HomeMy WebLinkAbout2010-02-25 Council Agenda PacketCity of CorcoranParks and Trails Commission2009 Annual Report
City of Corcoran2009 Annual Report•New 2009 commission appointments (3 new commissioners of 9)•Updated park and trail portion of 2030 Comp Plan•Design completed and construction authorized for two new T-ball fields at City Park—construction to be completed by spring 2010
City of Corcoran2009 Annual Report•$10,000 Hennepin County Youth Sports Program grant (Hennepin County ballpark tax) for City Park T-ball fields—City matches 1:2•Roz Milbrandt family donation to memorial park fund of $5000•U-CGO grant for 195 intern hours to update Park Dedication Ordinance—Hayley Bonsteel completed•Severson acres park dedication—Bechtold trail easement
City of Corcoran2009 Annual Report•Answer booth at Comp Plan open house•Booth at Country Daze•Dana Bjorgecompleted first student commissioner term—another student seat added for 2010 (2 total)—Michelle Hansmann, Lindsay Jacobs
City of CorcoranPark Capital FundPark Dedication FundBegin 2009 Balance$354,743.09Additions$14,444.35Subtractions($3,486.25)End 2009 Balance$365,701.19Memorial FundBegin 2009 Balance$2,362.89Additions$5,149.30Subtractions($4,712.98)End 2009 Balance$2,799.21
2010 P & T Commission Work Plan Priority Primary/secondary Action Steps Timeline 1. Memorial Garden, Phase I Primary Install gazebo, planting/landscaping, sidewalk, pavers, lighting Start May 2010 End Oct 2010 2. Support Greenway Committee Primary Follow the activities of the committee and provide input where appropriate Start Feb 2010 Ongoing 3. Park Dedication Ordinance and fee structure Primary Review ours, others, and Haylee’s report. Understand, optimize, summarize, and recommend to Council; will require consultant assistance Start Mar 2010 End Dec 2010 Concurrent with #4 4. Update P/T plan to include 2030 Comp Plan’s expanded MUSA Primary Analyze new 2030 population projections, density; locate additional parks and trails if necessary; include these factors to update park dedication fees; will require consultant assistance Start May 2010 End Dec 2010 Concurrent with #3 5. Prioritize foreseen P/T projects based on urgency and highest benefit Primary Revisit City Park expansion; rank Bechtold trail and other locations for trail opportunities Start Mar 2010 End Dec 2010 6. Develop P/T standards Secondary Review other cities’ park standards, optimize, summarize, and recommend to Council Start Mar 2010 End Dec 2011 7. Tree Preservation Ordinance Primary Review ours and others. Optimize, summarize, and recommend to Council Start April 2010 End Dec 2010 8. Memorial Garden, Phase II Secondary Design & cost City Hall trail plan 2011
CITY OF CORCORAN
REQUEST FOR ACTION
Department Head
Vince Vander Top,
City Engineer
City Council Date
February 25, 2010
Agenda Item
TIF Study update
ACTION REQUESTED
No Action Required. Status update with the Council
BACKGROUND
Council authorized a review of future transportation corridors and sewer and water infrastructure in the downtown
area in January. The City Engineer has meet with Maple Grove engineering staff and County transportation planning
staff on separate occasions to discuss the planning area.
The attached documents describe the outcomes of the meetings and the status of the review. We will provide an
update to the Council in regard to work completed and overall status.
ATTACHMENTS
Memo from Kent Torve, 2/17/10
Memo and maps from Ed Terhaar, 2/18/10
TO: Dan Donahue, City Administrator
FROM: Kent Torve, P.E.
DATE: February 17, 2010
SUBJECT: TIF Project Update
Background
Council authorized work in January. Below and attached are updates broken out by
category (water, sewer, transportation) to update the Council.
Transportation
Transportation items are the main focus of the TIF study, which will also result in utility
corridors for sewer and water. The meeting with the County (held Friday February 12th)
focused on obtaining County input on the “downtown” area. The County identified the
CR10 segment at the Maple Grove border as an area of “probable” congestion along
CR10 (25,500 2030 volume). This volume is distributed north and south along CR 116,
and west along CR 50 and CR 10. The intersection at CR116 and CR10 is underdesigned
to handle a volume of 25,500 trips. Options were discussed for County Road evlaution.
Wenck has started to review several alternatives for modifying CR 10, CR 50 and the CR
116/CR10 intersection. See the attached memo from Ed Terhaar regarding the outcomes
of the County meeting.
Water
Our meeting with Maple Grove City Engineer, Ken Ashfeld, and Public Works Director,
Gerry Butcher focused on water and sewer. Other items discussed were the CR 101
Turnback and the latest request from the Appaloosa Woods area for sewer and water.
Service pressure and capacity are fairly independent of “where the pipe comes into
Corcoran”. Therefore the Corcoran effort is identifying utility corridors within the
transportation plan for future construction. With regards to capacity, Maple Grove has
allotted 5 MGD for Corcoran, and will request from it’s consultant to provide the
electronic water pressure model for the area. A booster station may be needed and
eventually a tower will be constructed in the downtown area. A review of the model will
assist in identifying these concept plans.
An agreement will need to be finalized, and Maple Grove has an existing example for it’s
water supply to Dayton. The agreement will be forwarded to Corcoran to begin this
process.
Wenck Associates, Inc.
1800 Pioneer Creek Ctr.
P.O. Box 249
Maple Plain, MN 55359-0249
(763) 479-4200
Fax (763) 479-4242
E-mail: wenckmp@wenck.com
Water Outcomes
Wenck will receive the water pressure model and an example agreement to review and
discuss with Council. For the short term (2012) we may recommend to move forward
with a construction project to bring water main just over the city limits under a smaller
project while the agreement is finalized.
Sanitary Sewer
Ken Ashfeld gave the history behind the relocation of the “Lions Park” trunk sewer
connection to the CR 10 ROW. Maple Grove had maintained the location should be south
of Lions Park to provide maximum depth, however negotiations with MCES and the
developer of the Hustead property could not be concluded. Therefore the pipe was moved
north (and shallower).
MCES
The new location will cause a MCES lift station to be located within Corcoran and this
will be taken into account for the transportation corridor study by Corcoran. Capacity and
service area for the CR 10 connection will also be discussion points for MCES.
Sewer Outcomes
Next steps to formalize process for sewer service are to meet with MCES regarding a lift
station location and timing, and to stimulate a discussion with Maple Grove and MCES
regarding ownership of the future Corcoran pipe.
TO: Dan Donahue
FROM: Kent Torve
DATE: February 16, 2010
SUBJECT: CR 101 Turnback
I have compiled information for the turnback of the CR101 segment east of Lions Park with
my goal being to bring a Resolution to Council by the end of March (25th).
A few items of interest for a staff discussion over the next few weeks prior to Council are:
Joint Powers
Corcoran will eventually need Joint Powers Agreement to cover maintenance,
Maple Grove will maintain the segment for three years,
The Appaloosa Woods agreement could be amended,
· A more complicated process would be to include sewer and
water also in the JPA amendment,
Use
Hustead concept shows high density abutting the segment,
Corcoran use is intermittent,
Any affects Lion’s events or on the temporary car storage CUP should be
discussed,
Future Upgrades
Half of the road will be in Maple Grove and half in Corcoran. The existing road
currently favors the Corcoran side.
Maple Grove will upgrade it’s portion of the road when residential development
occurs
Corcoran could participate at that time with upgrade to it’s “half”,
Half the road could be left with rural section,
Hennepin County staff has indicated that connection with CR 10 may need to be
closed. This closure was not anticipated by Maple Grove. A possible closure
must be discussed further as part of the turnback resolution.
Attached Items:
Aerial Photo of CR101 Alignment
Concept Plan of Hustead Development
Maple Grove Resolution for Turnback
Hennepin County Agreement for Corcoran
Wenck Associates, Inc.
1800 Pioneer Creek Ctr.
P.O. Box 249
Maple Plain, MN 55359-0249
(763) 479-4200
Fax (763) 479-4242
E-mail: wenckmp@wenck.com
South Access is HereNorth Access RemainsThis connection terminatedCR 101 segment remains a Local Street and maintained by Maple Grove for 3-yrs then through joint powers agreementContinuing north access needs to be verified with County
Hennepin County Agreement
Maple Grove Executed Resolution
Memorandum
1800 Pioneer Creek Center, Maple Plain, MN 55359
Phone: 763-479-4200 Fax: 763-479-4242
To: Vince Vander Top
From: Ed Terhaar
Date: February 18, 2010
Subject: Status of Corcoran Transportation Planning Study
Wenck Project No. 2294-10
Initial steps in the study have included review of the transportation and land use portions of the
comprehensive plan, review of Hennepin County 2030 traffic volume forecasts for Corcoran,
development of initial roadway corridor options for both east-west and north-south roadways,
and an initial meeting with Hennepin County Transportation Planning staff.
We met with Hennepin County Transportation Planning staff on Friday, February 12, 2010 to
discuss the transportation planning study. Present at the meeting were Bob Byers and Tom
Johnson of Hennepin County and Vince Vander Top and Ed Terhaar of Wenck.
At this meeting we introduced the goals, boundaries, and procedures for the study with the intent
of receiving initial feedback and input from County staff. Bob and Tom were very interested in
the study and acknowledged the need and importance for transportation planning in Corcoran.
They stated they had not yet seen to current comprehensive plan for Corcoran and were still
using the 2002 plan as a guide. They stated they will want to have input into the study with the
City as the lead agency developing a plan that works for the City.
A “big picture” discussion on east-west and north-south corridor options resulted in options for
further study. Access spacing on County roads was discussed, with overall consensus that ¼
mile access spacing is acceptable. This determination is a critical step in developing the
feasibility of corridor options throughout the City. Draft options are further described in the
attached graphic.
Traffic forecasts for the area were also discussed. The current 2030 traffic forecasts account for
the future land uses as presented in the 2002 comprehensive plan. County staff agreed to provide
the background used for the 2030 forecasts so adjustments can be made to account for the future
land uses presented in the current comprehensive plan. County staff may be able to provide
some assistance on forecast updates depending on staff availability.
Next steps in the study include further refinement of corridor alignment options, review of the
land uses used in the traffic forecasts compared to the current comprehensive plan, determination
of traffic forecast impacts for alignment options, and additional contacts with County staff as
options are refined.
Memorandum to Tom O’Neil
Page 2 of 2
2/18/2010
Hennepin County Property Map - Tax Year: 2009
The data contained on this page is derived from a compilation of records and maps and may contain discrepancies that can only be disclosed by an accurate survey performed by a licensed
land surveyor. The perimeter and area (square footage and acres) are approximates and may contain discrepancies. The information on this page should be used for reference purposes only.
Hennepin County does not guarantee the accuracy of material herein contained and is not responsible for any misuse or misrepresentation of this information or its derivatives.
Selected Parcel Data
Parcel ID: 07-119-23-44-0013
Date Printed: 2/19/2010 10:50:23 AM
Current Parcel Date: 2/3/2010
Owner Name:
Parcel Address: 52 ADDRESS PENDING , CORCORAN , MN 00000
Area (sqft): 457362
Area (acres): 10.50
A-T-B: BOTH
Market Total: $0.00
Tax Total: $0.00
Property Type:
Sale Code:
Sale Price: $0.00
Sale Date: /
Page 1 of 1Hennepin County Property Map Print
2/19/2010http://gis.co.hennepin.mn.us/HCPropertyMap/Locator.aspx
CITY OF CORCORAN
REQUEST FOR ACTION
Department Head
Vince Vander Top,
City Engineer
City Council Date
February 25, 2010
Agenda Item
Municipal State Aid System revisions
ACTION REQUESTED
No Action Required. Discuss system updates with the Council
BACKGROUND
The city annually receives municipal state aid funds via MnDOT. These funds are used for general street
maintenance and the (re)construction of the City’s state aid streets. The amount of our annual allotment is based on
the city’s population, the amount of street miles, and the construction needs of the state aid streets. The amount of
street miles and the construction needs are updated annually via reports to MnDOT.
We started to review the City’s state aid account last year. Recall last fall approximately $40,000 of unencumbered
maintenance funds in the City’s account was identified and requested. We also determined that 0.83 miles of state
aid mileage was undesignated and certain future construction needs of state aid roads were understated. By
designating additional mileage and reflecting construction needs consistent with the comprehensive plan, the City
will increase the amount of funds received from MnDOT annually. We have identified proposed changes. We
expect the proposed changes will lead to an additional $10,000 to $20,000 to the City per year. 35% of this
additional amount would be available toward general fund road maintenance costs with the balance going toward
construction of state aid roads.
We recommend that these changes be presented to the Council and discussed. Initial changes must be reported to
MnDOT by March 1. Changes need to be finalized by May 1. Please refer to the attached memo for additional
information.
ATTACHMENTS
Memo from Ed Terhaar, 2/18/10
Memorandum
1800 Pioneer Creek Center, Maple Plain, MN 55359
Phone: 763-479-4200 Fax: 763-479-4242
H:\City Hall Information\Council Information\Council Information\Council Agendas\2010\02.25.10\7c. 2010 MSAS Revision Memo.doc
To: Vince Vander Top, PE
From: Ed Terhaar, PE
Date: February 18, 2010
Subject: 2010 City of Corcoran MSAS “Needs” Revisions
The purpose of this memorandum is to provide a recommended course of action for updating the
City’s 2010 MSAS Needs. The goal of these recommendations is to increase the City’s Needs
dollars. The recommendations are based on review of the City’s existing Municipal State-Aid
Street (MSAS) system, current applicable State-Aid Rules, Minnesota Statutes, and the City of
Corcoran 2030 Comprehensive Plan (Oct. 2009).
The recommendations provided within this memorandum should be submitted in the form of a
“system revision” to the District State-Aid Engineer (DSAE) by March 1st. Upon review and
approval by the DSAE, the City will have until May 1st to enter the updated segments into the
system in order to collect additional Needs dollars this year.
Existing System Summary
15.63 miles (Corcoran’s maximum mileage allowed for MSAS designation)
14.80 miles (Corcoran’s currently designated MSAS mileage)
0.83 miles (Corcoran’s undesignated MSAS mileage)
The City’s existing MSAS system can be seen in Figure 14 of 2030 Comprehensive Plan.
System Review and General Comments
Priority should be place on designating the 0.83 miles of currently undesignated MSAS. The
following two options for this mileage were reviewed:
1. Designate a non-existing segment in the area of CR 116 and CR 50.
2. Designate an existing roadway segment.
The principal benefits of option 1 include; the ability to designate nearly the entire 0.83 miles of
currently undesignated mileage, support for the designation exists in the City’s 2030 land use
plan for that area, and a non-existent segment generates more needs than an existing segment.
The principal benefit of option 2 is ability to designate the mileage without having to provide
significant justification.
Memorandum to Vince Vander Top
Subject: 2010 City of Corcoran MSAS “Needs” Revisions
Page 2 of 3
February 18, 2010
Review of the current MSAS system revealed opportunities to increase Needs on some of the
City’s existing routes by revising their current “rural” designation to an “urban” designation
which can be supported by the City’s 2030 Comprehensive Plan. Based on the Draft Future
Land Use Plan (Figure 9 in the 2030 Comprehensive Plan), the following MSAS segments are
candidates:
• Larkin Road between Kalk Road and CR 10
• Commerce St and 75th Avenue N
• Stieg Road
In addition to type of roadway cross-section (rural/urban), segments graded between 1989 and
1999 can qualify for widening Needs up to a roadway width of 44 feet. This opportunity exists if
the segments are less than 44 feet in width. The City has two segments that satisfy the criteria to
collect widening needs, they are:
• Pioneer Trail
• Larkin Road (between Old Settlers Road and CR 116)
Recommended Course of Action
A $10,000 to $20,000 annual MSA payment benefit could be realized by completing the
following:
1. Submit a System Revision request to the DSAE (see instructions on the following page)
2. The System Revision should include the following:
a. Designate a 0.83 mile non-existing segment in the area of CR 116/CR 10
intersection (segment should be designated to provide a ¼ mile spacing between
any existing intersections).
b. Designate the following MSAS segments as “URBAN”:
i. Larkin Road between Kalk Road and CR 10
ii. Commerce St and 75th Avenue N
iii. Stieg Road
c. When updating the Needs, include a widening of 12 feet for the following
segments:
i. Pioneer Trail
ii. Larkin Road (between Old Settlers Road and CR 116)
The annual benefit would be realized in our payment from Mn/DOT. Currently 35% of the
annual payment is designated toward maintenance and 65% toward construction.
Memorandum to Vince Vander Top
Subject: 2010 City of Corcoran MSAS “Needs” Revisions
Page 3 of 3
February 18, 2010
City of Corcoran
City Council Meeting Minutes
February 11, 2010 - 7:00 PM
8a.
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
4. Open Forum
Resident Greg Ebert voiced concern about the buildings being constructed by Northern Natural Gas at 7455
County Road 116. He stated that as a neighboring property owner he should have been notified of the proposed
construction. Mayor Guenthner suggested staff retrace the events to date to ensure all was handled correctly.
Mr. Ebert has a meeting scheduled with the city planner to look further into the zoning standards.
5. Presentations - none
6. Planning Business / Landform – No business
7. Engineering / Wenck - No business
8. Consent Agenda
a. Draft Minutes of 1/28/2010
MOTION: made by Thomas, seconded by Milbrandt to approve the minutes of the 1/28/10 meeting with
correction to 11a motioned carried (4:0).
Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). Hudok abstained
9. Staff Reports / Memos
a. Update on Board of Review and Certification of Council Members – Dan Donahue
Tentative date for training is March 24, 2010. Administrator Donahue will advise council when date has been
confirmed.
10. Unfinished Business
a. Building Demolition Fees
Administrator Donahue discussed a letter received by Resident/Contractor Greg Ebert regarding Corcoran
demolition permit fees. Along with a copy of Mr. Ebert’s letter to the city was documentation of the demolition
fee structure of neighboring cities. Building Inspector Scott Qualle informed the council that adoption of state
codes requires permit fees be based on the cost of the demolition. Discussion continued regarding how
valuation is calculated. Staff to research valuation calculation options and return this time to a later meeting
agenda.
b. Permits for Geothermal Project :45
Administrator Donahue presented a time line for the Geothermal Project from council approval in August 2009
through Building Official update to council on January 28, 2010. Council discussed the ups and downs of the
project and how to avoid the downs for future projects. As recommended, contractor Massmann Geothermal
and Wenck Engineering will donate $100.00 each to be designated to the Energy Assistance Program for area
residence.
MOTION: made by Hudok, seconded by Gmach to approve the Geothermal Project as complete and release the
final payment.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0).
c. Approval of Capital Improvement Plan 2010 and 2011 1:10
Council reviewed the presented CIP Plan and deferred public improvements from the City Hall plan, the upgrade
to the phone system and city sign from the IT plan, and requested a study of public information technology
needs. All other items were approved. Administrator Donahue will bring bonding options to the next council
meeting.
d. Approve Purchase of Computer and IT Equipment
MOTION: made by Gmach, seconded by Hudok to approve the purchase of computer and IT equipment as
presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0).
e. Approve purchase of Broom Attachment – Public Works
City of Corcoran
City Council Meeting Minutes
February 11, 2010 - 7:00 PM
8a.
MOTION: made by Hudok, seconded by Milbrandt to approve the purchase of broom attachment as presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0).
11. New Business
a. Proposed Amendment to City Code 70.02 Vehicle Weight Restrictions
Administrator Donahue presented the findings and recommendations of the committee who reviewed the city’s
vehicle weight restrictions ordinance. Public Works Director Meister expressed concern about the weight of the
many garbage trucks traveling the roads and the need to address the garbage truck exemption. The spring
newsletter should contain information about the weight restrictions to help residents avoid overweight fines for
emergencies. Committee will incorporate council feedback into the ordinance and bring back to a future council
meeting.
b. Northwest Hennepin Human Services Council Membership Invoice
Administrator Donahue presented a letter from NWHSC requesting payment of annual dues. Mayor Guenthner
asked staff to provide the council with a report of the specific needs filled by this organization.
MOTION: made by Thomas, seconded by Gmach to approve the commitment to membership in the Northwest
Hennepin Human Services Council.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0).
12. Claims as Presented *
a. Escrow Claims (Fund #500)
MOTION: made by Hudok, seconded by Gmach to accept Escrow Claims as presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0).
b. Building Inspections Claims
MOTION: made by Hudok, seconded by Gmach to accept Building Inspection Claims as presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0).
c. All Other Claims As Presented
MOTION: made by Hudok, seconded by Gmach to accept All Other Claims as presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0).
13. Unscheduled Items
a. Mayor Guenthner spoke as liaison to the recent Parks & Trails meeting and expressed the need for the council
to partner with the Parks & Trails commission to route a plan for the Park Dedication funds. Mayor
recommended Parks & Trails commission takes the lead on drafting a road map.
b. Councilor Milbrandt exchanged Parks & Trails liaison dates with councilor Hudok. Milbrandt will take 2/16 and
Hudok will take 5/18.
c. Greenway Committee to have first meeting February 18, 2010 at City Hall.
d. Green Acres meeting scheduled for April 6, 2010 at City Hall.
e. March 4, 2010 6:00 pm is set for planning training for council and commissioners. Meeting will be held at City
Hall.
14. Council Liaison Calendar *
Planning 1/07/010 2/04/10 3/04/10 4/01/10 5/06/10 6/03/10
City of Corcoran
City Council Meeting Minutes
February 11, 2010 - 7:00 PM
8a.
Milbrandt Guenthner Hudok Gmach Thomas Milbrandt
Minutes of Meeting * Canceled Canceled
Parks & Trails 1/19/10 2/16/10 3/16/10 04/20/10 5/18/10 6/15/10
Guenthner Milbrandt Gmach Thomas Hudok Guenthner
Minutes of Meeting * Included
15. Review of Upcoming Council Meeting Agenda
16. Adjournment 8:50
____________________________
Dan Donahue, City Administrator
City of Corcoran Police Department
Memo
To : Chief Gormley
From: Corcoran Police Reserve
CC:
Date: 02-12-10
Re: Golf Cart and Trailer Purchase
As you are aware, the Corcoran Police Reserves would like to use another golf cart to
maneuver the many events that we work each year. This second golf cart would be used to
shuttle personnel from point to point, respond to medical emergencies and transport victims.
The golf cart would be used at many of the events which are held in the City. These events
include Corcoran Country Days, Hennepin County Fair, Hamel Rodeo, tractor pulls,
demolition derbies, muddy Sunday volleyball tournament and motocross races and assist to
other departments.
We have considered our needs and have researched the golf carts that are available. We
would like to purchase a 2010 EZGO Gas RVX 2+2. This configuration is a back to back 2
seat model, two seat front, two seats face the rear. This would allow us to move three people
at one time or fold the rear two seats down and haul gear or put a stretcher across it. This
golf cart will be stored and carried in the vehicle trailer and be ready anytime needed.
The cost to purchase this golf cart is $7145. There is no tax or license fees on this golf cart
because it is an emergency vehicle.
Additionally, we would like to replace the “snowmobile” trailer which was purchased in 1999.
The condition of the current trailer is deteriorating and it physically will not hold both the Gator
and the new golf cart. This vehicle trailer would be used to move the Gator and the new golf
cart to the various locations and events where they would be used. The current golf cart will
remain with the command trailer. Additionally, the vehicle trailer would be used to move
tables, chairs, tents and other equipment to the City’s events. The trailer would also provide
basic shelter for staff, when using the command trailer would be excessive.
We have considered our needs and have researched the trailers that are available. We
would like to purchase a 2010, 28 foot American Hauler enclosed trailer. This configuration
would include front and rear ramp doors, interior lightings and heat/AC roof unit.
z Page 1
The cost for this trailer is $11,200 plus
Monies for these purchases would come from the police reserves donation fund. Currently
there is approximately $36,000 in this account. This money is not from the tax payers. This
fund is money the reserves earn from working events or has been donated to the reserve
program by outside business organizations.
At this time the Corcoran Police Reserve makes the recommendation to move forward with
the purchase of the 2010 EzGo RVX 2+2 golf cart from Versatile Vehicles, Inc. and the
2010, 28 foot American Hauler enclosed trailer from Sparks Trailers, Inc.
Corcoran Police Reserve Officers
z Page 2
City of Corcoran
County of Hennepin
State of Minnesota
CITY OF CORCORAN
RESOLUTION 2010-04
MOTION BY:
SECONDED BY:
Police Officer Declaration of PERA contributions– William Mathews
WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to
give special consideration to employees who perform hazardous work and devote their time and
skills to protecting the property and personal safety of others; and
WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request
coverage in the Public Employees Police and Fire plan for eligible employees of police departments
whose position duties meet the requirements stated therein and listed below.
BE IT RESOLVED, that the City of Corcoran of Hennepin County, MN hereby declares that the
position titled Police Officer, currently held by William Mathews, meets all of the following Police
and Fire membership requirements:
1. Said position requires a license by Minnesota peace officer standards and training board
under sections 626.84 to 626.863 and this employee is so licensed;
2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
3. Said position charges this employee with prevention and detection of crime;
4. Said position gives this employee the full power of arrest and
5. Said position is assigned to a designated police or sheriff’s department.
BE IT FURTHER RESOLVED that this governing body hereby requests that the above-named
employee be accepted as a member of the Public Employees Police and Fire Plan effective the date
of this employee’s initial Police and Fire salary deduction by governmental subdivision.
VOTING AYE VOTING NAY
Guenthner, Ken Guenthner, Ken
Gmach, George Gmach, George
Hudok, Christopher Hudok, Christopher
Milbrandt, Rosalyn Milbrandt, Rosalyn
Thomas, Ron Thomas, Ron
Whereupon, said Resolution is hereby declared adopted on this 25th day of February, 2010.
_______________________________
Ken Guenthner - Mayor
ATTEST:
____________________________________
Dan Donahue – City Administrator City Seal
Agenda Item 9.b.
LandformSM, SensiblyGreenSM and Site to FinishSM are service marks of Landform Professional Services, LLC..
1
MEMORANDUM
105 South Fifth Street,
Suite 513
Minneapolis, MN 55401
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
DATE February 16, 2010
TO Dan Donahue
CC City Council; Planning Commission
FROM Kendra Lindahl, City Planner
RE Active Corcoran Planning Applications
The following is a summary of project status for current, active projects:
1. Armbruster Topography and Wetland Waiver (city file no. 09-011). An application has been
received for a waiver from the topography and wetland requirements and was reviewed by the City
Council on November 23, 2009. The City Council expressed concerns about the concept and directed
the applicant to revise the concept plan. The applicant submitted a letter extending the review period
until February 28, 2010. The City has not received a revised plan from the applicant. We will be
contacting the applicant to determine next steps.
Also, there are a number of projects that have been approved, but are still not filed and closed out:
1. Ess Addition (05-017 and 08-005). The Preliminary Plat and Final Plat were approved by the City
Council on February 26, 2009, subject to a number of conditions. The plat is currently under review at
Hennepin County. The applicant has 2 years (February 26, 2011) from the final plat approval to
submit the mylars for City signature and file the final plat at Hennepin County.
2. Corcoran Wildlife Preserve (city file 06-004). Preliminary plat was approved on September 27,
2007 (Res. 2007-72) with 8 findings and conditions. On September 15, 2008, the applicant submitted
a letter requesting a one year extension to the preliminary plat approvals. This request was
administratively approved by Planner Gartner on September 22, 2008 and extended the preliminary
plat approval until September 27, 2009. The landowner has submitted another request for a 1 year
extension as allowed by ordinance. This final extension was granted and the complete final plat
application must be filed at the City prior to September 27, 2010 or the preliminary approvals expire.
3. Corcoran Business Park (city file 06-005). The City Council granted a one year extension to the
final plat approval, which now expires on April 12, 2010.
4. Kellys West Oaks (city file 07-003). On August 9, 2007, the preliminary plat was approved by Res.
2007-54. Res. 2008-06 granted final plat approval with 7 findings and conditions on January 24, 2008,
including a condition requiring vacation of an existing easement. The applicant requested and was
granted a one year extension to the approvals. The approvals now expire on January 24, 2011 unless
the applicant has complied with all conditions of approval and recorded the final plat at Hennepin
County.
5. Savoie Fields (city file 07-11)—Res. 2007-50 granted a topography and wetland waiver on July 12,
2007. Resolution 2007-71 granted preliminary plat approval on September 27, 2007 with 9 findings
and conditions. On January 24, 2008 the Council voted unanimously to approve final plat Resolution
2008-07. On December 21, 2009, the City Council approved Res. 2009-58 extending the final plat
one additional year. The final plat will now expire on January 24, 2011.
MEMORANDUM 2
6. Prairie Creek Estates (city file 07-013)—Res. 2008-11 approved a final plan on February 14, 2008
subject to 12 findings and conditions. The applicant has 2 years to file the final plat (February 14,
2010) for phase I. Staff sent a letter to the applicant notifying them of the impending expiration and
the need to bring the escrow account to a positive balance. The applicant did not submit the required
information and the plat has now expired.
7. Lions Park (city file 09-001). The rezoning to PUD, PUD general plan and PUD final plan to
formalize the existing land uses and allow seasonal outside motor vehicle storage was approved by
the Council on August 27, 2009. The rezoning was effective on the date of approval. However, the
applicant must initiate construction of the improvements PUD within one year after the effective date of
the PUD rezoning by the City Council. Upon good cause shown, the City Council may extend the time
for one additional year. If construction is not commenced within these time periods, any building
permits issued for the PUD shall be void and the Planning Commission may initiate proceeding to
rezone the subject property.
8. Lazer Fields (city file 09-002 and 09-006). A preliminary plat and final plat for this 2-lot subdivision
was approved by the City Council on August 27, 2009. The applicant has 2 years to comply with the
conditions of approval, submit the final plat mylars for city signature and file the final plat at Hennepin
Council. The final plat must be filed prior to August 27, 2011.
9. Hall Accessory Structure IUP and Variances (City file 09-004). This project was approved by the
City Council on August 27th. The applicant has applied for a building permit, but the building permit
has not been issued pending payment of the outstanding escrow balance and Hennepin County
approval of the septic system.
10. Bechtold Family Acres (city file no. 09-010). An application for preliminary and final plat was
approved by the City Council on December 21, 2009. The plat has been recorded at Hennepin
County.
Agenda 9c.
Corcoran Charter Commission Minutes
February 11, 2010
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MMEEEETTIINNGG MMIINNUUTTEESS
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1. Call to Order. Charter Commission Meeting was called to order by Chair George Gmach at
6:06 p.m. Present were Commissioners:
• George Gmach, Chair
• Ken Guenthner
• Dorthy Theis
• Brian Lother, Secretary
• Tom Cossette
• Ken Kluck
• John Hausladen (arrived at 6:15 pm)
• Jim Tilbury
• Also present was City Administrator Daniel J. Donahue
2. Agenda. Motion by Theis and seconded by Kluck to approve the agenda as presented. All
voted in favor.
3. Approval of Minutes. Motion by Guenthner and seconded by Cossette to approve 12-10-09
minutes as presented. All voted in favor. (Note: a day following the 2-11-10 meeting, Chair
Gmach notified me of an error in the 12-10-09 minutes that was not caught when the minutes
were approved on 2-11-10. The header to the minutes and the meeting starting time were off by
one hour. I have corrected the heading to reflect a proposed start time of 6:00 PM (instead of 7:00
PM) and an actual start time of the meeting at 6:07 PM (instead of 7:06 PM).
4. Open Forum. No one appeared at Open Forum
5. Old Business
a. Clarification of appointments and number of terms.
b. Review of proposed changes to Charter originally presented to the city council on 04-
27-2006. The Commission reviewed the document that was before the city council on
4-27-2006 that proposed non-substantive changes to the City Charter. Chair Gmach
pointed out that the agenda had this document titled “Names and Boundaries” which
is not correct as that refers to the first chapter of the document. Chair Gmach asked
for sections of the Charter on which the commissioners had questions. The following
are sections of the charter that were discussed:
i. 7.05b Charter Amendment. Question arose as to the meaning of the sentence
“…petition shall be signed by a number of registered voters equal to two
percent of the total votes cast in the last general election…” What is the
definition of total votes and which election contest shall prevail since there
are undercounts in many of the different races.
ii. 7.03 Charter Amendment. Chair pointed out that past problems with the form
of the petitions submitted were later found to be invalid. Suggestions were
Agenda 9c.
Corcoran Charter Commission Minutes
February 11, 2010
made that perhaps anyone wishing to pursue the petition process should first
come to the Charter Commission or the City Clerk for the correct forms.
iii. 7.04 Charter Amendment. It was pointed out that the language in this section
is pulled straight out of state law. The state law provides that 51% of the votes
in favor of the proposition are needed for its passage and adoption. The intent
of state law should be that a “majority” (not 51%) of the votes cast would be
needed for the proposition’s passage and adoption.
iv. 5.03 Recall. Suggestion made to move the word “next” from immediately
after “City Council” to immediately before “City Council”. An alternative
suggestion was made to change the entire provision to read “The results of the
election shall be certified at the first City Council meeting following the
election and shall be certified immediately upon such certification.”
Questions arose as to what state law says about the interval of time between
the election and the first city council meeting. The city attorney will look into
this.
Motion: Hausladen moved that the proposed City Charter amendments in the 04-27-2006
document along with the suggestions and concerns of the commissioners be reviewed by the
City Attorney and an opinion rendered on what if any substantive changes would be made to
the City Charter if the proposals were to be adopted. Seconded by Cossette. All voted in
favor.
6. New Business
a. Terms expiring this year and process for seeking re-appointment. Commissioners
discussed the process of appointments to the Charter Commission. The terms of four
current members are up on June 10, 2010. It was determined that all Charter
Commissioners are appointed by the judge of District Court. Prospective candidates
for appointment are to write a letter to the judge requesting appointment. The City
Administrator was asked to develop a sample letter that residents can use if they are
interested in seeking appointment. The administrator was also asked to put in a notice
in the official newspaper announcing the four openings.
7. Information. The chair stated that he would consider a date for the next meeting in the near
future and after the city attorney has had time to review the proposed amendments.
8. Adjourn. Motion by Theis and seconded by Kluck to adjourn. All voted in favor. Adjourned
at 6:58 PM.
P & T Minutes
2-16-2010
1
Corcoran Parks and Trails Commission
Tuesday, February 16, 2010
7:00 PM
Draft Minutes
Present: Trish Krueger, Tom Anderson, Val Nybo, Kevin Dale, Rachael Tessmer, Rob
Vassallo, Joan Parks, Chad Roban, Michelle Hansmann, Tom Cossette, Alt.
Commissioner Joe Mailhot
Absent: Lindsay Jacobs
Others: Council member and Liaison Roz Milbrandt, City Administrator Dan Donahue
1. Convene. Chair Robran called the meeting to order at 7:05 PM in the Corcoran
Community Center
2. Approvals:
a. Agenda.
i. Cossette: move 6b.-2009 Annual Report to 6a and include 2010
Work plan and update on Park Dedication Fund/Memorial Fund.
Add a 6b-CGO Research Report on the Park Dedication
Ordinance.
ii. Krueger: add a 5c.-City newsletter article on the Memorial Park
iii. Dale: Discuss fee rental form under 7b.-Athletic Association
iv. Krueger: add 5d.-Tree give-a-way program
Motion to approve: Cossette/Anderson. All voted in favor
b. Minutes of 1-19-2010.
i. Cossette: 6c. Haylee Bonsteel not present at P & T Commission.
Take out first three sentences. Also, under 6c., remove i, ii, and iii.
ii. Nybo: 5b.ii, Change name to Nybo and not Cossette to do some
research. Also, 5b.iii should read Park Dedication Fund instead of
Memorial Fund.
Motion to approve: Nybo/Dale. All voted in favor
3. Open Forum. No one came forward to speak
4. Presentations. Chair Robran introduced newly appointed alternate to the P & T
Commission Joe Mailhot. Introductions were made and Joe gave some
background on himself.
5. New Business
P & T Minutes
2-16-2010
2
a. Election of Officers. Tessmer nominated Trish Krueger as Chair and Tom
Cossette as Vice-Chair. After discussion, motion seconded by Cossette.
All voted in favor. Robran asked Krueger if he should finish Chairing the
meeting. Krueger agreed.
b. Green Way Committee.
i. Donahue and Milbrandt updated the Commission on the activities
of the council concerning the Greenway Committee and the
upcoming meeting on February 18, 2010.
ii. Milbrandt went on to talk about the intent of the council.
iii. Tessmer stated that she would like to be appointed to the
committee and asked the Commission members if they would
recommend her appointment to the council.
iv. Motion: Cossettt moved that the Commission recommends to the
city council that they consider appointing Tessmet to the greenway
Committee as a Corcoran resident. Seconded by Anderson. All
voted in favor
c. Newsletter article on Memorial Park
i. Krueger passed out an article she had written on the memorial Park
and asked the commissioners for their comments. Milbrandt said
she would like a sentence or two about the need for volunteers to
assist in the maintenance and upkeep of the park.
ii. Discussion continued on the Memorial Park itself. There was a
question on the permit fees and how much that has cost. Donahue
said he would find out and report to the commission. There was
also expressed the need to re-activate the memorial Park
subcommittee that was approved by the council in 2008. Chair
Robran asked who would be interested participating in the
subcommittee. Tessmer, Krueger, Vasallo, Parks, and Nybo
indicated that they would join.
iii. Milbrandt said that the city council needs a timeline for the
completion of the Memorial Park Project.
d. Tree Give-A-Way. Commissioners discussed the previous tree seedling
give a way program and the possibility of continuing the program this year
at the May 1st Recycling and material drop off day. Robran said that the
Jaycees may help out. Anderson said he would check with Wright County
on the availability of trees.
6. Old/Unfinished Business
a. Annual Report
i. Cassette passed out a draft of the 2009 Annual Report that he will
present to the council at their meeting on Feb. 25, 2010. The report
consisted of: a memo with nine bullet points on Commission
P & T Minutes
2-16-2010
3
accomplishment during 2009, a detailed breakdown of the Park
Dedication Fund and the Memorial Fund, and a proposed 2010
Work plan that was discussed at the 1-19-10 P & T meeting [the
final version of the 2010 Work plan is included as an addendum to
these minutes].
1. 2009 Report Presentation. The Commission like the report
as reviewed. This is to be presented to the council on Feb.
25, 2010.
2. Park Dedication Fund and Memorial Fund. The
commission reviewed two documents. There ensued much
discussion on the format of the reports and the extent of the
detail that commissioners would like to see. Cossette
explained the information presented and thee complexities
and differentiation between the Park Dedication Fund
(which is city defined and part of the city’s financial
accounting system) and the Memorial Fund which is a part
of that fund but is also a separate non-city funded checking
account that is a repository for the donations citizens who
have and will make, for the support and ongoing
maintenance of the yet to be built Memorial Park.
3. Proposed 2010 Work plan. There was a lengthy discussion
by the commissioners on finalizing this work plan. Cossette
emphasized that the commission needs to finalize in order
to have a plan on which to base activities of the
commission and to present to the council on Feb. 25th.
a. Council member and Liaison Milbrandt clarified the
council’s direction and expectations regarding a
plan for the future. While the 2010 Work plan could
be viewed as part of the overall process, it was a
short term plan or a plan for just one year. The
council would also like a long term plan that
includes:
i. Overall policy developed on parks and trails
acquisition; which is most important? Now?
In the future?
ii. Project identification
iii. Priority of projects and why in a particular
order
iv. What process was used to arrive at projects
and priorities
v. Funding needs, cost of projects, and
financing policies
P & T Minutes
2-16-2010
4
vi. How is the city going to determine what are
the needs and if the resident’s need are being
met?
b. The 2010 Work plan includes many activities that
work on the issues and points identified in the Park
Dedication Ordinance Report presented to the
council by Hayley Bonsteel on January 14, 2010.
After lengthy discussion, the commissioners
amended the 2010 Work plan to include many of
these points in the report and, decided that a
complete review of the report and the subject of the
Park Dedication Ordinance need to be the subject of
a special P & T Commission meeting. It was
decided that this special meeting will be held on
Tuesday, March 23, 2010 at 7 PM.
c. The commission also talked about the need for
professional recourses such as using Shari Busse
who assisted the Commission in the past to: develop
the formula used to determine the fees in the Park
Dedication Ordinance , and the mapping of the
location and number of the future parks and trails.
They decided that they needed these service again
in order to help work on the future plans so that the
council can get the best possible recommendations
from the Commission.
7. Subcommittee and Miscellaneous Reports
a. Council Liaison Report. Council member Milbrandt re-emphasized
comments made earlier in the meeting. Talked about upcoming events and
city newsletter in March.
b. Athletic Association. Dale spoke about:
i. The recently held Pancake Breakfast and that he thought it was
successful.
ii. Needs clarification on fees from the city and the proper forms to
use. He will contact Ms. Smith-Arens at city hall to work this out.
iii. There is an increased demand this coming year for fields to
accommodate additional teams.
c. Softball League. Robran said he does not know if there will be a men’s
softball league this coming year. Donahue said the city probably would
seek to ban use of the fields for play if Mr. Eddie Luethner (who has
organized the league over at least the last three years) were to make such a
request because of non-payment of the required fees in 2008 and only
partial payment of the required fees in 2009. Robran said the Jaycees are
looking into taking over organizing the league this year but does not know
P & T Minutes
2-16-2010
5
if this will happen. The consensus of the Commission is that they would
support any effort by the Jaycees to do just that..
d. Tree Preservation. No report.
e. Hennepin Youth Sports Grant. Donahue updated the Commission on the
status of the 2009 grant. He also stated that the 2010 Grant Program is
underway and that applications are due by March 27, 2010. If there are
any ideas, this can be discussed in the near future.
8. Other Business-None
9. Announcements. Donahue reminded Commission of the upcoming Commissioner
Training to be held on Thursday, March 4, 2010, 6 PM at the Corcoran
Community Room. All appointed commissioners and interested citizens welcome
to attend.
10. Adjourn. Motion by Robran/Dale to adjourn. All in favor. Adjourned at 10:10
PM.
STAFF REPORT / POLICE DEPARTMENT Agenda Item 10a.
Council Meeting:
Prepared By:
Chief Sean Gormley
Topic:
Administrative Citations
Action Required:
Adopted new Ordinance and Resolution
Background
During the 2009 Legislative Session, a law was passed regarding the use of
Administrative Citations. The State limited cities that use Administrative Citations to
certain restrictions. It allows us to use Administrative Citations for City Ordinance
Violations only.
I asked Jeff Carson to create the new Ordinance and Resolution regarding traffic
enforcement that will give the Officers another tool and stay within the law established
by the Legislator. Attached you will find the new Ordinance and Resolution.
Recommendation
Pass and Adopted the Resolution and Ordinance for Administrative Citations.
CITY OF CORCORAN
ORDINANCE NO. 2010-251
AN ORDINACE AMENDING CHAPTER 70 OF THE
CORCORAN CITY CODE RELATING TO TRAFFIC RULES
THE CITY COUNCIL OF CORCORAN ORDAINS:
Section 1. Section 70 of the Corcoran City Code is amended by adding the following:
70.05 UNSAFE OPERATION.
1. No person shall drive or operate a motor vehicle, motorized bicycle or motorized
foot scooter on any street, highway, road, roadway or private property in a manner
which is unsafe. Unsafe means, but is not limited to, speeds and/or maneuvers
which are not reasonable or prudent or safe given the weather, road conditions,
vehicle conditions, the proximity of persons and other vehicles and includes such
driving or operation which is unsafe for the driver or operator.
Section 2. Penalty. A person convicted of a violation of this Ordinance, shall be guilty of a
misdemeanor and punished by a fine of not more than $1,000, imprisonment for a
term not exceeding ninety (90) days, or any combination thereof; provided,
however, that if the violation is declared to be a petty misdemeanor, the penalty
shall be a fine not to exceed $300. Additionally, a person convicted of a violation
of this Ordinance shall pay the costs of prosecution.
Section 3. Effective Date. This Ordinance shall be in full force and effect upon its
publication and passage.
ADOPTED by the City Council on ____ day of ________________, 2010.
VOTING AYE VOTING NAY
_____ Milbrandt, Roslyn _____ Milbrandt, Roslyn
_____ Guenther, Ken _____ Guenther, Ken
_____ Hudok, Chris _____ Hudok, Chris
_____ Gmach, George _____ Gmach, George
_____ Thomas, Ron _____ Thomas, Ron
_______________________________
Ken Guenther, Mayor
ATTEST:
__________________________
Daniel J. Donahue, City Administrator
Agenda 10a.
CITY OF CORCORAN
ORDINANCE NO. 2010-252
AN ORDINACE AMENDING SECTION 81 OF THE
CORCORAN CITY CODE RELATING TO DOGS
THE CITY COUNCIL OF CORCORAN ORDAINS:
Section 1. Section 81.02 of the Corcoran City Code is amended as follows:
81.02 DOGS.
1. Running at Large Prohibited – It shall be unlawful for the dog to run at large. A
person who owns a dog, which runs at large, shall be guilty of a misdemeanor. Dogs
on a leash or otherwise under direct control of a responsible person shall be permitted
in streets or on public land unless the City has posted an area with signs readings
“Dogs Prohibited”.
2. ID Required – The owner of a dog over the age of six months kept, harbored, or
maintained in the City, shall provide the dog with a collar, and shall see that the collar
is constantly worn. An identification tag shall be affixed to the collar showing the
name, address and phone number of the dog’s owner. A rabies vaccination tag shall
be affixed to the dog’s collar showing the date of vaccination.
All dogs over the age of six months kept, harbored, or maintained by their owners in
the City, shall be licensed and registered with the City. The fee shall be set from time
to time by city council resolution. Dog licenses shall be issued by the city upon
payment of the license fee. The owner shall state, at the time application is made for
the license and upon forms provided for such purpose, his or her name and address
and the name, breed, color and sex of each dog owned or kept by him or her. No
license shall be granted for dog that has not been vaccinated against distemper and
rabies, as provided in this Section. A veterinarian who vaccinates a dog to be
licensed in the City shall complete a certificate of vaccination. A copy must
accompany the application.
Upon payment of the license fee, the Clerk-Treasurer shall issue to the owner a
license certificate and metallic tag for each dog licensed. The tag shall have stamped
on it the year(s) for which it is issued and the number corresponding with the number
on the certificate. Every owner shall be required to provide each dog with a collar to
which the license tag must be affixed, and shall see that the collar and tag are
constantly worn. In case a dog tag is lost or destroyed, the Clerk-Treasurer for a fee
as imposed by Council resolution shall issue a duplicate. Dog tags shall not be
transferable from one dog to another and no refunds shall be made on any dog license
Agenda 10a.
fee or tag because of death of the dog or the owner’s leaving the City before the
expiration of the license period.
The licensing provisions of this Subdivision shall not apply to dogs whose owners are
non-residents temporarily within the City, nor to dogs brought into the City for the
purpose of participating in any dog show, nor shall this provision apply to “seeing
eye” dogs property trained to assist blind persons for the purpose of aiding them in
going from place to place.
All dog licenses shall be issued for a period of up to three years beginning with the
first day of January.
(underlined indicates new material)
3. Vaccination – All dogs harbored, maintained, or transported within the City shall be
vaccinated at least once every three years by a licensed veterinarian for Rabies and
Distemper. A certificate of vaccination must be kept which states the date of
vaccination.
Section 2. Effective Date. This Ordinance shall be in full force and effect upon its publication
and passage.
ADOPTED by the City Council on ____ day of ________________, 2010.
VOTING AYE VOTING NAY
_____ Milbrandt, Roslyn _____ Milbrandt, Roslyn
_____ Guenther, Ken _____ Guenther, Ken
_____ Hudok, Chris _____ Hudok, Chris
_____ Gmach, George _____ Gmach, George
_____ Thomas, Ron _____ Thomas, Ron
_______________________________
Ken Guenther, Mayor
ATTEST:
__________________________
Daniel J. Donahue, City Administrator
Agenda 10c.
CITY OF CORCORAN
ORDINANCE NO. 2010-253
AN ORDINACE AMENDING SECTION 70.02 OF THE
CORCORAN CITY CODE RELATING TO WEIGHT RESTRICTIONS
THE CITY COUNCIL OF CORCORAN ORDAINS:
Section 1. Section 70.02 of the Corcoran City Code is amended as follows:
70.02 WEIGHT RESTRICTIONS.
The City Council finds that it is in the public interest to regulate the weight of
vehicles on city roads and hereby adopts the following regulations:
Section 70.02a. Seasonal Weight Limits; Posting. The Public Works Department
may prohibit the operation of vehicles upon any street under the jurisdiction of the
city or impose restrictions as to the weight of vehicles to be operated upon any
city street when, by reason of deterioration, rain, snow, or climatic conditions,
such city street may be damaged or destroyed unless the use of vehicles thereon is
prohibited or the permissible weight thereof reduced. The Public Works
Department shall cause to be posted on any such city street appropriate signs
designating such restrictions. The city will follow the State of Minnesota
Commissioner of Transportation dates of seasonal load limits. However, the City
may deem necessary to extend the date as recommended by the Public Works
Department.
Section 70.02b. Administrative Regulation of Trucks. The Public Works
Department shall monitor the condition of all streets under the jurisdiction of the
city and the use thereof by vehicles over 9,000 pounds gross weight, which
vehicles are defined as trucks for purposes of this section. Whenever the
Department determines that the excessive use of any city street by trucks has or is
likely to endanger public health or safety or that such use has or may damage or
destroy the street due to any condition, including but not limited to, street
deterioration, rain, snow, climatic conditions, soil or subsurface conditions, or
sight lines, the Department may regulate, restrict, or prohibit truck traffic on the
street. The Department may set conditions or limitations on the use of the street
to protect public health and safety or to prevent damage to the street, including
requiring that a letter of credit or other financial guarantee be posted to
compensate the city for damage to the street, establishing haul routes and
restricting hours of operation. Any person aggrieved by a decision of the Public
Works Department regarding regulation of truck traffic under this section may
appeal that decision to the City Council. The City Council may continue, modify
or terminate the regulations as it deems appropriate in order to protect public
health and safety and to prevent or minimize damage to the city streets.
Agenda 10c.
Section 70.02c. Weight Limits; Seasonal Restrictions. Subdivision 1, Probation:
Weight. It is unlawful to operate any vehicle or a combination of vehicles upon
any public street, alley or highway within the city, between the dates set by the
Commissioner of Transportation each calendar year where the gross weight on
any single axle exceeds 8,000 pounds on all city roads, unless otherwise posted,
except that this limitation does not apply to emergency vehicles of public utilities
used incidental to making emergency repairs to its plant or equipment within the
city; nor to vehicles identified in Minnesota Statute, section 169.87, Subds. 2-6;
nor shall this limitation apply to roads paved with concrete.
Subd. 1. Posting of Signs. Upon the adoption of any prohibition or restriction as
provided for in this Section, the Public Works Department and/or City Engineer
shall cause to be posted or erected, signs plainly indicating the prohibition or
restriction at each end of the street or alley or that portion of any street or alley
affected thereby, and the prohibition or restriction is effective until after such
signs so posted or erected are removed.
Section 70.02d. Restrictions Generally
Prohibited vehicles – All motor vehicles, tractors, trailers, or any machine or
instrument that is driven, pulled, pushed, or parked having axle weights over four
tons per axle are prohibited from traveling on any city street posted with weight
restrictions in the city.
Section 70.02e. Permits for Vehicles in Excess Of Weight Limitations.
(1) The Public Works Department may issue an “emergency overweight permit”
authorizing an individual to travel with a vehicle having axle weight exceeding
the restrictions herein set forth or otherwise posted on the street. The individual
must make written application to the Public Works Department showing good
cause for the emergency overweight permit. The application shall specifically
describe the vehicle or vehicles, and the streets and particular routes to be
traveled. Emergency overweight permits shall be valid for only a 24-hour period.
If granted, the emergency overweight permit shall be carried in the vehicle and
shall be open to inspection.
(2) The City Council may issue an “overweight permit” authorizing an individual
to travel with a vehicle having an axle weight exceeding the restrictions herein set
forth or otherwise posted on the street. The individual receiving such overweight
permit must make written application to the City Council showing good cause for
the permit. The application shall specifically describe the vehicle or vehicles, the
street and particular routes traveled, and the period of time for which the permit is
requested. The application will be reviewed by the City Engineer and the Public
Works Department for recommendation. If granted, the permit shall be carried in
the vehicle at all times and shall be open to inspection.
(3) Issuance of an emergency overweight permit or overweight permit imposes
upon the holder of the permit all responsibility for damage caused to the
Agenda 10c.
designated routes by such excess load and the holder of the permit shall reimburse
the city for all reasonable and necessary expenditures to repair and replace the
street to its formed condition.
Section 70.02f. The City Council shall set fees for the issuance of the above
permits, from time to time by Council Resolution.
Section 2. Penalty. A person convicted of a violation of this Ordinance, shall be guilty of a
misdemeanor and punished by a fine of not more than $1,000, imprisonment for a
term not exceeding ninety (90) days, or any combination thereof; provided,
however, that if the violation is declared to be a petty misdemeanor, the penalty
shall be a fine not to exceed $300. Additionally, a person convicted of a violation
of this Ordinance shall pay the costs of prosecution
Section 3. Repealer. Section 70.02 of the current Corcoran City Code is hereby repealed
effective on the date that this Ordinance becomes effective.
Section 4. Effective Date. This Ordinance shall be in full force and effect upon its
publication and passage.
ADOPTED by the City Council on ____ day of ________________, 2010.
VOTING AYE VOTING NAY
_____ Milbrandt, Roslyn _____ Milbrandt, Roslyn
_____ Guenther, Ken _____ Guenther, Ken
_____ Hudok, Chris _____ Hudok, Chris
_____ Gmach, George _____ Gmach, George
_____ Thomas, Ron _____ Thomas, Ron
_______________________________
Ken Guenther, Mayor
ATTEST:
__________________________
Daniel J. Donahue, City Administrator
Agenda Item 10.c.
LandformSM, SensiblyGreenSM and Site to FinishSM are service marks of Landform Professional Services, LLC.
1
MEMORANDUM
105 South Fifth Avenue
Suite 513
Minneapolis, MN 55401
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
DATE February 16, 2010
TO Dan Donahue, Corcoran City Administrator
CC City Council
FROM Kendra Lindahl
RE Northern Natural Gas Administrative Permit
I have been asked to summarize the process and the standards by which the metering station at
7455 County Road 116 was approved.
On October 29, 2009, city staff prepared an administrative permit for Essential Services and
Structures for the metering station, subject to the standards in Section 1030.090 (Essential Services)
of the Zoning Ordinance. Section 1030.090 clearly states that “Essential services, as defined
herein, shall be permitted in any zoning district of the City by administrative permit. . .” and that
“Upon approval by City staff, a permit shall be issued for installation and operation of the essential
services.”
This administrative permit for the metering station is separate from the larger pipeline project, but is
very much related. The Council is aware that the pipe line work is being done under a federal permit
and is not subject to local zoning regulations. However, we have attempted to keep the council
updated. After reviewing the project files, I have prepared the following timeline:
2005 – Northern Natural Gas and their representatives initiated contact with city staff to notify the
City at that Northern Natural Gas was working to extend a natural gas pipeline through Corcoran but
that a final alignment had not been determined. The representatives of Northern Natural Gas
indicated that they would be working with individual landowners to acquire easements. It is my
understanding that the city administrator provided an update to the City Council to notify them that
this project was on the horizon.
2008 – Northern Natural Gas reinitiated discussions with the Planner Gartner regarding both the
pipeline and the metering station. From the file, it appears that verbal updates were provided to the
Council in 2008. There is nothing in the file to indicate what types of discussions took place with the
applicant about process, other than to schedule a meeting in December 2008 with the planner and
the mayor to discuss the Northern Natural Gas proposal for this site, which would have required a
variance. It is my understanding that they were told that a variance would be very difficult on this
site.
2009 – I was contacted by Northern Natural Gas in early 2009. They indicated that they wanted to
let me know that they had been working with the former planner and would be starting construction
on the metering station in summer 2009. They believed that they were a permitted use and did not
require any local permits. There is nothing in the file to indicate what information the former planner
gave them about what permits were required, but the ordinance clearly states that an administrative
permit is required. I informed them that they would need an administrative permit at a minimum and
a variance if they did not comply with all ordinance requirements. They stated that they intended to
MEMORANDUM 2
avoid the delay of Planning Commission and City Council review and would work to eliminate the
need for variances.
On August 27, 2009, Elizabeth Babcock from Northern Natural Gas was present at the Council
meeting to provide an update on both the pipeline and metering station projects. Staff scheduled
this presentation with the express purpose of providing an update to the City Council and the
general public. At that time, Northern Natural Gas indicated that they would be submitting their
application for the metering station administrative permit shortly.
On October 1, 2009, the applicant submitted an administrative permit application to the city for the
metering station.
On October 7, 2009, I prepared a summary memo to the City Administrator noting receipt of the
application and outlining the approval process.
On October 29, 2009, the administrative permit was approved, subject to conditions.
On November 23, 2009, I provided a project update memo to the council noting that the project had
been administratively approved, subject to all Zoning Ordinance requirements.
The building is now under construction and there have been questions raised by a resident
regarding whether or not the project meets city ordinance standards. Specifically, the following
questions were raised:
1. Why wasn’t this processed as a conditional use permit? The ordinance clearly outlines uses
that are Permitted, Accessory, Conditional, Interim and Administrative Permit Uses for each
zoning district. This project is located in the BP (Business Park) zoning district. The BP
zoning district has an error that lists Essential Services and Structures as both a Permitted
Use and an Administrative Permit (this is one of the items on the ordinance clean up list that
staff has prepared). However, both references state that it must be processed according to
the standards of Section 1030.090, which clearly states that that administrative permit is
required. The City must follow the permit process outlined in the ordinance.
2. Does this meet the material standards in the ordinance? Section 1060.050 describes the
building material standards and the buildings do comply with the material standards in this
section, which allow face brick and metal roofs (provided the roof does not exceed a 2:12
pitch and it earth tone). There is nothing in this ordinance to prohibit the materials used.
3. Does this meet the access standards in the ordinance? Access onto County Road 116 is
managed by Hennepin County. Hennepin County issued a permit for this new access.
4. Does this meet the landscaping/screening requirements? The plan includes additional
plantings that will meet these requirements. The additional landscaping could not be
installed in November but will be installed in the spring.
5. How does this affect the 1999 conditional use permit that was granted to allow an office
building in this location? In 1999, the landowner requested approval of a conditional use
permit to allow construction of an office building in this location and a contractor’s yard in the
rear of this lot. The office in the front of the lot where the metering station was never
developed and that portion of the CUP expired. The landowner did sign the application to
request approval of this metering station.
MEMORANDUM 3
In summary, the project was processed as required by the Zoning Ordinance and meets all
ordinance requirements. If the City Council wishes to change either the process or the standards,
the City could consider changes during the ordinance update process that will be led by Bonestroo
this year. The ordinance update process is planned to begin in April with completion in January
2011. I have been working with Tina Goodroad at Bonestroo to share ordinance update suggestions
from myself, the former planner and those comments I have received from commissioners and
Council members.
ADMINISTRATOR’S REPORT Agenda Item No. 11a.
Council Meeting:
February 25, 2001
Prepared By:
Dan Donahue, Administrator
Topic:
Plan for Ordinance Updates
Action Required:
Approve General Plan
Policy:
Com Plan to be adopted in April requires many ordinances to be updated
Budget Impact:
Plan to update ordinances will stay within 2010 Budget, no additional funding being
requested
Summary:
Staff has developed a plan to accomplish the updating of the city ordinances impacted
by the adoption of the 2030 Comprehensive Plan and necessitated by two grants
awarded to the city this past year (both grants were written around the requirements of
the 2030 Comprehensive Plan). The two grants are from 1000 Friends and the State
DNR. The 1000 Friends Grant is to be used for the implementation of the Com Plan and
the DNR Grant is to be used for updating ordinances that manage and preserve the
natural resources of the city. The intent of the plan is to integrate efforts by staff and city
planners to whereby the two grants plus some budgeted city funds will work together to
achieve the satisfactory outcomes that are consistent with the city councils vision/goals
and with the two grant awarding bodies.
In summary, the plan is as follows:
• There is available $55,000 in funding for 2010 to accomplish the plan.
1. $10,000 from the approved 2010 City Budget
2. $21,000 from the 1000 Friends (CGO) grant
3. $21,500 from the DNR grant
• The two grants together require $15,000 in matching funds (DNR-$9,000, CGO-
$6,000).
• The matching funds will be made up in part by:
• Applying a part of the 1000 Friends funds to the DNR match requirement
• Using some of the $10,000 city funds
• The plan breaks down the ordinance update effort into five group areas:
1. Greenway and tree/landscaping preservation
2. Open Space Preservation & growth mgmt
3. Updating Zoning map, Use Districts, and Subdivision Ord.
4. Creating new mixed use zoning districts and updating the PUD Ord.
5. Update general requirements and provide for community education
Administrator’s Report—February 25, 2010, Council Meeting
Page 2
• These five group areas contain 27 “must complete” or high priority tasks
identified by staff, council, and Commissions. These are for the most part also
required in the plans of the two grants
• If there is time and resources still available, there is an additional 15 tasks also
identified by in the category of “maybe” or “it would be nice to do.”
Background
I have been working with City Planner Kendra Lindahl and the Planner from Bonestroo,
Tina Goodroad to take the direction from the council and fashion a plan that meets the
council’s goals of updating the city ordinances and stays within the city budget. The
following are difficulties to be met in order to achieve the plan objectives:
• Financial reporting must be sufficiently detailed in order to meet the requirements
of the two grant making agencies, the city council’s overall objective of staying
within budget, and provide for sufficient forecasting in order to determine where
the plan’s performance (and budget) is at any point in time.
• Coordinating the efforts of the two consulting staff members so that they are
function together and working efficiently. Those efforts then must be
synchronized with that of staff, committees, and any other identified groups that
will be in the process.
• There are many assumptions’ within the plan but the most important is that the
many stakeholders in the community (council, commissions, property owners,
citizens, business owners) can reach consensus in order to meet the deadline
and agree on the recommended outcomes of the some 27 task area.
• Most of the 27 task areas must be implemented nine months after the final
adoption of the 2030 Comprehensive Plan. This adoption will most likely occur in
April of this year. The updates then should be in place in January or February of
2011.
I will do a short presentation at the council meeting that hopefully will present a clear
picture of this effort and outlines what has to be done within time limits and within
budget.
Agenda 11a.ii.ORDINANCE UPDATE ACTIONComp Plan ImplementationReference to ScopeFunding Source*2010Must Maybe2011Must MaybeNotes ZONING ORDINANCERevise Zoning Districts to reflect new land use planx3xxAccessory Building Standards3xxAccessory Use Standards3xxSquare foot vs. Floor Area inconsistencies throughout5xxSidewall Height--how is it defined and measured5xxDefinition of Floor Area--distinguish between gross and net5xxNon-conformities (conistency with state law)5xxWetland Buffers--should they be required on developed lots (Blake Cain)5xxHome Occupations (Do we still need 3 classifications? Implementation of 3 year inspection?)5xxCommercial Kennels vs. Commercial Home Occupation Kennel standards5xxSeasonal Outdoor Retail Sales consistency between districts3xxGreenway Corridor Standardsx1xxShoreland, Floodplain, Wetland Districts vs. Environmental Districtx1xx Site and Building design standards update (incl. 1060.050)x3xxDevelopment rights in holding zone (A)3xxWind Energy Ordinance5xx Solar Energy Ordinance5xx Minor Variance3xx LID ordinance1xx Fair Housing Act appeal process (ordinance or policy?)5xxReview ordinances to remove impediments to affordable housingx3xxEssential services (listed as both permitted and administrative permit--should there be a more public process?)3xxPUD ordinance--timing of map changex2xxAdd streets to setback definitions (i.e. setbacks are measured from ROW or traveled edge of road)5xxDefine development rights5xxAmateur radio towers5xxAdd definition of contiguous buildable area5xxAdd diagram of contiguous buildable area?5xxGreenhouses--correct reference to Section 10.14 (should be 1070.020)5xxCreat Mixed Use Zoning District4xxSUBDIVISION ORDINANCECreate Minor Subdivision Process3xxShould final plats go to PC?3xxTree preservation ordinancex1xxClarify Tree Preservation requirements in submittalx3xxOSP update/conservation design ordinancex2xxWaivers policies--topography, wetlands and tree survey?3xxShow Drain Tile locations3xxMAPPINGUpdate Zoning Map to be consistent with Land Use Map and new zoning districtsx3xxUpdate Development Rights Map3xxCITY CODE REVISIONSUpdate/correct referencesxxSign Ordinancexx OTHER POLICIESInfrastructure extension policies/Growth Management Policyx2xxArea charges/connection chargesxxOther Planning IssuesConsider electronic submittals3xxUpdate City Boundary with Maple Grove on MapsxxUpdate Fee SchedulexxUpdate Land Use checklists/formsxxUpdate area standards matrixxx Update accessory structure handoutxx GTS Training5xxProcess to track LOC/financial guarantees for development projects3xx*Funding Source1,000 Friends Grant (F)DNR Grant (D)City Budget (C)
2010 CGO & DNR budget breakdownSources of RevenueActivityCGO & CityDNR TotalNotes2010AmountMatch Req.NotesMeetings8,280.00 $ 8,280 DNR $ 21,500 $ 9,000 1000 Friends revenue used for some of the match Group 14,000.0010,000.00 $ 14,000 includes greenway ordinance work and integrated tree preservation1000 Friends $ 21,000 $ 6,000 Group 23,944.005,000.00 $ 8,944 includes open space plat ord and growth management ordCity $ 10,000 City Budget has $32,000 for P & Z, use $10,000 for ord. updates Group 33,444.002,500.00 $ 5,944 includes use districts, subd ord and zoning map Total 2010 $ 52,500 $ 15,000 Group 45,888.004,000.00 $ 9,888 create mixed use districts and update PUDGroup 53,944.000.00 $ 3,944 includes updates to general requirements2011PC training500.00 $ 500 DNR $ 2,500 Total 201030,000.0021,500.00 $ 51,500 remaining $2,500 from DNR grant & $1,000 from city is for the shoreland ord update in 2011City $ 1,000 City will have to budget this in 2011 Total 20113,500$ Total 2010 & 201155,000$
1
February 4, 2010
Dan Donahue
City Administrator
City of Corcoran
8200 County Road 116
Corcoran, MN 55340
Dear Mr. Donahue:
Please accept the following Scope of Work outlining activities for the second year of the 1000
Friends of Minnesota Community Growth Options (CGO) program. The CGO program puts forth
a 6-year planning cycle that Corcoran will follow to ensure that its plans, ordinances and
programs for growth remain fresh and vital. This scope will serve as a supplemental agreement
to the master agreement between the City and Bonestroo (consultant).
1. Project Description and Understanding
The City of Corcoran recently updated is Comprehensive Plan. This update represents a balanced
approach to growth with efforts and goals set forth to protect and preserve resources the
community values. The plan documents the City’s vision and goals and provides the policy
foundation for updating the City’s ordinances to achieve its vision. The plan calls forth strong
natural resource protection goals that through study, public participation and preparation of
ordinances that Bonetroo, together with Greenway Committee will develop the regulatory tools
that will fit Corcoran’s goals most appropriately. These grant funds will be used in some
instances complementary with DNR Community Conversation Assistance Grant funds.
In addition, the Comprehensive Plan Implementation chapter includes several land use and
zoning regulatory efforts that are necessary to create or update to fully implement the plan.
From the updated Land Use Map the City has created some new land use districts that will need
new zoning districts created with description of uses and related elements. In addition to the
new districts that will have to be created, the City has identified several of the existing sections of
the zoning and subdivision ordinance that are out of date or inadequate to achieve the types of
development the City desires.
2. Bonestroo’s Services
Scope of Basic Services
The scope of the project includes review of the existing zoning and subdivision ordinance,
research and preparation of draft ordinance updates, review of these by staff and Planning
Commission, a public hearing and adoption by the City Council.
The process we are proposing to make the task of the updates efficient includes research, draft
ordinance preparation, staff review, revisions to address staff comments, review by the Planning
Commission (the scope assumes five meetings with the Planning Commission), one public
hearing before the Planning Commission (after all “groups” have been reviewed), a second
revision to address Planning Commission and public comments, and adoption by the City Council
(the scope assumes one meeting with the City Council).
2335 Highway 36 W
St. Paul, MN 55113
Tel 651-636-4600
Fax 651-636-1311
www.bonestroo.com
2
Due to the number of ordinance sections Bonestroo will be updating, the scope is organized into
five “groups”. This grouping will also assist in the review process with the Planning Commission
as it is divided into sections that are related.
The deliverable at the completion of each “group” will be a Word document of the full ordinance
section or update. It does not include creating the document in ordinance format or codifying
the ordinance section(s). Its assumed printing will be completed by the City.
Updates to the zoning and subdivision ordinance to be completed by Bonestroo include the
following, which we propose dividing in groups:
Group 1:
Greenway Committee effort and ordinance preparation-
The intent of this new ordinance is to regulate the use and subdivision of land within identified
greenway corridors as mapped in the Natural Resource Inventory and by Hennepin County and
as identified in the Comprehensive Plan. Specific potential strategies include low impact
development/conservation design strategies, and the strategic siting of open spaces and natural
areas to develop and improve habitat quality, connectivity within the greenways. Bonestroo will
include public educational efforts at the onset of this discussion. Bonestroo will work with the
Greenway Committee and Planning Commission to develop a draft ordinance to that will balance
the goals of the Comprehensive Plan while maintaining land owners rights. Hours budgeted for
meeting preparation and attendance at meetings (6), research and ordinance preparation are
being split between the CGO grant funds and DNR grant funds.
Integrated Tree Preservation and Landscaping Requirement-
Bonestroo will explore opportunities to integrate tree preservation into landscaping requirements
to maximize the benefits of trees, including water conservation, stormwater management and
natural resource amenity for the community. Preparing this ordinance will also provide an
opportunity to educate the landowners and community about the value of trees and why
standards are necessary for their protection. This ordinance could be an alternative model to
traditional woodland preservation ordinances aimed at preservation of highest quality
woodlands/forested areas, with emphasis on the benefits of protection for the landowner,
development and community as a whole.
Group 2:
Open Space Preservation Plat Ordinance-
The intent of this effort is to update an existing ordinance in a manner that will encourage
clustering that protects resources and provides access to residential use in a pattern that
supports future sewered growth as directed in the updated Comprehensive Plan. Because it will
take some time before sewer service is available to these areas, the city wants land owners to be
able to receive some economic return on their land during this interim period. In order to do this
Bonestroo will consider new ordinance language supporting innovative plat designs in clustered
patterns that maintain natural resource quality but in a pattern that will support and not hamper
connection to sewer.
Prepare a Growth Management Ordinance-
3
The intent is to work together with the Planning Commission to study and develop a growth
management ordinance that implements the goals stated in the Land Use chapter. This effort
will focus on maintaining balance development of residential and non-residential development.
Planned Unit Development Ordinance-
Bonestroo will update the PUD ordinance to include stronger performance standards and
incentives aimed at increasing protection of resources. The PUD is a primary tool to design more
creative developments if effective standards are outlined and required in the ordinance.
Group 3:
Update Zoning Map, Use Districts and Subdivision Ordinance-
This task includes updating the zoning map using GIS. During this effort Bonestroo will work
with Planning Commission to revisit the discussion on when land is zoned in relationship to the
Comprehensive Plan and the use of a “holding zone”.
We will also review and update as necessary requirements for all residential, commercial,
industrial, business park, manufactured housing districts. This section includes review of current
requirements, identifying new districts based on land use changes, determining uses,
development standards (setbacks, etc) and building materials and design requirements
for residential, commercial, industrial and business park districts.
Based on changes to use districts and other ordinance requirements Bonestroo will review and
prepare draft updates as necessary in the Subdivision Ordinance. This will include consideration
for an amendment to the current ordinance that would allow a provision for a simple subdivision
approval. Updates to the Subdivision Ordinance will also consider removal of any identified
impediments to affordable housing.
Group 4:
Create new Mixed Use Zoning Districts-
This task includes creating zoning ordinances to complement the two different mixed- use land
use areas on the Future Land Use Plan. Bonestroo recommends an approach to create an “all-
encompassing” mixed-use zoning ordinance that includes the uses, development standards,
design standards, landscaping, signage, lighting and all other related development requirements
within the mixed use ordinance. As these are such unique areas and often intended to be of a
more urban style it is important to define the requirements for all elements rather then relying on
other sections of the code that are more suburban in character.
Group 5:
Update General requirements-
This task includes updates to the landscape and parking ordinances and remaining general
regulations that have not yet been addressed in one of the groups listed above. This will include
review of the landscaping ordinance to ensure appropriate buffering standards are in place. This
task will also include updates to the zoning administration section that includes the process for
zoning review/appeals, conditional use permits, variances, etc.
Educational Sessions
Together with education funds available through CGO we are planning on one Commissioner
Planning 101 training session in March.
4
Addition public education sessions are also being discussed using CGO staff and resources.
Supplemental Services
Bonestroo may provide Supplemental Services (services authorized by the City which are not
included in the Basic Services) as described below. Bonestroo will furnish an estimate of the cost
for City-requested Supplemental Services for the City’s written approval prior to commencement
of the work. Possible Supplemental Services: additional meetings, additional revisions, and
additional updates to the ordinance regarding topics not covered in Basic Services.
3. Compensation
Payment for Basic Services
For the Basic Services outlined above, the City will pay Bonestroo on an hourly basis not to
exceed $30,000, including Reimbursable Expenses. Bonestroo will not provide services nor incur
expenses which would cause its charges to exceed this amount without authorization by the City.
Payment of Supplemental Services
For Supplemental Services authorized by the City and performed by Bonestroo, the City will pay
Bonestroo on an hourly basis, plus Reimbursable Expenses.
Billing Rate Schedule
Bonestroo’s hourly charges will be based on the Billing Rate Schedule attached.
4. Schedule
Both Bonestroo and the City will put forth reasonable efforts to complete their respective duties
in a timely manner. Bonestroo anticipates completing the ordinance update by December 2010.
Please sign on the line below to indicate your acceptance of this proposal and authorize us to
proceed with the work. You may return the accepted proposal by fax, e-mail, or mail to my
attention.
Sincerely,
BONESTROO, INC.
Tina Goodroad
Project Manager
ACCEPTED BY CLIENT:
CITY OF Corcoran
By
Dan Donahue, City Administrator
Date
Agenda Memo – February 25, 2010
Page 1
To: Mayor and City Council
From: Dan Donahue, City Administrator
Regarding: Administrator Notes
4. Open Forum.
5. Presentations. Tom Cossette along with Chad Robran will be presenting the 2009 P &
T Commission Report (which is required by the city code). In you packet is the
PowerPoint presentation and a 2010 Work plan for the Commission. I suggest that
you look over the P & T draft minutes from the 2-16-10 meeting as it will give you
some background on the Report and Work plan.
Closed Session. The council will be asked to retire to discuss a pending legal matter that is
before the city. I am sending you the documents on this matter under separate cover for your
review.
6. Planning and Zoning. The Armbrusters (PC 09-011) sent a letter dated Dec. 18, 2009
on their desire to bring the matter to closure regarding their Planning Case request.
The council gave them until Feb. 28th for the review period. I will probably be getting
a letter or request on this matter sometime just before the council meeting.
7. Engineering.
a. TIF and Transportation Projects. See the four items from the city engineers.
b. Gamble-FEMA Flood Plain Map Amendment. Property owner Gamble is
asking the city to sign off on a request he is making to FEMA to amend the
Flood Plain Elevation Map. He is or has bought the Con Blake property on
Co. Rd. 10 just east of Co. Rd. 19. Gamble found out that he has to purchase
Flood Insurance even though the house or residence is not in the flood plain.
The property however does touch on the 100 Flood Plain. He is seeking a
minor amendment to the Flood Map. Council is requested to authorize the
City Engineer to sign FEMA Form MT-1
8. Consent
9. Staff Reports.
a. Public Works Facility. I will be looking at another property next week. I also
would like to ask you about the possibility of reviving the PW Facility
Committee to work with staff on the new effort to identify issues, needs, and
options.
b. Planning and Zoning Updates. City Planner Kendra Lindahl will be at the
council meeting. She has provided a memo detailing all of the planning cases
and issues that are still open. She can also update the council on the outlook
for the near future.
c. Charter Commission. The draft minutes of the 2-11-10 Charter Commission
meeting are in your packet. The commission is finalizing a draft proposal to
amend the City Charter that will probably be coming to the council this spring
Agenda Memo – February 25, 2010
Page 2
for consideration. The City Attorney will be reviewing the proposals to
determine if there are any substantive changes that would be made to the
Charter if the proposal was adopted.
d. P & T Commission Draft Minutes. These are the unapproved minutes from
the meeting of 2-16-10. You should read over prior to the presentation by
Tom Cossette and Chad Robran of the P & T Commission which will be at the
beginning of the meeting. The minutes contain directions that the council
would like the P & T Commission to address in the future.
e. Commission Training. The training event is set for March 4th at 6 PM. CGO
will cover the $500 cost of the speaker. There is no cost to attendees. I said the
city would contribute $50-$75 for beverages and platter sandwitches.
10. Unfinished Business.
a. Dog Licensing Ordinance Amendment. See the proposed ordinance
amendments in your packet. It is consistent with the rough draft you reviewed
and discussed at the council meeting of 02-11-10.
b. Road Restriction Ordinance Amendment. See the proposed ordinance
amendment in your packet. It is consistent with the draft that you reviewed
and discussed at the council meeting of 02-11-10.
c. Northern Natural Gas-Update of Permit review Process. This matter was
brought up at the Open Forum at the last council meeting. Staff was asked to
research and to meet with the neighboring property owner to NNG, Greg
Ebert and address his concerns. The Planner, the Building Official, and I met
with Mr. Ebert on Feb. 16th. The Planner and the Building Official had
reviewed the files and had taken a fresh look at the NNG property and
development prior to the meeting. There is a memo from the Planner in your
packet that provides the time line of events and the information on the NNG
development.
11. New Business
a. Plan for Ordinance Updates. See my report. The Comprehensive Plan
Adoption (should be finally adopted in April of this year) requires the city to
update several sections of the City Ordinance Book. A plan has been
developed and ordinances have been identified for change and grouped into
sections of the plan. Carrying out the Plan is going to be a delicate balancing
act between staff, consultants, grants, and city budget. On the revenue side,
there are two grants, city funds, and city matching fund requirements. On the
staff/consultant side there is a contract with one firm for certain portions of
the work, and a City Planner that has to make the ordinances work when all is
said and done. On top of all this, there is a financial reporting process to keep
all the financing straight, assure that the funding for the individual activities
stay on budget, that the overall budget is not exceeded, and that the invoices
from the various consultants is correctly recorded. Hopefully my report in the
packet will provide the information you need to understand how the process
will go forward.
b. Agreement between City and Bonestroo for the CGO Comprehensive Plan
Related Ordinance Updates. Bonestroo is the exclusive consultant to the CGO
Grant makers. Our $24,000 grant from CGO for 2010 (and a $6,000 match for
Agenda Memo – February 25, 2010
Page 3
a total of $30,000) requires that we use Bonestroo exclusively in the update of
our ordinances. Thus the agreement between the city and Bonestroo which is
an addendum to our existing agreement with Bonestroo for the comprehensive
Plan updates.
c. Consideration of Request from the Parks & Trails Commission to appoint
Rachael Tessmer to Greenway Committee. The P & T Commission received a
request from P& T Commissioner Rachael Tessmer, 23825 Tessmer Rd,
Corcoran to be appointed to the greenway Committee. The process was
explained to her and it is up to the council to make the appointments. The
commission did pass a motion supporting the recommendation to the council
that Tessmer be appointed as a resident to the Committee.
12. Claims.
13. Unscheduled and Other Items
14. Council Calendar
Planning 2/04/10 3/04/10 4/01/10 5/06/10 6/03/10
Guenthner Hudok Gmach Thomas Milbrandt
Minutes of
Meeting *
Parks & Trails 2/16/10 3/16/10 04/20/10 5/18/10 6/15/10
Hudok Gmach Thomas Milbrandt Guenthner
Minutes of
Meeting *
Other