HomeMy WebLinkAbout2010-05-27 Council Agenda PacketAgenda
Corcoran City Council
May 27, 2010 - 7:00 PM
1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval
4. Open Forum
5. Presentations
Closed Meeting. Council meets with City Attorney on Pending Legal Matters
6. Planning Business / Landform
a. 5/6 Minutes of meeting - Meeting Canceled
b. Public Hearing-Easement Vacation at 21630 Homestead Trail ( City File 10-002)
c. Request for Ag Preserve Designation for Edmund Cain Family Farms at 20913 CSAH 10 (City File 10-003)
7. Engineering / Wenck - none
8. Consent Agenda
a. Draft Minutes of 5/13/10 council meeting*
b. Staff Memo - Approve Bids and CIP Purchase of FT-15 Trailer*
9. Staff Reports / Memos
a. Truck Safety Program and Enforcement*
b. Elm Creek Water Commissioner Update*
i. Letter to Council
ii. 2011 Proposed operating budget
c. Police – Internship Request*
i. Staff Report
ii. Position Description
d. 2010 MN DWI Enforcer All Star*
10. Unfinished Business
a. Review Ordinance Update Plan and Related Budget*
i. Administrator Report
1. Email
ii. Bonestroo CGO revised work scope 5-19-10
iii. Revised DNR Attachment
b. Approve CGO Grant Amendment*
c. Review of neighboring Cities Building Fees
d. Public Works Building Update RFP lease*
11. New Business
a. Application of Nell Kadlec for Alternate to Planning Commission*
b. 2009 Audit Abdo, Eick, Meyers **
c. Discussion on 2011 Budget Development Process
d. City Hall Summer Hours*
12. Claims as Presented *
a. Escrow Claims (Fund #500)
b. Building Inspections Claims
c. All Other Claims As Presented
13. Unscheduled Items
14. Review of Upcoming Council Meeting Agenda
15. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door.
105 South Fifth Avenue
Suite 513
Minneapolis, MN 55401
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
LandformSM, SensiblyGreenSM and Site to FinishSM are service marks of Landform Engineering Company.
TO: Corcoran City Council
FROM: Kendra Lindahl, Landform
DATE: May 18, 2010 for the May 27, 2010 City Council Meeting
RE: PUBLIC HEARING. Vacation of Drainage and Utility Easements for property located
at 21630 Homestead Trail (City file no. 10-002)
REVIEW DEADLINE: June 28, 2010
1. Application Request
The landowner is requesting approval to vacate the existing drainage and utility easements along
the internal lot lines of lots that were combined in 1982.
2. Background
In 1982, the landowner (now the former landowner) applied for a building permit to construct a barn
on the lot line between Lot 2 and Lot 3. The City issued the building permit for the barn with the
condition that Lots 1-3 be combined prior to issuance of a building permit. The three lots were
combined and the building permit was issued. Normally, we would recommend that unnecessary
easements be vacated when lots are combined; however, there is nothing in the file to indicate that
the existing easements were to be vacated.
In 2010, the land was sold. The new buyers are now requesting that the easements along the
former lot lines be vacated. This will clean up ambiguities in the title. The new landowners have
expressed concern about the fact that the barn was constructed 1982 over a drainage and utility
easement.
The city planner and city engineer have reviewed the request and have no objection to the vacation.
3. Recommendation
Open the public hearing and take testimony.
Move to adopt the following Resolution approving the easement vacation.
Approval of the resolution requires a 3/5 vote of the City Council.
Attachments
1. Draft resolution
2. Location Map
3. Graphics
Agenda Item ____
RESOLUTION NO. 2010-22
Motion By:
Seconded By:
A RESOLUTION APPROVING THE VACATION OF A DRAINAGE AND UTILITY
EASEMENT FOR PROPERTY LOCATED AT 21630 HOMESTEAD TRAIL
WHEREAS, Lots 1-3, Clover Hill Addition were combined in 1982;
WHEREAS, the existing drainage and utility easements adjacent to the former interior lot
lines were not vacated at the time;
WHEREAS, the landowner has requested vacation of the existing 20-foot drainage and
utility easement between former Lot 1 and Lot 2, Clover Hill Addition and the former Lot
2 and Lot 3, Clover Hill Addition, legally described as:
The East 10 feet of Lot 1, Block 1 and the West 10 feet of Lot 2, Block 1 Clover Hill
Addition, and;
The East 10 feet of Lot 2, Block 1 and the West 10 feet of Lot 3, Block 1, Clover Hill
Addition.
WHEREAS, the Corcoran City Council considered this item at a duly called Public
Hearing;
WHEREAS, the City finds that the existing drainage and utility easement is no longer
required; and
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the
vacation, subject to the following conditions:
1. A vacation is approved in accordance with the application received by the City on
April 29, 2010, except as amended by this resolution.
2. The applicant must record the resolution approving the vacation at Hennepin
County and provide the City of Corcoran with proof of recording.
Resolution 2010-22
Page 2
ADOPTED by the City Council this 27th day of May 2010.
VOTING AYE
Guenthner, Ken
Gmach, George
Hudok, Christopher
Milbrandt, Rosalyn
Thomas, Ron
VOTING NAY
Guenthner, Ken
Gmach, George
Hudok, Christopher
Milbrandt, Rosalyn
Thomas, Ron
___________________________
Ken Guenthner, Mayor
ATTEST:
_____________________________
Daniel J. Donahue, City Administrator City Seal
NYSTROM LA
L A R K I N R D
Mottet Easement Vacation
Location Map
21630 Homestead Trail
4 0 500 1,000250 Feet
SITE
105 South Fifth Avenue Tel: 612-252-9070
Agenda Item ____
Suite 513
Minneapolis, MN 55401
Fax: 612-252-9077
www.landform.net
TO: Corcoran City Council
FROM: Kendra Lindahl, Landform
DATE: May 18, 2010 for the May 27, 2010 City Council Meeting
RE: Request for Metropolitan Agricultural Preserve Designation for 245.25 acres of land
owned by Edmund Cain Family Farms (PID 14-119-23-34-0001, 22-119-23-11-0003,
22-119-23-12-0001 and 23-119-23-21-0002) (City file no. 10-003)
REVIEW DEADLINE: July 9, 2010
1. Application Request
The landowner is requesting city approval to enter land into the Metropolitan Agricultural Preserves
Program.
2. Background
The Edmund Cain Family Farms includes approximately 245 acres on four separate parcels. The
subject properties were previously enrolled in this program, but the designation expired on February
22, 2009.
The City updated the Comprehensive Plan in 2009. Lands that were still enrolled in the program
were designated “Agricultural Preserve” on the 2030 Future Land Use Plan map. These properties
were no longer enrolled in the program, so they were designated as Low Density Residential and
Mixed Residential on that map. All four parcels are in the final stage (2025-2030) of the 2030
Sanitary Sewer Service Staging Plan of the City’s Comprehensive Plan.
A landowner can request enrollment into the program at any time, however, enrollment must occur
before March 1st of any given year to receive the property tax benefits payable in the following year.
The city did not receive a request until April 30, 2010. Therefore, tax benefits would not be effective
until the following year (2012). The landowner is requesting enrollment and providing notice of
withdrawal at the same time, so if the request is approved in June, the applicant would be entered
into the program in June 2010 and be removed from the program in June 2018.
Chapter 473H of the State Statutes requires that the city “certify by resolution using appropriate
maps which lands, if any, are eligible for designation as agricultural preserves. Maps shall be in
sufficient detail to identify eligible lands by property boundaries. At least two weeks before the
resolution is to be adopted, the authority shall publish notice of its intended action in a newspaper
having a general circulation within the area of jurisdiction of the authority.”
The property must be zoned long-term agricultural (or Agricultural Preserve in Corcoran), with a
maximum residential density of one house per forty acres. The owner must sign an eight-year
LandformSM, SensiblyGreenSM and Site to FinishSM are service marks of Landform Engineering Company.
Cain Agricultural Preserve Designation (city file 10-003) 2
May 27, 2010
perpetual covenant/agreement to leave the property in agricultural use, and farm using acceptable
practices. In return, there are number of benefits to a landowner who enters into this program,
including the fact that special assessments cannot be levied on Agricultural Preserve property.
The City has discretion when considering designating land as Agricultural Preserve and must
determine whether the designation has any negative impact for the City. The Comprehensive Plan
states “The City of Corcoran encourages the continuation of agricultural use within the community.
This policy expresses the City’s endorsement of the Metropolitan Agricultural Preserves program. All
land parcels in the City that meet the requirements for eligibility in the Metropolitan Agricultural
Preserves program according to Minn. Stat. Section 473H may apply to the City for enrollment. This
policy is not intended to interfere with agricultural status of any lands prior to adoption of the
Comprehensive Plan.”
If the City Council wishes to designate this property as Agricultural Preserve, the City must also
amend the land use map to reflect this change.
3. Recommendation
a. If the City Council is supportive of the request to designate these four parcels as Agricultural
Preserve, they should direct staff to publish notice of the intended action and bring this back
to a future Council meeting for action to designate the land as Agricultural Preserve and
amend the 2030 Future Land Use Plan map accordingly.
Or
b. If the Council finds that designating these four parcels as Agricultural Preserve is not
desirable, given the location within the Metropolitan Urban Service Area (MUSA) boundary,
they should direct staff to prepare a resolution for denial to be brought back to the next
Council meeting.
Attachments
1. Location Map
2. Land Use Map
3. Agricultural Preserve Applications
Edmund Cain Family Farms
Location Map
Agriculture Preserve Designation Request
4
SITESITE
SITE
SITE CO RD NO 116CO RD NO 10
Meister RoadCain Road
02,4004,8001,200 Feet
City of Corcoran
City Council Meeting Minutes
May 13, 2010
8a.
The Corcoran City Council met on May 13, 2010, at City Hall in Corcoran, Minnesota. Present were Mayor Guenthner, Councilor
Gmach, Councilor Hudok, Councilor Milbrandt, and Councilor Thomas. Also present were City Administrator Donahue, Corporal
Hamilton, Public Works Superintendent Meister, Engineer Torve, Attorney Carson and Deputy Clerk Heinecke.
Mayor Guenthner called the meeting to order at 7:00 pm
1. Call to Order / Roll Call
2. Pledge of Allegiance 3. Agenda Approval
MOTION: made by Gmach, seconded by Hudok to approve the agenda with approved changes.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0).
4. Open Forum- None
5. Presentations - None 6. Planning Business / Landform - None
7. Engineering / Wenck
a. Engineer Torve presented an update on the Highway 55 Corridor Coalition.
MOTION: made by Gmach, seconded by Thomas to approve release of funds to Highway 55 Corridor Coalition for
reallocation.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0).
b. Engineer Torve updated council on MnDot policy for adding roads to state aid street designation.
MOTION: made by Gmach, seconded by Hudok to approve Resolution 2010-21 as presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0).
c. Storm Water Pollution Prevention Plan Public Hearing date set for June 24, 2010 as a part of the regular council
meeting.
MOTION: made by Hudok, seconded by Milbrandt to approve June 24, 2010 as the date for Storm Water Pollution
Prevention Public Hearing.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0).
d. June 3, 2010 scheduled as TIF Open House Special Council Meeting to review TIF analysis and plans
presented to the council.
e. Corporal Hamilton presented 5 years of traffic accident data for the CSAH 116 corridor.
MOTION: made by Hudok, seconded by Thomas to approve Resolution 2010-20 as presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0).
f. Engineer Torve updated the council on the status of the Rush Creek Development road completion plan.
g. Engineer Torve updated the council on CenterPoint Energy gas line permit request. Council approved permit
based on engineering recommendation to include an escrow deposit. MOTION: made by Milbrandt, seconded by Thomas to approve CenterPoint Energy permit as presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0).
Closed Session Meeting – Council adjourned the regular meeting at 7:50 to enter a closed meeting.
A personnel matter was discussed, no action taken. Closed meeting adjourned at 8:15
Regular meeting reconvened at 8:20
8. Consent Agenda
a. Draft Minutes of 4/22/10 Council Meeting MOTION: made by Gmach, seconded by Thomas to approve 4/22/10 Council Meeting minuets as presented.
Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). Hudok abstained
City of Corcoran
City Council Meeting Minutes
May 13, 2010
8a.
b. Draft Minutes of 4/22/10 Local Board of Review MOTION: made by Gmach, seconded by Thomas to approve 4/22/10 Local Board of Review minutes as presented.
Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). Hudok abstained
c. Resolution 2009-19 Temporary Liquor License (Hamel Rodeo & St Thomas Church) MOTION: made by Gmach, seconded by Thomas to approve Resolution 2009-19 as presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0).
9. Staff Reports / Memos
a. Rockford School District Collaboration-No discussion
b. Corporal Hamilton presented a Safe and Sober/Traffic Enhancement Update
c. 1000 Friends/CGO Grant administration presented updated grant availability and requested a formal work plan
from the city.
d. Administrator presented findings of his observation in response to outside storage complaint.
e. Corporal Hamilton thanked all involved in the Fire Arms Safety Program.
f. Corporal Hamilton presented an overview of the Emergency Management Training project planned for June 17,
2010. Elected Officials training to take place at 6:00 pm May 27, 2010.
g. Update on Building Code Consulting. Mayor Guenthner indicated help may be needed to move forward on
reviewing the cities building code needs. Staff to compile data from neighboring communities. 10. Unfinished Business
Council discussed short term and long term needs for a Public Works facility. Engineer Torve suggested
defining a site plan with scalability. Further suggested was obtaining a value of the city property south of city hall
and revising the RFP for lease of a facility.
11. New Business
a. Administrator Reported on the Home Occupancy Permit Process. Mayor recommended amending the current
ordinance to correctly define that Home Occupancy Permit is a license, not a land use issue.
12. Claims as Presented
a. Escrow Claims (Fund #500)
MOTION: made by Hudok, seconded by Thomas to approve Escrow Claims as presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0).
b. Building Inspections Claims - None
c. All Other Claims As Presented MOTION: made by Thomas, seconded by Milbrandt to approve All Other Claims as presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0).
13. Unscheduled Items - None 14. Review of Upcoming Council Meeting Agenda
Charter Commission meeting
Police Department internship
Overweight program review
15. Adjournment MOTION: made by Hudok, seconded by Thomas to adjourn at 10:30 pm.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0).
_____________________________
Daniel Donahue, City Administrator
STAFF REPORT / PUBLIC WORKS DEPARTMENT Agenda Item 8b.
Council Meeting:
May 27, 2010
Prepared By:
Director Pat Meister
Topic:
CIP – Trailer
Action Required:
Approve CIP Expenditure
Background
As part of our 2010-2011 CIP this trailer was identified as a necessary piece of
equipment to perform Public Works duties efficiently.
Proposal
Recommend the purchase of a trailer. (Felling Trailers, Inc. quote)
Budget Impact
The 2010-2011 Capital Improvement Plan (CIP) allocated $10,000 for the purchase of a
trailer.
Recommendations
Approval of the purchase of the lowest quoted trailer from Lano Equipment for the
amount of $6,402.44 plus tax and license
STAFF REPORT / POLICE DEPARTMENT Agenda Item 9a.
Council Meeting:
May 27, 2010
Prepared By:
Corporal John Hamilton
Topic:
Truck / Overweight Enforcement Project
Action Required:
Information Only
Background –
In 2008, the City hired resident Jim Loomis as a part-time police officer which primary
responsibilities would be focused on truck overweight enforcement and proactive
education for our local business and farmers on truck safety & weight restrictions. This
was a one year pilot project which was highly successful. The program continued for
2009.
The 2010 police budget incorporated the “truck / overweight enforcement” as part of the
police department’s services. The hours available decreased from 300 hours in 2009 to
200 hours in 2010.
Impact & Evaluation 2010
The community held its 3rd Annual Truck Safety Seminar on February 25th at
Doboszenski and Sons, Ins. facility. Nearly 125 participants spent a half-day with the
Corcoran Police Department and Minnesota State Patrol. After the seminar, the
attendees where treated to a complimentary lunch.
City of Corcoran “4 Ton” Road Posting went into effect Mid-March and was pulled off
end of April. During that period, Officer Jim Loomis completed 200 hours of overweight
enforcement and general traffic enforcement. In addition, Officer Loomis assisted the
primary “on-duty” officer when needed on other emergency police events.
Officer Loomis made contact with 59 commercial vehicles resulting in twenty four (24)
civil penalties and 11 citations. In addition, 57 vehicles were stopped for a variety of
traffic infractions resulting in 27 citations.
Financial Impact –
Included in the 2010 police budget, the truck educational / enforcement program
estimated expenditures at $5,950 ($4,900 labor w/ fringe & $1,050 operating costs).
The City incurred no legal fees.
Staff Report—May 28, 2008 Council Meeting Prepared Chief Sean Gormley
Page 2
Although fine revenue does not drive this program, revenues are a byproduct of the
enforcement action.
Civil Fine - received = $9,332.55
Civil Fine – pending = $0
Citation Fine – received = $2,340
Citation Fine – pending = $300
Total Fines Received = $11,672.55
Total Fines Pending = $300
Seminar Donations Received = $2,757
2009 Safety Seminar Carry-over = $420.61
Safety Program Expense = $1,673.22
Balance – start up costs 2011 safety program = $1,504.39
Conclusion
The third year of Corcoran Police Department Truck Safety / Enforcement Program was
successful. We achieved our two main objectives; 1- promote and educate safe truck
operations in our community 2- back up our educational message with enforcement
action.
Recommendation
No action required at this time.
As the 2011 budget begins to take shape, I would request that the Truck Safety /
Enforcement Program remain a high funding priority.
STAFF REPORT / POLICE DEPARTMENT Agenda Item 9c.
Council Meeting:
May 27, 2010
Prepared By:
Corporal John Hamilton
Topic:
Police Internship
Action Required:
Approve Internship Request
Background
Corcoran Police Reserve Officer Kaitlyn Kavanaugh has been with our department for
the past 11 months. Prior to that, she was and still remains, a Hennepin County
Sheriff’s Office Explorer. (The Explorer program allows our younger citizens, ages 14-
20, an opportunity to learn about law enforcement.) She will age out of the explorer
program early 2011.
Our department and our community are very fortunate to have Ms. Kavanaugh as a
member of our Police Reserve Program. In speaking with Reserve Liaison Officer
Burns, he has tremendous praise for Ms. Kavanaugh. And in my observations, I would
echo that she is a great asset to our department.
Ms. Kavanaugh currently attends Northwestern College in St. Paul. She is pursuing her
Criminal Justice major with focus on law enforcement.
Purpose
As part of Ms. Kavanaugh’s college requirements, she must complete three (3) credits
of public safety related internship. She has expressed her desire to complete her
internship with the City of Corcoran, Police Department.
Her job assignments will closely follow the job description of our Police Reserve Officer.
This allows the department some flexibility of job assignments, which there will no
shortage of.
The program requires 200 hours. Our tentative schedule will be 3 weekdays @ 8 hours
per day and beginning June 1 and ending late July. She has also expressed that she
will still continue with her reserve duties as well.
In addition, Ms. Kavanaugh has successfully completed the reserve training program
and is approved to operate a police vehicle and required equipment.
This internship will be a very good opportunity for Ms. Kavanaugh and a windfall for the
community of Corcoran. I look forward to her additional time with our department in the
capacity of an intern.
Staff Report / Police Department—
Page 2
At the end of Ms. Kavanaugh’s internship, I will complete her college required
evaluation report.
Financial Impact
None
Recommendation
Approve the proposed police internship as outlined above.
POSITION DESCRIPTION
City of Corcoran
Last Updated: March 2008
POSITION TITLE: Police Reserve Officer
DEPARTMENT: Police
ACCOUNTABLE TO: Chief of Police or designee
SUMMARY STATEMENT:
The Police Reserve Officer is a uniformed, non-sworn volunteer in the Police
Department. This position provides supplementary assistance to the Police
Department under the general direction of the Chief of Police within the limitations
set forth by state statutes, city ordinances, department rules and regulations.
MAJOR AREAS OF ACCOUNTABILITY:
1. Performs or completes all tasks assigned by the Chief of Police designee in the
area of traffic control, crowd control, security, and supplemental assistance at
special events.
2. Renders aid and assistance to the general public: vehicle lockouts, home
lockouts, stalled or disabled vehicles in traffic.
3. Provides assistance at medical emergencies and accidents.
4. Performs patrol duties: Detects law violations and hazards to public safety and
informs sworn officers. Performs routine checks of businesses and residential
areas for signs of vandalism. Maintains high visibility and, when directed by a
sworn officer, responds to emergency and non-emergency calls to support sworn
officers.
5. Performs other duties that do not require a sworn officer: such as transporting
prisoners, security at crime scenes, fires, natural disasters, and assisting with
impounding vehicle.
6. Able to respond to emergency call-outs if available. These might include natural
disasters, fires or other situations requiring extra personnel.
POSITION DESCRIPTION
City of Corcoran
Last Updated: March 2008
POSITION TITLE: Police Reserve Officer
DEPARTMENT: Police
ACCOUNTABLE TO: Chief of Police or designee
COMMON PERFORMANCE STANDARDS:
Expected to deal with the public and coworkers in a courteous and respectful manner
and perform duties in a safe and efficient manner. Ability to prepare routine reports.
Ability to work under adverse conditions. Ability to communicate effectively with a variety
of people.
EQUIPMENT USED:
Skill in operating a police vehicle in all kinds of weather conditions and situations
Skill in operating radios and Mobile Data Computer (similar to PC)
Skill in operating other departmental equipment
COMPUTER KNOWLEDGE:
General PC skills preferred.
WORK ENVIRONMENT:
Works in an outdoor environment for long periods of time
PHYSICAL REQUIREMENTS:
A. Strength and movement: Must be able to walk and stand for long periods of time.
Must be able to ascend and descend hilly and uneven terrain. Must be capable of
reaching (extend the hands or arms in any direction); handling (seizing, holding,
grasping, turning and otherwise working with the hands); fingering (picking, pinching, or
otherwise working with the fingers); and feeling (perceiving attributes of objects such as
size, shape, temperature, or texture by means of receptors in the skin, particularly those
in the fingertips
B. Sensory ability: Normal vision needed with or without correction; requires both near,
far, and color vision. Must be able to hear radio communication and telephone
conversations.
C. Level of exertion: Must be able to lift and move various equipment and tools used in
the normal course of duties.
MENTAL REQUIREMENTS:
A. Reading Ability: Be able to read and understand correspondence, memoranda and
directives.
B. Writing: Writing skills are required to assist in writing reports and completing required
forms
C. Verbal skills: Must have the ability to actively listen to others and understanding their
needs and situations; ability to speak and write English clearly. Must be able to gather
pertinent information and to be able to communicate this information professionally and
precisely to the proper recipient
D. Math skills: Position requires ability to perform basic math calculations.
E. Reasoning ability: Must be able to use judgment on decisions regarding the safety of
the volunteer reserve members or police officers, and own self and possibly the public.
EMPLOYMENT SELECTION CRITERIA:
-- Valid Driver's License.
− High school degree or equivalent.
− 18 years of age or older.
− Must be currently certified, or willing to be able to become certified, as a First
Responder within two years
− Must be willing to work outdoors in all weather conditions.
− Must be in good physical condition to perform the duties of a Reserve Officer.
− Must complete the Corcoran Reserve Training Program within 12 months.
− Must complete the Hennepin County Auxiliary Police School within 1 years of joining
the Reserves or equivalent.
This Position Description is not intended to be all-inclusive. It is within the City of
Corcoran’s discretion to assign additional duties and responsibilities or remove duties
and responsibilities at any time.
This Position Description does not constitute a Contract of Employment.
STAFF REPORT / POLICE DEPARTMENT Agenda Item 9d.
Council Meeting:
May 27, 2010
Prepared By:
Corporal John Hamilton
Topic:
2010 MN DWI Enforcer All-Star
Action Required:
None
Background –
For the past couple of years, Minnesota Department of Public Safety (DPS) has
recognized Minnesota’s public safety providers for their commitment to traffic safety
focusing on the area of DWI enforcement.
This prestigious recognition is now knows as “DWI Enforcer All-Stars”. In 2008, Officer
Joshua Hunter earned this award and received his award during the pre-game festivities
at a Minnesota Twins baseball game.
Purpose-
We learned from the Minnesota Department of Public Safety that Officer Joshua Hunter
will be recognized once again for his outstanding efforts and commitment to traffic
safety in the Community of Corcoran.
Officer Hunter has been selected to the 2010 DWI Enforcer All-Star team. The
Department of Public Safety applauds Officer Hunter for his dedication to arresting
impaired drivers and keeping Minnesota roads safe.
Officer Hunter will receive his award on July 1, during the pre-game festivities (6:45 pm)
at Target Field, Minneapolis – Minnesota Twins vs. Tampa Bay Rays.
I am confident that Officer Hunter’s traffic safety mission in Corcoran has attributed to
saving lives, reduced traffic related injuries and keeping our roads safe.
Recommendation-
Continued support of our department’s efforts in the area of traffic safety.
No action requested -
ADMINISTRATOR’S REPORT Agenda Item No. 10a. i
Council Meeting:
May 27, 2010
Prepared By:
Dan Donahue, Administrator
Topic:
Revised Ordinance and 2030 Comp Plan
Updates
Action Required:
Direction and Approval
Policy:
Complete the 2030 Comprehensive Plan Update Process
Budget Impact:
Minimal ($1.000) but extent of ordinance revisions will be cut back from original plan
Summary:
The City of Corcoran is in the process of completing the state required Comprehensive
Plan updates. A part of the process requires an update in several ordinances due to
changes from the 2020 Plan to the new 2030 Plan. The city has identified the areas of
the city ordinance requiring updates and areas of the ordinances (and Planning and
Zoning policies) that need to be amended in order to smoothly transition to the 2030
Plan.
The city had previously approved a plan to accomplish the above during 2010. The
2010 city budget had been developed with the necessary funding to accomplish these
planning objectives. In the 2010 budget are two grants with revenues totaling $45,000
for the update process. Also, since the original adoption, the city has approved an
additional $9,650 for added work on ordinances and amendments to the 2030 Plan.
The city was notified two weeks ago that one of the grants funding would most likely be
cut in 2010 from $21,000 to $12,000. The city council received this information at the
May 13, 2010 council meeting and asked staff to prepare an amended update plan with
the objective of holding to the existing budget as much as possible, yet accomplishing
the highest priority/mandated changes to the ordinances and 2030 Plans. Staff has
developed a revised process that accomplishes the objectives set by the city council.
Revised Plan
• Original budget with additional Parks & Trails work objectives was $51,500 plus
an additional $4,850 for park plans updating for a total of $56,350
• Original funding was $55,000 coming from DNR Grant for $24,000. CGO Grant
for $21,000, $10,000 from city General Fund, and up to $4,850 from the Parks
Fund
• New plan proposes to revise the scope of work by reprioritizing all of the activities
into three sections:
Administrator’s Report—May 27, 2010 Council Meeting
Page 2
o Seven prioritized levels (satisfies the CGO scope of work requirements
and will be performed by the Bonestroo consultant)
o DNR Grant Attachment A (satisfies the DNR scope of work requirements)
o Complete update to Park Dedication Ordinance.
• Keep budget at or as close as possible the original approved budget
o Original budget was $56,350
o New budget is proposed at $$51,000 with no additional monies coming
from the General Fund or Park Fund
• Accomplish the tasks and activities in the first four highest priority levels plus
up to eight meetings (meeting costs which includes preparation are $5,000)
• The lowest priority tasks and activities (levels 5-7) will only be accomplished if
the funding level from CGO is reinstated to the $21,000 original award.
The three parts to the revised plan
1. Below are the details of the seven prioritized levels of CGO scope of work. Total
cost is $23,000 (includes meeting cost stated above). The levels with costs are:
Priority1: $6,000
• Revise zoning districts to reflect new land use plan
• Create new districts to implement new land use designations including Mixed Use and
Business Park
• Revisit the discussion on when land is zoned in relationship to the Comprehensive Plan and
the use of a “holding zone”.
• Update zoning map (fix boundary on western edge)
• Update development rights map
• Update Subdivision ordinance as needed
Priority 2: $3,240
• Greenway Committee and Ordinance efforts
• Update OSP (largely combined with greenway efforts)
• Tree preservation – The original intent was for an alternative model to traditional woodland
preservation ordinances aimed at preservation of highest quality woodlands/forested areas,
with emphasis on the benefits of protection for the landowner, development and community
as a whole. This may be integrated into updated OSP/Greenway ordinance work rather than
a separate regulation.
Priority 3: $5,000
• Growth Management ordinance. The intent is to study options and develop a growth
management ordinance that implements the goals stated in the Land Use chapter. This
effort will focus on maintaining balanced development of residential and non-residential
development.
Priority 4: General Ordinance clean-up items: $5,520
• Essential services - currently lists as permitted and administrative permit
• Add streets to setback definitions
• Add definition for development rights, contiguous buildable area, floor area, sidewall height
• Clean up greenhouse language
• Square foot vs. floor area inconsistencies
Administrator’s Report—May 27, 2010 Council Meeting
Page 3
• Non conforming language and statute consistencies
• Commercial kennels vs. commercial home occupation
• Seasonal outdoor retail sales consistency between districts
Priority 5: Not proposed for completion in 2010
• Update, if necessary, the PUD ordinance if its a district the City desires to maintain, based on
policy decisions and the outcome of the Mixed Use Ordinances.
Priority 6: Not proposed for completion in 2010
• Update site and buildings design standards
Priority 7: Not proposed for completion in 2010
• Requirements for electronic submittals
• Update fee schedule
• Update land use checklists, areas standards matrix, accessory structure handout
• Develop process to track LOC/financial guarantees for development projects.
2. DNR scope of work detail
Activities/Deliverables
Budget
Estimated
Completion
Date
Metro
Greenways $ LGU In-kind in $
1. Prepare and consider* an Environmentally
Sensitive Areas Ordinance to implement
Greenway Corridor
6/1/2010
$5,000
$1,000
2. Prepare and consider an update to the Open
Space Preservation Plat Ordinance
6/1/2010
$2,500
$250
3. Update Park and Trail Plan and related text
in the Comprehensive Plan in coordination with
the Greenway corridor.
6/1/2010 $4,825 $250
4. Prepare a new Mixed Use Zoning
District(s) Ordinance
8/1/2010
$4,000
$1,000
5. Prepare and consider an update to the
Shoreland Ordinance
8/1/2011
$2,500
$1,000
6. Create and consider an Integrated Tree
Preservation and Landscaping Requirement
10/1/2011
$2,675
$1,000
7. Update the Subdivision Code to incorporate
the natural resource ordinances (activities 1-6)
12/31/2010
$2,500
$500
8. Update the zoning map, use districts and
other performance/design standards
12/31/2010
$1,500
9. Prepare a Growth Management Ordinance
12/31/2010
$1,000
10. Prepare and consider an update to the
Planned Unit Development Ordinance
12/31/2010
$1,000
11. Meeting affiliated with the project $500
*take action on adopting or document why no action has TOTAL $24,000 $9,000
Administrator’s Report—May 27, 2010 Council Meeting
Page 4
been taken and the anticipated future action
3. Park Dedication Ordinance. To complete the updating of the Park Dedication ordinance, the city
has contracted with TKDA consultant Sherri Buss for $5,700. Part of the funding for this contact
will come from the DNR Grant and part from the city’s Park Fund. My understanding is that no
more than $4,850 of the Park Fund would be utilized to cover the cost of updating the Park Plan
(Section 7 of the 2030 Comp Plan) and the updating of the Park Dedication Ordinance. If this is
not the understanding of the council, the $4,850 can be adjusted downward but the amount
coming from the city’s General Fund will have to show a corresponding increase or possibly
increase #3 in the DNR plan.
Revised Budget
• Previous CGO Grant Award-
Description Month Amount Match Requirement
Year 2, Payment 1 9/2009 $12,000 $3,000
Year 2, Payment 2 3/2010 $12,000 $3,000
Year 3, Payment 1 9/2010 $9,000 $6.000
Year 3, Payment 2 3/2011 $9,000 $6,000
• Revised CGO Grant Award and Budget-
Description Month Amount Match Requirement
Year 2, Payment 1 9/2009 $12,000 $3,000
Year 2, Payment 2 3/2010 $12,000 $3,000
Year 3, Payment 1 9/2010 ? ?
Year 3, Payment 2 3/2011 ? ?
• Revised DNR Grant scope of work-$24,000 (no dollar changes just scope of work)
• Revised Revenues (all sources) in city budget for 2010:
o CGO $12,000
o DNR $24,000
o City General Fund $10,000
o Park Fund $ 4,850
o Total $50,850
• Revised Expenditures for 2010:
o CGO & DNR Scope of Work plus new Scope for Park plan and Ordinance:
DNR $24,000
Bonestroo $23,000
Other $ 4,850
Total $51,850
• The $10,000 and $4,850 of already budgeted city money should cover the city’s “match”
requirement. However, an additional $1,000-$3,000 may be needed to balance and accomplish
all activities. Any budget adjustment decisions can be considered along the way and actual
financial adjustments made after all work is completed.
Summary
The expenditure side of the activities budget remains almost identical to the original. Those low priority
activities (identified in the CGO scope of work as priorities 5-7) can be tackled in 2011 with the normal
city budget for Planning and Zoning.
All of the objectives and activities identified as “needed” by either the Metropolitan Council for the 2030
Comp Plan or the Corcoran City Council are met.
Administrator’s Report—May 27, 2010 Council Meeting
Page 5
The added activities to accomplish the Park Plan updates and the Park Dedication Ordinance are included.
The city administrator will coordinate all activities to insure accomplishment of the plan with the City
Planner, the Bonestroo consultant and the TKDA consultant.
If CGO provides additional grant funding, this will not be known until August or September of this year.
At that time, the “plan” will be revisited and consideration will be given to possibly adding activities as
outlined in priorities 5-7 in the CGO Plan
Actions
If you agree with the revised plan as outlined above, I am asking you to take three
actions
1. Approve the overall plan
2. Approve the revised agreement with Bonestroo and Consultant Tina Goodroad
(only Bonestroo is qualified to provided service as stipulated in the CGO Grant
award)
3. Approve the Revised Attachment A of the DNR Grant Award (this will be sent to
the DNR for their review and approval. There is a chance that the DNR may not
approve. However, we have been in contact with the DNR Project Manager and
she has tentatively approved.
Description Month Amount Match Requirement
Year 2, Payment 1 9/2009 $12,000 $3,000
Year 2, Payment 2 3/2010 $12,000 $3,000
Year 3, Payment 1 9/2010 $9,000 $6.000
Year 3, Payment 2 3/2011 $9,000 $6,000
From:Vanessa Morrell
To:Daniel Donahue
Subject:FW: Corcoran Payments and Match Question
Date:Wednesday, September 16, 2009 4:32:15 PMHello Dan- Please find below the payment schedule for year two and three of the CGO program.Notice that the payments come in the fall and spring of each year. It looks like you willbe receiving $21,000 in two payments in calendar year 2010, as well as a payment of$12,000 this fall. Also, for your budgeting purposes, you may notice that from the fallof this year through the fall of next year there is a commitment of $12,000 from theCity of Corcoran towards their CGO efforts. Let me know if you have any questions. I know you have been busy with your budget hearings, but after our chat this morningI am anxious to start discussions about the CGO fall work plan (and beyond) with Tina,Kendra, the City and ourselves. I would be happy to try to coordinate a meeting if thathelps, otherwise just let me know when you think a good time to meet might be. Thanks Dan! Take care- Vanessa
Vanessa P. Morrell
Community Outreach and Education Coordinator
1000 Friends of Minnesota
1031 West Seventh Street
Saint Paul, Minnesota 55102
vmorrell@1000fom.org
651-312-1000
651-312.0012 fax
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Agenda 10a.ii
1
May 19, 2010
Dan Donahue
City Administrator
City of Corcoran
8200 County Road 116
Corcoran, MN 55340
Dear Mr. Donahue:
Please accept the following revised Scope of Work outlining activities for the second year of the
1000 Friends of Minnesota Community Growth Options (CGO) program. The scope is being
revised to reflect a prioritization of work tasks, beginning with Comprehensive Plan
implementation and efforts of the Greenway Committee. This revised scope reflects shifts in
funding and proposes to focus efforts on priorities 1-4 within the revised funding schedule of
$23,000 while listing remaining items in order of priority. If additional funds are made available
this scope will be adjusted and the remaining items completed. This scope will serve as a
supplemental agreement to the master agreement between the City and Bonestroo (consultant).
1. Project Description and Understanding
The City of Corcoran recently updated is Comprehensive Plan. This update represents a balanced
approach to growth with efforts and goals set forth to protect and preserve resources the
community values. The plan documents the City’s vision and goals and provides the policy
foundation for updating the City’s ordinances to achieve its vision. The plan calls forth strong
natural resource protection goals that through study, public participation and preparation of
ordinances that Bonestroo, together with Greenway Committee will develop the regulatory tools
that will fit Corcoran’s goals most appropriately. These grant funds will be used in some
instances complementary with DNR Community Conversation Assistance Grant funds.
In addition, the Comprehensive Plan Implementation chapter includes several land use and
zoning regulatory efforts that are necessary to create or update to fully implement the plan.
The updated Land Use Map has created some new land use districts that will need subsequent
zoning districts created with description of uses and related elements. In addition to the new
districts that will have to be created, the City has identified several of the existing sections of the
zoning and subdivision ordinance that are out of date or inadequate to achieve the types of
development the City desires.
2. Bonestroo’s Services
Scope of Basic Services
Meetings:
In order to complete necessary updates efficiently a limited number of meetings are planned as
follows:
• 1- Kick off with Planning Commission/City Council- overview of process and policy
discussion on key ordinance sections including: greenway corridor (update on greenway
committee efforts and direction), tree ordinance, mixed use districts, and the PUD
(continued use of with new mixed use districts).
2335 Highway 36 W
St. Paul, MN 55113
Tel 651-636-4600
Fax 651-636-1311
www.bonestroo.com
Agenda 10a.ii
2
• 4- Planning Commission meetings: one held after the draft ordinance for each “group” is
completed (as listed below) to receive input from the Planning Commission.
• 1- Planning Commission/City Council work session to review full ordinance updates prior
to the Public Hearing.
• 1- Planning Commission public hearing
• 1- City Council meeting for adoption
Total: 8 meetings (City Administrator will provide monthly updated to the City Council)
Due to the number of ordinance sections Bonestroo will be updating, the scope is organized into
priority lists. These lists will assist in the review process with the Planning Commission as it is
divided into sections that are related.
The deliverable at the completion of each “priority list” will be a Word document of the full
ordinance section or update. It does not include creating the document in ordinance format or
codifying the ordinance section(s). Its assumed printing will be completed by the City.
Updates to the zoning and subdivision ordinance to be completed by Bonestroo include the
following, which we propose dividing in groups:
Priority1:
• Revise zoning districts to reflect new land use plan
• Create new districts to implement new land use designations including Mixed Use and
Business Park
• Revisit the discussion on when land is zoned in relationship to the Comprehensive Plan
and the use of a “holding zone”.
• Update zoning map (fix boundary on western edge)
• Update development right map
• Update Subdivision ordinance as needed
Priority 2:
• Greenway Committee and Ordinance efforts
• Update OSP (largely combined with greenway efforts)
• Tree preservation – The original intent was for a alternative model to traditional
woodland preservation ordinances aimed at preservation of highest quality
woodlands/forested areas, with emphasis on the benefits of protection for the
landowner, development and community as a whole. This may be integrated into
updated OSP/Greenway ordinance work rather than a separate regulation.
Priority 3:
• Growth Management ordinance- The intent to study options and develop a growth
management ordinance that implements the goals stated in the Land Use chapter. This
effort will focus on maintaining balanced development of residential and non-residential
development.
Priority 4: General Ordinance clean-up items:
• Essential services- currently lists as permitted and administrative permit
• Add streets to setback definitions
• Add definition for development rights, contiguous buildable area, floor area, sidewall
height
• Clean up greenhouse language
• Square foot vs. floor area inconsistencies
Agenda 10a.ii
3
• Non conforming language and statute consistencies
• Commercial kennels vs. commercial home occupation
• Seasonal outdoor retail sales consistency between districts
Priority 5:
• Update, if necessary, the PUD ordinance if its a district the City desires to maintain,
based on policy decisions and the outcome of the Mixed Use Ordinances.
Priority 6:
• Update site and buildings design standards
Priority 7:
• Requirements for electronic submittals
• Update fee schedule
• Update: land use checklists, areas standards matrix, accessory structure handout
• Develop process to track LOC/financial guarantees for development projects.
Supplemental Services
Bonestroo may provide Supplemental Services (services authorized by the City which are not
included in the Basic Services) as described below. Bonestroo will furnish an estimate of the cost
for City-requested Supplemental Services for the City’s written approval prior to commencement
of the work. Possible Supplemental Services: additional meetings, additional revisions, and
additional updates to the ordinance regarding topics not covered in Basic Services.
3. Compensation
Payment for Basic Services
For the Basic Services outlined above, the City will pay Bonestroo on an hourly basis ($115) not
to exceed $23,000, including Reimbursable Expenses. Bonestroo will not provide services nor
incur expenses which would cause its charges to exceed this amount without authorization by the
City.
Payment of Supplemental Services
For Supplemental Services authorized by the City and performed by Bonestroo, the City will pay
Bonestroo on an hourly basis, plus Reimbursable Expenses.
Billing Rate Schedule
Bonestroo’s hourly charges will be based on the Billing Rate Schedule attached.
4. Schedule
Both Bonestroo and the City will put forth reasonable efforts to complete their respective duties
in a timely manner. Bonestroo anticipates completing the ordinance update by December 2010.
Please sign on the line below to indicate your acceptance of this proposal and authorize us to
proceed with the work. You may return the accepted proposal by fax, e-mail, or mail to my
attention.
Sincerely,
BONESTROO, INC.
Agenda 10a.ii
4
Tina Goodroad
Project Manager
ACCEPTED BY CLIENT:
CITY OF Corcoran
By
Dan Donahue, City Administrator
Date
Agenda 10a.iii
DNR METRO Greenways grant agreement
Community conservation assistance
October 2009 Page 1 of 1
REVISED ATTACHMENT A
Grantee: The City of Corcoran
Project Name: Ordinance Update and Policy Development to Preserve Natural Resources
Grant Amount: $24,000
Project Description: Using the natural resource inventories completed for Corcoran, update, create and
consider ordinances that manage and preserve the natural resources.
Activities/Deliverables
Budget
Estimated
Completion
Date
Metro
Greenways $ LGU In-kind in $
1. Prepare and consider* an Environmentally
Sensitive Areas Ordinance to implement
Greenway Corridor
6/1/2010
$5,000
$1,000
2. Prepare and consider an update to the Open
Space Preservation Plat Ordinance
6/1/2010
$2,500
$250
3. Update Park and Trail Plan and related text
in the Comprehensive Plan in coordination with
the Greenway corridor.
6/1/2010 $4,825 $250
4. Prepare a new Mixed Use Zoning
District(s) Ordinance
8/1/2010
$4,000
$1,000
5. Prepare and consider an update to the
Shoreland Ordinance
8/1/2011
$2,500
$1,000
6. Create and consider an Integrated Tree
Preservation and Landscaping Requirement
10/1/2011
$2,675
$1,000
7. Update the Subdivision Code to incorporate
the natural resource ordinances (activities 1-6)
12/31/2010
$2,500
$500
8. Update the zoning map, use districts and
other performance/design standards
12/31/2010
$1,500
9. Prepare a Growth Management Ordinance
12/31/2010
$1,000
10. Prepare and consider an update to the
Planned Unit Development Ordinance
12/31/2010
$1,000
11. Meeting affiliated with the project $500
*take action on adopting or document why no action has
been taken and the anticipated future action
TOTAL $24,000 $9,000
Documentation for Reimbursement
1. Itemized invoice for the services actually performed and the State's Authorized Representative accepts
the invoiced services.
2. Documentation that the invoice has been paid by the Grantee.
Final Report Contents
1. Final project costs by activity
2. Report of the challenges and success of each activity
3. Adjustments, if any to the restoration and management plan
4. Other information as requested
--over--
Date submitted: ___May 4, 2010_____________________
Submitted by: _____City of Corcoran_____________________
1000 Friends of Minnesota
Community Growth Options Program
Project Planning Worksheet
Community Growth Options is changing. We can no longer support general planning efforts and must ask
each community to re-scope their efforts to focus on sustainable land-use outcomes to be eligible for
continued funding. In order to qualify for continued funding for the current program year, we ask you to
work with your planning consultant and your outreach and education coordinator to identify a discrete
project with sustainable outcomes identified. To assist you, we have prepared this worksheet that lists the
goals we seek to influence through project dollars. We ask that you consider these changes internally and, if
interested in continuing, complete this form and return it to us. We will then schedule a meeting with staff
and interested community leaders at our office to discuss any issues or additional scoping as needed. Please
return the worksheet to 1000 Friends of Minnesota by June 30, 2010.
Project Goals:
1000 Friends of Minnesota is looking to support projects that will accomplish the items below. Please identify
which one or more of these goals your community project will accomplish.
X More efficient land use - such as
conservation design, increased use of
existing infrastructure, compact
building design, incorporating
residential, public commons or low
impact features into commercial
building code
o Transportation options – such as
strategies that lead to lower VMT
and non-auto dependant
transportation alternatives, transit-
oriented development
X Mixed use development – such as
policies that allow increase(d) form-
based coding and/or mixed residential
and commercial use
X Natural Resources –such as protection
strategies for regionally significant
natural resources, policies that require
or increase use of low impact
stormwater strategies, open space
preservation or local sustainable
agriculture
o Housing – such as policies that
support increased housing diversity
and identify opportunities for
affordability
o Leadership development – such as
specific focused efforts to build
citizen and “grasstops” engagement
in building local will for sustainable
development policy
General Project Description:
Please generally describe your project. What do you hope to accomplish? What need does it fulfill in your
community? Who will benefit from this project? How it will focus on sustainable land use policy?
The project moves the City forward to implementing the comprehensive plan by preparing policy and regulations for
natural resource protection, mixed use regulations and other regulations aimed at efficient land use. These regulations are
necessary to implement the Comprehensive Plan and prepare the city for development and growth. These efforts will help
ensure a balanced approach to growth and that new growth will occur in a manner that preserves community values.
Efforts in the comprehensive plan intensified land use in and around the downtown with expanded mixed use areas and
these policies are implemented through new regulations through updated zoning. These mixed use areas combined with
efforts to protect natural resources will help the City respond to growth in a manner that meets the community’s goals.
Project Objectives:
Please describe specifically each of your project objectives. How will you achieve what you described in your
project description? Please make sure each of your project objectives is SMART.
Specific Measureable Achievable Realistic Time-bound
Examples of SMART objectives:
• The City of Cityville will work with a consulting planner to update existing subdivision regulations to
better protect and enhance significant natural resources within the municipal boundary by July 2011.
• Shiptown Township will partner with 1000FOM to create 5-10 GIS maps analyzing existing data
related to non-motorized transportation options by April 2011 in order to better inform future
planning efforts to increase transportation options for residents of the Township.
Objective 1:
The City of Corcoran will work with a consulting planner and Greenway Sub-committee to prepare regulations to
protect and enhance natural resources (wetland and uplands) in the corridor indicated in the comprehensive plan and
will include areas inside and outside MUSA boundaries. The committee is made up of volunteers representing the City
Council, Planning Commission, Parks and Trails Commission and residents. The City will also be working to update the
open space preservation plat ordinance that will encourage clustering to protect natural resources and provide efficient
connection sewer in the future. This effort is being conducted in tandem with efforts of the Greenway Committee as
many overlaps exist. The goal is to provide some economic return with preservation of important resources prior to
sewer extension. These efforts are expected to be completed summer 2010. This effort is also partly funded by the
DNR conservation assistance grant to assist in hours related to meeting coordination and additional research.
--over--
Objective 2:
The City of Corcoran will work with a consulting planner to study options and develop a growth management ordinance
that implements goals stated in the comprehensive plan. Some of the criteria that will be considered are to maintain
that a certain percentage of net development area of the presenting staging year has been platted and a certain
percentage of these platted lots have received a certificate of occupancy. This presents the excess of development of
infrastructure that cannot be support in the market. This effort will also focus on maintaining a balance of residential
and non-residential development and provision of city services. This work is anticipated to be completed in December
2010.
Objective 3:
The City of Corcoran will work with a consulting planner to create new mixed use land use districts for two different
areas on the future land use plan- the use of mixed use districts concentrates uses and density with development
standards aimed at land use efficiency. This work will includes review and update of the city’s PUD ordinance with
emphasis on stronger performance standards for natural resource protection and sustainability. The subdivision
ordinance will be updated to correspond to other changes mentioned in objectives 1 and 2. General ordinance
standards will also be updated including parking and landscaping. Updates to these sections can also have a positive
impact on land use efficiency and sustainability by allowing shared parking, reduced parking provisions and natural
landscaping alternatives. Lastly, meetings are proposed with the Planning Commission at key points of this project to
review updates. A joint Planning Commission and City Council meeting will be held to hear input and a public hearing to
share proposed ordinances with the public prior to adoption. All ordinance updates are anticipated to be completed
December 2010.
Type of Project Assistance:
1000FOM will be offering a range of project assistance levels in order to best meet the needs of communities.
Please check which level of support you think would be most appropriate for your community’s project as
described above.
o Technical assistance — technical support from 1000FOM in-house resources (GIS support, public
process support, outreach assistance) within a limited scope for a discreet project.
o Research/study assistance* — financial support (~ $5,000 - $8,000) for a discreet small/mid scale
project, completed by a consultant, such as a study on housing or water, or an assessment of the local
regulatory framework, with a 20% match from the community.
X Full project implementation assistance* — financial support for a discreet mid/large scale project
(~$12,000), completed by a consultant, which has a high likelihood of achieving identified project goals
by mid-2011, with a 20% match from the community.
* Limited technical assistance from 1000FOM may continue to be provided.
Additional Project Information:
• How will your project be integrated into (or affect) other land use issues in your community that are
not directly part of the project?
Each of the objectives and work plan described above will result in new ordinances and updated ordinances
for implementation of the comprehensive plan. As ordinances and regulations they are integrated into any
land use activity as applicable depending on the type of application. Ordinances will be used by the city
staff during development review and by the Planning Commission and Council as each application is
reviewed. Having clear set of standards, in all sections of the zoning ordinance, provides clear direction to
any applicant on any level of project as to the requirements, goals and outcomes expected by the
community.
• How will your project be a model for other communities in the Twin Cities metro area?
The innovative incentive based ordinances aimed at protection of natural resources will help other
communities in the region who desire to maintain valued resources. The incentive based approach is not as
common as a regulatory approach thus we believe other growing communities may find the incentive tools
replicable to meet their goals. Growth management is an important tool for any community at the edge of
development; it is important to manage growth in reasonable terms for residential and non-residential
development and as related to distribution of city services. Each of these proposed ordinances will be
prepared in a manner that seeks to find useable and applicable solutions for efficient land use, and
incorporation of basic sustainability practices that can serve as a model in any community within our region
and beyond.
Project Timeline:
• How long do you expect this project to take in order to complete, or if applying for technical
assistance, how many hours do you expect this project to require?
We are anticipating completing the project by the end of 2010.
Project Budget:
• How much do you expect the project to cost?
The scope totals $30,000 including a local match of $6,000 (2nd year of CGO grant program). As the work
scope has been determined work has begun, particularly on the greenway corridor efforts.
• What will the community contribute toward the project?
The City is budgeting funds for staff review of draft amendments and coordination of review by the
Planning Commission and City Council. Voluntary efforts include extensive work by the Greenway
Committee (12 members) which started in March and is anticipated to continue through May. The
Planning Commission will have significant involvements throughout the process as well as the city council.
Through public meetings and the use of the website draft will be communicated and made available to
the public throughout the process.
--over--
Final Product:
Please describe what will be the final product of your project: i.e., a report, new ordinances, a public
engagement initiative, etc.
Creation of new zoning ordinances and necessary updates to existing ordinances to implement the
Comprehensive Plan. This effort will include public participation and education regarding the new
ordinances prior to adoption.
Project Monitoring and Evaluation:
• What are the milestones you will accomplish to know you are making progress towards completion?
The scope of work is based on five grouping to be completed- some ordinance sections will build on others.
The Planning Commission will be presented the drafts and have input. Once all the updates are completed
a work session with the City Council and Planning Commission will be held to received input prior to the
public hearing. A minimum of nine meetings are planned for the majority of ordinance updates. The
Greenway Committee has already completed five meetings with 2-3 anticipated.
• How do you plan to coordinate and report your progress to 1000 Friends of Minnesota?
As meetings are held we keep CGO staff informed for their participation. Consulting planners solicit input,
advice and support from CGO on a regular basis. We will provide responses and keep our liaison abreast of
meetings, progress and any reports of information request by CGO staff. Consultant will continue to attend
CGO work group meetings with other communities and special events sponsored by CGO and use any
opportunity to discuss what we are learning and new tools we are developing in Corcoran.
Agenda Item 10d.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
REQUEST FOR PUBLIC WORKS LEASE SPACE
May 27, 2010
Dear Property Owner:
The City of Corcoran is interested in negotiating a lease regarding for selected Public Works
operations. If interested, please review and deliver the cost and space information and any
supplemental information as noted below. The proposals will be reviewed by Council in closed
session. Thank you for your interest.
Schedule:
Receive lease offers, June 24, 2010 at 11:00
am.
Begin to negotiate lease in July,
Lease start is estimated as October 2010
Contacts: Dan Donahue (ext 13), Pat Meister, at 763.420.2288
Kent Torve 763.479.4209 or Kendra Lindahl (zoning)
612.252.9070
Initial Space Requirements:
Required:
Heated Shop 5,000 to 10,000 sf
City Staff Parking ____ spaces
Optional
Outside Yard Storage ____ sf
Inside Cold Storage sf
Office Space sf
Primary Term: City desires proposal on lease term of one to three years
beginning in October 2010.
Option to Renew: City has the option for two (2) x one (1) year options.
Occupancy/Commencement: Move-in prior to start of lease date would be negotiated.
Agenda Item 10d.
Site Information
Location within the Site: Include a site plan and/or floor plan sketch of space.
Define the Security: Include a description of other business activities (if any)
with access to the facility,
Show these locations and activities on sketch or site plan.
Identify the number of workers and basic job titles or job
descriptions with access to the leased Public Works
portion of the facility.
Rates
You may choose to provide either a lump sum rate or individual space rates (or both). You do not
need to provide all the types of spaces listed.
Rental Rate: Annual rate per year for:
Lump Sum for Site $
Or, by Individual Space
Heated Shop $ per SF Total
Inside Storage $ per SF Total
Outside Storage $ per SF Total
(Uncovered)
Outside Storage, $ per SF Total
(Covered for Salt/Sand)
Office Space $ per SF Total
Utilities-Are then includes or separate ______
Utilities-If not included, average monthly cost
Gas $_______
Electric $_______
Other $_______
CAM Charges, if any (monthly) $_______
Other Misc Charges (monthly) $_______
Deducts Please list any concessions in the form of free or reduced
rent, donated labor or equipment, common area use, etc.
Explain if any deducts are dependent on term (1, 2, or 3-
year lease)
Agenda Item 10d.
Build-outs: Also, describe any improvements or buildouts provided
by Landlord and define if the build outs are based on the
term of the lease.
Hours of Operation: City requires 24/7 access.
Zoning: Provide P. I. D. number
Provide address
Assignment/Subletting: City will not sublet
Draft Lease: Include a draft copy of the proposed lease agreement
ADMINISTRATOR’S REPORT Agenda Item No. 11d.
Council Meeting:
May 27, 2010
Prepared By:
Dan Donahue, Administrator
Topic:
City Hall Summer Hours
Action Required:
Direction
Policy:
Availability of City Hall access by citizens and maximize saving where possible
Budget Impact:
No new expenditures, possible saving in personnel cost
Summary:
The City Administrator is asking the council to consider modifying hours that the city
hall facility is open to the general public during the coming summer months. He is
asking consideration be given to three options:
1. Close the three Fridays before Memorial Day, Fourth of July, and Labor Day. In
all three cases this year, those three holidays are celebrated on a Monday.
2. Close the three full Fridays explained above and all other Fridays would be half
days (closing city hall at noon)
3. Close every Friday.
The recommendation of the city administrator is #2. He and staff do not recommend the
complete closing of city hall on Fridays except where special circumstances exist such
as this year with all three national holidays falling on a Monday.
Rational:
1. Cost savings to city.
a. City Hall staff are in agreement that they would use existing PTO (earned
time off) or Compensatory time earned for the Friday’s when city hall is
closed.
b. Use of earned time off brings down the city liability (value of wages owed
to employees)
c. No extra compensatory time or overtime would be “earned” in order to
take the time off on Fridays
d. Employees needing to accomplish assigned tasks and need the 40 hours
of normal work time to do so will adjust their work schedule accordingly
2. Fridays before national holidays are normally a very slow business day for the
city. Many companies are closed and many of those companies’ employees are
on vacation. It is an ideal time to ask city employees to use their existing PTO or
compensatory time due to the “slow” period or where volume of service demand
is very low
Administrator’s Report—May 27, 2010 Council Meeting
Page 2
3. Fridays during the summer are typically slow in general. At city hall, most
business is conducted in the morning hours. Very little calls are received or walk
in business conducted on Friday afternoons.
4. The typical city hall work schedule requires intense work from Monday through
Friday morning. For example, the governance schedule of the city revolves
around meeting and producing meeting agenda information between Monday
and Friday (with the packaging and delivery to city officials made Friday
mornings.) Friday afternoons then are an ideal time for employees to take earned
time off rather than taking off during the high volume and high demand periods
during the week.
Agenda Memo – May 27, 2010
Page 1
To: Mayor and City Council
From: Dan Donahue, City Administrator
Regarding: Administrator Notes
4. Open Forum -
5. Presentations
Closed Meeting. Council will meet to discuss a pending legal matter
6. Planning and Zoning
a. Minutes
b. Public Hearing-PC 10-002. See Planning Report
c. PC 10-003. See Planning Report
7. Engineering-None
8. Consent
a. Draft minutes
b. CIP Purchase. See report
9. Staff Reports
a. Truck Safety. See report
b. Elm Creek Water Management commission. Commissioner Ebert will update
the council on Elm Creek Activities. The Elm Creek Commission is
encouraging its commissioners to regularly update city councils on activities. I
asked Commissioner Ebert if he would do this at the May 27th meeting.
c. Police Intern. See report
d. 2010 MN DWI All Star. See Report
10. Unfinished Business.
a. Review Ordinance Update Plan. See my report.
b. Approve CGO Grant Amendments. You saw this at the last council meeting. If
you have approved the Ordinance Update plan in a. above, then the action is
to consider approving and authorize submission to CGO. Once this is done
Agenda Memo – May 27, 2010
Page 2
and the amended report is sent in, CGO will dispense the $12,000 which was
supposed to be sent in March of this year.
c. Review neighboring cities building fees. Staff is still assembling information
from neighboring cities on building fees. We have developed three scenarios
and are asking our neighbors what they would charge for each building
scenario ($250,000 home, $500,000 home, and $500,000 commercial). I do
not have this information compiled yet but hope to have it ready for a
PowerPoint presentation at the meeting.
d. Public Works building lease. I have updated the lease letter. It now includes
language to request information on utility charges, CAM charges, or any other
charges that might be part of any possible lease arrangement.
11. New Business
a. Application to Planning Commission. Resident Nell Kadlec has submitted an
application to be considered for appointment to the Planning Commission as
an Alternate. Please see her application in the packet.
b. 2009 Audit. Our auditors will be at the meeting to present the audit and give a
short presentation. Your action at this time will be to accept the audit. If you
want more time for study, you have a month’s time before you authorize its
submission to the State Auditor. I think you will find that the report points to
improvements in our financial position and financial reporting over 2007 and
2008. The net positive gain in the General Fund was $59,646.
c. Discussion of 2011 Budget process. Now that the legislature has finished
their business and there are no budget issues that might adversely impact us,
the council might want to think about establishing a calendar for the budget
process. I would also like to hear your thoughts about how to review budget
policy and give budget direction to staff on putting together a draft 2011
Budget.
d. City Hall Summer Hours. See my report.
12. Claims -
13. Unscheduled and Other Items -
14. Council Calendar
Planning 2/04/10 3/04/10 4/01/10 5/06/10 6/03/10
Guenthner Hudok Gmach Thomas Milbrandt
Minutes of Meeting *
Parks & Trails 2/16/10 3/16/10 04/20/10 5/18/10 6/15/10
Hudok Gmach Thomas Milbrandt Guenthner
Agenda Memo – May 27, 2010
Page 3
Minutes of Meeting *
Other