HomeMy WebLinkAbout2021-07-22 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
July 22, 2021 - 7: 00 pm
The Corcoran City Council met on July 22, 2021, in Corcoran, Minnesota. The City Council meeting was
held in person and the public was present in person and remotely through electronic means using the
audio and video conferencing platform Zoom.
Mayor McKee, Council Bottema, Councilor Nichols, and Councilor Schultz were present.
City Administrator Martens, Administrative Services Director Beise, Director of Public Safety Gottschalk,
and City Planner Lindahl were present. Public Works Director Mattson was present through electronic
means.
1. Call to Order/Roll Call
Mayor McKee called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens requested items 10c. Job Offer for Police Officer be added to the agenda.
City Administrator artens reviewed the public comment process for persons present at the meeti
Mng.
MOTION: made by Nichols, seconded by Schultz to approve the agenda as modified.
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
4. Commission Representatives
Mayor McKee noted Planning Commissioner Vehrenkamp was present at the meeting, and Parks and
Trails Commissioner Meister was present via electronic means. Mayor McKee invited Commissioners
Vehrenkamp and Meister to speak on relevant agenda items.
5. Open Forum (Public Comment Opportunity)
Mayor McKee invited residents to communicate in -person or telephonically during the public comment
opportunity. Administrative Services Director Beise explained the instructions to participate in the
meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer. No residents participated in the public comment opportunity.
6. Presentations/Recognitions
No presentations or recognitions were heard.
7. Consent Agenda
a. Draft Minutes of July 8, 2021 Council Meeting
b. Financial Claims
c. Corcoran Trail Street Improvements — Accept plans/specs; Authorize bids
d. Final Plat for Franzen Estates at 23020 Strehler Road
e. Preliminary Plat and Variance for Gordon's Country Estates First Edition at 09701 and 19717
Jackie Lane
f. Job Offer — Police Sergeant
g. Temporary Liquor License — NW Area Jaycees
h. Accepting Police Department Donations
Council requested further discussion on Accepting Donations — Police Department, item 7h.
MOTION: made by Schultz, seconded by Nichols to approve consent agenda items 7a.7g as
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presented.
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
Council noted in -kind donations and thanked Candance Faue for her generosity.
MOTION: made by Schultz, seconded by Nichols to approve item 7h. Accepting Donations -- Police
Department.
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
8Planning Business (P
. ublic Comment Opportunity)
Mayor McKee invited residents to communicate in -person or telephonically during the public comment
opportunity. Administrative Services Director Beise explained the instructions to participate in the
meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer.
Katherine Drivas, 6747 Old Sturbridge Drive, opposed request by Lennar for larger sign in Tavera,
and opined on a large sign advertising the development.
a. Rezoning, Preliminary Plat, and Planned Unit Development Application for VanBlaricom and
Schober Properties for Amberly and Bellwether (PID 01-119-23-34-0002 and 01-119-23-43-
0009)
City Planner Lindahl reviewed the concept plan, preliminary PUD development plans for the
Bellwether and Amberly sections, noting the 116 eastern homes in Bellwether, and 76 western
homes in Amberley. City Planner Lindahl reviewed amenity center access would be available for the
additional Bellwether lots and noted Amberly is a separate community. City Planner Lindahl noted
there is no street connection to Bellwether within the Amberly community. City Planner Lindahl
reviewed the architectural flexibility request and increasing rear yard setbacks along Stieg Road from
30 to 35 feet for Amberley and 20 to 25 feet for the Bellwether. City Planner Lindahl reviewed the
architectural garage flexibility request from the 55 percent maximum garage frontage on 44-foot and
60-foot Bellwether lots, and flexibility from equal architectural treatment on rear elevation facing
streets or parks, noting Bellwether was granted an additional 5-foot setback and similar landscaping.
City Planner Lindahl indicated the specific lots affected by the requested flexibility are located along
Stieg Road. City Planner Lindahl reviewed the transportation improvements on County Road 116.
City Planner Lindahl reviewed the park dedication including a well/water tower site. City Planner
Lindahl noted the final park design would include review of shifting parking lot access alignment,
parking lot size, and moving well site closer to street. Council discussed proposed changes to the
Stieg Road plan since last Council review. City Planner Lindahl noted the change included the City
Engineer memo dated July 14 included within packet. Council voiced appreciation for the creative
thinking for transportation issues, financial responsibility, and County consideration of transportation
improvements. Council reviewed park location, 6 lots located near park area, architectural request
regarding the Amberley properties on Stieg Road, and size of homes.
Paul Heuer, Pulte Homes, addressed Council, and advised the homes are single-family, two-story
homes. Mr. Heuer noted architectural leniency has been requested in exchange for increased
landscaping along the Stieg Road frontage on the properties located along Stieg Road. Council
reviewed different types of housing material for homes along the Stieg Road frontage. Staff and
Council discussed architectural leniency granted on the secondary frontages in previous
developments. Council discussed potentially allowing Bellwether portion to have upgraded material
on the single -story homes and follow code for multiple materials as required by code on the two-story
homes. Council and staff discussed architectural accents for single -story homes, and past
architectural flexibility on townhomes and duplexes. Council discussed park site plan and size of park,
lighting in park, houses aligning park boundaries and consumer choice in purchasing homes located
along a park. Council and staff discussed house density per Met Council standards. Council and staff
discussed parking lot and importance of including a parking lot for the park and existing open space.
Staff and Council discussed park dedication funds, future park amenities within the City, and
implications of increasing park size and cash in lieu amount on project. Council and staff discussed
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increasing the park dedication land parcel and eliminating the 6 lots located along the park border
and monetary impact to cash -in -lieu. Mr. Heuer clarified the park size in net acres is approximately 9
acres and open space approximately 9.5 net acres.
MOTION: made by Bottema, seconded by McKee approving Ordinance 2021-425 Amending Title X
(Zoning Ordinance) of the City Code to Classify Certain Land Located South of Stieg Road
(PID 01 -1 19-23-34-0002) (City File 21-017).
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
MOTION: made by Bottema, seconded by Schultz approving Resolution 2021-80 Findings of Fact for
Rezoning for the VanBlaricom Property on Stieg Road (PID 01-119-23-34-0002) (City File 21-017).
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
OTION: made by Nichols, seconded by McKee amending condition 14c. of Resoluti
Mon 2021-82
Preliminary PUD Development Plan for the VanBlaricom and Shober Properties on Stieg Road for
"Amberley and Bellwethe
development only.
r" allowing flexibility in
ma
terial standards for the Bellwether portion of
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
MOTION: made by Nichols, seconded by Bottema amending condition 40 of Resolution 2021-82
Preliminary PUD Development Plan for the VanBlaricom and Shober Properties on Stieg Road for
"Amberley and Bellwether" removing the 6 lots from the site plan, and adjusting the cash in lieu fee
amount on PUD.
Voting Aye: Nichols
(Motion failed 1:2:1)
Nay: Bottema and McKee
Abstain: Schultz
MOTION: made by Bottema, seconded by McKee approving Resolution 2021-82 Preliminary PUD
Development Plan for the VanBlaricom and Shober Properties on Stieg Road for "Amberley and
Bellwether" (PID 01-119-23-34-002 and 01-119-23-43-0009) (City File 21-017) as amended allowing
flexibility in material standards for the Bellwether portion on condition 14c.
Voting Aye: McKee, Bottema Nay: Nichols Abstain: Schultz
(Motion carried 2:1:1)
MOTION: made by McKee, seconded by Bottema approving Resolution 2021-81 Preliminary Plat for
the VanBlaricom and Shober Properties on Stieg Road for "Amberley and Bellwether"
(PID 0 1 -1 19-23-34-002 and 0 1 .1 19-23-43-0009) (City File 21-017).
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
b. Easement Vacation for Gordon's Country Estates at 19701 and 19717 Jackie Lane
Mayor McKee opened the public hearing. Administrative Services Director Beise explained the
instructions to participate in the meeting via the Zoom video format and reviewed instructions for
participation in the meeting through telephone or computer. No residents participated in public hearing.
MOTION: made by Bottema, seconded by McKee to close the public hearing.
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
MOTION: made by Bottema approving Resolution 2021-78 Vacation of Drainage and Utility Easements
with "Gordon's Country Estates First Addition" on the Properties Located at 19701 Jackie Lane and
19717 Jackie Lane (PID 01.119-23-22-0024 and 01 -1 19-23-22-0021) (City File 21-025).
Council paused Motion and requested staff present review of item 8b. City Planner Lindahl reviewed
the vacation of drainage and utility easements, and the new lot line boundaries combining three lots
into two lots.
MOTION: made by Bottema, seconded by Schultz approving Resolution 2021-78 Vacation of Drainage
and Utility Easements with "Gordon's Country Estates First Addition" on the Properties Located at
19701 Jackie Lane and 19717 Jackie Lane. (PID 01 -1 19-23-22-0024 and 01 -1 19-23-22-0021)
(City File 21-025).
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
c. PUD Amendment Request for Tavera; Recapture Agreement for Tavera
City Planner Lindahl outlined the PUD requests by applicant for flexibility to increase real estate sign to
100 square feet and allow for the sign to remain on site; increasing unit count from 549 to 551 due to
changes in wetland boundaries; flexibility in architectural standards and eliminating PUD limit on
garage forward homes; and a request to approve a recapture agreement for sewer. City Planner
Lindahl reviewed staff recommendations related to the permitted 32-square foot signage and options to
allow larger or more signage. City Planner Lindahl reviewed staff recommendations on architectural
standards. City Planner Lindahl discussed differences in materials, versus home building accents. City
Planner Lindahl addressed other changes are more significant and should be part of an ordinance
amendment and not included within PUD flexibility. City Planner Lindahl noted the recapture agreement
includes trunk infrastructure costs above and beyond what is needed to serve the Tavera development,
and should additional development occur, agreement allows for distribution and recapture of trunk
infrastructure cost to the new developer. Council and staff discussed the recapture agreement and
where the agreement was initiated, the amount of recapture, and actual cost of Trunk Lateral Access
Charge (TLAC) up to $475,000. Council and staff discussed TLAC charge with a city -initiated project
and estimated assessment for TLAC charges and if City's amount would exceed what could potentially
be requested through a recapture agreement. City Administrator Martens noted approximately 66
acres, based on today's fee schedule to reach the $475,000 amount. Public Works Director Mattson
noted based on existing parameters costs would exceed the $475,000 amount. City Administrator
Martens noted the recapture agreement includes a $475,000 TLAC cost cap with a 10-year duration.
City Planner Lindahl referenced the 25-year collection schedule relating to the Recapture Ordinance
2014-288 in place since 2014 and indicated a change to the recapture agreement with Lennar to a 15-
year claim duration period per city attorney review. Council and staff discussed the inclusion of
recapture agreements, and City -initiated or developer -initiated agreements, extension of time -period,
and TLAC costs.
Paul Tabone, Lennar Homes, reviewed the recapture agreement, length of buildout of development,
cap of agreement, initial TLAC cost of new development and recapture agreement.
Public Works Director Mattson commented on estimated costs and calculation of TLAC costs. Council
and staff discussed TLAC fees, appropriateness of the recapture agreement, and defining property
distribution of TLAC costs. Council discussed the similarity of recapture agreements when an
undeveloped piece of property is subject to infrastructure. Council discussed allowing 90 percent of
homes completed by permits issued relating to sign presence in the development. Council and staff
discussed increasing total units in development to 551 units, wetland delineation of parcel, saved
wetland areas, non -effective wetlands, and wetland conservation act in determining wetland areas.
Council, applicant, and staff discussed wetland credits, clarified relocation wetlands, noting 68.9 acres
of total wetlands within the development, with 3.79 acres of impacted wetlands due to roads and
improvements along Hackamore Road. Mr. Tabone noted approximately 95 percent of wetland area
was saved within the development site. Council debated increasing the number of units within the
development.
Mr. Tabone, Lennar Homes, reviewed the architectural requests by Lennar Homes and included
discussion of flexibility to allow garages to protrude no more than 10 feet from the front of the home to
accommodate popular architecture plans and include garage accents; flexibility to allow for only one
color or texture on the home while still incorporating a combination of decorative elements; flexibility to
allow vinyl wrap around windows. Mr. Tabone reviewed length of permit review. Mr. Tabone noted the
garage forward requirement is not codified in City ordinance but remains an element within the PUD
requirement. City Administrator Martens clarified the permit review time. Mr. Tabone reviewed
architectural samples submitted for Tavera, market demands, garage needs by residents, garage
protrusion distances, front elevation view comparisons with garage protrusion versus garage flush with
face of the home, and quality and value for potential homebuyers. Mr. Tabone reviewed surface
variations in homes, color changes per code requirements and intent of code in home design and build
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within the development. Council discussed the garage forward design aspect and impacts to
neighborhood. City Planner Lindahl and Council discussed the PUD requirement of 55 percent garage
face, and if garage face exceeded 55 percent of house face frontage, the garage could not protrude.
City Planner Lindahl noted review of City code may be necessary before Council grants new garage
flexibility to Lennar for the Tavera development within the PUD. Council and Mr. Tabone discussed
aspects of original development agreement for Tavera, and changes throughout the duration of the
development that can occur regarding the PUD. Council consensus was maintaining original
agreement and not deviating from architectural standards in original agreement.
MOTION: made by Schultz, seconded by Bottema approving Resolution 2021-86 Planned Unit
Development (PUD) Plan Amendment for "Tavera" for Lennar (PID 35-119-23-41-0002)
(City File 20-042) with amendments as follows:
• Condition 3c. stating: The sign
issued.
may remain in place until 90 percent of building permits are
• Removing Condition 5a., 5b., and 5c.
• Renumbering Condition 5d. to Conditi
on
Nay: Nichols
d. Conditional Uses in Zoning Districts
City Administrator Martens noted the two options presented for review of enhanced performance
standards regarding conditional uses in zoning districts, noting the Public Hearing tentatively scheduled
on August 5. Council discussed changes within the model, the public hearing, and arriving at the final
adoption of standards. Council noted appreciation for performance standards input by staff and
Council, determined IN of both models should be had and moved the Public Hearing for both
options to the September 2 Planning Commission meeting.
9. Unfinished Business (Public Comment Opportunity)
Mayor McKee invited residents to communicate in -person or telephonically during the public comment
opportunity. Administrative Services Director Beise explained the, instructions to participate in the
meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer. No persons spoke at the public comment opportunity.
a. Three Rivers Park District -- Diamond Lake Regional Trail Corridor Alignment
Stephan Shurson, Three Rivers Park District Landscape Architect and Project Manager, along with
Three Rivers Park District Planning Director Kelly Grissman, and Consultant Stuart Crosby with SRF,
assisting with presentation. Mr. Shurson summarized the recommended route for the trail and is not
the final master plan. Mr. Shurson noted the preferred route plan includes 37 miles of trail running
through Dayton, Rogers, Corcoran, Medina, Long Lake, Orono, and Wayzata, and includes a 10-foot
wide paved, multi -use, non -motorized trail connecting natural areas, other regional trails, and local
parks and trails. Mr. Shurson reviewed the timeline and master plan process, the additional analysis
requested by Medina, Long Lake, and Orono of the preferred route, request of Council support, the
30-day comment period, and review and approval by Metropolitan Council and Three Rivers District.
Mr. Shurson reviewed the trail routes to the north and south of Corcoran. Mr. Crosby presented
segments of the route through Corcoran noting an off -road trail to the west of County Road 116
received positive comments. Mr. Shurson noted boardwalks are utilized within trail systems, are
expensive, but tools are available to accommodate wetland area trails. Mr. Shurson noted inclusion of
snowmobile trails adjacent to regional trail exist and would require a wider easement corridor and is
an option. Mr. Crosby reviewed the preferred route through Corcoran, noting as developments are
constructed, Three Rivers would work with design to incorporate trail into new development or
property. Council reviewed process of approving a master trail and potential roadblocks with
properties. Mr. Shurson outlined the actions by Three Rivers District in correspondence with property
owner's comments to date, outreach by Three Rivers District include outdoor open houses, virtual
meetings, results from meetings, and responses to property owner's concerns and questions. Ms.
Grissman reviewed the importance of support by Council in a preferred route, and the long-standing
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commitment by Three Rivers District over decades -long projects,
and the positive outcome with
ects,
property owners long-term. Council and staff reviewed processes to alleviate issues and an approval
process by community to more thoroughly secure necessary properties and possible expedite the trail
process construction more quickly. Council noted trail
Corcoran and requested review of an access o
MOTION:
presented.
access at the north, and middle segments in
outh portion of Corcoran.
made by Schultz, seconded by McKee to accept approve the preferred route as
Voting Aye: McKee, Nicho
(Motion carried 3:1)
10. New Business (Public Comment Opportunity
nthes
Is, and Schultz
No request was made by resident
continued with agenda item 10a.
s to participate in t
Nay: Bottema
he public comment opportunity and Council
a. City Council Resignation and Declaration of a Vacancy
City Administrator Martens noted resignation of Councilmember Manoj Thomas, the process for
accepting the resignation, and the preferred process for appointing an applicant to the seat vacancy.
City Administrator Martens noted due to the length of term rpm aini
ng, Counc
applicant to the position until the next General Election
it
may appoinfi
an
or hold a Special Electio
n.
MOTION: made by Schultz, seconded by McKee to acce
pt the resignation of Councilmember
Thomas, and approve Resolution
service to the City of Corcoran.
Voting Aye: McKee, and Nicho
on 2021-88 Honoring Outgoing Councilmember Manoj Thomas for his
Nay: Bottema, and Schultz
(Motion failed 2:2)
City Administrator Martens noted the failed motion results in acceptance of resignation with Resolution
2021-88 Honoring Councilmember Manoj Thomas failing,
MOTION: made by Schultz, seconded by McKee accepting resignation and declaring a Council
vacancy.
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
MOTION: made by Schultz, seconded by McKee approving Resolution 2021-88 Honoring Outgoing
Councilmember Manoj Thomas for his service to the City of Corcoran.
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
Council requested information on upcoming, necessary 4/5 Council vote. City Administrator Martens
clarified when a Council 4/5 vote is necessary.
MOTION: made by Schultz, seconded by McKee to accept applications through August 19, 2021, at
4:00pm, for vacant Council seat.
Staff and Council discussed as for applications and communicating the vacancy to residents
through social media, website, and electronic sign for communicating the vacancy to residents. Council
discussed process for appointing an applicant, interviews with applicant, noting Mayor McKee has the
deciding vote in the case of a tie vote.
Voting Aye: Mckee, Bottema, Nichols, and Schultz
(Motion carried 4:0)
City Administrator Martens clarified the schedule for appointing the new councilmember, oath of office,
and first effective meeting new councilmember can begin service following Council appointment.
b. Work Session Schedule
City Administrator Martens noted rescheduled work sessions for August 12, 2021, and September 9,
2021. Mayor McKee called work sessions meetings for August 12, 2021, and September 9, 2021.
c. Job Offer — Police Officer
MOTION: made by Schultz, seconded by McKee to authorize City Administrator and Director of Public
Safety to make an offer to a preferred candidate.
Voting Aye: Mckee, Bottema, Nichols, and Schultz
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(Motion carried 4:0)
11. Staff Reports
a. Active Corcoran Planning Applications; reports received by Co
12.2021 City Counci
l
Schedule
Mayor McKee noted a busy
13.Adjournment
MOTION: made by McKee
upcoming Council schedule.
seconded by Nichols to adjourn.
Voting Aye: McKee, Bottema, Nichols, and Schultz
(Motion carried 300)
Meeting adjourned at 10:05 pm.
i
Michelle Friedrich —Deputy Clerk
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