 3,226,186 3,489,870 3,710,129 4,104,744 4,447,791 5,169,128 721,337$ 475 476 1 TOTAL PROPERTY TAX REVENUE 3,074,300 3,226,186 3,489,870 3,710,129 4,104,744 4,447,791 5,169,128 721,337$ 16.22% 477 478 TOTAL GENERAL FUND REVENUE 3,795,013 4,149,228 4,520,261 4,973,399 5,450,706 6,234,500 7,556,450 1,321,950$ 479 480 30 TOTAL DEBT SERVICE TAX LEVY 413,068 489,979 494,633 552,808 555,815 597,586 559,718 (37,867)$ 481 482 TOTAL ALL REVENUES 4,208,081 4,639,207 5,014,894 5,526,207 6,006,521 6,832,086 8,116,168 1,284,083$ 483 484 TOTAL ALL EXPENSES 4,208,080 4,639,207 5,014,894 5,526,082 6,006,521 6,832,086 8,116,168 1,284,083$ 485 486 487 REVENUE - EXPENSE 0 0 (0) 125 (0) - - -$ 7 1 CITY OF CORCORAN Draft September 9, 2021 2 2021 Rev 2 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET 2022 Budget BUDGET DIFFERENCE 2021/2022 488 489 490 491 492 493 40 TOTAL CERTIFIED LEVY (INCLUDES DEBT SERVICE)3,487,368 3,716,165 3,984,503 4,262,937 4,660,559 5,045,377 5,728,846 683,470$ 13.55% 494 495 TOTAL PROPERTY TAX LEVY 3,074,300 3,226,186 3,489,870 3,710,129 4,104,744 4,447,791 5,169,128 721,337$ 496 497 TOTAL PROPERTY TAX COLLECTED - - - - - - -$ 8