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HomeMy WebLinkAbout2021-07-08 Council MinutesCITY OF CORCORAN City Council Meeting Minutes July 8, 2021 - 7: 00 pm The Corcoran City Council met on July 8, 2021, in held in person and the public was present in person audio and video conferencing platform Zoom. Corcoran, Minnesota. The City Council meeting was and remotely through electronic means using the Mayor McKee, Councilor Nichols, and Councilor Schultz were present. Councilor Bottema and Councilor Thomas were excused. City Administrator Martens, Administrative Services Director Beise, Public Works Director Mattson, and Director of Public Safety Gottschalk were present. 1. Call to Order/Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens requested items 9b. Dust Control Billing, and 10d. Open Book Meeting Discussion, be removed from the agenda packet for further Council discussion when full Council is present. MOTION: made by Nichols, seconded by Schultz to approve the agenda as modified. voting Aye: McKee, Nichols, and Schultz (Motion carried 3:0) 4. Commission Representatives Mayor McKee noted Planning Commissioner Shoulak and Parks and Trails Commissioner Anderson were present via other electronic means. Mayor McKee invited Commissioner Shoulak and Commissioner Anderson to speak on relevant agenda items. 5. Open Forum (Public Comment Opportunity) IN McKee invited residents to communicate in -person or telephonically during the public comment opportunity. Administrative Services Director Beise UXP1dIHfdU the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. Greg Hoglund, 19220 Hackamore Road, opined on conditional uses, and referenced a future Public Hearing relating to conditional uses and changes to existing zoning ordinances. Mr. Hoglund inquired on communication with all residents in Corcoran who are affected by the proposed zoning ordinance changes and asked for clarification on how residents will be informed. Mr. Hoglund opined the proposed changes are radical, and many residents are not aware of the proposed changes. Mr. Hoglund asked for a discussion with residents from across the community. 6. Presentations/Recognitions No presentations or recognitions were heard. 7. Consent Agenda a. Draft Minutes of June 24, 2021, Council Meeting b. Financial Claims c. Temporary Liquor License — Rockford Lions Tractor Pull d. Temporary Liquor License — Corcoran Lions Demo Derby e. Accept Donations — Police Department f. Waiver Request for Amplified Sound — Country Daze g. CSAH 101 and 105t" Place Turn Lane Improvements — Accept Plans/Specs; Authorize Bids h. Equipment Trade — Public Works i. Job Offer -- Accountant Council requested further discussion on Accepting Donations — Police Department, item 7e. MOTION: made by Schultz, seconded by Nichols to approve consent agenda items 7a-7d, and 7f- 71. Voting Aye: McKee, Nichols, and Schultz (Motion carried 3:0) Council noted donations and thanked contributors, the Derheims and Burlingames for their generosity. MOTION: made by Schultz, seconded by Nichols to approve item 7e Accepting Donations —Police Department. Voting Aye: McKee, Nichols, and Schultz (Motion carried 3:0) 8. Planning Business (Public Comment Opportunity) Mayor IN invited residents to communicate in -person or telephonically during the public comment opportunityAdministrative Services Director Beise explained the instructions to participate i .n the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. Michael Beinert, 23160 Meadowview Drive, thanked Councilmember Bottema and Mr. Martens for their time in discussing the nuisance ordinance. Mr. Beinert noted receipt of a code compliance violation notice and presented Council with a copy. Mr. Beinert outlined his property purchase and size of property, noting a rural area was attractive when he moved to Corcoran. Mr. Beinert noted the trailer was parked in his driveway for less than 48 hours and was also moved prior to receiving the violation notice. Mr. Beinert noted receipt of a second notice from the City. Mr. Beinert opined on the current recreational vehicle ordinance, and opined on proposed changes, noting improved surfaces could be an issue for some property owners, and limiting one recreational vehicle in front yards creates a difficulty for residents who have more than one trailer, along with a recreational vehicle. Mr. Beinert stated he does not support governmental restrictions on private property. Mr. Bienert thanked Council for their time. Council returned Mr. Beinert's violation copy to him. a. Request for Amendments to Chapter 82 (Nuisances) of the City Code Planner Davis outlined the proposed amendments to the nuisance standards ordinance, specifically addressing the definition of a front yard, defining recreational vehicles in the front yard, and stacked wood in the front yard. Council and staff discussed clarity in defining recreational vehicles, storage of recreational vehicles on trailers, defining all Recreational Vehicles, Off Road Vehicles and Personal Recreational Vehicles as objects, total allowed objects in front yard, and defining the improved surfaces definition. Planner Davis reviewed code definition of improved surface, noting the only exception is not allowing storage on grass. Council and staff discussed changes to firewood stored in front yard, burn permit restrictions regarding violations, and complaint -based versus proactive code enforcement. Council consensus favored amending the definition of front yard, and the option 1 staff recommendation, which defines the number of recreational vehicles stored in the front yard, appropriate surfaces for storage, and specifies the 25400t front yard setback. Council directed staff to hold a public hearing on August 12, 2021, for public comment on amending Chapter 82 of City Code. 9. Unfinished Business (Public Comment Opportunity) Mayor McKee invited residents to communicate in -person or telephonically during the public comment opportunity. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons spoke at the public comment opportunity. a. City Center Drive and 79th Place Feasibility Study Public Works Director Mattson recapped the feasibility study and funding for the construction of City Center Drive and 79th Place improvements. Public Works Director Mattson reviewed the addition of the proposed costs and preliminary assessments roll information. Public Works Director Mattson noted a Public Improvement Hearing scheduled for August 12, 2021. Council and staff discussed future funding as property develops and the current purchase agreement with St. Therese. City Administrator 2 Marten d ete rm sewer i noted future application requests within the property will reviewed and future funding can be ed based on proportionate and applicable use by applicant. Council and staff discussed the ection to the north, lift station capab ilities and limits, and discussed the recommended alternative to maximize the sewer gravity feed to the northeast. MOTION: made by Schultz, seconded by Nichols to accept Resolution 2021-69 Receiving Feasibility Report and Calling Improvement Hearing for City Center Drive and 79th Place Improvements Project on August 12, 2021. Voting Aye: McKee, Nichols, and Schultz (Motion carried 3:0) b. Dust Control Billing. Item moved to future Council meeting. 10. New Business (Public Comment Opportunity) Mayor McKee invited residents to communicate in -person or telephonically during the public comment opportunity. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment opportunity. Public Works Director Mattson briefly r11 eviewed the recent FEMA Floodplain Mapping updates and noted the precipitation models have changed. Public Works Director Mattson noted preliminary mapping information indicated some significant irregularities that will impact Corcoran. Public Works Director Mattson noted the FEMA findings contained insufficient information. Public Works Director Mattson noted several of the drainage crossings are in Corcoran and would directly impact landowners owning property at the culvert crossing locations. Public Works Director Mattson reviewed the importance of incorporating correct information within the FEMA mapping model to avoid undue hardship to landowners in having to apply for revisions later. Council and staff discussed approximate project timing, the unknown timeline by FEMA, clarified the survey model including certified culvert elevations, type of materials the of the crossings, and size of the crossings to ensure accuracy for the FEMA floodplain model. Public Works Director Mattson noted flood elevations in Corcoran and noted 10 the survey will measure and draw down the downstream flood elevations in Corcoran, which then impact the whole drainage way system throughout Corcoran. Public Works Director Mattson indicated the FEMA projected floodplain elevation impacts all of Corcoran. Public Works Director Mattson outlined the costs and funding options. Public Works Director Mattson noted the cost savings significance to residents impacted by the FEMA Floodplain Mapping by the City taking pre-emptive effort in determining the floodplain elevations. Council and staff discussed including structural evaluation of culverts within the Wenck survey, noting the survey would encompass public culverts and not private residence culverts. Public Works Director Mattson noted 75 percent of the culverts are public and 25 percent are on private land. MOTION: made by McKee, seconded by Nichols to approve the culvert survey for $6,000 from the 2021 General Fund Budget; and authorize the Elm Creek HUC-8 Study in the amount of $14,200, and the additional technical responses in the amount of $4,600, both contingent upon 30-day notice by FEMA as needed from the 2021 General Fund Budget. Voting Aye: McKee, Nichols, and Schultz (Motion carried 3:0) b. American Recovery Plan Act Fund Use (ARPA) City Administrator Martens noted the Corcoran allocation of $656,250 to Corcoran and eligible uses for the funds and noted funds need to be dedicated by 2024. City Administrator Martens reviewed staff recommendations for Council consideration. Council noted funding to cover other needs rather than utilized to assist in funding developments. Council requested additional options for allocating funds for asphalt, park planning, and broadband. Council and staff discussed possible water projects allocation to offset bonding for water bond projects. Council commented on ARPA eligible uses and noted assistance programs are available within the region and would better accommodate residents and businesses in mitigating financial hardships due to COVID. c. Public Works Staff Planning 3 City Administrator Martens outlined the public works staff planning proposal. City Administrator Martens reviewed the residential growth increase in Corcoran since 2010 and current public works staffing. City Administrator Martens noted the existing Corcoran developments are forecasted at another 1,000 homes to be built over the next five to 10 years, and beyond the proposed structure additional line level staff may be needed. City Administrator Martens reviewed the general fund impacts of the proposed staffing structure, noting staffing costs can be incorporated into the 2022 budget without increasing the tax rate. Council and staff discussed the responsibilities of new positions and transitioning from existing public works staffing plan to the proposed public works staffing plan. Public Works Director Mattson reviewed the growing responsibilities on individual positions and demands of different departments and individual positions. Public Works Director Mattson reviewed the vision of public works staff planning. Council and staff discussed future staffing needs and preparing for growth of the City of Corcoran. Council and staff reviewed future staffing needs in other departments, and briefly discussed future funding of staffing. City Administrator Martens noted needed resident services create costs today, but revenue is not realized or available in the general fund budget until two years after the service need is established. Council suggested an option of utilizing an alternate model of responsibility and task distribution within current positions and later adding the level of superintendents as the City's growth and general fund budget can accommodate. City Administrator Martens noted utilizing the current public work staffing plan in the 2022 budget to determine if current structure can be funded. d. Open Book Meeting Discussion. Item moved to future Council meeting. e. Developer Round Table City Administrator Martens requested approval for a developer round table meeting on August 26 2021, at 5:30pm, for zoning changes for clustered developments and obtaining feedback from developers on the proposed ordinance. Mayor McKee called for a Council meeting with developers on August 26, at 50.30 pm. Council and staff discussed developer attendees. 11. Staff Reports a. 2021 Action Steps Update City Administrator Martens noted the strategies, objectives, goals, and steps adopted by the Council on March 11, 2021. City Administrator Martens reviewed one of the goals of facilitating the expansion of broadband coverage within the city. City Administrator Martens outlined the City of Greenfield broadband project, and which is implementing broadband through the community by the end of the year and the City of Corcoran could use this project as a model for meeting their goal. Council and staff discussed the model and reviewing request for proposals (RFP) with a franchise agreement upon Council approval. Council consensus was to move forward with a RFP, with Mayor McKee assisting with the process. Council and staff clarified the process in proceeding with an RFP. City Administrator Martens noted the current franchise agreement in Corcoran with Comcast of a five percent fee to be in the right of way and recommended maintaining a similar fee with new agreements with providers. Council noted fiber material will be used and speeds from 100mb per second to 5 gig per second speeds by August 2021 in Greenfield. Council and staff noted utilizing multiple vendors. 12.2021 City Council Schedule City Administrator Martens noted upcoming meetings. Mayor McKee called for a Council fire service work plan session on August 12, at 5:30 pm. 13. Adjournment MOTION: made by McKee, seconded by Nichols to adjourn. Voting Aye: McKee, Nichols, and Schultz (Motion carried 300) Meeting adjourned at 8:38 pm. a Michelle Friedrich —Deputy Clerk L!