HomeMy WebLinkAbout2021-08-12 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
August 12, 2021 - 7:00 pm
The Corcoran City Council met on August 12, 2021, in Corcoran, Minnesota. The City Council meeting was
held in person and the public was present in person and remotely through electronic means using the
audio and video conferencing platform Zoom.
Mayor McKee, Council Bottema, Councilor Nichols, and Councilor Schultz were present.
City Administrator Martens, Administrative Services Director Beise, Director of Public Safety Gottschalk,
and City Planner Lindahl were present. Public Works Director Mattson was present through electronic
mean(z.
1. Call to Order/Roll Call
Mayor McKee called th
3. Agenda Approval
e
meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor McKee invited all
in attendance to rise and join in the Pledge of Allegiance.
process for persons present at the meeting, and persons
attending through City Administrator Martens noted the closed session is
scheduled for 9:00 pm to accommodate City consultant schedule, with agenda amendment as
City Administrator Martens noted ex
Martens reviewed the public comment
electronic means.
necessary for closed session.
MOTION: made by Nichols, seconded by Schultz to approve the agenda as modified.
Voting Aye: McKee, Bottema Nichols and Schultz
(Motion carried 4:0)
4. Commission Representatives
Mayor McKee noted Planning Commissioner Wu was present via electronic means, and Parks and
Trails Commissioner Strehler was present at the meeting. Mayor McKee invited Commissioners Wu
and Strehler to speak on relevant agenda items.
5. Open Forum (Public Comment Opportunity)
Mayor McKee invited residents to communicate in -person or telephonically during the public comment
opportunity. Administrative Services Director Beise explained the instructions to participate in the
meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer. No residents participated in the public comment opportunity.
Presentations/Recognitions
No presentations or recognitions were heard.
Consent Agenda
a. Draft Minutes of July 22, 2021, Council Meeting
b. Financial Claims
c. Land Use Map Amendments and Amendments to the Southeast District Plan and Design
Guidelines
d. Southeast Corcoran 2020 Watermain Improvements — Pay Request 3 and Final
Council asked item 7c., be pulled for further discussi Con.
MOTION: made by Schultz, seconded by Nichols to approve consent agenda items 7a., 7b., and 7d.,
as presented.
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Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
Council noted minor updates to land use maps and Southeast District Plan Design guidance, and
suggested Planning Commission review and re-evaluation of low -density and high -density residential
areas to a mixed residential category.
MOTION: made by Nichols, seconded by Schultz to approve consent agenda item/Um, as presented.
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
8. Planning Business (Public Comment Opportunity)
Mayor McKee invited residents to communicate in -person or telephoni
opportunity. Administrative Services Director Beise explained the instr
cally during the public comment
uctions to participate in the
meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer.
Michael Schommer, owner of the property of the Cook Lake Highlands project, supports the proposed
development and noted property has been in his family since 1919. Mr. Schommer noted support of
the development of Cook Lake Highlands, reviewed history of the sewer connection, and opined on
Council in review of this type of development two years ago. Mr. Schommer opined on the benefits to
Corcoran residents with the proposed development.
Mary Tucker, 7402 Fir Lane, was in favor of the revised development plan, noted Ms. Hustad's
positive communication with residents, and supports the current plan and development as revised and
presented.
Lynn Alberts, 7490 Fir Lane, noted concerns of the three acres located adjacent to development will
be rezoned Commercial, lighting used within parking lot and Apple Pointe building and removal of
trees to accommodate the villa units. Mr. Alberts opined on the differences from the original
development previously proposed to the current revised development plan.
Steve Mueller, 7474 Fir Lane, noted loss of trees and concerns regarding villas, and does not support
current proposal. Mr. Mueller opined on proposed development and restrictions within current zoning
related to the proposed development. Mr. Mueller opined the memory care facility should be built in a
commercial area of Corcoran not a mixed residential use area.
Lloyd Nelson, 19755 Schutte Farm Road, noted support of proposed development and opined the
memory care facility is a more preferred development for an entrance into Corcoran rather then a row
of townhomes.
a. Rezoning, Preliminary Plat, and Planned Unit Development Plan for "Cook Lake Highlands"
City Planner Lindahl presented the report noting the new application presented includes changes to
the original development based on neighborhood feedback and comments. City Planner Lindahl noted
key changes include removal of apartment complex, additional landscape buffers, building restriction
to single story villa homes, a 49400t4gh flat roof on Applewood Pointe with addition of kitchens to be
considered individual housing units, and a dedication of Outlot C in the northwest corner of site as a
public park per Parks and Trail Commission recommendation. City Planner Lindahl noted the vacant
property to the west is zoned mixed residential and is not owned by the applicant. City Planner Lindahl
reviewed changing the mixed residential zoning to commercial zoning would require a comprehensive
plan amendment, and a 4/5 Council approval vote. City Planner Lindahl reviewed landscaping, park
dedication items including proposed dedication of 8.36 acres on Outlot C, and options approving or
denying the PUD. Council and staff discussed the trail connection with Maple Grove as another
network of trails for residents to utilize. Council and staff reviewed the addition of kitchens in the
memory care units and required density ranges. Council and staff discussed the Shoreland Overlay
District and clarified the district is a state program and was established to protect streams and lakes in
Minnesota, noting bodies of water that are regulated have changed over time. City Planner Lindahl
identified as shoreland in the 2030 Comprehensive Plan or City's noted Cook Highlands was not
ordinance defining shoreland; however, within the 2040 Comprehensive Plan, the parcel was
identified as a protected waterway. Council and staff discussed the current PUD and aspects
protecting the approved uses within the development and parcel. Council discussed park dedication,
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watershed credits for upland area of parks, and dry wetland definitions. City Planner Lindahl clarified
no trees are slated from removal in Outlot C. Council and staff reviewed high -quality natural
resources, rare species, and traffic pattern studies and intersections located near or within the
development.
Beth Hustad, Trek Development, thanked Council and stated appreciation for the community's input
on the project. Ms. Hustad referenced a professional land planner was hired by the owner in 2009 and
noted the history of the land planner's concept plan for the land referencing a consideration from
Council at that time to guide the property mixed residential, with high -density and medium density
recommendation. Ms. Hustad noted the current revisions to the development with exclusion of
apartments, the intersection of Brockton Lane a costly expense, cooperation with the MET Council
and City of Maple Grove in sharing in the intersection expense and noted potential density of the
property with townhomes and apartments. Ms. Hustad discussed the shoreland district and noted the
impervious issues existing on the site, the need for flexibility on building height, PUD comments are
positive and, noted senior facilities have less traffic than an apartment complex would yield. Council
and Ms. Hustad discussed appearance of buildings, and flexibility with details of architecture on
commercial buildings. City Planner Lindahl noted the Resolution could include a condition specifying
residential, architectural elements for the daycare building. Council reviewed trail access, creation of a
secondary trail, snow storage options with elimination of one lot on cukde-sac. City Planner Lindahl
reviewed Resolution 2021-83 conditions regarding the loss of a single lot. Commissioner Wu reviewed
Planning Commission's concerns of building height, impervious surfaces, and building type was not
conducive to consistency with Corcoran's rural character. Council discussed original plan and
revisions made in the current plan presented, referenced removal of 4-story apartment building,
increase of tree preservation to 30 percent tree preservation, reviewed the current trail that was going
to be eliminated remains off -road and extends into Maple Grove for an extended trail system for
residents, and impervious surface decreased from 43 to 39 percent. Council noted with a townhouse -
based model the impervious surface was estimated at 83 percent. Council discussed rezoning.
Council discussed the uniqueness of the parcel and preservation of natural resources. Council noted
the City has control over the PUD conditions in the case of future use of buildings. Council noted the
current plan highlights a balanced development outcome for the parcel. Council and staff discussed
building, parking lot lighting, and emergency low lighting on trail. City Planner Lindahl noted the
Resolution could include a condition regarding direct -down lighting plan on trails. Council discussed
monument signs and City Planner Lindahl noted monument sign location per City Code
MOTION: made by McKee, seconded by Nichols adopting Ordinance 2021-426 Amending Title X
(Zoning Ordinance) of the City Code to Classify Certain Land Located at 19220 County Road 10
(PID 25-1 19-23-1 4-0003) (City File 21-028).
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
MOTION: made by Bottema, seconded by Schultz approving Resolution 2021-83 Findings of Fact for
Rezoning for 19220 County Road 10 (PID 25-1 19-23-1 4-0003) (City File 21-028).
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
MOTION: made by Nichols, seconded by McKee approving Resolution 2021-84 Approving Preliminary
Plat for "Cook Lake Highlands" at 19220 County Road 10
(PID 25-1 19-23-1 4-0003) (City File 21-028).
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
MOTION: made by Bottema, seconded by Nichols approving Resolution 2021-85 Preliminary PUD
Development Plan for "Cook Lake Highlands" for 19220 County Road 10 (PID 25-1 19-23-1 4-0003)
(City File 21-028) with the following amendments:
• Addition of condition 15a. stating: The daycare building shall be revised to incorporate
residential design elements consistent with these standards.
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• Addition of condition 16a stating: Light fixture height shall be minimized where possible to reduce
impacts on adjacent properties.
• Addition of condition 16b. stating: An updated lighting plan shall be submitted with the PUD final
plan, including a footcandle map and final freestanding and building lighting plans.
• Addition of condition 16c. stating: The final lighting plan shall be subject to City approval with the
PUD final plan.
Voting Aye: McKee, BOttema, and Nichols Nay: Schultz
(Motion carried 3:1)
11. Closed Session
a. Attorney -Client Privilege: Discuss Response fio Action Filed by Housing First Minnesota
Mayor McKee called a recess for closed session at 8:52 pm and stated,
'Under the authority of Minn. Stat. § 13D.05 subd. 3(b) the City is permitted to close a meeting for
attorney -client privilege to discuss pending litigation.
The city council is going into closed session for that purpose to discuss response to the action filed by
Housing First Minnesota."
Mayor McKee reconvened Council from closed session at 9:32 pm and stated,
"In the closed session the city council discussed attorney client privilege items related to the action filed
by Housing First Minnesota. Staff was provided direction."
Council requested item 10b. Night to United Resolution Accepting Donations be moved ahead of item
8b.
10. New Business (Public Comment Opportunity)
d. Night to Unite Resolution Accepting Donations
Recreation Coordinator Christensen Buck spoke on behalf of herself and Sergeant Ekenberg, and
thanked Council for participating in the community event and noted 12 neighborhoods participated in
the neighborhood parties. Recreation Coordinator Christensen Buck thanked contributors and
businesses who donated to the event. Mayor McKee read a list of all sponsors and businesses who
made donations to the event.
MOTION: made by Schultz, seconded by Bottema approving Resolution 2021-90 Recognizing the
2021 Night to Unite Event and Donations.
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
8. Planning Business Continued
b. Public Hearing -- Cain Road Vacation
City Administrator Martens reviewed request to vacate the portion of the Cain Road right -of --way
adjacent to 20700 70th Avenue North. City Administrator Martens reviewed the adjacent property and
the existing access road crossing through the right-of-way on the southeast corner of the proposed
vacation portion, that would become part of the Galbraith's property if the vacation were approved. City
Administrator Martens noted future encroachment for a future driveway to the adjacent property would
be located directly east from cul-de-sac and realign access to the property.
Mayor McKee open the Public Hearing. Administrative Services Director Beise explained the
instructions to participate in the meeting via the Zoom video format and reviewed instructions for
participation in the meeting through telephone or computer. No residents participated in the Public
Hearing opportunity.
MOTION: made Nichols, seconded by Schultz to close the public hearing
Voting Aye: McKee, Bottema, Nichols, Schultz
(Motion carried 4:0)
MOTION: made by Bottema, seconded by Schultz approving Resolution 2021-89 Vacation of the
Northern Portion of the Cain Road Right -of --Way Adjacent to 20700 70th Avenue North and the Adjacent
Drainage and Utility Easements Within the "Wagon Rest" Plat. (PID 27-119-23-44-0022) (City File 21-
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022�
Council discussed allowing adjacent property opportunity to cover cost
accommodate request by both property owners.
Michael Galbraith,
presented, and noted he and the adjaCE
s with re -platting the property to
20700 70th Avenue North, spoke in support of Council approval of vacation as
t neighbor could work out the access agreeme
neighbor has the option to construct a new driveway. Mr. Galbraith noted
access to adjacent neighbor with approval of vacation,
adjacent
Council inquired if angled driveways are acceptable within current code. City Administrator Martens
noted the access is moving at an angle through a City right-of-way, noting staff recommendation was to
access the property east of cul-de-sac through the wooded area of property. Council asked what the
benefit to the City is by requiring property owner to build driveway
in this manner. Staff and Council
discussed City driveway easements in place within City right-of-way. Council discussed tabling the item
for landowners to review and come to an agreement regarding existing access. Counc
carve out for an easement for the benefit of a private landowne
created easement, and if repealing part of the easement t
Voting Aye: McKee, Bottema, and Schultz
(Motion carried 3:1)
c. Grading Reques
t for Amberley/Bellwether
City Administrator Martens outlined the grading request for Amberley/Bellwether for site
trunk sewer installation in advance of final plat approval with conti
r is an acceptable actin
it discussed if a
n on a City-
o accommodate a building is acceptable.
Nay: Nichols
watershed/wetland approvals, tree preservation plan, etc,
ing and
ngencies of financial guarantees,
e g rad
MOTION: made by Bottema, seconded by McKee approving stringent agreement contingent upon
securing a financial guarantee, watershed and wetland approvals, trees preservation plan, any other
applicable permits, approval of property owner, and pre -construction approval meeting.
Voting Aye: McKee, Bottema, and Schultz Nay: Abstain: Nichols
(Motion carried 3:0:1)
9. Unfinished Business
a. Improvement Hearing — City Center Drive and 79th Place Improvements Project
City Administrator Martens reviewed City Center Drive and 79th Place improvements, the feasibility
study from the July 8 meeting, the proposed assessments for the four properties impacted, and the
future application from St. Therese.
Mayor McKee opened the public hearing. Administrative Services Director Beise explained the
instructions to participate in the meeting via the Zoom video format and reviewed instructions for
participation in the meeting through telephone or computer. No residents participated in public hearing.
MOTION: made by Schultz, seconded by Nichols to close the public hearing.
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
Council discussed and agreed to defer assessment to sale of property on the two existing residential
properties impacted and defer further action until an application is received from St. Therese.
b. Dust Control Billing
City Administrator Martens noted deferred Council discussion on dust control billing and public
comment.
Dean Vehrenkamp, 9310 Bechtold Road, opined on benefits to residents of dust control, as well as the
benefits to maintenance benefits by applying dust control to gravel road. Mr. Vehrenkamp does not
benefit from and does not support dust control fees to residents, and opined maintenance of gravel
roads are like maintenance of paved roads, and residents pay taxes for general road maintenance.
Council discussed dust control and the process of binding gravel to strengthen the road. Council and
staff reviewed the current budget. Council discussed the maintenance aspect of all roads in Corcoran
and including future dust control cost in road maintenance for the 2022 budget and invoicing the
current dust control to residents in 2021.
MOTION: made by Schultz, seconded by McKee to invoice residents for dust control for 2021 costs
and review dust control costs for the 2022 budget.
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Voting Aye: McKee and Schultz Nay: Nichols Abstain: Bottema
(Motion carried 2:1:1)
10. New Business (Public Comment Opportunity)
City Administrator Martens noted no in -person comments were received. Administrative Servi
ces
Director Beise explained the instructions to participate in the meeting via the Zoom video format and
reviewed instructions for participation in the meeting through telephone or computer. No residents to
participated in the public comment opportunity.
a. NTIA Broadband Partnership Grant Application
City Administrator Martens reviewed the opportunity to apply for a broadband partnership grant with
Comcast, noting the $6.7 million project will serve approximately 496 properties. City Administrator
Martens outlined grant approval would allow the City $5.7 million in Federal grants, with Comcast
participation of $1.5 million, with no cost contribution required by Corcoran. Council and staff
discussed commitment with Comcast and resident options regarding cable availability. Council
discussed partnering with a private entity for future services provided
MOTION: made by Nichols, seconded by McKee to authorize city adm
Broadband Partnership Grant
Council
Application due August 17.
Voting Aye: McKee, Nichols, and Schultz Nay: Bottema
(Motion carried 3:1)
only through one private entity.
inistrator to complete the NTIA
b. Request for Funds -- Cross
City Administrator Martens reviewed request for financial assistance by Cross Funds in the amount of
$84,000.
MOTION: made by Bottema to approve funds for financial assistance for Cross Funds.
Motion fails for lack of second.
Council and staff discussed the specific rules regarding charitable giving by cities, noting specific
funding like ARPA allows for charitable contributions.
c. Open Book Meeting
Council noted Open Book Meetings and Council review of assessed values on properties, Council
participation in review of assessed values of properties, and appeals process to Hennepin County.
Council noted resident appealing to the assessor on property value and debated the conflict of interest
with the assessor also setting the property valuation. Staff and Council reviewed the process of Local
Board of Equalization, Open Book Meetings, Council review and participation with property owners
disagreeing with property value. Item was removed from agenda until further Council action is
requested.
d. Work Session Schedule
City Administrator Martens reviewed the upcoming Council Work Session schedules and noted
September 9 for budget review, and September 23 for fire service review. Mayor McKee called Work
Session meetings on September 9 and September 23.
11. Staff Reports
a. Active Corcoran Planning Applications; Council received report.
12.2021 City Council Schedule
Mayor McKee noted a busy upcoming Council schedule.
13. Adjournment
MOTION: made by Bottema, seconded by Schultz to adjourn.
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
Meeting adjourned at 10:40 pm.
Michelle Friedrich —Deputy Clerk
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