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Home My WebLink About2010-06-24 Council Special Session Agenda PacketAgenda Corcoran City Council Special Meeting June 24, 2010 - 6:00 PM The council may want to spend 10-15 minutes in the Community Room for the Jaycees Scholarship Program. 1. Call to Order / Roll Call 2. Agenda Approval 3. 2011 Budget Discussion a. City Hall b. Public Works* c. Public Safety 4. Set Date for Next Budget Discussion 5. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. STAFF REPORT / POLICE DEPARTMENT Agenda Item 3b. Council Meeting: Budget Workshop – June 24, 2010 Prepared By: Corporal John Hamilton Topic: 2011 Budget Planning and Needs Action Required: Discussion Background The Police Department has begun the preliminary budget discussion and planning for 2011. This report is a high level snapshot of 2011 department needs and thus does not include granular details at this time. The City Council will receive a detailed presentation which will assist in providing the supporting foundation for the 2011 budget request. Public Safety Needs Overview At the March 2, 2010, special Public Safety Workshop, the City Council was presented with a comprehensive review of public safety provided to the community. Part of the presentation did specify the goal to complete the staffing requirements and needs for the police department in 2011. - Major Priorities for 2011 - 1. Organizational re-structure a. Create Lieutenant position (non-union) b. Fill fulltime police officer vacancy c. Requires increase to “Personnel Services” budget 2. Discussion on temporarily filling the basic duties of Code Enforcement 3. Budget section “Supplies” replenish back to 2009 budget amount 4. Budget section “Contractual Services” anticipate no change required Public Safety would like to engage City Council at a future budget workshop to discuss: 1. Community Needs vs. Wants 2. Community Expectations of Public Safety 3. Police Officer Individual Safety Concerns 4. Public Safety Environment Changes (2005 vs. 2011) To: City Council From: Dan Donahue Date: June 10, 2010 Subj: 2011 Budget Process The City Council agreed to meet on June 24, 2010, 6 pm, to initiate the start of the 2011 Budget process. I see the annual budget as the public side of what are the accepted goals and objectives (and policies) to be accomplished in the coming year. Before there can be any real discussion of the new annual budget, what is it that you and the city want to do in 2011? Want to achieve? New services or not deliver established services? Something new? I see this first meeting then as an open discussion on general city direction. Part of the discussion might include information from the three city departments on ideas for the coming year. Here are a few constraints to be aware of during discussions: • Levy limits remain in place for the 2011 Budget. They are virtually the same as in 2010. Since we had only one new “rooftop” added this year, new revenues are static at best. I would say at this point, less than $50,000. • There is an opportunity to levy back (authority not used in previous years) about an additional $40,000 • Levy to support costs for public safety personnel and debt service remain outside the levy limits. Here is what we did in 2009: 2009 Goals Performance Achieved Review and balance the 2009 Budget including the CIP Done. 2009 Budget balanced and surplus of $59,238 achieved Undertake and complete the Shannon Lane Project Done. Project completed on time and within budget Develop a staffing plan for code enforcement and clerical/administrative services Done. Staffing plan for admin completed and implemented. Code Enforcement on hold, to be reviewed for 2011 Budget year Deliver a quality city hall product Done. Ongoing improvements. Goal is to make incremental improvements each and every year. This past year staffing quality (not numbers of personnel) improved dramatically Manage and support commissions Done. Administrator supports Charter and Park & Trails Commissions; Planner with clerical staff supports Planning Commission Undertake and complete the Geo Thermal improvements at city hall Done. Project completed on time and within budget. Complete and submit the Comprehensive Plan. Done. Awaiting the final City Council approval in July 2010 City goals and major objectives: • PW Facility-process defined • TIF Projects-identify projects and development implementation plan • Deliver a quality city hall product • CIP Budget for 2010-2014 completed • Elections-satisfactorily deliver community voting program • Complete Comp Plan and start process for ordinance updates 2011 Proposed City goals and major objectives: • Deliver a quality city hall product • Implement code enforcement program • PW Facility • TIF Projects • ? • ? Some ideas from the city departments on needs, coming expectations, over the horizon impacts: 1. General Comments:  No wage increases or COLA for 2011. Seems to be general agreement at least with PW and City Hall. Step increases should be maintained.  Possible adjustment in benefit side. PW asking for call back and standby language changes. Health benefit package needs to be reviewed. Increases in premium not announced and in fact future very unpredictable at this time. 2. City Hall:  Upgrading code enforcement efforts. Would recommend at least 10 hours/week. One idea might be to combine PD’s request for additional officer with this PT position.  Implementing a usable citizen request/complaint process that we can build on for the future. 3. Public Works:  I will be meeting separately with the PW personnel this coming week. I am not hearing (other than stated above) budget issues.  No new programs or initiatives other than a PW facility. 4. Police: See separate report At this meeting, if the council has ideas for 2011 that have a budget impact, I can do some work on those ideas in preparation for a second budget meeting in July or August.