HomeMy WebLinkAbout2010-01-28 Council Agenda PacketAgenda
Corcoran City Council
January 28, 2010 - 7:00 PM
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
4. Open Forum
5. Presentations
a. Commissioner Jeff Johnson
6. Planning Business / Landform - none
7. Engineering / Wenck
a. Hodge/Appaloosa Woods-Discuss options for Utilities*
8. Consent Agenda
a. Draft Minutes
1. 12/21/09*
2. 01/14/10*
9. Staff Reports / Memos
a. Clean Up Day
b. Discuss Spring Newsletter
c. 2009 Year End Draft Performance Report*
d. Verbal Update on Public Works Facility Search
10. Unfinished Business
a. Greenway Committee Appointments*
b. Parks and Trails Appointments*
c. Planning Commission Appointments*
d. 2010 Fee Schedule
i. Ice Hockey Rink Fee
ii. Upper Field Use-Rugby Team
iii. Fire Arms Fees
iv. CD Rom Fee
v. Grading Fee
e. 2010 Project Schedules
f. Green Acres Meeting
11. New Business
a. 2010-2014 CIP*
i. Police Squad Purchase*
ii. Public Works*
iii. City Hall*
b. Discussion on Amending the Dog License Requirement*
c. Discuss Lease of City Crop Lands*
d. Resolution 2010-03 Approval of Grant Agreement between Henn. County and City for T-Ball Fields*
e. Building Official Update and Discussion on Performance.
12. XXX Claims as Presented *
a. Escrow Claims (Fund #500)
b. Building Inspections Claims
c. All Other Claims As Presented
13. Unscheduled Items
Agenda
Corcoran City Council
January 28, 2010 - 7:00 PM
14. Council Liaison Calendar *
Planning 1/07/010 2/04/10 3/04/10 4/01/10 5/06/10 6/03/10
Milbrandt Guenthner Hudok Gmach Thomas Milbrandt
Minutes of Meeting * Cancelled/NA
Parks & Trails 1/19/10 2/16/10 3/16/10 04/20/10 5/18/10 6/15/10
Guenthner Hudok Gmach Thomas Milbrandt Guenthner
Minutes of Meeting * Not available
at this time
15. Review of Upcoming Council Meeting Agenda
16. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door.
TO: Dan Donahue, City Administrator
FROM: Kent Torve, P.E.
DATE: January 21, 2010
SUBJECT: Appaloosa Woods / Peterson’s Oak Hill Estates
Council Action
Council should become familiar with the history behind the Appaloosa Woods sewer
and water services, and discuss policy or Council positions on having city utilities
serve selected properties. This current item is directly related to having services
currently available “next door” in Maple Grove, however Corcoran will have similar
situations in the future as sewer and water become available nearby or adjacent to
well/septic developments.
Background:
A significant amount of history exists with sewer and water connections to the Maple
Grove system for selected properties in the Appaloosa Woods/ Peterson’s Oak Hill
Estates. In summary in the late 1990’s a few properties annexed out of Corcoran and
into Maple Grove as a way to obtain sewer and water services. The result of this was
a “gerrymandered” city border, as shown on the Maple Grove letter (attached).
Current Item
Mark and Christine Hodge have purchased an undeveloped lot at 8035 Ridge Ct. and
are planning to build. In late summer of 2009 the Hodge’s inquired about the process
to obtain information and cost from Maple Grove.
The first step was to for Corcoran to “bring in” Maple Grove into the discussion, and
since it’s a non-Maple Grove issue the project is procedurally complicated and has
extended through the fall. The Hodge’s have been patient as the process has moved
along slowly and Maple Grove public works was very cooperative in revisiting the
costs and history of the neighborhood. The Maple Grove letter from Gerry Butcher,
Public Works Director, is very detailed and thorough and is given as an attachment.
The letter notes the cost estimate of $100,000 to serve the Hodge’s and also notes that
annexation or possibly a Joint Powers Agreement would be the tool to finalize the
sewer and water service agreement.
Wenck Associates, Inc.
1800 Pioneer Creek Ctr.
P.O. Box 249
Maple Plain, MN 55359-0249
(763) 479-4200
Fax (763) 479-4242
E-mail: wenckmp@wenck.com
Options
Several options exist for the property, and although a decision is not needed on the
28th, the resident is asking for Council direction. The options for the individual
include a) Constructing within Corcoran codes with well and septic, b) Pay Maple
Grove $100,000 (+/-) and hook up, c) Annex to Maple Grove and negotiate fees.
Options that “bring in” the neighborhood into the discussion include a) the
neighborhood annexes to Maple Grove, or b) Corcoran approaches the neighborhood
and starts a process and project that ultimately results in hookups under a Joint
Powers agreement with Maple Grove.
Other options or variations of the options listed above exist, however this information
is sufficient to let Council give the Hodges and staff direction on the next steps.
CITY OF CORCORAN 8a 1.
CITY COUNCIL MEETING
December 21, 2009
1. CALL TO ORDER AND ROLL CALL
The Corcoran City Council met on December 21, 2009, at City Hall in Corcoran, Minnesota.
Present were Mayor Guenthner, Councilor Thomas, Councilor Gmach, Councilor Hudok, and
Councilor Milbrandt. Also present were City Administrator Donahue, Deputy Clerk Heinecke,
Police Chief Gormley and City Engineer Vander Top. Mayor Guenthner called the meeting to
order at 7:00 pm.
2. PLEDGE OF ALLEGIANCE
3. AGENDA APPROVAL
MOTION made by Thomas, seconded by Gmach, to approve the agenda as modified below:
Move item 7B and 7C to 8A and 8B
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
4. OPEN FORUM
5. PRESENTATIONS
Intern Haylee Bonsteel presented a brief update on her research project on the park dedication
ordinance options.
6. CLAIMS AS PRESENTED
Escrow Claims
MOTION made by Thomas, seconded by Gmach, to approve Escrow Claims as presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
Building Inspection Claims
MOTION made by Gmach, seconded by Hudok, to approve Building Inspection Claims as
presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
All Other Claims
MOTION made by Gmach, seconded by Hudok, to approve All Other Claims as presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
CITY OF CORCORAN 8a 1.
CITY COUNCIL MEETING
December 21, 2009
7. CONSENT AGENDA
7A. Draft Minutes of December 10, 2009 – Not Available
8. PLANNING BUSINESS
8A. Bechtold Family Acres Preliminary and Final Plat (City File No. 09-010)
Planner Lindahl presented that Benjamin Severson has requested approval of a preliminary plat
and final plat for a 46.65 acre parcel located on Bechtold Road north of County Road 30. The
subdivision will result in a 10 acre lot and a 36.65 acre outlot. The City approved a plat for
“Bechtold Family Acres” on this property with one 57 acre lot and one 41 acre outlot. The plat
was never filed and the applicant and landowner are now requesting approval of this modified
plat.
There was a question regarding whether or not the Planning Commission has reviewed this
request. Planner Lindahl answered that the Planning Commission has reviewed the request and
they voted unanimously to approve the request.
MOTION made by Hudok, seconded by Thomas, to approve Resolution No. 2009-56, A
Resolution Approving a Preliminary Plat to be Known As “Bechtold Family Acres” for the
Bechtold Property Located West of Bechtold Road.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
MOTION made by Hudok, seconded by Milbrandt, to approve Resolution No. 2009-57, A
Resolution Approving Final Plat to be Known As “Bechtold Family Acres” for the Bechtold
Property Located Wes of Bechtold Road.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
8B. Savoie Fields Final Plat Extension & Amendment Approving Resolution (City File
07-011)
Planner Lindahl presented that the applicant is requesting to extend the final plat approvals to
January 28, 2011 and amend the final plat approval conditions to eliminate the transportation area
charge letter of credit. While the extension to the approvals would normally be administratively
approved by staff, the change to the approving resolution requires council action.
MOTION made by Hudok, seconded by Thomas, to approve Resolution No. 2009-58, A
Resolution Approving Final Plat Extension and Amendment of Final Plat Conditions for “Savoie
Fields” for the Property Located at 218011 Homestead Trail.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
CITY OF CORCORAN 8a 1.
CITY COUNCIL MEETING
December 21, 2009
9. UNFINISHED BUSINESS
9A. Review of TIF Project Options
City Engineer Vander Top explained that he previously presented the Phase 1 Utility Report for
the City TIF district and Council requested a scope of work that would outline two possible TIF
eligible planning and construction projects for the downtown area. The scope was based on two
tracks, Utility Projects and Transportation Projects.
The TIF District expires at the end of 2013, meaning all TIF funds must be expended by
December 31, 2013. The scope and schedule presented anticipate planning in 2010, with
construction projects occurring between 2010 and 2012.
TRACK 1-Utility Projects
The sewer and water lines are stubbed nearly to Lions Park. He presented 3 options:
Option A – Extend sewer 500 feet into the City, which requires negotiations with Maple Grove
on water, and MCES and Maple Grove on sewer. Cost would be $250,000
Option B – Continue utilities to nearest developable parcel to the north. Cost would be $0 -
$100,000.
Option C – Continue sewer to the mobile home park to capture the private WWTP. Cost would
be $400,000
TRACK 2 – Transportation Projects
Transportation projects are a viable option for TIF expenditures. He presented 2 options:
Option A – A formal step for long-term transportation improvements involves official mapping of
the City’s transportation corridors, primarily County Road 10. Meetings with the County and
MnDOT would occur, along with typical ROW determinations and standard cross sections.
Future alignment of CR 10 near downtown would be an outcome of the project, along with the
corresponding utility routes from Maple Grove. ROW needs for the utility would be managed
within the transportation report. Cost would be $50,000
Option B – Identify and present specific transportation improvements within the TIF that fits the
long term development. Cost would be $0 - $1.7M.
There was discussion of the options.
CITY OF CORCORAN 8a 1.
CITY COUNCIL MEETING
December 21, 2009
9B. Review of Loretto Storm water Pond Grant Application
City Engineer Vander Top explained that he received a letter co-signed by Loretto and Medina
regarding a grant submission for the Clean Water Legacy funds. The application deadline was
December 1 and refers to project near the Loretto ball fields, which would treat runoff from
Corcoran, Medina and Loretto.
He noted that he had a conversation with Judie Anderson, The Pioneer Creek Lake Sarah WMO
Administrator. She him that although the final TMDL study by Three Rivers Park District for
Lake Sarah is not yet complete, the communities applied for the grant to be proactive and meet
the deadline.
The Loretto ball field site was selected due to its existing low land and close proximity to Lake
Sarah. The City’s drainage area is south of Pioneer Trail near the intersection of County Road 19
and Highway 55. The area is approximately 200 acres, which appears to be up to 50% of the
watershed to the Ball field pond. The city adopted a Local Surface Water Management Plan in
February 2009 as part of the Comprehensive Plan requirements. The grant application is
consistent with approved city plans. Bonestroo has estimated a $318,230 project cost, with the
grant breakdown being 75% grant and 25% local contribution. Loretto’s contribution will be the
land.
It was suggested that staff track the grant process with Medina and Loretto, incurring little or no
engineering cost. Should the grant be successful, the city could initiate a proactive position in the
project, due to the financial allotment that would be needed for the local funding.
There was discussion about future development in that area and the chances of getting reimbursed
for the costs. The chance of recouping the expense from a developer is pretty slim. This led to
discussion about Medina’s intent and what their thoughts are about this project. It was suggested
that staff check with them and find out what their feelings are about the project.
9C. Consideration of Invoice from Massmann Geothermal & Mechanical LLC
City Engineer Vander Top gave an update to the Council of a meeting that was held with the
committee regarding the geothermal project and request from Massmann Geothermal &
Mechanical LLC. It was suggested by the committee that the city pay half of the change order
request, making the total owing to Massmann Geothermal & Mechanical LLC being $2542.95. A
formal change order and request will be made at the next council meeting.
9D. Formation of Greenway Committee
Mayor Guenthner explained the need for the committee. It was suggested that the Planning
Commission and Parks and Trails Commission work together on this committee. It was also
noted that there have been a couple of residents that have shown interest in being part of the
CITY OF CORCORAN 8a 1.
CITY COUNCIL MEETING
December 21, 2009
committee. It was suggested to take two commissioners from each commission and have two
residents be part of the committee with a member of the council being the chair of the committee.
It was suggested that the Planning Commission and The Parks and Trails Commission decide
which two members they would recommend to be on this committee. It was noted that anyone
can participate in this committee but only two commissioners from each commission will be able
to vote on issues. The Council will appoint two residents to the committee during an upcoming
council meeting.
9E. Green Acres Forum
City Administrator Donahue gave an update to the council about his discussions with Denny
Stieg regarding available resources. He also discussed some of the phone conversations he has
had with some consultants that have been recommended to him.
It was suggested that the forum be created soon and there be a meeting scheduled to start
discussions before the Board of Review Meeting in April. This led to discussion about what type
of people should be part of this forum.
10. NEW BUSINESS
10A. Police Department Donation – Goblirsch
Police Chief Gormley presented that a resident from Plymouth wanted to make a $100 donation
to the police reserve program for their hard work for the past year. The funds will be used for
special equipment needs for the reserve program that would not otherwise be available through
general funds.
MOTION made by Milbrandt, seconded by Hudok to approve Resolution No. 2009-54, A
Resolution Accepting a Donation of Cash from Aloysius and Loretta Goblirsch .
Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
10B. Police Department Donation – Defibrillator
Police Chief Gormley presented the Corcoran Police Reserve Program works many hours
throughout the year at the Corcoran Lions Park. Most of the event security and public safety
services are provided by the Police Reserve Officers. There is a small hourly charge for this
service which is receipted to the Police Reserve Donation account. From the Reserve Donation
account the reserve officers suggest to the police department what equipment they wish to
purchase. The funds raised by the Corcoran Police Department Reserve Program have been
allocated for the purchase of two Cardiac Science AED’s.
MOTION made by Gmach, seconded by Thomas, to approve Resolution No 2009-55, A
Resolution Accepting a Donation of Two Automated External Defibrillators from the Corcoran
Police Department Reserve Program.
CITY OF CORCORAN 8a 1.
CITY COUNCIL MEETING
December 21, 2009
Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
10C. Police Department Donation – Gift Certificates
Police Chief Gormley presented that the Police Department usually doesn’t accept gift certificates
and/or other items of value, which are provided directly to staff. However last September the
community lost a young child to H1N1 and as part of the healing process the family provided the
Police Department four gift certificates to Corcoran Pizza Parlor in appreciation of the officers
and paramedic services. He noted that he has provided two of the gift certificates to the
paramedics at North Memorial Medical Center. He suggested that the council approve to allow
the Police Department at their February 1, 2010 department meeting use the gift certificates to
provide a working “pizza” meeting. In reviewing MN State Statue 471.895 “Certain Gifts by
Interested Persons Prohibited”, it appears that this would be a lawful use.
MOTION made by Gmach, seconded by Thomas, to approve the Police Department to use the
gift certificates for a working “pizza” meeting for the police department members.
Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
10D. Corcoran Jaycees Donation – Police Reserve $100.00
Mayor Guenthner showed his appreciation to the Corcoran Jaycees for their donation for the
Police Reserve. It was suggested that staff get a Thank You card or a letter be drafted to be
signed by Mayor Guenthner on behalf of the Council to be sent to the Corcoran Jaycees.
10E. Corcoran Jaycees Donation – City Newsletter $250.00
Mayor Guenthner showed his appreciation to the Corcoran Jaycees for their donation for the City
Newsletter.
10F. Highway 55 Corridor Coalition Membership
City Administrator Donahue explained that He received a renewal invoice for membership dues
for the year of 2010 for the Highway 55 Corridor Coalition. He is asking if Council feels the city
benefited from this membership and if they would like to renew the membership or not.
There was discussion about the benefits of being a member of this coalition. It was noted that
this membership is a 2010 budget line item.
Consensus was to renew the membership.
10G. I-94 West Chamber Membership
City Administrator Donahue presented an invoice from the I-94 West Chamber for the 2010
membership renewal.
Council consensus was to renew the membership for the I-94 West Chamber.
CITY OF CORCORAN 8a 1.
CITY COUNCIL MEETING
December 21, 2009
10H. Review of draft 2010-2014 CIP
City Administrator Donahue introduced a draft of the 2010 - 2014 CIP. He explained that each
department is recommending purchase of equipment that is approved for the Certificate Funding.
It was noted that there is about $95,000 left in the CIP plan from the 2009 budget.
10I. Agreement with KDV for additional audit assistance and training
City Administrator Donahue proposed that the City update the agreement with KDV for
professional financial services to the City for 2010. During 2010, staff is intending to utilize the
firm for training and limited review of city policies, procedures and action. The expected cost for
2010 at $135 per hour is between $4320 and $5400
MOTION made by Thomas, seconded by Milbrandt, to approve the agreement with KDV for
additional audit assistance and training services if needed.
Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
10J. Review DRAFT City Fee Schedule and Land Use Application Fee Changes
City Administrator Donahue presented a draft of the 2010 Fee Schedule. He explained some of
the minor changes that have been made to the fee schedule. It was suggested that Council review
the schedule and this will be presented for approval at the January 14, 2009 Council Meeting.
There was some discussion about dog licensing, copying fees and the liquor licenses.
11. UNSCHEDULED ITEMS
None
12. STAFF REPORTS/MEMOS
12A. City Performance Report
City Administrator Donahue presented the City Performance Report.
12B. Development Review Committee (DRC) update
City Administrator Donahue asked what minutes or reports the council members want to see on
agendas.
Consensus was that they would like to receive the minutes electronically.
12C. Elm Creek WMO Minutes
The council would like to see these minutes electronically.
12D. Foreclosed Property 6701 Olde Sturbridge – garbage cleanup update
CITY OF CORCORAN 8a 1.
CITY COUNCIL MEETING
December 21, 2009
City Administrator Donahue updated the council on what staff is doing in response to foreclosed
properties and complaints by neighbors regarding junk, weeds and other nuisance.
12E. Geothermal Open House – set date
City Administrator Donahue suggested the council schedule an open house to let the public take a
look at the new system. Sometime in March was suggested for a good time to have this open
house.
12F. Review of upcoming Council Meeting Agenda
City Administrator Donahue presented some ideas on changing of the council agenda format.
13. Council Liaison Calendar
Planning
01/07/2010 2/04/2010 3/04/2010 4/01/2010 5/06/2010 6/03/2010
Milbrandt Guenthner Hudok Gmach Thomas Milbrandt
Parks and Trails
01/19/2010 2/16/2010 3/16/2010 4/20/2010 5/18/2010 6/15/2010
Guenthner Hudok Gmach Thomas Milbrandt Guenthner
14. ADJOURNMENT
MOTION made by Thomas, seconded by Gmach to adjourn the Regular Council Meeting of
December 21, 2009 at 9:16 pm.
Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
City of Corcoran
City Council Meeting
January 14, 2010
8a 2.
1 of 3
1. Call to Order / Roll Call
The Corcoran City Council met on January 14, 2010, at City Hall in Corcoran, Minnesota. Present were
Mayor Guenthner, Councilor Thomas, Councilor Gmach, Councilor Hudok, and Councilor Milbrandt.
Also present were City Administrator Donahue, Police Chief Gormley, Public Works Director Meister
Deputy City Clerk Heinecke, City Attorney Jeff Carson and Engineer Vince VanderTop. Mayor
Guenthner called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
3. Agenda Approval
MOTION: made by Gmach, seconded by Hudok to approve the agenda as presented.
Voting Aye: Guenthner, Gmach, Milbrandt, Thomas and Hudok. (Motion carried 5:0).
4. Open Forum
5. Presentations
a. Hayley Bonsteel-Park Dedication Update
Hayley Bonsteel presented findings related to her park dedication ordinance research and submitted a written
report to council. Council committed to keeping Hayley informed of the city’s progress.
6. Closed Session – Personnel Matters
7. Planning Business/Landform
a. No Planning business
8. Engineering/Wenck
a. Scope of Work-Proposed TIF Projects
Engineer VanderTop presented information on use of TIF funds for transportation and utility improvements and
asked the council for direction on how to proceed. Engineer VanderTop confirmed TIF dollars may be used to
fund further study. Wenck will prepare a more in depth feasibility study to provide answers for the “Downtown”
area of Corcoran with regard to future planning of the transportation network.
9. Consent Agenda
a. Resolution 2010-01-Annual Appointments
Ron Thomas was appointed acting mayor
MOTION: made by Gmach, seconded by Milbrandt to approve the Resolution 2010-01 as presented.
Voting Aye: Guenthner, Gmach, Milbrandt, Thomas and Hudok. (Motion carried 5:0).
b. Geothermal Project
Final payment will not be made until all building inspection requirements have been met. Council would like to
track cost of new system vs. old geothermal system vs. conventional heating systems.
MOTION: made by Hudok, seconded by Thomas to approve the Massmann Geothermal pay request as
presented.
Voting Aye: Guenthner, Gmach, Milbrandt, Thomas and Hudok. (Motion carried 5:0).
c. Draft Minutes 12/10/2009
Councilor Thomas asked to change sentence 4 of item 8a to read: “owner can be encouraged to preserve these
resources when they develop their land.”
MOTION: made by Thomas, seconded by Gmach to approve the December 10, 2009 draft minutes as amended.
Voting Aye: Guenthner, Gmach, Milbrandt, Thomas and Hudok. (Motion carried 5:0).
City of Corcoran
City Council Meeting
January 14, 2010
8a 2.
2 of 3
10. Staff Reports / Memos
a. Alcohol & Tobacco Compliance
No Discussion
b. Loretto Fire Information Meeting
Loretto Fire Information Meeting will be held Saturday January 23, 2010 9:00 a.m. at the Corcoran Civic Center
c. Resolution 2010-02 Peterson Donation
MOTION: made by Hudok, seconded by Gmach to approve Resolution 2010-02 as presented.
Voting Aye: Guenthner, Gmach, Milbrandt, Thomas and Hudok. (Motion carried 5:0)
d. I-94 Chamber State of Cities Meeting
Meeting to be held February 11, 2010 8:00 – 9:30 a.m. at Axel’s Tavern Loretto.
e. Wayzata School District Meeting
Meeting to be held January 20, 2010 7:30 – 9:00 a.m. at Plymouth Creek Center
f. Administrative staff change
The city hall part time administrative position is to be upgraded. Current employee has been notified of change
and advised last day of employment is February 26, 2010. Plan is to have a new employee by March 1, 2010.
11. Unfinished Business
a. Greenway Corridor Committee-Setting Scope of Work
Tina Goodroad noted a letter has been received from the Met Council deeming the Corcoran 2030 Comp Plan
complete. The Greenway Corridor committee will consist of 2 Planning Commissioners, 2 Parks & Trails
Commissioners, up to 4 Corcoran Citizens and will focus on planning the future of the Corcoran Greenway
Corridor. George Gmach and Rosalyn Milbrandt will represent the council on this committee.
MOTION: made by Thomas, seconded by Hudok to appoint Councilor Gmach and Councilor Milbrandt to
represent the Council on the Greenway Corridor Committee and to additionally seat the Greenway Corridor
committee with 2 Planning Commissioners, 2 Parks & Trails Commissioners, up to 4 Corcoran Citizens.
Voting Aye: Guenthner, Gmach, Milbrandt, Thomas and Hudok. (Motion carried 5:0).
b. Discussion on Possible Land Use and Leadership Training Events
Tina Goodroad will outline a proposal for local training events using CGO and other resource dollars.
c. Fee Schedule-Set Policy on organization exempt from fee/discounts and approve schedule
Staff to provide clarification on the following:
Fireworks permits – compliance?
Guns-Hunting/Shooting – who does this impact?
Surveys and CD-R – what does this fee cover?
Lawn Mowing - ongoing
Animal License – should this license be continued?
Grading & Land Reclamation – this fee excludes developers
Council agreed to outdoor ice rink rental of $80.00
MOTION: made by Thomas, seconded by Milbrandt to accept the fee schedule as presented with clarification on
identified items.
Voting Aye: Guenthner, Gmach, Milbrandt, Thomas and Hudok. (Motion carried 5:0).
d. 2010 Projects and Initiatives-Setting Time Lines and Schedules
Administrator Donahue presented a chart to help identify projects and initiatives with time lines for the council
and staff. Council discussed ways to improve the chart. Staff will revise based on council input and present
again.
12. New Business
a. Home Free Agreement
Consensus to continue to support Home Free with financial support of $785.00 in 2010.
City of Corcoran
City Council Meeting
January 14, 2010
8a 2.
3 of 3
b. Police Department-Set date for public safety workshop
Workshop date set for Tuesday March 2, 2010 7:00 p.m. - Corcoran City Hall
c. Proclamation Honoring Public Works Employees
13. Claims as Presented
a. Escrow Claims (Fund #500)
None
b. Building Inspections Claims
MOTION: made by Hudok, seconded by Gmach to approve Building Inspections Claims as presented.
Voting Aye: Guenthner, Gmach, Milbrandt, Thomas and Hudok. (Motion carried 5:0).
c. All Other Claims As Presented
MOTION: made by Hudok, seconded by Thomas to approve all other claims as presented.
Voting Aye: Guenthner, Gmach, Milbrandt, Thomas and Hudok. (Motion carried 5:0).
14. Unscheduled Items
Resident Denny Stieg spoke of confusion at all State levels regarding Green Acres designation. Mayor Guenthner,
Administrator Donahue, and Mr. Stieg will meet in an effort to set up an informational meeting for interested residents.
15. Council Liaison Calendar VERIFY CALENDAR BELOW IS THE ONE IN MEETING PACKET
Planning 1/07/010 2/04/10 3/04/10 4/01/10 5/06/10 6/03/10
Milbrandt Guenthner Hudok Gmach Thomas Milbrandt
Minutes of Meeting
Parks & Trails 1/19/10 2/16/10 3/16/10 04/20/10 5/18/10 6/15/10
Guenthner Hudok Gmach Thomas Milbrandt Guenthner
Minutes of Meeting
Other
16. Review of Upcoming Council Meeting Agenda
Not available
17. Adjournment
MOTION: made by Thomas, seconded by Hudok to adjourn at 9:47 p.m.
Voting Aye: Guenthner, Gmach, Milbrandt, Thomas and Hudok. (Motion carried 5:0).
____________________________
Dan Donahue, City Administrator
CITY OF CORCORANPERFORMANCE REPORT - GENERAL FUNDYEAR ENDED 12/31/099c.Department Account Description 2007 Actual 2008 Actual 2009 Budget 2009 Actual Amount Remaining % of BudgetDept 41900 Other General GovernmentOther General GovernmentR 100-41900-31020 Delinquent Property Taxes 18,556.36 22,779.43 0.00 23,181.41 23,181.41 0.00%R 100-41900-31040 Fiscal Disparities 108,178.67 84,585.90 0.00 70,797.24 70,797.24 0.00%R 100-41900-31050 Tax Increments 0.00 0.00 0.00 707.00 707.00 0.00%R 100-41900-31100 General Property Taxes 1,849,316.19 2,001,244.92 2,323,713.00 2,256,295.09 -67,417.91 2.90%R 100-41900-31810 Cable Franchise Fee 29,091.40 32,261.08 28,000.00 0.00 -28,000.00 100.00%R 100-41900-32110 Liquor License Fee 18,895.00 18,220.00 18,750.00 18,420.00 -330.00 1.76%R 100-41900-33402 Homestead Credit 55,748.04 25,648.25 0.00 0.00 0.00 0.00%R 100-41900-33403 Mobile Home Homestead Credit 0.00 0.00 7,000.00 0.00 -7,000.00 100.00%R 100-41900-33420 Ag Preserve Credit 2,793.20 1,452.21 1,500.00 150.00 -1,350.00 90.00%R 100-41900-33421 PERA State Aid 0.00 1,845.00 0.00 1,845.00 1,845.00 0.00%R 100-41900-33422 Other State Grants and Aids 51,252.00 49,070.00 42,000.00 32,000.00 -10,000.00 23.81%R 100-41900-33620 Other County Grants/Aid 0.00 0.00 0.00 0.00 0.00 0.00%R 100-41900-34000 Charges for Services 0.00 0.00 0.00 50.00 50.00 0.00%R 100-41900-34103 Zoning/Land Use Appl Fee 10,495.00 0.00 1,000.00 7,545.00 6,545.00 -654.50%R 100-41900-34105 Copies/Maps 1,281.85 132.96 100.00 80.24 -19.76 19.76%R 100-41900-34107 Special Assessment Search 150.00 25.00 50.00 25.00 -25.00 50.00%R 100-41900-34108 TIF Administration 8,000.00 0.00 8,000.00 8,000.00 0.00 0.00%R 100-41900-34110 Escrow Administrative 3,675.55 3,735.00 2,000.00 0.00 -2,000.00 100.00%R 100-41900-34400 Recycling 77,991.82 0.00 0.00 0.00 0.00 0.00%R 100-41900-34405 Clean Up Day Income 927.00 1,255.00 1,200.00 1,473.00 273.00 -22.75%R 100-41900-36100 Special Assessments 0.00 0.00 0.00 0.00 0.00 0.00%R 100-41900-36200 Miscellaneous Revenues 3,559.81 2,019.99 0.00 6,328.58 6,328.58 0.00%R 100-41900-36210 Interest Earnings 23,193.60 10,127.58 10,000.00 5,840.99 -4,159.01 41.59%R 100-41900-36217 Sale of Assets 0.00 20,546.40 2,500.00 19,400.00 16,900.00 -676.00%R 100-41900-36220 Other Rents and Royalties 3,716.00 4,533.60 3,400.00 4,745.58 1,345.58 -39.58%R 100-41900-36230 Donations 0.00 0.00 0.00 900.00 900.00 0.00%R 100-41900-36233 Refunds/Reimbursements 14,021.59 2,621.57 0.00 1,705.00 1,705.00 0.00%2,280,843.08$ 2,282,103.89$ 2,449,213.00$ 2,459,489.13$ 10,276.13$ Dept 41920 Code EnforcementCode EnforcementR 100-41920-32100 Business/License Fee 110.00 475.00 0.00 150.00 150.00 0.00%R 100-41920-34000 Charges for Services 1,172.50 0.00 0.00 0.00 0.00 0.00%1,282.50$ 475.00$ -$ 150.00$ 150.00$ Dept 41941 City Hall OperationsCity Hall OperationsR 100-41941-34100 General Government 0.00 10.00 0.00 0.00 0.00 0.00%R 100-41941-34101 Facility Rental 9,700.50 4,928.71 5,000.00 3,043.36 -1,956.64 39.13%R 100-41941-36200 Miscellaneous Revenues 0.00 0.00 0.00 577.07 577.07 0.00%9,700.50$ 4,938.71$ 5,000.00$ 3,620.43$ (1,379.57)$
CITY OF CORCORANPERFORMANCE REPORT - GENERAL FUNDYEAR ENDED 12/31/099c.Department Account Description 2007 Actual 2008 Actual 2009 Budget 2009 Actual Amount Remaining % of BudgetDept 42100 PolicePoliceR 100-42100-32240 Animal Licenses 546.50 587.50 600.00 223.50 -376.50 62.75%R 100-42100-33423 Police Aid 40,650.00 42,339.00 42,000.00 47,258.00 5,258.00 -12.52%R 100-42100-33424 Police POST Board Train Reimb 0.00 3,604.83 4,000.00 4,360.55 360.55 -9.01%R 100-42100-33620 Other County Grants/Aid 8,452.48 10,183.88 8,000.00 11,271.33 3,271.33 -40.89%R 100-42100-34200 Police Permits 1,735.50 1,854.92 1,500.00 1,650.00 150.00 -10.00%R 100-42100-34201 Police Serviced Charges 5,475.00 10,957.50 7,000.00 7,800.00 800.00 -11.43%R 100-42100-34202 Police Reports/Fees 2,199.56 1,418.20 1,500.00 1,309.56 -190.44 12.70%R 100-42100-34204 Training 0.00 700.00 0.00 0.00 0.00 0.00%R 100-42100-34205 Police Event Over Time 0.00 0.00 0.00 0.00 0.00 0.00%R 100-42100-35101 Fines 143,513.75 103,652.84 100,000.00 100,741.75 741.75 -0.74%R 100-42100-36230 Donations 0.00 25.00 0.00 0.00 0.00 0.00%R 100-42100-36233 Refunds/Reimbursements 11,251.32 0.00 0.00 0.00 0.00 0.00%213,824.11$ 175,323.67$ 164,600.00$ 174,614.69$ 10,014.69$ Dept 42400 Building Inspection (GENERAL)Building InspectionR 100-42400-32210 Bldg/Plan Review Fees 114,945.26 120,425.21 105,000.00 47,878.84 -57,121.16Dept 43100 Hwys, Streets, & RoadsPublic WorksR 100-43100-33418 Muni State Aid St Maintenance 72,279.90 70,370.10 80,000.00 100,721.70 20,721.70 -25.90%R 100-43100-34300 Public Works Permits/Fees 3,267.03 2,850.00 5,000.00 2,830.00 -2,170.00 43.40%R 100-43100-34301 Dust Control 69,977.26 58,654.84 55,000.00 67,994.25 12,994.25 -23.63%R 100-43100-36100 Special Assessments 0.00 0.00 0.00 0.00 0.00 0.00%R 100-43100-36233 Refunds/Reimbursements 2,851.35 0.00 0.00 132.23 132.23 0.00%148,375.54$ 131,874.94$ 140,000.00$ 171,678.18$ 31,678.18$ Dept 43232 RecyclingRecyclingR 100-43232-33610 County Recycling Grant 0.00 16,838.00 15,000.00 15,834.00 834.00 -5.56%R 100-43232-34400 Recycling 0.00 54,776.92 55,000.00 56,497.60 1,497.60 -2.72%-$ 71,614.92$ 70,000.00$ 72,331.60$ 2,331.60$ Dept 45200 Parks (GENERAL)ParksR 100-45200-33422 Other State Grants and Aids 0.00 0.00 0.00 48,449.70 48,449.70 0.00%R 100-45200-34101 Facility Rental 0.00 0.00 0.00 1,018.13 1,018.13 0.00%R 100-45200-36233 Refunds/Reimbursements 632.72 227.30 0.00 26.00 26.00 0.00%632.72$ 227.30$ -$ 49,493.83$ 49,493.83$ Dept 49360 Transfers to/from Other FundsTransfers to/from Other FundsR 100-49360-39200 Transfer from Other Fund 0.00 17,187.96 0.00 0.00 0.00 0.00%Total Revenue2,769,603.71$ 2,804,171.60$ 2,933,813.00$ 2,979,256.70$ 45,443.70$ 0.98$
CITY OF CORCORANPERFORMANCE REPORT - GENERAL FUNDYEAR ENDED 12/31/099c.Department Account Description 2007 Actual 2008 Actual 2009 Budget 2009 Actual Amount Remaining % of BudgetDept 41000 City CharterCity CharterE 100-41000-210 Operating Supplies (GENERAL) 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41000-300 Professional Srvs (GENERAL) 174.45 0.00 0.00 0.00 0.00 0.00%174.45$ -$ -$ -$ -$ Dept 41100 City CouncilCity CouncilE 100-41100-100 Wages and Salaries (GENERAL) 6,600.00 6,600.00 6,600.00 6,600.00 0.00 0.00%E 100-41100-122 FICA 409.20 409.20 409.20 409.20 0.00 0.00%E 100-41100-126 Medicare 95.70 95.70 95.70 95.70 0.00 0.00%E 100-41100-140 Unemployment Comp (GENERAL) 0.00 35.47 0.00 9.50 9.50 0.00%E 100-41100-210 Operating Supplies (GENERAL) 572.66 30.00 100.00 0.00 -100.00 100.00%E 100-41100-364 Worker's Comp Insurance 73.00 15.00 91.00 30.00 -61.00 67.03%7,750.56$ 7,185.37$ 7,295.90$ 7,144.40$ (151.50)$ Wastewater CommitteeE 100-41120-210 Operating Supplies (GENERAL) 0.00 0.00 0.00 0.00 0.00 0.00%Dept 41130 Newspaper/Newsletter/WebsiteNewspaper/Newsletter/WebsiteE 100-41130-351 Newsletter Expenses 3,105.27 554.30 4,000.00 3,134.21 -865.79 21.64%E 100-41130-352 General Notices and Pub Info 3,060.84 478.74 0.00 1,265.19 1,265.19 0.00%E 100-41130-354 Web Site 770.55 636.00 750.00 636.00 -114.00 15.20%6,936.66$ 1,669.04$ 4,750.00$ 5,035.40$ 285.40$ Dept 41300 City AdministratorCity AdministratorE 100-41300-100 Wages and Salaries (GENERAL) 116,310.66 3,965.73 90,323.00 58,977.10 -31,345.90 34.70%E 100-41300-110 Overtime 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41300-121 PERA 5,322.50 417.59 6,097.00 3,964.89 -2,132.11 34.97%E 100-41300-122 FICA 6,870.50 449.09 5,600.00 3,370.22 -2,229.78 39.82%E 100-41300-126 Medicare 1,606.75 104.73 1,310.00 788.18 -521.82 39.83%E 100-41300-130 Employer Paid FSA 350.00 0.00 350.00 0.00 -350.00 100.00%E 100-41300-131 Employer Paid Health 6,837.19 1,151.89 10,380.00 9,220.05 -1,159.95 11.17%E 100-41300-132 Medical Cafeteria Plan 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41300-133 Employer Paid H S A 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41300-140 Unemployment Comp (GENERAL) 0.00 11,836.00 0.00 6,345.15 6,345.15 0.00%E 100-41300-208 Training and Instruction 836.58 0.00 1,500.00 443.88 -1,056.12 70.41%E 100-41300-210 Operating Supplies (GENERAL) 1,349.06 0.00 0.00 261.46 261.46 0.00%E 100-41300-300 Professional Srvs (GENERAL) 0.00 82,615.00 0.00 30,210.00 30,210.00 0.00%E 100-41300-364 Worker's Comp Insurance 0.00 524.00 648.00 749.57 101.57 -15.67%E 100-41300-433 Dues and Memberships 205.00 0.00 250.00 833.62 583.62 -233.45%139,688.24$ 101,064.03$ 116,458.00$ 115,164.12$ (1,293.88)$ Dept 41400 Clerk/AdminClerk/Admin
CITY OF CORCORANPERFORMANCE REPORT - GENERAL FUNDYEAR ENDED 12/31/099c.Department Account Description 2007 Actual 2008 Actual 2009 Budget 2009 Actual Amount Remaining % of BudgetE 100-41400-100 Wages and Salaries (GENERAL) 103,800.34 95,295.61 127,972.00 67,594.62 -60,377.38 47.18%E 100-41400-110 Overtime 769.22 4,458.57 1,000.00 3,293.24 2,293.24 -229.32%E 100-41400-121 PERA 5,779.11 6,164.24 8,706.00 3,844.12 -4,861.88 55.85%E 100-41400-122 FICA 6,271.87 9,196.16 7,996.00 4,446.97 -3,549.03 44.39%E 100-41400-126 Medicare 1,466.77 2,066.27 1,870.00 1,124.39 -745.61 39.87%E 100-41400-130 Employer Paid FSA 833.00 1,042.62 850.00 0.00 -850.00 100.00%E 100-41400-131 Employer Paid Health 6,787.02 9,867.06 20,640.00 5,380.91 -15,259.09 73.93%E 100-41400-132 Medical Cafeteria Plan 0.00 3,887.73 0.00 3,630.00 3,630.00 0.00%E 100-41400-133 Employer Paid H S A 0.00 0.00 0.00 1,947.24 1,947.24 0.00%E 100-41400-140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 6,754.98 6,754.98 0.00%E 100-41400-208 Training and Instruction 848.13 275.00 1,000.00 1,472.50 472.50 -47.25%E 100-41400-210 Operating Supplies (GENERAL) 6,630.34 0.00 0.00 179.98 179.98 0.00%E 100-41400-300 Professional Srvs (GENERAL) 5,881.71 7,502.35 0.00 26,242.04 26,242.04 0.00%E 100-41400-364 Worker's Comp Insurance 507.00 200.00 786.00 1,164.00 378.00 -48.09%E 100-41400-433 Dues and Memberships 115.00 150.00 150.00 35.00 -115.00 76.67%139,689.51$ 140,105.61$ 170,970.00$ 127,109.99$ (43,860.01)$ Dept 41410 ElectionsElectionsE 100-41410-210 Operating Supplies (GENERAL) 788.01$ 7,620.36$ 1,000.00$ 1,366.37$ 366.37$ -36.64%Dept 41540 Auditor/TreasurerAuditor/TreasurerE 100-41540-300 Professional Srvs (GENERAL) 13,085.00$ 40,522.41$ 16,000.00$ 85,104.50$ 69,104.50$ -431.90%Dept 41550 AssessorAssessorE 100-41550-210 Operating Supplies (GENERAL) 1,710.97 1,675.04 1,750.00 426.70 -1,323.30 75.62%E 100-41550-300 Professional Srvs (GENERAL) 45,285.00 46,812.00 47,856.00 48,698.67 842.67 -1.76%46,995.97$ 48,487.04$ 49,606.00$ 49,125.37$ (480.63)$ Dept 41600 AttorneyAttorneyE 100-41600-300 Professional Srvs (GENERAL) 58,062.85 43,916.90 44,000.00 16,072.32 -27,927.68 63.47%E 100-41600-304 Legal Fees 0.00 0.00 0.00 8,190.89 8,190.89 0.00%58,062.85$ 43,916.90$ 44,000.00$ 24,263.21$ (19,736.79)$ Dept 41900 Other General GovernmentOther General GovernmentE 100-41900-131 Employer Paid Health 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41900-150 Worker's Comp (GENERAL) 0.00 372.00 0.00 0.00 0.00 0.00%E 100-41900-201 Postage/Shipping 0.00 38.22 0.00 61.86 61.86 0.00%E 100-41900-208 Training and Instruction 0.00 523.80 1,000.00 0.00 -1,000.00 100.00%E 100-41900-210 Operating Supplies (GENERAL) 632.10 -361.69 0.00 535.45 535.45 0.00%E 100-41900-300 Professional Srvs (GENERAL) -130.00 2,546.31 0.00 2,400.00 2,400.00 0.00%E 100-41900-321 Telephone 0.00 361.69 0.00 0.00 0.00 0.00%
CITY OF CORCORANPERFORMANCE REPORT - GENERAL FUNDYEAR ENDED 12/31/099c.Department Account Description 2007 Actual 2008 Actual 2009 Budget 2009 Actual Amount Remaining % of BudgetE 100-41900-360 Insurance (GENERAL) 43,334.00 39,755.00 46,000.00 40,253.00 -5,747.00 12.49%E 100-41900-430 Misc. Banking Charge 0.00 390.50 0.00 59.00 59.00 0.00%E 100-41900-433 Dues and Memberships 22,724.39 23,663.80 23,000.00 24,987.48 1,987.48 -8.64%E 100-41900-530 Improvements Other Than Bldgs 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41900-810 Refunds/Reimbursements 1,646.21 1,114.80 0.00 2,783.75 2,783.75 0.00%68,206.70$ 68,404.43$ 70,000.00$ 71,080.54$ 1,080.54$ Dept 41910 Planning and ZoningPlanning & ZoningE 100-41910-100 Wages and Salaries (GENERAL) -95.00 0.00 0.00 0.00 0.00 0.00%E 100-41910-121 PERA 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41910-122 FICA 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41910-126 Medicare 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41910-130 Employer Paid FSA 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41910-131 Employer Paid Health 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41910-210 Operating Supplies (GENERAL) 827.99 0.00 0.00 92.00 92.00 0.00%E 100-41910-300 Professional Srvs (GENERAL) 24,876.65 38,708.00 47,000.00 20,901.39 -26,098.61 58.89%E 100-41910-344 Public Hearing Notices 270.11 0.00 0.00 218.94 218.94 0.00%25,879.75$ 38,708.00$ 47,000.00$ 21,212.33$ (25,787.67)$ Dept 41920 Code EnforcementCode EnforcementE 100-41920-100 Wages and Salaries (GENERAL) 31,457.85 0.19 0.00 0.00 0.00 0.00%E 100-41920-110 Overtime 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41920-121 PERA 1,446.54 46.24 0.00 0.00 0.00 0.00%E 100-41920-122 FICA 1,532.17 275.11 0.00 0.00 0.00 0.00%E 100-41920-126 Medicare 372.99 64.34 0.00 0.00 0.00 0.00%E 100-41920-130 Employer Paid FSA 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41920-131 Employer Paid Health 603.60 39.00 0.00 0.00 0.00 0.00%E 100-41920-140 Unemployment Comp (GENERAL) 0.00 11,544.00 0.00 0.00 0.00 0.00%E 100-41920-208 Training and Instruction 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41920-210 Operating Supplies (GENERAL) 563.71 0.00 0.00 0.00 0.00 0.00%E 100-41920-300 Professional Srvs (GENERAL) 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41920-331 Vehicle Expense 983.39 0.00 0.00 0.00 0.00 0.00%E 100-41920-344 Public Hearing Notices 26.25 396.04 0.00 432.89 432.89 0.00%E 100-41920-364 Worker's Comp Insurance 110.00 0.00 0.00 0.00 0.00 0.00%E 100-41920-417 Uniforms 39.95 0.00 0.00 0.00 0.00 0.00%37,136.45$ 12,364.92$ -$ 432.89$ 432.89$ Dept 41941 City Hall OperationsCity Hall OperationsE 100-41941-200 Office Supplies (GENERAL) 0.00 3,837.12 4,000.00 1,345.31 -2,654.69 66.37%E 100-41941-201 Postage/Shipping 0.00 2,487.28 2,300.00 2,138.18 -161.82 7.04%E 100-41941-207 Computer Supplies 0.00 801.96 2,400.00 1,781.00 -619.00 25.79%
CITY OF CORCORANPERFORMANCE REPORT - GENERAL FUNDYEAR ENDED 12/31/099c.Department Account Description 2007 Actual 2008 Actual 2009 Budget 2009 Actual Amount Remaining % of BudgetE 100-41941-210 Operating Supplies (GENERAL) 36,669.90 12,635.73 11,000.00 12,543.71 1,543.71 -14.03%E 100-41941-228 Dust Control 0.00 52.00 0.00 0.00 0.00 0.00%E 100-41941-261 Recreation Complex 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41941-300 Professional Srvs (GENERAL) 0.00 4,689.20 4,400.00 5,420.20 1,020.20 -23.19%E 100-41941-304 Legal Fees 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41941-321 Telephone 0.00 6,392.58 6,000.00 3,750.48 -2,249.52 37.49%E 100-41941-352 General Notices and Pub Info 0.00 1,883.05 2,000.00 1,271.74 -728.26 36.41%E 100-41941-364 Worker's Comp Insurance 0.00 563.00 565.00 42.00 -523.00 92.57%E 100-41941-380 Utility & Services (GENERAL) 0.00 17,465.38 20,000.00 14,743.74 -5,256.26 26.48%E 100-41941-400 Repairs & Maint Cont (GENERAL) 0.00 9,078.14 9,000.00 9,956.53 956.53 -10.63%E 100-41941-430 Misc. Banking Charge 0.00 11.00 0.00 0.00 0.00 0.00%E 100-41941-520 Buildings and Structures 0.00 0.00 0.00 12,000.00 12,000.00 0.00%E 100-41941-610 Interest 0.00 0.00 0.00 0.00 0.00 0.00%E 100-41941-810 Refunds/Reimbursements 0.00 0.00 0.00 0.00 0.00 0.00%36,669.90$ 59,896.44$ 61,665.00$ 64,992.89$ 3,327.89$ Dept 41951 IT (Info. Technology)IT (Info Technology)E 100-41951-201 Postage/Shipping 0.00 449.99 0.00 0.00 0.00 0.00%E 100-41951-207 Computer Supplies 0.00 6,052.06 9,385.00 7,259.89 -2,125.11 22.64%-$ 6,502.05$ 9,385.00$ 7,259.89$ (2,125.11)$ Dept 42100 PolicePoliceE 100-42100-100 Wages and Salaries (GENERAL) 473,111.55 445,288.53 468,229.75 461,523.89 -6,705.86 1.43%E 100-42100-110 Overtime 16,292.93 28,058.32 12,000.00 12,680.48 680.48 -5.67%E 100-42100-111 Overtime Events/Grants 0.00 0.00 15,000.00 14,880.14 -119.86 0.80%E 100-42100-121 PERA 53,184.65 67,346.90 72,054.19 73,720.19 1,666.00 -2.31%E 100-42100-122 FICA 2,863.66 4,982.61 3,212.93 -122.59 -3,335.52 103.82%E 100-42100-126 Medicare 6,815.86 7,378.18 8,285.78 7,242.48 -1,043.30 12.59%E 100-42100-130 Employer Paid FSA 2,783.42 4,876.65 2,800.00 991.17 -1,808.83 64.60%E 100-42100-131 Employer Paid Health 45,622.32 52,491.00 73,023.00 30,244.07 -42,778.93 58.64%E 100-42100-132 Medical Cafeteria Plan 0.00 12,226.32 0.00 29,953.90 29,953.90 0.00%E 100-42100-133 Employer Paid H S A 0.00 0.00 0.00 7,500.48 7,500.48 0.00%E 100-42100-200 Office Supplies (GENERAL) 0.00 3,023.77 6,000.00 5,405.23 -594.77 16.06%E 100-42100-201 Postage/Shipping 0.00 588.38 500.00 843.93 343.93 -68.79%E 100-42100-208 Training and Instruction 4,092.36 7,527.42 8,100.00 5,602.79 -2,497.21 30.83%E 100-42100-209 Police Reserves 3,712.24 4,059.12 3,500.00 3,704.07 204.07 -5.83%E 100-42100-210 Operating Supplies (GENERAL) 9,348.67 5,172.48 3,500.00 2,974.60 -525.40 15.01%E 100-42100-211 Contracted Security 0.00 0.00 0.00 0.00 0.00 0.00%E 100-42100-212 Motor Fuels 20,814.91 26,716.17 32,000.00 22,190.90 -9,809.10 31.06%E 100-42100-220 Repair/Maint Supply (GENERAL) 8,265.69 9,799.98 12,000.00 10,664.97 -1,335.03 11.13%
CITY OF CORCORANPERFORMANCE REPORT - GENERAL FUNDYEAR ENDED 12/31/099c.Department Account Description 2007 Actual 2008 Actual 2009 Budget 2009 Actual Amount Remaining % of BudgetE 100-42100-223 Building Repair Supplies 2,207.17 705.04 3,000.00 1,365.19 -1,634.81 54.49%E 100-42100-300 Professional Srvs (GENERAL) 3,427.33 3,612.41 1,000.00 506.75 -493.25 49.32%E 100-42100-301 Prisoner 0.00 6,070.81 10,000.00 11,824.08 1,824.08 -15.59%E 100-42100-304 Legal Fees 0.00 43,705.44 35,000.00 33,240.37 -1,759.63 11.90%E 100-42100-321 Telephone 4,859.91 6,028.55 7,200.00 4,402.91 -2,797.09 38.85%E 100-42100-323 Radio Units 12,515.31 12,669.59 17,300.00 12,248.43 -5,051.57 33.35%E 100-42100-364 Worker's Comp Insurance 15,561.00 15,616.00 22,275.00 18,945.00 -3,330.00 14.95%E 100-42100-380 Utility & Services (GENERAL) 2,259.04 2,844.62 5,000.00 2,692.46 -2,307.54 46.15%E 100-42100-417 Uniforms 7,404.78 5,041.87 7,250.00 5,935.52 -1,314.48 18.13%E 100-42100-433 Dues and Memberships 485.00 870.00 750.00 1,174.00 424.00 -56.53%E 100-42100-490 Donations (Gambling Proceeds) 0.00 0.00 0.00 0.00 0.00 0.00%E 100-42100-550 Motor Vehicles 0.00 0.00 0.00 0.00 0.00 0.00%E 100-42100-810 Refunds/Reimbursements 11,679.68 0.00 0.00 0.00 0.00 0.00%707,307.48$ 776,700.16$ 828,980.65$ 782,335.41$ (46,645.24)$ Dept 42101 Part Time OfficersPart Time OfficersE 100-42101-100 Wages and Salaries (GENERAL) 0.00 30,678.42 40,850.00 42,226.00 1,376.00 -3.37%E 100-42101-110 Overtime 0.00 0.00 0.00 0.00 0.00 0.00%E 100-42101-111 Overtime Events/Grants 0.00 0.00 0.00 1,809.50 1,809.50 0.00%E 100-42101-120 Employer Contrib Ret (GENERAL) 0.00 0.00 0.00 0.00 0.00 0.00%E 100-42101-121 PERA 0.00 0.00 0.00 926.81 926.81 0.00%E 100-42101-122 FICA 0.00 17.90 0.00 2,521.92 2,521.92 0.00%E 100-42101-126 Medicare 0.00 0.00 0.00 645.63 645.63 0.00%E 100-42101-130 Employer Paid FSA 0.00 0.00 0.00 0.00 0.00 0.00%E 100-42101-131 Employer Paid Health 0.00 0.00 0.00 142.40 142.40 0.00%E 100-42101-132 Medical Cafeteria Plan 0.00 0.00 0.00 0.00 0.00 0.00%E 100-42101-133 Employer Paid H S A 0.00 0.00 0.00 0.00 0.00 0.00%E 100-42101-140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00 0.00%E 100-42101-150 Worker's Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00 0.00%E 100-42101-160 Liability Insurance Employees 0.00 0.00 0.00 0.00 0.00 0.00%-$ 30,696.32$ 40,850.00$ 48,272.26$ 7,422.26$ Dept 42102 Police AdminPolice AdminE 100-42102-100 Wages and Salaries (GENERAL) 0.00 23,223.06 37,024.00 34,712.06 -2,311.94 6.24%E 100-42102-110 Overtime 0.00 0.00 0.00 0.00 0.00 0.00%E 100-42102-120 Employer Contrib Ret (GENERAL) 0.00 0.00 0.00 0.00 0.00 0.00%E 100-42102-121 PERA 0.00 25.22 0.00 2,595.94 2,595.94 0.00%E 100-42102-122 FICA 0.00 28.59 0.00 2,346.81 2,346.81 0.00%E 100-42102-126 Medicare 0.00 0.00 0.00 555.53 555.53 0.00%E 100-42102-130 Employer Paid FSA 0.00 0.00 0.00 350.00 350.00 0.00%
CITY OF CORCORANPERFORMANCE REPORT - GENERAL FUNDYEAR ENDED 12/31/099c.Department Account Description 2007 Actual 2008 Actual 2009 Budget 2009 Actual Amount Remaining % of BudgetE 100-42102-131 Employer Paid Health 0.00 0.00 0.00 1,345.96 1,345.96 0.00%E 100-42102-132 Medical Cafeteria Plan 0.00 0.00 0.00 3,896.62 3,896.62 0.00%E 100-42102-133 Employer Paid H S A 0.00 0.00 0.00 0.00 0.00 0.00%E 100-42102-140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00 0.00%E 100-42102-150 Worker's Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00 0.00%E 100-42102-160 Liability Insurance Employees 0.00 0.00 0.00 0.00 0.00 0.00%-$ 23,276.87$ 37,024.00$ 45,802.92$ 8,778.92$ Dept 42200 FireFireE 100-42200-300 Professional Srvs (GENERAL) 213,040.24 222,304.00 235,528.00 236,741.57 1,213.57 -0.52%E 100-42200-550 Motor Vehicles 18,135.42 17,750.00 16,229.00 13,867.67 -2,361.33 14.55%E 100-42200-580 Other Equipment 0.00 0.00 0.00 0.00 0.00 0.00%231,175.66$ 240,054.00$ 251,757.00$ 250,609.24$ (1,147.76)$ Dept 42400 Building Inspection (GENERAL)Building InspectionE 100-42400-300 Professional Srvs (GENERAL) 28,682.75 58,183.72 70,000.00 25,973.37 -44,026.63 62.90%E 100-42400-437 Surcharges 3,473.31 3,594.45 4,000.00 1,141.22 -2,858.78 89.54%32,156.06$ 61,778.17$ 74,000.00$ 27,114.59$ (46,885.41)$ Dept 43100 Hwys, Streets, & RoadsPublic WorksE 100-43100-100 Wages and Salaries (GENERAL) 263,667.81 270,742.34 274,789.00 268,813.36 -5,975.64 2.17%E 100-43100-110 Overtime 15,583.03 23,841.53 18,000.00 17,799.53 -200.47 1.11%E 100-43100-121 PERA 17,267.34 19,855.84 19,763.00 20,211.38 448.38 -2.27%E 100-43100-122 FICA 15,773.07 17,616.01 18,153.00 15,581.24 -2,571.76 14.17%E 100-43100-126 Medicare 3,689.13 4,007.37 4,245.00 3,756.53 -488.47 11.51%E 100-43100-130 Employer Paid FSA 1,735.12 1,604.13 1,750.00 525.00 -1,225.00 80.00%E 100-43100-131 Employer Paid Health 31,959.77 38,726.01 51,600.00 65,350.80 13,750.80 -26.65%E 100-43100-132 Medical Cafeteria Plan 0.00 1,601.51 0.00 2,059.49 2,059.49 0.00%E 100-43100-133 Employer Paid H S A 0.00 0.00 0.00 10,818.00 10,818.00 0.00%E 100-43100-200 Office Supplies (GENERAL) 0.00 33.24 100.00 5.02 -94.98 94.98%E 100-43100-208 Training and Instruction 1,200.00 1,925.00 2,000.00 1,960.00 -40.00 2.00%E 100-43100-210 Operating Supplies (GENERAL) 17,778.24 16,056.56 15,000.00 14,548.67 -451.33 3.67%E 100-43100-212 Motor Fuels 40,141.96 42,096.81 38,000.00 24,822.32 -13,177.68 34.68%E 100-43100-220 Repair/Maint Supply (GENERAL) 17,592.70 22,461.25 20,000.00 21,962.00 1,962.00 -9.60%E 100-43100-222 Seal Coating 48,846.00 32,075.00 0.00 0.00 0.00 0.00%E 100-43100-223 Building Repair Supplies 10,915.23 2,379.70 6,500.00 648.78 -5,851.22 90.02%E 100-43100-225 Landscape/Ditch Materials 19,099.06 13,101.05 15,000.00 4,840.96 -10,159.04 67.73%E 100-43100-226 Sign Repair Materials 5,949.51 4,208.28 6,000.00 1,900.92 -4,099.08 68.32%E 100-43100-227 Crack Filling 11,715.00 9,832.50 15,000.00 20,303.10 5,303.10 -35.35%E 100-43100-228 Dust Control 66,927.00 69,372.36 70,000.00 92,601.22 22,601.22 -32.29%E 100-43100-229 Culverts 6,200.25 4,593.61 36,500.00 1,925.35 -34,574.65 94.73%
CITY OF CORCORANPERFORMANCE REPORT - GENERAL FUNDYEAR ENDED 12/31/099c.Department Account Description 2007 Actual 2008 Actual 2009 Budget 2009 Actual Amount Remaining % of BudgetE 100-43100-230 MSA Expense 1,361.63 161.00 2,500.00 643.75 -1,856.25 74.25%E 100-43100-231 Tiling 0.00 1,012.10 10,000.00 2,416.38 -7,583.62 75.84%E 100-43100-232 Gravel 124,824.91 131,304.04 130,000.00 93,460.50 -36,539.50 28.11%E 100-43100-233 Asphalt Maint/Patching 69,665.12 104,756.77 80,000.00 111,902.73 31,902.73 -39.88%E 100-43100-300 Professional Srvs (GENERAL) 2,100.00 2,154.00 2,100.00 2,100.00 0.00 0.00%E 100-43100-321 Telephone 0.00 3,983.19 3,600.00 3,537.20 -62.80 1.74%E 100-43100-360 Insurance (GENERAL) 0.00 0.00 0.00 0.00 0.00 0.00%E 100-43100-364 Worker's Comp Insurance 20,704.00 17,502.00 26,400.00 21,228.00 -5,172.00 19.59%E 100-43100-380 Utility & Services (GENERAL) 1,571.59 14,056.15 18,500.00 9,072.45 -9,427.55 56.78%E 100-43100-381 Street/Signal Lights 450.42 4,003.49 7,000.00 2,285.79 -4,714.21 68.31%E 100-43100-417 Uniforms 5,535.61 5,765.06 6,000.00 5,730.06 -269.94 4.50%E 100-43100-810 Refunds/Reimbursements 152.46 0.00 0.00 0.00 0.00 0.00%822,405.96$ 880,827.90$ 898,500.00$ 842,810.53$ (55,689.47)$ Dept 43125 Ice & Snow RemovalIce & Snow RemovalE 100-43125-210 Operating Supplies (GENERAL) 43,738.65$ 28,526.06$ 30,000.00$ 28,449.88$ (1,550.12)$ 5.17%Dept 43170 EngineeringEngineeeringE 100-43170-260 Comprehensive Plan 0.00 4,992.36 32,000.00 1,251.29 -30,748.71 96.09%E 100-43170-300 Professional Srvs (GENERAL) 46,042.37 78,524.96 40,000.00 130,679.61 90,679.61 -213.81%E 100-43170-303 Engineering Fees 5,684.50 0.00 0.00 0.00 0.00 0.00%51,726.87$ 83,517.32$ 72,000.00$ 131,930.90$ 59,930.90$ Dept 43190 Employee Benefit ChgsEmployee Benefit ChgsE 100-43190-300 Professional Srvs (GENERAL) 5,340.00 0.00 0.00 0.00 0.00 0.00%Dept 43232 RecyclingRecyclingE 100-43232-210 Operating Supplies (GENERAL) 723.26 574.43 1,075.00 510.67 -564.33 52.50%E 100-43232-300 Professional Srvs (GENERAL) 56,429.04 62,165.19 63,345.00 64,139.64 794.64 -1.25%57,152.30$ 62,739.62$ 64,420.00$ 64,650.31$ 230.31$ Dept 45200 Parks (GENERAL)ParksE 100-45200-100 Wages and Salaries (GENERAL) 2,764.38 12,993.90 15,867.00 15,378.43 -488.57 3.08%E 100-45200-110 Overtime 0.00 765.00 0.00 54.00 54.00 0.00%E 100-45200-121 PERA 0.00 0.00 1,542.00 0.00 -1,542.00 100.00%E 100-45200-122 FICA 171.07 1,187.96 1,664.00 947.64 -716.36 43.05%E 100-45200-126 Medicare 39.72 266.52 389.00 232.92 -156.08 40.12%E 100-45200-132 Medical Cafeteria Plan 0.00 0.00 0.00 0.00 0.00 0.00%E 100-45200-133 Employer Paid H S A 0.00 0.00 0.00 0.00 0.00 0.00%E 100-45200-210 Operating Supplies (GENERAL) 17,648.61 14,337.78 9,100.00 7,794.47 -1,305.53 14.35%E 100-45200-220 Repair/Maint Supply (GENERAL) 0.00 0.00 1,100.00 19.17 -1,080.83 98.26%E 100-45200-221 Maintenance Projects 8,156.46 8,000.00 8,000.00 7,460.90 -539.10 6.74%
CITY OF CORCORANPERFORMANCE REPORT - GENERAL FUNDYEAR ENDED 12/31/099c.Department Account Description 2007 Actual 2008 Actual 2009 Budget 2009 Actual Amount Remaining % of BudgetE 100-45200-222 Seal Coating 0.00 0.00 0.00 0.00 0.00 0.00%E 100-45200-300 Professional Srvs (GENERAL) 1,332.85 0.00 600.00 0.00 -600.00 100.00%E 100-45200-321 Telephone 0.00 916.80 700.00 679.55 -20.45 2.92%E 100-45200-364 Worker's Comp Insurance 184.00 365.00 440.00 160.00 -280.00 63.64%E 100-45200-380 Utility & Services (GENERAL) 0.00 4,523.81 7,100.00 6,243.24 -856.76 15.90%E 100-45200-417 Uniforms 0.00 0.00 1,000.00 0.00 -1,000.00 100.00%E 100-45200-530 Improvements Other Than Bldgs 51,252.00 29,070.00 0.00 48,449.70 48,449.70 0.00%E 100-45200-810 Refunds/Reimbursements 359.46 45.00 0.00 0.00 0.00 0.00%81,908.55$ 72,471.77$ 47,502.00$ 87,420.02$ 39,918.02$ Dept 49360 Transfers to/from Other FundsTransfers to/from Other FundsE 100-49360-710 Residual Equity Transfers 0.00 0.00 0.00 0.00 0.00 0.00%E 100-49360-720 Operating Transfers 0.00 11,926.68 0.00 0.00 0.00 0.00%-$ 11,926.68$ -$ -$ -$ Total Revenue2,769,603.71$ 2,804,171.60$ 2,933,813.00$ 2,979,256.70$ 45,443.70$ Total Expense2,613,975.58$ 2,848,961.47$ 2,943,163.55$ 2,888,687.96$ (54,475.59)$ Total Revenue - Total Expense155,628.13$ (44,789.87)$ (9,350.55)$ 90,568.74$ 99,919.29$
ADMINISTRATOR’S REPORT Agenda Item No. 10a
Council Meeting:
January 28, 2010
Prepared By:
Dan Donahue, Administrator
Topic:
Greenway Committee
Action Required:
Accept Scope of work and appoint
Committee members
Summary:
The City Council has expressed interest in appointing a committee to advise the council
on how to proceed on developing an ordinance to regulate the use and subdivision of
land within the identified Greenway Corridor identified in the 2030 City Comprehensive
Plan’s Natural Resources Inventory.
The council in discussions on Jan. 14, 2010, directed that a committee be formed
consisting of:
• Two Parks and Trails Commissioners
• Two Planning Commissioners
• Two Council Members
• Two to four residents and property owners of Corcoran
The action requested is to:
1. Accept the Document titled Greenway Corridor Approach and
Consideration.
2. Appoint committee members
3. Appoint a chair of the committee
4. Direct completion date.
Persons expressing interest in being appointed:
• Parks and Trails Commissioners
1. Trish Krueger
2. Tom Cossette
• Planning Commissioners
1. Pat Hank
2. Darrell Krueger
• Citizens
1. Catherine Franssell
2. Greg Ebert
3. Tom Anderson (also a P & T Commissioner)
Administrator’s Report—January 28, 2010
Special Council Meeting
Page 2
• City Council members to be determined.
A couple of points to consider:
• Tina Goodroad will be staffing the committee. Funding will come from the
CGO/DNR Grants. These grants will provide a total of $45,000 in funding and the
city is expected to provide $18,000 additional dollars to cover the city activities as
spelled out in these grants. The Greenway Committee is going to cost $7-10,000,
all covered by the grants. Costs will vary depending on the number of meetings
and the amount of work staff/consultant will have to put into the effort. Cost will
be tracked judiciously.
• Ms. Goodroad and I agree that some thought should be given to who should run
the meetings. We recommend a disinterested individual who would be a
facilitator and not a chair. I would like to offer the services of Vanessa Morell of
1000 Friends. She has experience and training in group facilitation. She has no
vested interest or biases. And, her perspective is process rather than any
particular agenda or point of view. I also think that this is going to save money in
the long run as the committee will be able better stay on task and get their work
completed on time. Ms. Morell has said that she would donate her time via the
1000 Friends organization to undertake this assignment.
Greenway Corridor Approach and Considerations:
Purpose of the Greenway Corridor
1. Define the Committee:
• Two from each: Planning Commission, Park and Trail Commission, City
Council and four property owners (coming from differing situations).
• Roles and responsibilities of this Committee: Work with the committee to
fully understand their purpose of the work we are going to complete.
Consider personalities and individual stakes and how we are going to
work together.
2. Define Purpose and Intent: Define and mutually agree on the purpose of the
project: must be clear, defined, and present at all moments through the process. If
there is ever a question to whether an action is appropriate, look back to the
purpose statement to ‘test it out’. Base on language in the DNR grant. This will
be controversial. The committee, the Council, the staff, and Tina should be able
(and willing) to speak to the intent clearly and succinctly.
Understand that this work is also based on the Comprehensive Plan policies to
prepare an ordinance to regulate the use and subdivision of land with in
indentified greenway corridors ( as mapped on the Natural Resource Inventory
and by Hennepin County). Sustainable use of natural resources means resources
are protected in the development process for use by both the current owner and
future generations of residents and business.
• Mutually understand what the natural resource inventory-education by
David Thill.
• Focus is on upland resources including woodlands, native plant
communities, game and non-game wildlife areas and others outside of
wetlands areas already under protection.
• Understand the benefits of these resources: positive community character,
enhance the quality of life of residents, storm water benefits and can
support a variety of economic activities.
• Determine a prioritization of the resources that exist in the community-
create a hierarchy of protection.
• Determine system to analyze economic and environmental impact of an
ordinance.
• Develop standards for protection and subdivision of land based on the
hierarchy of protection.
• Develop incentives/bonuses for protection of resources.
3. Define which natural resources to design for? What natural systems and
resources are of value to Corcoran? What does Corcoran want to protect?
• Committee: review City’s NRI and Hennepin County NRI- review maps
to determine what is in Corcoran.
• Develop assessment process using NRI to place a value on the types and
characteristics of Corcoran’s resources. Understand the functional value
of resources to overall community benefits in terms of trails, economic
viability, reduced future water treatment costs, kids having open areas to
play, retaining rural character and traditions, etc.
• Understand sensitivity of resources to different kinds of development.
• Understanding economic value of resources and opportunities for
economic development.
• Understand private property rights in balance with resource protection,
trail development, etc.
• Based on inventory and valuation process refine the map of the “green
infrastructure” includes woodlands, native plant communities, parks, open
space, wetlands.
4. Develop design standards/performance standards for natural resource protection
and management using NRI, valuation process and goals for protection of
resources. Determine resources to be covered by ordinance: woodlands, native
upland plant communities, others. Standards provide direction for natural
resource protection, mitigation of development impacts, and protection of corridor
connections necessary to preserve resources within an ecological framework.
• Two options: create an overlay district or use design standards as general
or performance standards (could be part of subdivision ordinance).
• Determine what will be covered under performance standards based on
goals: woodland protection, native upland plant community protection,
wildlife, others. Define criteria of protection based on quality of resource:
low, high, moderate and exceptional quality.
• Determine types of incentives/bonuses to include in ordinance to “off-set”
protection. Explore use of transfer density/building rights.
5. Prepare draft ordinances with performance standards and incentives.
• Committee review, discuss and edit draft ordinances.
• Review with PC
• Adoption
Meetings: Proposed meeting schedule:
Meeting 1: Process and Education
• Committee convenes; spend brief time meeting each other through a formalized
exercise.
• Spend time establishing their expectations, and timeline for the process -meeting
day/time (3rd Thursday?), frequency, meeting materials, how to include
public/CC, expectations for consultant, timeline for completion.
• David Thill attends and provides educational overview on the Hennepin County
NRI. Focused discussion with committee at conclusion of presentation.
• Committee is provided with available materials on the NRI for review before next
meeting,
• Committee is given an opportunity to ask for additional materials.
Critical Assumptions: All committee members have access to email. Consultant will
prepare analysis and draft documents. Vanessa Morrell from CGO will serve as meeting
facilitator.
Meeting 2: Goals and Intent
• Committee reviews last sessions ‘results’; further discussion on the NRI/resources
that exist in Corcoran.
• Committee discusses goals and expectations for the outcome – define agreed
upon intent of the committee work through goal statements. (“I think the
ordinance should protect migratory bird habitat.” “Well, I think it shouldn’t be an
ordinance, but an incentive program!” etc…)
• These defined goals and intent for the project will be made present at all moments
through the process. If there is ever a question to whether an action is appropriate,
the committee can look back to the purpose statement to ‘test it out’.
• Committee discusses materials they reviewed
Critical Assumptions: Consensus is made on goals and outcome for this project before
moving to next step and preparing for meeting 3.
Meeting 3. Research and analysis based on goals/intent. Preparation of this meeting
will be in response to Meeting 2.
• This might include prioritization of resources for an ordinance, development of
incentive options. Keeping flexible until goals and intent are agreed upon.
• Committee receives materials based on necessary analysis, ordinance content
outline, incentive categories/overview, etc.
Critical Assumptions: Enough analysis, research and information has been provided for a
document (regulatory, incentive based, or a combination) to be developed. The draft will
be prepared by consultant.
Meeting 4 Review Draft
• Committee is presented with a conceptual rough draft for review and discussion
• Committee makes suggestions for changes, clarifications, etc
Critical Assumptions: Revisions to be completed by professional staff
Meetings 5 and 6
• Committee reviews final draft document (planning on two meetings to provide
ample review/discussion time)
• Committee decides to hold additional meetings or makes a recommendation
Critical Assumptions: Consensus by the committee on draft.
ADMINISTRATOR’S REPORT Agenda Item No. 10d.
Council Meeting:
January 28, 2010
Prepared By:
Dan Donahue, Administrator
Topic:
Fee schedule
Action Required:
Approve Ammendment to 2010 Fee
Schedule
Summary:
The council approved the 2010 Fee schedule on 1-14-2010. the council however
questioned several areas of the schedule:
1. Fire Arms Fee
2. CD Rom Fee
3. Grading Fee
4. Hockey Rink Rental Fee
5. Upper Field Rental Fee (new)
The following will provide additional background information on each of these items:
1. Fire Arms. The PD recommends the following:
a. Handgun (To Purchase/Transfer)* N/C. Recommend removing this from fee
schedule.
b. Hunting / Shooting – Resident $15.00. Recommend renaming to better reflect fee.
c. High Power Rifle Discharge Annual Permit – Resident $15.00. This requires
police department to conduct on site visit, photographs, aerial review and permit
process time.
d. Hunting / Shooting – Non-resident $20.00. Recommend renaming to better reflect
fee.
e. High Power Rifle Discharge Annual Permit – Non-resident $20.00. This requires
police department to conduct on site visit, photographs, aerial review and permit
process time.
The police department issued only two High Power Rifle Discharge Annual Permits
2009 as the city discourages this type of firearm usage within the city. The police
department maintains a strict review process for request to discharge a high power
rifle within the City.
Chief Gormley, Corporal Hamilton and Council Member George Gmach will be
reviewing the current Ordinance 130.03 FIREARMS (firearms usage and hunting
Administrator’s Report—January 28, 2010
Council Meeting
Page 2
related). There appears to be some areas of this code which need better clarification
and some minor updating.
2. CD Rom Fee. The council wanted to know what this fee included. Staff would
like to charge this fee to make a CD Disk of any city information-regardless of the
volume or extent of the documents. Most of the information that the public would
request to be put on a CD is already in an electronic format. Our costs are really
fixed and would be the same-from a one page document or the complete city
code book.
3. Grading Fee. There was a question about the grading fee and did it apply to just
homeowner/residents. The fee schedule now indicates that this does not apply to
developers/builders-just to residents.
4. Hockey Rink Rental Fee. You have approved a $80 rental fee for the outdoor
hockey rink but it applies to rental either before or after normal hours (4-9 PM on
M-F, 9AM-9 PM Sat/Sun). This rental fee is new. We would like to try it out just
for this year. Our people flood and sweep the rink every day (including Sat. and
Sun.) The rental fee I assume does not include having our staff go out beyond
normal routine for flooding and sweeping. If they are requested to do so, then
either the city refuses or does not rent. Gearing up, staffing, and equipment use
for “special” ice maintenance cost the city around $200-and that is probably a
conservative figure.
5. Upper Field Rental Fee. The Parks and Trails Commission at their meeting on
January 19, 2010 recommended that there be a $50 season fee for use of the
Upper Fields at the city park assessed to each of the two Rugby Clubs. The
fields will be used only in April by the two clubs. Each club is expected to utilize
the fields for about 8 practices and 2 games. Also, each of the clubs has agreed
to clean up all debris around the fields as part of the rental agreement.
ADMINISTRATOR’S REPORT Agenda Item No. 11a.
Council Meeting:
January 28, 2010
Prepared By:
Dan Donahue, Administrator
Topic:
2010-2014 Capital Improvement Program
(CIP) and Review Funding Options
Action Required:
Approve CIP and Give Direction on
Funding
Summary:
The council has been reviewing the 2010-2014 CIP over the past four months. The CIP
includes capital equipment needed by the city to deliver city services. It includes
equipment such as squad cars, trucks, PW equipment, computer equipment, technology
upgrades, etc.
The council will be presented the staff request for the 2010-2014 schedule. The council
will also review the funding request for years 2010 and 2011. This funding would be
from the issuance of Certificates of Indebtedness. Staff is working with Northland
Securities on this debt issuance.
Background:
There are currently three outstanding debt payments. In 2010, that debt payments total
$300,263. The issuance of another debt instrument will impact the required debt
payments in years 2011 and beyond. At least a couple scenarios will be presented at
the council meeting on the impact the new debt will have on the projected total debt
payments in the future. The intent of staff is to minimize the amount of debt taken on
and to minimize any increases in total debt.
Approval of the 2010-2014 CIP does not authorize the purchase of the listed items. This
approval however of the CIP will be needed before any Certificates can be approved
and sold. The CIP schedule includes justification for the equipment, life of the
equipment, and expected costs.
Recommendations:
The draft CIP shows expenditure requests of $596,100 for the years 2010 and 2011.
The Equipment Fund currently has a balance of $93, 451. The potential debt issuance
then would be approximately $500,000.
Administrator’s Report—January 28, 2010
Council Meeting
Page 2
I would recommend that the CIP as presented for the Police and PW/Parks at this time.
I would recommend that the IT and City Hall schedules be amended as follows:
1. The city sign ($25,000) be in the IT scheduled be moved down to either year
2011 or 2012.
2. The phone system ($20,000) in the IT schedule be moved up from 2011 to 2010.
3. In the City Hall Schedule, consider moving the Updates on the Council Chamber
($5,000) and the carpet ($20,000) to years 2012.
4. In the City Hall Schedule, add $3,000 in 2010 for furniture, shelving, and misc.
office equipment.
The above changes lower the 2010and 2011 funding requests by $27,000. Debt
issuance would then be approximately $475,000 for these two years.
At the council meeting, I will review the replacements schedules and justification for all
of the above mentioned capital items.
CITY OF CORCORAN PROPOSED CAPITAL IMPROVEMENT PLANPolice 2010-2014Year Estimated 2010 ECP Useful2011 ECP Usefulof PurchaseTitleBudgetLifeBudgetLife ECP Carry Over / Available Funds 142,50067,5002010$80,0002 squads (replace 550 & add 1 to fleet)80,000$ 3 years2010$25,000Records Management System (RMS)25,000$ 10 years2010$7,500Support & Protection Equipment7,500$ 7 years 2011$25,000M-4 Rifle Project25,000$ 20 years2011$35,0001 squad (replace 549)35,000$ 3 years2011$7,500Support & Protection Equipment7,500$ 7 years 2012$70,0002 squads replacement2012$7,500Support & Protection Equipment2013$35,0001 squad replacement2013$7,500Support & Protection Equipmwnt2013$30,000Mobile Radio Replacement x82014$70,0002 squad replacement2014$7,500Support & Protection EquipmentTotal Budgets / Actual Costs 112,500$ 67,500$ CIP Budgets $180,000
City of CorcoranComputer Replacement MatrixNewIn ServiceRevision Date 1-21-2010Last year of serviceReplacement yearComputer replacement plan is based on a 3 / 4 year cyclePast Replacement yearDoes not take into account adding additional computers due to increased city staff.# Location Computer Name Serial # Current Users Date of Purchase Warranty 2008 2009 2010 2011 2012 2013 20148City Hall admin02 Public Works / Planner 7/15/2004 Expired9City Hall / PD mserver C270X51 Dell Server 1800 10/15/2004 Expired10Police Dept cadvpn02 HC CAD Station 12/10/2004 Expired11Public Works publicworks01 Emp Public Works 1/4/2005 Expired12City Hall / PD notebook01 GKF1581 All City Employees 8/20/2005 Expired13City Hall clerk03 F7RYQ91 Accounting 3/20/2006 Expired14Public Works offast02 2WZZX81 Pat Meister 3/20/2006 Expired15Police Dept officer038FRYQ91Patrol Officers 3/20/2006 Expired16Police Dept pdsec2 FGRYQ91 Paula Steelman 3/30/2006 Expired17City Hall admin03 5TTSBC1 Dan Donahue 1/17/2007 Expired18Police Dept corporal01 BTTSBC1 John Hamilton 1/17/2007 Expired19Police Dept chief03 8TTSBC1 Sean Gormley 1/17/2007 Expired20City Hall cserver HLTDCD1 Dell Server 2900 8/1/2007 7/25/201022City Hall offast03 BG0K1G1 Jill Smith-Arens 4/15/2008 4/14/201123Police Dept officer05 74ZK1G1 All Officers 4/15/2008 4/14/201124Police Dept officer06 64ZK1G1 All Officers 4/15/2008 4/14/201125Police Dept notebook02 HJDV1G1 Chief 4/16/2008 4/16/201126City Hall notebook03 3K475K1 City Administrator 6/2/2009 6/19/201227City Hall clerk04 City Clerk / Account28City Hall offast04 Part-time Emp29Public Works publicworks02 Public Works Emp30Police Dept booking01 Booking Room313233Year# of PC Replaced2006320073 & Server20084200912010 42011 4 & Server2012 Year# of PC Replaced2008 02009 6 - deferred to 20102010 6 additional squad added to fleetOffice ComputersMDC Police Squad Computers
Beginning Balance of Capital Equipment Fund #416:
1/1/2009 Funds at 2008 year end 326,241.86
Plus:
3/31/2009 Interest Revenue 6,175.59
Less:
6/25/2009 PD Motor Vehicles (34,287.07)
7/9/2009 General Computer supplies (1,343.78)
10/23/2009 City Hall Geothermal project (116,000.00)
12/10/2009 City Hall Copier (15,569.91)
9/24/2009 PD office equipment (4,255.08)
11/23/2009 PD other equipment (13,686.14)
8/27/2009 PW Motor vehicles (31,534.93)
10/23/2009 Parks Flex Mower (12,289.56)
9/30/2009 Transfer to Police Capital Fund (10,000.00)
Funds Available 93,450.98
Other Possible Future Projects (Estimated Costs):
Civic Center/City Hall/ Police Smoke Detection System Unknown
City Hall Counter Enclosure Unknown
Council Chambers Staff Table & Public Podium Unknown
Council Chambers Video Recording System Unknown
Total Staff Recommended and Other Possible
Future Projects (Excluding Unknown Costs )-
City of Corcoran
Capital Equipment Fund #416
1/8/2010
Note: The following projects are not ranked in any particular order:
STAFF REPORT Document No. 11a. ii
Council Meeting: 01/28/2010
Prepared By: Pat Meister - Public Works
Topic: CIF Funding
Action Required:
Informational
Summary:
Staff was asked to put information together regarding the time fame of the CIP
purchases for Public Works vehicles. Listed below is a scenario as to how we arrived
on a 5 year cycle vs. a 10 year cycle for Pick-up Trucks. The primary reason is based
off a return investment for major repairs and reliability. Public Works vehicles are taken
out of use and advertised at a starting bid price and sold to highest bidder. Funds
received are put back into the City general operating fund.
Example:
10 Year Cycle Cost of
Ownership
Cost of
Vehicle
Resale
$30,000.00
( 2,000.00)
$28,000.00
÷ 10 years =
$2,800.00 +
This cost does not include any cost for
repairs, maintenance, or parts, tires etc.
which had been an approx. $3,000
additional expense. Also a lower resale
value of approx. $2,000.
5 Year Cycle Cost of
Ownership
(Based off 2009 information. Because of the
economy we were offered lower bids than in the
past years which increased the ownership value
this cycle.)
Cost of
Vehicle
Resale
$30,000.00
(19,400.00)
$10,600.00
÷ 5 years =
$2,100.00
Vehicle is under warranty during this
period. No down time or no Public Works
employee added labor for repairs.
Resale value of approx. $19,400.00
A cycle of 10 years is used for Dump Trucks do to the maintenance wear and tear of
daily operations. The City gains an average resale – after this period the conditions of
the vehicle start to deteriorate and rust. And vehicle requires large maintenance cost for
motor repair, etc.
CITY OF CORCORANPROPOSED CAPITAL IMPROVEMENT PLANEQUIPMENT CERTIFICATE PLAN 11a. iiYear Estimated 2010 2011 2012 2013 2014 2015of Purchase Title ECP ECP ECP ECP ECP ECP Purchase Price Budget Budget Budget Budget Budget Budget ECP Carry Over/Funds Available2008 $120,000 Grader (Replace JD 1997)2008 $40,000 Tractor & Ditch Mower (JD replace 2003)2008 $120,000 Paver for patching roads 2009 $35,000 Crew Cab PU (Replace 2004) 2009 $40,000 Chipper2010 $10,000 Bob Cat Trailer 10,0002010 $35,000 Pickup Truck and Plow (Replaces 2005) 35,0002010 $160,000 Tandem Truck (Has been ordered) 160,0002010 $5,100 Sweeper/Front Mount Mower 5,1002011 $30,000 Pickup Truck (Replaces 2006) 30,0002011 $35,000 Asphalt Roller 35,0002012 $210,000 Tandem Dump Truck (Replaces 2002) 210,0002013 $180,000 Front End Loader (Replaces 1990) 180,0002013 $70,000 1 Ton Dump Truck 70,0002014 $80,000 Tractor (Replaces 6420- purchased in 2005) 80,0002014 $32,000 Pickup Truck32,0002015 $10,000 Pressure Washer10,0002015 $25,000 Utility Tractor (Replaces 4720 purchased in 2005) 25,0002015 $30,000 Front Mount Mower (Replaces 2004)30,0002015 $36,000 Pickup and Plow (Replaces 2010)36,000Total Budget/Actual Costs210,100 65,000 210,000 250,000 112,000 101,000CIP BudgetsPublic Works & Parks 2010-2015This CIP is layed out using the current equipment the City has for rotation and does not include any possible growth to the city$275,100 $460,000 $213,000H:\City Hall Information\Council Information\Council Agendas\2010\01.28.10\11a. ii Public Works CIP Schedule Page 1
STAFF REPORT / POLICE DEPARTMENT Agenda Item 11a1.
Council Meeting:
January 28, 2010
Prepared By:
Chief Sean Gormley
Topic:
CIP – Squad Purchase
Action Required:
Approve Squad Purchase
Background –
The Corcoran Police Department squad fleet includes five (5) police vehicles; one (1)
unmarked and four (4) marked vehicles.
Vehicle ID
Number Year, Make & Model Miles Ending 2009
548 2005 Ford Crown Victoria 101,289 / Out of Service July 2009
549 2006 Ford Crown Victoria 70,028
550 2007 Ford Crown Victoria 89,385
551 2008 Dodge Durango 12,890
552 2008 Ford Crown Victoria 45,010
553 2009 Ford Crown Victoria 15,855
A vehicle which is used in an “emergency response mode” is taken out of service at
approximately 100,000 miles. The primary reason for this is; return on investment for
major repairs, officer safety and reliability. A vehicle with 100,000 police miles does not
equal 100,000 general public miles. In additional to mileage, police vehicles have many
additional hours of engine idle time (vehicle accident scene, crime investigations and
cold weather idle – can not allow medical equipment to freeze and added police
electronics can quickly drain a battery) and police vehicles tend to experience harder
driving conditions then the general public.
A police vehicle may have a useful purpose within the City after 100,000 miles. Each
year, the vehicle condition is reviewed and if a need is determined, the vehicle maybe
retained by the City. Otherwise, a police vehicle taken out of service is sold by ABC
Auto Auction in Dayton. Any funds received are receipted into the City general
operating fund.
Vehicles are funded by Capital Improvement Plan (CIP) funding source. The City
replaces one (1) squad during the odd year and two (2) during the even year. Police
vehicles are acquired through the State of Minnesota vehicle acquisition bid process to
ensure the lowest price.
The police department averages 110,000 patrol miles throughout the year. The
departments patrol area encompasses 35 ¾ square miles of city and over 104 miles of
streets; city gravel, city asphalt, county roads and state highways.
Staff Report / Police Department—
Page 2
Issue –
The State of Minnesota has awarded Elk River Ford the 2010 contract for police
vehicles. The base price is approximately $25,000 plus set-up / change over. The
Police Department begins the order process in 1st quarter of each year. This allows for
adequate time for the squad to arrive from car dealer, decommissioning of squad being
taken out of service and then allow for set-up before the summer events.
The 2010-2011 proposed CIP identifies $80,000 in 2010 for the replacement of two
squads. The vehicle invoice is payable in 2nd quarter 2010. This should allow for the
completion of the CIP review process currently underway.
Recommendation –
Approve the purchase of two police squads not to exceed $80,000.
Corcoran Police Squad Retention PlanLast RevisionYear End Miles Est. Year End Miles Est. Year End Miles Est. Year End Miles Est. Year End Miles Est. Year End MilesSquad # Date of Purchase 2009 2010 2011 2012 2013 2014548 / 2005 Ford Crown Vic5/1/2005Out of Service549 / 2006 Ford Crown Vic5/1/2006 70,02889,819 Out of Service550 / 2007 Ford Crown Vic5/1/2007 89,385Out of Service551 / 2008 Dodge Durango3/1/2008 12,890 21,041 30,000552 / 2008 Ford Crown Vic5/1/2008 45,010 77,250Out of Service553 / 2009 Ford Crown Vic5/1/2008 15,855 45,000 75,000Out of Service554 / 2010 Ford Crown Vic5/1/2010 N/A 15,000 45,000 75,000Out of Service555 / 2010 Ford Crown Vic5/1/2010 N/A 15,000 45,000 75,000Out of Service556 / TBD5/1/2011 N/A 15,000 45,000 75,000Out of Service557 / TBD5/1/2012558 / TBD5/1/2012Thursday, January 21, 2010
$530,000.00 City of Corcoran, Minnesota
G.O. Equipment Certificates of Indebtedness, Series 2010A
Level Debt Scenario
Table of Contents
Report
Sources & Uses 1
Debt Service Schedule 2
Net Debt Service Schedule 3
G.O. Equip Certs 2010 Lev | SINGLE PURPOSE | 1/21/2010 | 11:58 AM
Northland Securities Inc.
Public Finance
Preliminary
$530,000.00 City of Corcoran, Minnesota
G.O. Equipment Certificates of Indebtedness, Series 2010A
Level Debt Scenario
Sources & Uses
Dated 06/01/2010 | Delivered 06/01/2010
Sources Of Funds
Par Amount of Bonds $530,000.00
Planned Issuer Equity contribution 93,450.00
Total Sources $623,450.00
Uses Of Funds
Total Cost of Issuance 26,985.00
City Hall 34,000.00
Police 180,000.00
Public Works & Parks 275,100.00
Technology 107,000.00
Rounding Amount 365.00
Total Uses $623,450.00
G.O. Equip Certs 2010 Lev | SINGLE PURPOSE | 1/21/2010 | 11:58 AM
Northland Securities Inc.
Public Finance Page 1
Preliminary
$530,000.00 City of Corcoran, Minnesota
G.O. Equipment Certificates of Indebtedness, Series 2010A
Level Debt Scenario
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal Total
06/01/2010 -----
06/01/2011 --13,662.50 13,662.50 -
12/01/2011 50,000.00 1.100%6,831.25 56,831.25 70,493.75
06/01/2012 --6,556.25 6,556.25 -
12/01/2012 55,000.00 1.400%6,556.25 61,556.25 68,112.50
06/01/2013 --6,171.25 6,171.25 -
12/01/2013 55,000.00 1.750%6,171.25 61,171.25 67,342.50
06/01/2014 --5,690.00 5,690.00 -
12/01/2014 60,000.00 2.150%5,690.00 65,690.00 71,380.00
06/01/2015 --5,045.00 5,045.00 -
12/01/2015 60,000.00 2.550%5,045.00 65,045.00 70,090.00
06/01/2016 --4,280.00 4,280.00 -
12/01/2016 60,000.00 2.950%4,280.00 64,280.00 68,560.00
06/01/2017 --3,395.00 3,395.00 -
12/01/2017 60,000.00 3.300%3,395.00 63,395.00 66,790.00
06/01/2018 --2,405.00 2,405.00 -
12/01/2018 65,000.00 3.600%2,405.00 67,405.00 69,810.00
06/01/2019 --1,235.00 1,235.00 -
12/01/2019 65,000.00 3.800%1,235.00 66,235.00 67,470.00
Total $530,000.00 - $90,048.75 $620,048.75 -
Date And Term Structure
Dated 6/01/2010
Delivery Date 6/01/2010
First Coupon Date 6/01/2011
First available call date
Call Price -
Yield Statistics
Bond Year Dollars $3,015.00
Average Life 5.689 Years
Average Coupon 2.9866915%
Net Interest Cost (NIC)3.2152156%
True Interest Cost (TIC)3.2119361%
All Inclusive Cost (AIC)3.9784717%
IRS Form 8038
Net Interest Cost 2.9866915%
Weighted Average Maturity 5.689 Years
Bond Yield for Arbitrage Purposes 2.9581698%
G.O. Equip Certs 2010 Lev | SINGLE PURPOSE | 1/21/2010 | 11:58 AM
Northland Securities Inc.
Public Finance Page 2
Preliminary
$530,000.00 City of Corcoran, Minnesota
G.O. Equipment Certificates of Indebtedness, Series 2010A
Level Debt Scenario
Net Debt Service Schedule
Date Principal Coupon Interest Total P+I Existing D/S * Net New D/S
12/01/2010 ----285,965.00 285,965.00
12/01/2011 50,000.00 1.100%20,493.75 70,493.75 285,903.00 356,396.75
12/01/2012 55,000.00 1.400%13,112.50 68,112.50 201,493.00 269,605.50
12/01/2013 55,000.00 1.750%12,342.50 67,342.50 141,532.00 208,874.50
12/01/2014 60,000.00 2.150%11,380.00 71,380.00 140,839.00 212,219.00
12/01/2015 60,000.00 2.550%10,090.00 70,090.00 120,658.50 190,748.50
12/01/2016 60,000.00 2.950%8,560.00 68,560.00 99,614.00 168,174.00
12/01/2017 60,000.00 3.300%6,790.00 66,790.00 99,888.00 166,678.00
12/01/2018 65,000.00 3.600%4,810.00 69,810.00 -69,810.00
12/01/2019 65,000.00 3.800%2,470.00 67,470.00 -67,470.00
Total $530,000.00 - $90,048.75 $620,048.75 $1,375,892.50 $1,995,941.25
*Includes 2004 Lease, 2006 Equipment Certificates and 2008 Equipment Certificates.
G.O. Equip Certs 2010 Lev | SINGLE PURPOSE | 1/21/2010 | 11:58 AM
Northland Securities Inc.
Public Finance Page 3
$530,000.00
City of Corcoran, Minnesota
G.O. Equipment Certificates of Indebtedness, Series 2009A | Wraparound Exi
Table of Contents
Report
Sources & Uses 1
Debt Service Schedule 2
Net Debt Service Schedule 3
G.O. Equip Certs 2010 Wra | SINGLE PURPOSE | 1/21/2010 | 11:54 AM
Northland Securities Inc.
Public Finance
Preliminary
$530,000.00
City of Corcoran, Minnesota
G.O. Equipment Certificates of Indebtedness, Series 2009A | Wraparound Exi
Sources & Uses
Dated 06/01/2010 | Delivered 06/01/2010
Sources Of Funds
Par Amount of Bonds $530,000.00
Planned Issuer Equity contribution 93,450.00
Total Sources $623,450.00
Uses Of Funds
Total Cost of Issuance 26,455.00
City Hall 34,000.00
Police 180,000.00
Public Works & Parks 275,100.00
Technology 107,000.00
Rounding Amount 895.00
Total Uses $623,450.00
G.O. Equip Certs 2010 Wra | SINGLE PURPOSE | 1/21/2010 | 11:54 AM
Northland Securities Inc.
Public Finance Page 1
Preliminary
$530,000.00
City of Corcoran, Minnesota
G.O. Equipment Certificates of Indebtedness, Series 2009A | Wraparound Exi
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal Total
06/01/2010 -----
06/01/2011 --17,862.50 17,862.50 -
12/01/2011 --8,931.25 8,931.25 26,793.75
06/01/2012 --8,931.25 8,931.25 -
12/01/2012 --8,931.25 8,931.25 17,862.50
06/01/2013 --8,931.25 8,931.25 -
12/01/2013 15,000.00 1.750%8,931.25 23,931.25 32,862.50
06/01/2014 --8,800.00 8,800.00 -
12/01/2014 20,000.00 2.150%8,800.00 28,800.00 37,600.00
06/01/2015 --8,585.00 8,585.00 -
12/01/2015 40,000.00 2.550%8,585.00 48,585.00 57,170.00
06/01/2016 --8,075.00 8,075.00 -
12/01/2016 60,000.00 2.950%8,075.00 68,075.00 76,150.00
06/01/2017 --7,190.00 7,190.00 -
12/01/2017 60,000.00 3.300%7,190.00 67,190.00 74,380.00
06/01/2018 --6,200.00 6,200.00 -
12/01/2018 165,000.00 3.600%6,200.00 171,200.00 177,400.00
06/01/2019 --3,230.00 3,230.00 -
12/01/2019 170,000.00 3.800%3,230.00 173,230.00 176,460.00
Total $530,000.00 - $146,678.75 $676,678.75 -
Date And Term Structure
Dated 6/01/2010
Delivery Date 6/01/2010
First Coupon Date 6/01/2011
First available call date
Call Price -
Yield Statistics
Bond Year Dollars $4,220.00
Average Life 7.962 Years
Average Coupon 3.4757998%
Net Interest Cost (NIC)3.6265107%
True Interest Cost (TIC)3.6366940%
All Inclusive Cost (AIC)4.2071171%
IRS Form 8038
Net Interest Cost 3.4757998%
Weighted Average Maturity 7.962 Years
Bond Yield for Arbitrage Purposes 3.4615712%
G.O. Equip Certs 2010 Wra | SINGLE PURPOSE | 1/21/2010 | 11:54 AM
Northland Securities Inc.
Public Finance Page 2
Preliminary
$530,000.00
City of Corcoran, Minnesota
G.O. Equipment Certificates of Indebtedness, Series 2009A | Wraparound Existing
Net Debt Service Schedule
Date Principal Coupon Interest Total P+I Existing D/S * Net New D/S
12/01/2010 ----285,965.00 285,965.00
12/01/2011 --26,793.75 26,793.75 285,903.00 312,696.75
12/01/2012 --17,862.50 17,862.50 201,493.00 219,355.50
12/01/2013 15,000.00 1.750%17,862.50 32,862.50 141,532.00 174,394.50
12/01/2014 20,000.00 2.150%17,600.00 37,600.00 140,839.00 178,439.00
12/01/2015 40,000.00 2.550%17,170.00 57,170.00 120,658.50 177,828.50
12/01/2016 60,000.00 2.950%16,150.00 76,150.00 99,614.00 175,764.00
12/01/2017 60,000.00 3.300%14,380.00 74,380.00 99,888.00 174,268.00
12/01/2018 165,000.00 3.600%12,400.00 177,400.00 -177,400.00
12/01/2019 170,000.00 3.800%6,460.00 176,460.00 -176,460.00
Total $530,000.00 - $146,678.75 $676,678.75 $1,375,892.50 $2,052,571.25
*Includes 2004 Lease Revenue, 2006 Equipment Certificates and 2008 Equipment Certificates.
G.O. Equip Certs 2010 Wra | SINGLE PURPOSE | 1/21/2010 | 11:54 AM
Northland Securities Inc.
Public Finance Page 3
ADMINISTRATOR’S REPORT Agenda Item No. 11b.
Council Meeting:
January 28, 2010
Prepared By:
Dan Donahue, Administrator
Topic:
Discussion on Dog Licensing
Action Required:
Give direction
Summary:
The council on January 14, 2010 asked for more study and options regarding the Dog
License Ordinance and whether it should be changed. Options before the council are:
1. Keep license process as is (renewable every year and vaccinated every three
years).
2. Change ordinance to require a one time license which is good for the life of dog.
3. Change ordinance to require no license but every dog must be collared, have an
ID tag, and a current vaccination tag.
The city received $587.50 on 48 tags issued in 2008; and $223.50 on 22 tags issued in
2009. It is understood by staff that this covers only a small fraction of the dogs in the
community. The ordinance as it stands is passive to the extent that it is hard to enforce
and really is only enforced when officers come into contact with a dog when responding
to a call of some kind. If a dog is picked up for some reason, we can be responsible for
a big cost of boarding and kenneling. If there are no collar tags, then it really becomes a
problem-and a costly one at that.
The 2010 Budget has $600 for license revenue and $1,000 to cover our costs for
dogs/animals bordered and kenneled (assuming owner cannot be identified and does
not claim the animal).
Staff can support the no license option. The ordinance is in your packet and I have
highlighted the parts of the ordinance that need to be removed. Police can still give a
citation if a dog is found to be improperly identified or not currently vaccinated.
81.02 DOGS.
1. Running at Large Prohibited - It shall be unlawful for the dog to run at large. A
person who owns a dog, which runs at large, shall be guilty of a misdemeanor.
Dogs on a leash or otherwise under direct control of a responsible person shall be
permitted in streets or on public land unless the City has posted an area with signs
reading “Dogs Prohibited”.
2. Identification Tags License Required - All dogs over the age of six months kept,
harbored, or maintained by their owners in the City, shall be licensed and
registered with the City. The fee shall be set from time to time by city council
resolution. Dog licenses shall be issued by the city upon payment of the license
fee. The owner shall state, at the time application is made for the license and upon
forms provided for such purpose, his or her name and address and the name,
breed, color and sex of each dog owned or kept by him or her. No license shall be
granted for a dog that has not been vaccinated against distemper and rabies, as
provided in this Section. A veterinarian who vaccinates a dog to be licensed in the
City shall complete a certificate of vaccination. A copy must accompany the
application. Upon payment of the license fee, the Clerk-Treasurer shall issue to
the owner a license certificate and metallic tag for each dog licensed. The tag
shall have stamped on it the year(s) for which it is issued and the number
corresponding with the number on the certificate. Every owner shall be required
to provide each dog with a collar to which the identification tag license tag must
be affixed, and shall see that the collar and tag are constantly worn. In case a dog
tag is lost or destroyed, the Clerk-Treasurer for a fee as imposed by Council
resolution shall issue a duplicate. Dog tags shall not be transferable from one dog
to another and no refunds shall be made on any dog license fee or tag because of
death of the dog or the owner’s leaving the City before the expiration of the
license period. The licensing provisions of this Subdivision shall not apply to
dogs whose owners are nonresidents temporarily within the City, nor to dogs
brought into the City for the purpose of participating in any dog show, nor shall
this provision apply to “seeing eye” dogs properly trained to assist blind persons
for the purpose of aiding them in going from place to place. All dog licenses shall
be issued for a period of up to three years beginning with the first day of January.
3. Vaccination - All dogs harbored, maintained, or transported within the City shall
be vaccinated at least once every three years by a licensed veterinarian for Rabies
and Distemper. A certificate of vaccination must be kept which states the date of
vaccination.
(Ord. 191, passed 2-1-04)
81.03 IMPOUNDING
c. If a dog is unlicensed, payment of a regular license fee and A valid certificate of
vaccination for rabies and distemper shots is required.
CITY OF CORCORAN
REQUEST FOR SEALED BIDS FOR RENTAL OF CROPLAND
The City of Corcoran is accepting sealed bids for the rental of cropland adjacent
to the south end of City Hall. The tillable land is approximately 22 acres. Bids
shall be submitted for crop year 2009, and based on a per acre dollar amount.
Submit sealed bids to Todd Bodem, Interim City Administrator, Cropland Sealed
Bid, 8200 County Road 116, Corcoran, MN 55340 by 10:00 a.m. on Wednesday,
February 18, 2009 at which time they will be opened, tabulated, and forwarded
for Council approval on February 26, 2009.
CITY OF CORCORAN
REQUEST FOR SEALED BIDS FOR RENTAL OF CROPLAND
The City of Corcoran is accepting sealed bids for the rental of cropland located ½
mile north of City Hall on County Road 116 (southeast corner of Schutte Road
and County Road 116). The tillable land is approximately 20 acres. Bids shall
be submitted for crop year 2009, and based on a per acre dollar amount. Submit
sealed bids to Todd Bodem, Interim City Administrator, Cropland Sealed Bid,
8200 County Road 116, Corcoran, MN 55340 by 10:00 a.m. on Wednesday,
February 18, 2009 at which time they will be opened, tabulated, and forwarded
for Council approval on February 26, 2009.
City of Corcoran 11 d.
County of Hennepin
State of Minnesota
RESOLUTION NO. 2010-03
Motion By:
Seconded By:
A RESOLUTION TO ACCEPT HENNEPIN YOUTH SPORTS PROGRAM GRANT
WHEREAS, Hennepin County, via its Youths Sports Grant Program, provides for capital funds to assist local
government units of Hennepin County for the development of sport or recreation facilities, and
WHEREAS, the Corcoran City Council desires to develop two Youth T-Ball Fields for the purpose of
providing regional playground space for structured baseball activities for youth 5-8 years old.
WHEREAS, the Corcoran City Council is pleased to know that the City was approved $10,000.00 in grant
funding.
NOW, THEREFORE BE IT RESOLVED, the Corcoran City Council accepts the Hennepin County Youth
Sports grant funding; and authorizes the city administrator and mayor to sign the agreement with Hennepin
County.
VOTING AYE __VOTING NAY__
Ken Guenthner Ken Guenthner
George Gmach George Gmach
Chris Hudok Chris Hudok
Rosalyn Milbrandt Rosalyn Milbrandt
Ron Thomas Ron Thomas
Whereupon, said Resolution is hereby declared passed
on this 28th day of January 2010.
___________________________
Ken Guenthner, Mayor
ATTEST:
_____________________________
Daniel J. Donahue, City Administrator City Seal
Agenda Memo – January 28, 2010
To: Mayor and City Council
From: Dan Donahue, City Administrator
Regarding: Administrator Notes
4. Open Forum. I have no information on citizens coming to Open
Forum.
5. Presentations. Hennepin County Commissioner Jeff Johnson
would like to address the council. Topics include the 2010
County Budget and answer any questions the council might
have. You might want to thank him for his support of the Youth
Sports Grant. Not sure when the next round of grants will be but
he might have some thoughts on what might be high priority in
the county’s mind.
6. Planning and Zoning.
7. Engineering.
a. Hodge/Appaloosa. See the report from the city engineer on
this matter.
8. Consent
9. Staff Reports.
a. Clean Up Day. Staff will be Saturday, May 1st. In the past,
this apparently has been in April which is often too early. The
following Saturday is the Fishing Opener. Any thoughts on
the program for this year? Staff has already made
arraignments with the vendors
b. Spring Newsletter. We are gearing up for the Spring
Newsletter. Looking for article ideas or ?
c. 2009 End of Year Performance Report. Jeanie and I have
been working on the performance report. We have a draft of
the 2009 Year End Report. I emphasize the word draft or
perhaps unaudited would be better. Please note that we
ended the year with a very positive net balance of $90,000.
Regarding the report, we now have in Banyon the data to
give you prior three years of data that you were looking to
have in the report. During 2010, we can have these three
years of information and compare it to the incoming 2010
data.
Page 1
Agenda Memo – January 28, 2010
d. Public Works Facility Search. I have looked at two existing
facilities. One in the city and one just outside the city (Hwy
55 & Willow). I will verbally update the council on these and
discuss next steps.
10. Unfinished Business.
a. Greenway Committee. See my report.
b. P & T Commissioner Appointments. There are four
applications. Three from the existing commissioners
(Robran, Anderson, and Dale). There is one from resident
Joe Mailhot. Info is in your packet. I will see if Mr. Mailhot is
available to attend the meeting. There are four openings with
one being the alternate chair.
c. Planning Commissioner Appointments. There are two
applications from the existing commissioners (Hank and
Jacobs). Mike Osterberg and Kevin Casserly are not seeking
reappointment. If you appoint the two applicants, that will
leave open the two alternate chairs on the commission.
d. Fee Schedule. See my report.
e. 2010 Project Schedule. I just ran out of time in trying to put
this together for the council packet. I would like to present at
the meeting my update of the project schedules as you
discussed at the last meeting.
f. Green Acres Meeting. I need your direction on establishing
a date for a community meeting. I just found out that the
county is suggesting Thursday, April 8th for the Board of
Review. This is a council night. Is it possible to have this
before the council meeting? I believe your discussion to date
has indicated that a Green Acres discussion should come
before the B of R meeting. You should talk about the B of R
date so I can get back to the county and Ann Risch. Dennis
Steig, Mayor Guenthner, and I discussed the idea of a Green
Acres meeting this past week. I am sure they will both
discuss at the council meeting.
11. New Business
a. 2010-2014 CIP. I have included two reports from Paul
Donna on possible debt service for a $500,000 bond issue. I
haven’t had time to go through the reports but will do so and
have the data available for a short presentation on Thursday.
For other information, see my report in the packet.
Page 2
Agenda Memo – January 28, 2010
b. Dog Licensing. See my report.
c. City Crop Land Rental. The city has been renting out the
two parcel of city owned crop land (22 and 20 acres, both
along Co. Rd. 116) on a one year basis. At one time in the
early 2000’s the land was leased out on a two year basis. I
would like to see if there is interest in leasing out for a three
year period. If so, I would also like to see the leasing process
done a full year ahead of the expiration so there is a
possibility of good continuity in the use of the land-and to
help us maximize our rental fee. In your packet is the notice
that was in the paper last year. Either way (one year or three
year lease) I would like direction in order to proceed
immediately to get the notices out and seek bids.
d. Hennepin County Youth Grant. The council needs to pass
Resolution 2010-03 accepting the $10,000 award and
signing the agreement.
e. Building Official. Scott Qualle would like to address the
council and give an update on 2009 activities, performance,
and talk about your expectations. He also has a short
presentation on how permit fees are calculated.
12. Claims.
c. I see that we paid over $2,500 in the last quarter in
Unemployment benefits for a former employee who has been
gone for two years. I will check into this.
13. Unscheduled and Other Items
14. Council Calendar
15. Upcoming Council Meetings.
Page 3