HomeMy WebLinkAbout2010-01-14 Council Agenda PacketAgenda
Corcoran City Council
January 14, 2010 - 7:00 PM
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
4. Open Forum
5. Presentations
a. Hennepin County Commissioner Jeff Johnson – 2010 Budget Update
6. Closed Session - Personnel Matters
7. Planning Business / Landform
8. Engineering / Wenck
a. Scope of Work-Proposed TIF Projects*
9. Consent Agenda
a. Resolution 2010-01-Annual Appointments *
1. Landform Engagement Letter
2. Wenck Engagement Letter
3. Carson, Clelland et al Engagement Letter
b. Geothermal Project-Massmann memo*
1. Approving Change Order #1*
2. Approving Final Pay Request*
c. Draft Minutes of 12/10/2009 *
10. Staff Reports / Memos
a. Alcohol &Tobacco Compliance – Police *
b. Loretto Fire Information Meeting*
c. Resolution 2010-02 Peterson Donation (Police Training Room) *
1. Police Memo *
2. Donation letter *
d. I-94 Chamber State of the Cities Meeting*
e. Wayzata School District Meeting*
11. Unfinished Business
a. Greenway Committee-Setting Scope of Work
b. Discussion on Possible Land Use and Leadership Training Events
c. Fee Schedule – Set policy on organizations exempt from fee / discounts and approve schedule*
1. New Fee Schedule *
2. Old Fee Schedule *
d. 2010 Projects and Initiatives-Setting Time Lines and Schedules*
12. New Business
a. Home Free Agreement *
b. Police Department – Set date for public safety workshop*
c. Proclamation Honoring Public Works Employees*
13. XXX Claims as Presented *
a. Escrow Claims (Fund #500)
b. Building Inspections Claims
c. All Other Claims As Presented
14. Unscheduled Items
Agenda
Corcoran City Council
January 14, 2010 - 7:00 PM
15. Council Liaison Calendar *
Planning 1/07/010 2/04/10 3/04/10 4/01/10 5/06/10 6/03/10
Milbrandt Guenthner Hudok Gmach Thomas Milbrandt
Minutes of Meeting * Cancelled/ NA
Parks & Trails 1/19/10 2/16/10 3/16/10 04/20/10 5/18/10 6/15/10
Guenthner Hudok Gmach Thomas Milbrandt Guenthner
Minutes of Meeting *
16. Review of Upcoming Council Meeting Agenda
17. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door.
Agenda Memo – January 14, 2010
Page 1
To: Mayor and City Council
From: Dan Donahue, City Administrator
Regarding: Administrator Notes
4) Open Forum. I have no information on citizens coming forward at the meeting.
5) Presentations. Commissioner Jeff Johnson asked to make a brief appearance at the
meeting. You might want to mention the recent award of the $10,000 Youth Sports Grant we
received for the T-Ball Fields. Another big looming development issue impacting Corcoran
and neighboring cities is the recent award for the funds to design the Brockton & I94
Interchange.
6) Closed Session. See separate memo and documents. I will assume that this may be
moved around in the agenda as to time. The two attorneys will be at the meeting about 7:45
PM
7) Planning and Zoning. Nothing.
8) Engineering. See memo from engineers on proposed TIF Project study proposal. The
proposed study cost is $5,000. This would come from the TIF reserves.
9) Consent Agenda.
a) Resolution 2010-01. This is the annual resolution setting the annual appointments. I am
not recommending any changes from 2009. All professional contracts remain at the
same fee schedule as in 2009-no increases. The only blank to be filled in by the council
is Acting Mayor.
b) Massmann/Geothermal Project. This is the final pay request for the contractor. See
Wenck’s memo. Also, if you approve the requests, staff will not release any funds until
the building official signs off.
c) Minutes. We still are one set of minutes behind. The Dec. 21, 2009 are still in process.
The outside clerk has been sick and has not caught up. As of this meeting (Jan. 14,
2010), minutes are now being done by Jeanie Heinecke. They will be more formal in that
text on discussions will be limited but will zero in on council directions, agreements
(formal and informal), motions, and resolutions. The council needs to provide feedback
over the next few months on these minutes.
10) Staff Reports.
a) Alcohol & Tobacco Compliance. See memo from the Police chief
b) Loretto Fire Info Meeting. See letter on meeting from Hamel Fire. I will be attending.
c) Resolution 2010-02. See memo from the Police chief.
d) I-94 Chamber. See letter on meeting from the chamber. I will be attending
e) Wayzata School District. See letter on meeting from the School District. I will be
attending.
11) Unfinished Business
a) Greenway Committee. Staff would like council to come up with a specific “Scope of
Work” for the committee. Tina and I are working up a draft which we will present at the
meeting. Tina will attend (at no cost) to assist in nailing down specificall what it is we
want this committee to do. I have also been receiving calls on prospective
commissioners and a resident who want to be on the committee. You directed that a
notice be put in the paper. To do that, we need this scope of work first.
b) Land Use Seminar and Leadership Training Events. I would like the council to give
direction on what they would actually like to see this coming year regarding these
Agenda Memo
January 14, 2010
Agenda Memo – January 14, 2010
Page 2
events. The calendar is fast filling up and there are some contraints (money is a big one)
that may dictate how and if we do these.
c) Fee Schedule. You reviewed the proposed 2010 fee schedule at the last meeting. It is
on the agenda now for your approval. Please review the staff memo. The important
issue for staff is council guidance on which organizations are exempt for fees and who is
not. Staff is recommending certain non-profit organizations who are not Corcoran
focused start paying for use of the community room.
d) 2010 Projects. In your packet is a spread sheet that list prospective “projects” for the
coming year with a time line to the right for accomplishing the task. This was briefly
discussed the last council meeting. For this meeting, I would like council to concentrate
on what should be on the list of projects, initiatives, and objectives. Next, what is the
major council determined completion dates-when do “they” come to the council for
decisions. This spreadsheet is a summary or cover for all of the tasks. Each listed task
you select to be on the summary will have a separate worksheet in back of this summary
that staff will use for the detail (who will do what and when will it be done). The goal is to
have this visual process out front of everyone so they can review all year long what is
going on at any point in time.
12) New Business.
a) Home Free. This is the annual agreement. Request for funding is the same as in 2009
at $785. Funds are budgeted. This could go on the Consent Agenda if you so choose.
b) Safety Workshop. See the memo from the Police chief.
c) Proclamation Honoring Public Works Employees. Mayor Guenthner asked that this
proclamation honoring the seven PW employees (5 FT and 2PT) who worked Christmas
Eve and Christmas Day answering the call because of the big snow storm be
considered.
13) Claims
14) Unscheduled Items
Agenda Memo
January 14, 2010
8a
TO: Dan Donahue, City Administrator
FROM: Kent Torve, P.E.
DATE: January 7, 2010
SUBJECT: Project Timelines and TIF Scope of Work
Introduction
Wenck has been authorized to prepare a scope of work for analysis of transportation and utility
improvements for the Corcoran TIF district. The focus of the work will be transportation
analysis, which includes alignments and ROW needs. The utility planning will be performed
within the transportation engineering, since utilities (sewer and water) are coming from a known
point (Lions Park area) and are somewhat flexible in their location.
Action
Council should discuss the outcomes, steps, and costs at it’s January 14th meeting. If acceptable
(with changes as discussed) the work will proceed.
Goals and Outcomes
The identified goals of the project are as follows:
Identify future alignment of CR 10
Identify alignment of intersection of CR 10 and CR 116
Identify alignment of CR 50 and CR 10
Identify future alignment of CR 50 and
Identify major utility corridors from Maple Grove
The outcomes of this scope of work include:
Specify water and sewer improvements for 2011 construction
Specify possible transportation construction projects for 2011,
Detailed Scope
Transportation
This scope of work will provide answers for the “Downtown” area of Corcoran with regard to
future planning of the transportation network. Specific steps that will occur include:
Step 1--Stakeholder Meetings
Meet with County staff regarding road network,
Include Maple Grove on discussion of potential realignments,
Include Met Council for impacts of 2030 Plan on the alignment,
Hold local property owner “open houses” to show the alternatives and associated
restrictions with each route (County, cost, or environmental), and
Perform work consistent with a MnDOT process for future funding applications.
We estimate nearly a dozen meetings will occur throughout the project in 2010.
Wenck Associates, Inc.
1800 Pioneer Creek Center
P.O. Box 249
Maple Plain, MN 55359-0249
(763) 479-4200
Fax (763) 479-4242
E-mail: wenckmp@wenck.com
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Identify Alignment Alternatives
The study area is a “box” from Larkin road on the south to City Hall on the north, Maple Grove
on the east to Trail Haven on the west (graphic will be provided on powerpoint presentation at
the Council meeting). A starting point for the analysis will be Chapter 8 of the Comprehensive
Plan that shows a 2030 forecast by Hennepin County of approximately 25,000 cars per day on
CR10 just east of the CR 116 intersection. This distribution of traffic “at” the CR 116
intersection will be of interest to the County.
The 2030 Comprehensive Plan shows the CR 116 / CR 10 intersection being the “center” of
development which will require improvements to the existing road network.
Cost for Stakeholder Meetings and Alignment Alternatives: $8,500
Step 2 Transportation Systems Analysis
The next step in the process is to perform the transportation engineering on the study area. The
stakeholder meetings will have discussed the alternatives, and some flexibility is needed in
scope since a “new” viable alternative may have been identified. Typical steps for the
engineering are to:
• Review 2030 daily traffic volume forecasts for the study area including investigation of
assumed land-uses.
• Update 2030 volumes for each alignment alternative identified in the previous step. This
process will account for roadway alignment and full land use build out. For purpose of this
draft work scope we have assumed up to three alignment alternatives.
• Analyze key roadway segments within study area to determine segment level of service and
capacity needs. Based on these results, recommended right-of-way width for alignment
alternatives would also be included.
• At the intersections of CR 10/CR 116 and CR 10/CR 50, analyze peak hour volume
forecasts to determine level of service, turn lane requirements, and overall recommended
intersection control.
Cost for Transportation Systems Analysis $18,500
Utility Effort
As noted in the introductory paragraph, the utility portion of the TIF project will occur along a
parallel path with the transportation. Meetings will be initially held with Maple Grove and
MCES to initiate discussion on the sewer line ownership (currently held by Maple Grove, but
MCES needs to take ownership) and water supply agreement. These discussions will begin in
January.
The utility planning will be affected, but not limited by the future CR 10 alignment. The ROW
needs for utilities can be incorporated into the transportation aspect of the project. Engineering
performed on the utilities include:
Obtaining and executing Maple Grove’s electronic model for water supply
(pressure and flow) and analyzing the TIF study area,
C:\Documents and Settings\jheinecke\Local Settings\Temporary Internet Files\OLKA47\TIF Scope Detailed Jan 2010.doc
Reviewing proposed lift station locations and identifying the future MCES lift
station location
o Note: This MCES need has arisen due to the change in the location of sewer south of
Lions Park to north of Lions Park in CR 10 ROW.
o Discuss with MCES the necessary of additional diversion to the north, since
increased density in the 2030 Plan is beyond the capacity of the “Lions Park “
CR 10 connection.
o Create 2010 TIF utility plan that is in concert with any CR 10 realignment,
locates a water tower, revises lift station locations, documents necessary ROW
within roadways, and quantifies diverted sewer flows to the north.
Cost: $15,500
Final Report
The final step in the TIF project is to assemble the different aspects and summarize in a TIF
report that includes:
Alignments studied
Alignments discarded
Transportation impacts of full land use build out
Analysis of key roadway segments
Peak hour and turn lane control
Water Supply modeling (pressure and flow)
Booster station requirements
Tower location
Sewer lift station locations
Sewer diversions to the north
MCES lift station location
A summary of the various government agency discussions that includes
MCES (sewer pipe ownership transfer from Maple Grove)
MCES (lift station location)
Maple Grove (water supply engineering)
Maple Grove (Draft Water Agreement)
Hennepin County
MnDOT
MCES (Transportation)
Construction Alternatives for 2011 for water, sewer and smaller transportation
projects.
Report Cost $5,000
9a.
City of Corcoran
County of Hennepin
State of Minnesota
RESOLUTION NO. 2010-01
Motion By:
Seconded By:
RESOLUTION RELATING TO THE ORGANIZATION
AND ANNUAL APPOINTMENTS FOR THE
CITY OF CORCORAN FOR 2010
WHEREAS, the City of Corcoran (City) is required to designate the official newspaper, official
depositories and signatories, make annual appointments to various commissions within the organization of the City,
as well as other defined organizational items as defined by State Statute and City Codes.
NOW THEREFORE, BE IT RESOLVED that the City hereby makes the following appointments for the year
2010.
1. Official Newspaper
Crow River News, 33 2nd Street N.E., PO Box 280, Osseo, MN 55369
2. Council Meetings
Regular City Council Meetings: 7:00 PM on the second and fourth Thursdays of the month. Special
Meetings may be held in accordance with state law and local ordinance.
3. Acting Mayor
The Acting Mayor shall be XXXXXXXX
4. Northwest Hennepin Human Services Council Advisory Commission
Vacant
5. Planning Commission Meetings
Regular Commission Meetings are held at 7:00 p.m. on the first Thursday of the month.
Special Meetings are held in accordance to state law and local ordinance.
6. Parks & Trails Commission Meetings
Regular Commission Meetings are held at 7:00 p.m. on the third Tuesday of the month.
Special Meetings are held in accordance to state law and local ordinance.
7. Planning Consultant
Landform, 105 S. Fifth Avenue, # 513 Minneapolis, MN 55401
8. Building Inspector – Ongoing Contract
MnSpect, 235 First St W., Waconia, MN 55387-1302
9. Engineer
Wenck Associates, Inc., 1800 Pioneer Creek Center, Maple Plain MN 55359
10. Attorney – Civil and Criminal
Jeff Carson - Carson, Clelland & Schreder, 6300 Shingle Creek Parkway, Suite 305, Minneapolis, MN
55430-2190
9a.
11. Attorney – Human Resources
Ratwik, Roszak & Maloney, P.A. – 730 Second Avenue S, Minneapolis MN 55402
12. Auditor
ABDO, ABDO, EICK & MEYERS, LLP, 7241 Ohms Lane, Suite 200, Minneapolis, MN 55439
13. Assistant Weed Inspector
City Administrator and the Public Works Department
14. Insurance Agent
Anderson Insurance Agency, 312 Central Avenue S.E., #488, Minneapolis, MN 55414-1064
15. Animal Control Officer
Monticello Animal Facility, 203 Chelsea Road, Monticello, MN 55362.
16. Official Depositories Farmers State Bank of Hamel
BANKWEST
21st Century Bank (Formerly State Bank of Loretto)
Northland Securities
Smith Barney Citigroup
Piper Jaffray
FTN Financial
17. Official Signatory
The following individuals are hereby authorized as official signatories for the City:
a. Mayor/Ken Guenthner
b. Acting Mayor/XXXXX
c. City Administrator/Daniel Donahue
VOTING AYE VOTING NAY
Guenthner, Ken Guenthner, Ken
Gmach, George Gmach, George
Hudok, Christopher Hudok, Christopher
Milbrandt, Rosalyn Milbrandt, Rosalyn
Thomas, Ron Thomas, Ron
Whereupon, said Resolution is hereby declared passed
on this 14th day of January 2010
___________________________
Kenneth Guenthner, Mayor
ATTEST:
___________________________
Daniel Donahue, City Administrator
City Seal
9b 1.
CHANGE ORDER
Change Order No. 1
Date January 6, 2010
Agreement Date September 1, 2009
Name of Project: Community Center and City Hall Geothermal
Owner: City of Corcoran
Contractor: Massmann Geothermal and Mechanical
The following changes are hereby made to the Contract Documents:
Increase in contract price and extension of completion date (see Attachment A).
Justification:
See Attachment A.
Original Contract Price: $ 198,423.00
Current Contract Price adjusted to previous Change Order: $ 198,423.00
The Contract Price due to this Change Order will be increased by $ 50.00
The new Contract Price including this Change Order will be $ 198,473.00
Original Contract-Required Completion Date: November 15, 2009
Current Contract Completion Date adjusted to previous Change Order: November 15, 2009
The Contract Time will be increased by 60 calendar days.
The revised Contract Completion Date for completion of Work will be January 15, 2010
Change Order No. 1
H:\City Hall Information\Council Information\Council Agendas\2010\01.14.10\9b 1. Change Order #1.doc Page 2 of 3
Approvals Required:
To be effective, this Order must be approved by the Owner and the Contractor if it changes the
scope of objective of the Project, or as may otherwise be required by the Supplemental General
Conditions.
Requested by:
Vincent T. Vander Top, P.E.
Ordered by:
City of Corcoran
Accepted by:
Massmann Geothermal and Mechanical
Change Order No. 1
H:\City Hall Information\Council Information\Council Agendas\2010\01.14.10\9b 1. Change Order #1.doc Page 3 of 3
ATTACHMENT A
NO. ITEM COST
CHANGE
TIME
CHANGE JUSTIFICATION
1 Sewer service line
and conference
room floor repair
$2,550
(add)
5 days
(add)
A sanitary sewer service line was damaged during the
extension of the loop field connection into the south
mechanical room. A hole was excavated in the
conference room to expose and repair the service line.
The additional cost represents compensation for costs
associated with the repairs.
2 Record plan field
loop line locations
$2,500
(deduct)
- The contractor was required to provide record plan
locations of the loop field lines. The City Engineer is
providing this plan. The cost to complete this work is
deducted from the contract.
3 Additional time - 55
working
days
(add)
The system was completed and was in working order
prior to the contract completion date. Additional time
was required to finalize the change order, replace
warranted equipment, and complete training. The final
completion date will be revised to January 15, 2010.
TOTAL CHANGE ORDER: $50.00 (add)
9b 2.
Payment Request Form 00530-1
SECTION 00530
PAYMENT REQUEST FORM
OWNER: City of Corcoran
PROJECT: Community Center and City Hall Geothermal
CONTRACTOR: __Massmann Geothermal & Mechanical LLC._________________________
PAY ESTIMATE NO. 3
Original Contract Amount $198,423.00 ____
Contract Changes approved to Date (List Change Order Numbers) $ 50.00 ____
Revised Contract Price $198,473.00 ____
Work Completed to Date (see attached) $198,473.00 ____
Retainage to Date, $ 0.00 ____
Work Completed to Date Less Retainage to Date $198,473.00 ____
Total Amount Previously Certified $179,076.76 ____
Payment Request This Estimate $ 19,396.24___ _
9b 2.
Payment Request Form 00530-2
I declare under penalty of perjury that this account, claim, or demand is just and correct and that
no part of it has been paid.
CONTRACTOR
CERTIFICATE OF CONTRACTOR
I hereby certify that the work and the materials supplied to date, as shown on the request for
payment, represents the actual value of accomplishment under the terms of the contract between
the City of Corcoran and Massmann Geothermal & Mechanical LLC (CONTRACTOR) and all
authorized changes thereto.
By
Title
Approval:
City of Corcoran Date
WENCK ASSOCIATES, INC. Date
Vince Vander Top, PE
Massmann Geothermal & Mechanical LLC Date
***END OF SECTION***
9b.
CITY OF CORCORAN
REQUEST FOR ACTION
Department Head
Vince Vander Top,
City Engineer
City Council Date
January 14, 2010
Agenda Item
Motion to approve change order #1 and motion to approve final payment #3 to Massmann Geothermal &
Mechanical for Community Center and City Hall Geothermal Improvements
ACTION REQUESTED
Motion to approve change order #1, and;
Motion to approve final payment request #3 to Massmann for geothermal improvements.
BACKGROUND
The contractor has completed all work. He has previously submitted an invoice requesting final payment.
Items that have been completed since partial payment #2
1. Previously, the heating system for the south portion of the building was not working properly. The contractor
replaced one of the heat pumps on two occasions. The manufacturer’s rep investigated the issue and
determined the variable frequency drive (VFD) for one of the pumps was incorrectly sized by the
manufacturer. The VFD was replaced under the equipment warranty and the system has operated properly
since that time.
2. The system and work site has been cleaned up and reviewed by staff.
3. Record plans of the exterior loop field have been completed. Records are at City Hall. Additional
information can be added to these plans as pipes/utilities are located in the future.
4. Official start-up, training, and demonstration to public works staff were completed.
5. A change order addressing the sewer line and conference floor and record plans was negotiated.
With these items complete, we are recommending final payment. We are recommending that the contractor be paid
100% of the lump sum bid amount and change order. (see attached Payment Request Form).
Original Contract Amount $198,423.00
Change Order #1 $ 50.00
Work Completed to Date (100%) $198,473.00
Total Amount Previously Certified and paid $179,076.76
Retainage to Date $ 0.00
Recommended Partial Payment $ 19,396.24
Release of the final payment will be contingent on the receipt of all manufacturer’s equipment and operator manuals
and warranty certificates as required by the specifications. Per the specifications, the City will also start a 3-year
maintenance agreement with Massman.
CHANGE ORDERS
The contractor submitted a request for a change order in the amount of $5,085.90 for repairs to the sewer line and
conference room floor. The geothermal committee met with the contractor on December 16, 2009. The contractor
and committee mutually agreed and recommend that the cost for the repairs be split. Therefore, the attached
9b.
change order includes and ADD of $2,550.00 to the Original Contract Amount.
The contractor was also required to complete a record plan of the exterior loop field. The City Engineer assisted the
contractor in collecting field data and preparing the record plan. The cost to do this work was $2,500.00 This cost
will be billed directly to the City and will be deducted from the Original Contract Amount. Therefore, the attached
change order includes a DEDUCT of $2,500.00.
The net effect of the ADD and DEDUCT items in the change order is a $50.00 increase to the Original Contract
Amount.
The change order also adjusts the final completion date to January 15, 2010. The system was in working order prior
to the specified completion date. Additional time was required to finalize the change order, replace some warranted
equipment, and complete some training.
Recommendation
Approve change order #1
Approve final payment request #3 contingent upon receipt of all manufacturer’s equipment and operator manuals
and warranty certificates as required by the specifications.
Approval contingent on the submission of all final lien waivers and an IC-134 form if not already provided.
ATTACHMENTS
Change Order #1
Final Payment Request #3
CITY OF CORCORAN
CITY COUNCIL MEETING
December 10, 2009
9c.
1. CALL TO ORDER AND ROLL CALL
The Corcoran City Council met on December 10, 2009, at City Hall in Corcoran, Minnesota. Present
were Mayor Guenthner, Councilor Thomas, Councilor Gmach, Councilor Hudok, and Councilor
Milbrandt. Also present were City Administrator Donahue, Deputy City Clerk/Bookkeeper
Heinecke, Police Chief Gormley and City Engineer Vander Top. Mayor Guenthner called the
meeting to order at 7:00 pm.
2. PLEDGE OF ALLEGIANCE
3. AGENDA APPROVAL
MOTION made by Thomas, seconded by Gmach, to approve the agenda as presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
4. OPEN FORUM
None
5. PRESENTATIONS
Senator Limmer gave a brief outline of what the legislature is going up against. The next legislative
session will begin on February 4, 2010. Sen. Limmer advised council to contact his office if there is
anything he can do to help the city. There was some discussion about the need for changing the
infrastructure of the city and the lack of state funding being available for the city.
6. CLAIMS AS PRESENTED
Escrow Claims
MOTION made by Thomas, seconded by Hudok, to approve Escrow Claims as presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
All Other Claims
MOTION made by Gmach, seconded by Hudok, to approve All Other Claims as presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
7. CONSENT AGENDA
7A. Draft Minutes of November 23, 2009
7B. Shannon Lane Project – Approve change order #1 and Pay Request #1 to Contractor
CITY OF CORCORAN
CITY COUNCIL MEETING
December 10, 2009
MOTION made by Thomas, seconded by Hudok, to approve the Consent Agenda as presented.
Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
8. UNFINISHED BUSINESS
8A. Approval of 2030 Comprehensive Plan
Project Manager Tina Goodroad presented an outline of some of the discussions there were at the
Public Hearing on November 5, 2009. Majority of the comments centered on the Greenway Corridor.
She explained to the council that the Comprehensive Plan is a policy document, intended to guide
future land use decisions and implementation efforts. The Greenway Corridor was included on the
Future Land Use Plan as a way to identify where natural resources exist, based on the natural resource
inventory data. An ordinance will be required that provides guidelines on how land can be developed
on properties where the resources exist. Since the ordinance is in concept form there is concern and
uncertainty about the Greenway Corridor. She presented a couple of options the commission could
consider. It was recommended that the Comprehensive Plan be approved with removal of the
Greenway Corridor from the land use map and a committee be formed for further discussion and
planning of the Greenway Corridor. She explained that also during the public hearing there was
discussion on sewer capacity and the pipeline coming into the city.
There was concern and discussion regarding some of the commercial area shown on the land use map
being in wetland and flood plain. It was recommended that this area be shown on the map as a
different color because there most likely isn’t going to be any building on that land due to it being
wetland and part of the flood plain.
There was additional discussion about the removal of the Greenway Corridor from the Land Use Map
and this led to a discussion about things the committee can work on.
MOTION made by Gmach, seconded by Hudok, to submit the draft of the 2030 Comprehensive Plan
Update to Met Council with the changes recommended from the Planning Commission.
Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
8B. Approval of 2010 City Budget
City Administrator Donahue presented the final 2010 Budget and the final tax levy amounts.
MOTION made by Milbrandt, seconded by Thomas to approve the 2010 Budget as presented.
Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
MOTION made by Hudok, seconded by Gmach, to approve the 2010 tax levy as presented in the
budget documents.
CITY OF CORCORAN
CITY COUNCIL MEETING
December 10, 2009
Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
8C. Massmann Geothermal – Pay Request #2
City Engineer Vander Top explained that Massmann Geothermal & Mechanical has significantly
completed all of the work. Massmann Geothermal has submitted an invoice requesting final
payment. Some work still remains and for those reasons it is recommended that the contractor be
paid 95% of the lump sum bid amount and the remainder 5% be paid when all of the work has been
completed.
The change order for repairs to the sewer line and conference room floor was discussed and it was
recommended that the committee meet to review and discuss the change order before council
approves the change order.
MOTION made by Thomas, seconded by Milbrandt to approve partial payment request #2 to
Massmann Geothermal & Mechanical for the Community Center and the City Hall Geothermal
Improvements.
Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
8D. Approval of Agreement of Hamel Fire Department Agreement
City Administrator Donahue explained that the City of Hamel has agreed to extend the contract one
year and agreed to the 50/50 split level. During the year 2010 the city is to negotiate a new formula
for the 2011 agreement. It was suggested that there be a meeting scheduled between both cities to
start on the negotiations and working of a new formula. City Administrator Donahue noted that he
believes there is going to be a meeting scheduled in January.
MOTION made by Milbrandt, seconded by Hudok to approve the one year extension of the Hamel
Fire Department Agreement with the 50/50 split.
Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
9. PLANNING BUSINESS
None
10. NEW BUSINESS
10A. Approve permanent appointment of Jeanie Heinecke as Deputy City Clerk/Bookkeeper
City Administrator Donahue presented that Jeanie Heinecke has been a member of the City’s
Administration staff since July 2009, as an employee of Vision Staffing Solutions. City
Administrator Donahue is recommending the council appoint Jeanie Heinecke as a full time employee
of the city effective December 28, 2009. Her title will be Deputy City Clerk/Bookkeeper. Jeanie will
start her full time employment at Grade 7 and at the 4 year step.
CITY OF CORCORAN
CITY COUNCIL MEETING
December 10, 2009
MOTION made by Gmach, seconded by Thomas, to approve the hiring of Jeanie Heinecke as
Deputy City Clerk/Bookkeeper.
AMENDED MOTION made by Gmach, seconded by Thomas to approve the appointment of Jeanie
Heinecke as Deputy City Clerk/Bookkeeper with the council having the authorization to be able to
determine the qualifications for advancement.
Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
10B. 2010 Calendar and Council Liaison Assignments
It was suggested that an updated schedule of Council Liaison assignments and calendar be printed on
the upcoming agenda.
There was discussion about upcoming workshops, projects and committee meetings. It was suggested
that staff prepare a proposed schedule of workshop or committee meetings and present to the council
for review.
11. UNSCHEDULED ITEMS
12. STAFF REPORTS/MEMOS
12A. City Performance Report
City Administrator Donahue requested, in the interest of time to have this report discussed at the next
council meeting.
12B. Police Department Squad Accident Update
Written update presented in the packet for council review.
12C. Police Department Safe & Sober Wave 1 Update
Written update presented in the packet for council review.
12D. Engineer’s Monthly Report
Written report presented in the packet for council review.
12E. Admin-Financial Software-Banyon Upgrades
City Administrator Donahue presented a couple of initiatives that staff is trying to implement.
Banyon Software has a Utility Billing module that cost $3400. This module will allow the city to
have one property data base, and bill recycling and dust control.
There was discussion about what information will be provided in this data base. Deputy City Clerk
Heinecke explained that staff needs to decide what information needs to be captured in special user
defined fields. It was suggested that PID numbers be shown in the database.
CITY OF CORCORAN
CITY COUNCIL MEETING
December 10, 2009
12F. Update on Recycling Program
City Administrator Donahue reported that Waste Management has agreed to extend the contract for
one year to allow time for the city to investigate further which type of sorting would be best for the
city.
A representative from Waste Management presented a brief description of the single sort recycling.
MOTION made by Milbrandt, seconded by Thomas to approve the one year extension of the contract
with Waste Management.
Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
13. ADJOURNMENT
MOTION made by Thomas, seconded by Gmach to adjourn the Regular Council Meeting of
December 10, 2009 at 9:15 pm.
Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0)
Agenda Item 10a. City of Corcoran Police Department
Memo
To : Chief Gormley
From: Officer Ryan Burns #103
CC:
Date: 12-30-09
Re: Alcohol and Tobacco Compliance Checks
Compliance Training Class
On December 9th 2009, Corcoran Police conducted an alcohol compliance training session with liquor
license holders in the city. This training session was conducted by an agent from the Minnesota
Alcohol and Gaming control. This training was two hours long and focused on checking Minnesota
identifications and identifying potential underage buyers. Trainees were instructed on civil and criminal
penalties and how to spot potential fake identifications. Approximately thirty five alcohol servers and
businesses managers from Corcoran, Medina and Rogers attended the training.
Alcohol Compliance checks
On December 21st 2009 Corcoran Police conducted under age alcohol compliance checks on
businesses licensed to sell alcoholic beverages. Working with officers, an under aged age youth
entered these businesses and attempted to illegally purchase alcoholic beverages. All four businesses
refused to sell to our underage buyer. The efforts of these responsible businesses are commended for
attending the training session and not selling alcohol to underage minors. These businesses will be
sent a commendation letter in their support of denying under age buyers.
Tobacco Compliance Checks
On December 22nd 2009 Corcoran Police conducted under age tobacco compliance checks on
businesses licensed to sell tobacco products. Working with officers, an under aged age youth entered
these businesses and attempted to illegally purchase tobacco products. Unfortunately two businesses
did sell tobacco products to the under age buyer. 1) RJ’s corner store, 19905 County Road 10. The
clerk checked the identification, but did not ask the buyer their age and sold tobacco to the underage
buyer. 2) Mama Gs, 9705 County Road 30. The clerk did not ask for identification, and did not ask the
buyers age and sold tobacco. Both businesses license holders will be sent civil administrative fines for
$75.00, for their first violation. Both clerks will be cited criminally for selling tobacco to minors.
Follow up / Additional Training
A second round of tobacco compliance checks will completed in these businesses in the next 60 days
to ensure compliance. Also these two businesses will be offered additional training in tobacco
compliance for their employees.
z Page 1
STAFF REPORT / POLICE DEPARTMENT Agenda Item 10c1.
Council Meeting:
January 14, 2010
Prepared By:
Chief Sean Gormley
Topic:
Training Room Donation
Action Required:
Approve Donation
Background –
It is very humbling for the police department when our citizens take time to write kind letters of
thanks and appreciation. Additionally, our department is blessed with wonderful citizens,
businesses and civic groups, who assist the city with funding for special projects and superior
equipment. These kinds of donations allow the police department to provide the highest level of
service to the community. For that, we are deeply appreciative.
Early December, the department was approached with an unsolicited donation request. The
target project identified was to complete the police department “training room”.
What happens in the “training room”?
1. Officers us this area daily for briefing updates and news updates
2. Conduct bi-monthly “all officer” department training - meetings
3. Hosts bi-monthly police-fire meetings
4. Hosts training at various time thought out the year
5. Hosts “meet your police officer” for our cub scouts, boy scouts and girl scouts
6. Identified EOC (Emergency Operations Center) / 1st staging area of EOC
7. Officers use this area for interviews / meeting with residences and victims
8. Hosts a variety of other stall level meetings
In 2005, the department expanded the police department facility. Due to limited funds, the
expansion plan called for the “shell” of the training room to be completed. But over time, the
department would need to work (piece meal) towards completion.
What has been completed thus far –
1. Commercial grade conference training table
2. Commercial grades chairs which were refurbished with new material in 2009
3. Electric drop down projection screen
4. DVD player
5. Pre-wired electronic distribution access point for future audio - video feeds
6. 5’ x 20’ white grease board
7. Water Cooler
Staff Report / Police Department—
Page 2
What is pending –
1. Audio / Video cabinet (unfortunately due to the location – this will require custom built)
est. $2,500
2. Ceiling mount video projector – which will be fed to the AV distribution point located at
the AV cabinet. est. $3,000
3. Video Monitors (one located in each corner – left & right at front) est. $1,000 each.
We have not gathered specific pricing at this time, but have listed estimated pricing.
Recommendation –
Approve Resolution 2010-02, accepting cash donation and approval to move forward with
completion of police department training room project.
City of Corcoran 10c.
County of Hennepin
State of Minnesota
RESOLUTION NO. 2010-02
Motion By:
Seconded By:
A RESOLUTION ACCEPTING A DONATION OF CASH FROM
DAN AND ARLYS PETERSON
WHEREAS, Dan and Arlys Peterson have made a contribution to the City of Corcoran
in the amount of $5,000.00; and
WHEREAS, Dan and Arlys Peterson have requested that said contribution be utilized to
recognize the Police Department and be earmarked for completion and upgrade of the
Police Department Emergency Operation Center (EOC) – training area – meeting room
located within the police department.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran
accepts the donation from Dan and Arlys Peterson of $5,000.00 with much appreciation.
VOTING AYE __VOTING NAY__
Guenthner, Ken Guenthner, Ken
Thomas, Ron Thomas, Ron
Hudok, Chris Hudok, Chris
Milbrandt, Roz Milbrandt, Roz
George Gmach George, Gmach
Whereupon, said Resolution is hereby declared passed
on this 14th day of January 2010.
___________________________
Ken Guenthner, Mayor
ATTEST:
_____________________________
Daniel J. Donahue, City Administrator City Seal
Records & Service for City Document (Includes Tax)Agriculture Preserve Application 11c. 1.
Copies BW up to 8 1/2x14 pp $0.30 Placement $80.00
Copies oversize per page $0.55 Removal $80.00
Copies Color up to 8 1/2x14 pp $1.00 *Fee Limited by State
Copies Color oversize $1.30
Surveys $3.25 Sign Permits (Fees based on Planner doing review)
Surveys Requested by property owner $1.00 No Planning Comm Review - Temp $95.00
Fax $0.50 No Planning Comm Review - Perm $150.00
Notary Fee - per document $1.00 Planning Commission Review $250.00
Interest charge on past due Escrows Signs
Comprehensive Plan $40.00 Wetland Buffer Sign $20.00
Code Book (Codes/Zoning/Subd) Binder $65.00 * Requests for information are to be made in writing
Zoning Code Only $35.00
Subdivision Code Only $35.00
Municipal Code Only $35.00 Temporary 3.2 Malt Liquor Lic.
Assessment Search Temporary Permit
Address List $30.00 Temporary Permit
Resident Address List Labels $60.00 Beer 3.2 Malt Liquor Lic.
CD-R $30.00 On Sale $100.00
Off Sale $15.00
Maps Investigation (New/Transfer Lic.)$100.00
8 1/2"x11" (B&W)$1.00 Intoxicating Liquor License
8 1/2"x11" (B&W Laminated)$3.00 On Sale $4,000.00
8 1/2"x11" (Color)$3.00 Off Sale* $150.00
8 1/2"x11" (Color Laminated)$5.00 Sunday Sale* $200.00
11"x17" (B&W)$3.00 Investigation Fee (New/Transfer Lic.)$300.00
11"x17" (B&W Laminated)$8.50 2:00 AM Extension $100.00
11"x17" (Color)$5.50 *Fee Limited By State Law
11"x17" (Color Laminated) $11.00
22"x34" (Blueline)$6.50 Tobacco Permit
22"x34" (Blueline Laminated)$23.00 Permit $150.00
22"x34" (Color)$11.00
22"x34" (Color Laminated)$27.00 Fireworks Permit
36"x42" (Color)$23.00 Per Event $25.00
36"x42" (Color Laminated)$60.00
Topos - Per Acre $16.00
Topos - Per Sheet $5,150.00
Topos - Non-Legal Copy Civic Center Rental Fee
*Laminated Maps must be special ordered **Corcoran Public Service Groups N/C
** "Corcoran" Jaycees, Lions, Pioneer Society, Seniors, Athletic Assoc.
Late Fees / Penalties GENERAL PUBLIC - PER DAY
Returned Check Fee * $38.00 Residents Receive a 10% Discount on Civic Center & Park Rental
Late Fee Charge -Over 30 days 1.5% / mo Sun. - Thur. no kitchen $100.00
*Plus any additional fees charged by the bank Sun. - Thur. with kitchen $125.00
Labor/Staff Fri - no kitchen $150.00
Normal Business Hrs (1 hr min.) $65.00 Fri - with Kitchen $275.00
After Hours (1 hr minimum) $100 Hour Sat. - no kitchen $300.00
Sat. - with kitchen $350.00
Newsletter /Incl. print & mailing to 2000 Residents B/W Color Observed Holiday w/ or w/o kitchen $150.00
Advert. Newsletter Full page Police security if serving alochol per hour $60.00
Advert. Newsletter 1/2 page
Advert. Newsletter 1/4 page
Insert flyer for mailing supplied by customer 200.00
Contract 6 + time yr. no kitchen $50.00
City Park - Picnic Facility Contract 6 + time yr. with kitchen $80.00
Rental Fee $55.00
Damage Deposit $100.00 Mon - Sun $50.00
Includes required sales tax Civic Center Damage Deposit
Ball Field Usage Fee (**Groups 2 & 3) Damage Deposit $250.00
Snyder, Meister & Lions *All Rentals including N/C must have deposit
Lights (Lions only) Additional Rental Items - Per Day
Upper Open Fields Stage Setup $65.00
**Group 1 - No Usage Fees Apply AV Equipment Rental - Per Item $75.00
AV Damage Deposit (projector DVD Player)$250.00
Recycling Fee Per Wastemanagement Contract
Recycling Fee (Annual) $33.00 Burning Permit
Delinquent Charge $10.00 Permit Valid for 10 days $10.00
New Homeowner Bin $5.00 When 3" Snow On Ground N/C
Replacement Bin $10.00 *Burning Not Allowed in Commercial Area
Newly Constructed Homes are Pro-Rated
15% discount
2010 CITY OF CORCORAN - FEE SCHEDULE
10% annually if not pd within 30 of bill date
$10 Per Daily Event
$100.00 Annually Max
Churches, Hennepin Cou
Fair, Youth educationa
seminars /Summer Cam
Groups,
Reproduction Cost
To be determined at a later
date
To be determined at a later
date
General Public Non-Profit Groups - Per Day
Meeting / Conference Room 10-15 people
General Public Non-Profit Groups - Per Day
H:\City Hall Information\Council Information\Council Agendas\2010\01.14.10\11c. 1. 2010 Fee Schedule.xls
2010 CITY OF CORCORAN - FEE SCHEDULE
Storm Water Police Reports
Basin Connection Cost Police Reports - Base Charge $7.00
* Police Reports - Surcharge .25 page
Audio Tape Actual Cost
Overweight Vehicle Video Tape Actual Cost
Commercial Tow Truck $750.00
Daily Permit $100.00 Finger Printing
Seasonal - Emergency $250.00 Resident - Child N/C
Seasonal - Non Emergency $500.00 Non-Resident - Child $10.00
Agriculture N/C Resident - Adult $15.00
*All Charges are Per Truck - Permits are Restricted Non-Resident - Adult $25.00
**Emergency is Septic, Liquid Propane & Similar Additional Cards - Resident $7.50
Additional Cards - Non Res. $12.50
Street Department - Fees Amber Sticks
Street Sign Install Labor $75.00 / Hr
Culvert Install* $100.00 / Hr False Alarm Fire Emergency
Dust Control (Voluntary)** Based on Bid 2-3 In any 12-month period $75 Each
Dust Control (Assessment) Based on Bid 4-6 In any 12-month period $150 Each
7-9 In any 12-month period $250 Each
Grading & Land Reclamation ** Security 10+ In any 12-month period $500 Each
Under 300 Cubic Yards $35.00 N/C
Over 300 Cubic Yards $300.00 $250/Acre*False Alarm Police
*One Acre Minimum 1-3 In any 12-month period N/C
4-6 In any 12-month period $125 Ea.
Swing Away Mail Box Arms (Box not included)7-9 In any 12-month period $200 Ea.
Posts only $65.00 10+ In any 12-month period $300 Ea.
Posts and installation $150.00
Guns
Lawn Mowing - Property Cleanup Handgun (To Purchase/Transfer)*N/C per day
Mowing 1acre & under $250.00 Hunting/Shooting - Resident** $15.00
Additional per hr. over 1 acre $75.00 Hunting/Shooting - Non-Res.**$20.00
Tree and weed removal invoice + $75.00 Admin. costs *Fee Set By State / **Restricted
Rubbish removal by PW per hour $75.00
plus admin fees of $75.00.Impound Lot - Department Lot
Storage Fee $30.00
Public Works Labor Plus actual cost of towing
Per Hour $50.00
Plus time 1/2 per hour $75.00 Animal License - 1 time per life of dog
Dogs - Spayed/Neutered $15.00
Driveway Permit Dogs - Non-Spayed/Neutered $25.00
Permit Fee $100.00 Hobby Kennel $75.00
Commercial Kennel - See Home Occupation * Must Be Licensed before Release
Animal Impound
1st Offense $50.00
2nd Offense $150.00
No License $50.00
**In the event that there are critical conditions or concerns with the area to be graded or reclaimed, the City Engineer or other designated City Staff shall determined an amount to be secured
to assure the completion of the project. In the event that there are unique circumstances to the site additional fees may be imposed to cover additional staff time necessary to process the perm
Plus Cost of Materials
300' Min.
H:\City Hall Information\Council Information\Council Agendas\2010\01.14.10\11c. 1. 2010 Fee Schedule.xls
Intoxicating Liquor License Beer 3.2 Malt Liquor Lic. Temporary 3.2 Malt Liquor Lic.11c. 2On Sale $4,000.00 On Sale $100.00Temporary Permit$10 Per Daily Event Off Sale* $150.00 Off Sale $15.00Temporary Permit$100.00 Annually MaxSunday Sale* $200.00Investigation (New/Transfer Lic.)$100.00Investigation Fee (New/Transfer Lic.)$300.00Tobacco Permit 2:00 AM Extension $100.00Agriculture Preserve ApplicationPermit $150.00 *Fee Limited By State LawPlacement $80.00Removal $80.00Maps W/taxRecords & Service ChargeW/Tax*Fee Limited by State8 1/2"x11" (B&W)$1.00 $1.07Copies/Fax Charge .25 page included8 1/2"x11" (B&W Laminated)$3.00 $3.20Comprehensive Plan $35.00 $37.28Late Fees / Penalties 8 1/2"x11" (Color)$3.00 $3.20Code Book (Codes/Zoning/Subd) Binder$60.00 $63.90 Returned Check Fee * $30.008 1/2"x11" (Color Laminated)$5.00 $5.33Zoning Code Only $30.00 $31.95 Late Fee Charge -Over 30 days 1.5% / mo11"x17" (B&W)$3.00 $3.20Subdivision Code Only $30.00 $31.95*Plus any additional fees charged by the bank 11"x17" (B&W Laminated)$8.00 $8.52Municipal Code Only $30.00 $31.9511"x17" (Color)$5.00 $5.33Assessment Search $25.00 n/aLabor/Staff 11"x17" (Color Laminated) $10.00 $10.65Address List $25.00 $26.63Normal Business Hrs(1 hr min.) $50 Hour22"x34" (Blueline)$6.00 $6.39Address List Labels $50.00 $53.25After Hours (1 hr minimum) $100 Hour22"x34" (Blueline Laminated)$21.00 $22.37Police Reports - Base Charge $7.00 n/a22"x34" (Color)$10.00 $10.65* Police Reports - Surcharge .25 page n/aSign Permits (Fees based on Planner doing review)22"x34" (Color Laminated)$25.00 $26.63Audio TapeActual Cost Plus TaxNo Planning Comm Review - Temp$95.0036"x42" (Color)$20.00 $21.30Video TapeActual Cost Plus TaxNo Planning Comm Review - Perm$150.0036"x42" (Color Laminated)$55.00 $58.58CD-R $25.00 $26.63 Planning Commission Review $250.00Tax IncludedTopos - Per Acre $15.00 $15.98Topos - Per Sheet $4,800.00 $5,112.00 * Requests for information are to be made in writing Wetland Buffer Sign$20.00 ea. plus tax Topos - Non-Legal CopyReproduction CostPlus Tax *Laminated Maps must be special ordered Civic Center Rental FeeSales Tax will be added to material costs when applicableRecycling Fee **Corcoran Public Service GroupsN/CRecycling Fee (Annual) $29 Per ContractGENERAL PUBLIC - PER DAYCivic Center Damage Deposit Delinquent Charge $10.00Tax IncludedMon.-Thur. No Kitchen$55.00 Damage Deposit $200.00 New Homeowner Bin $5.35Fri - Sun - No kitchen$125.00 Deposit w/Alcohol or Dance $300.00 Replacement Bin $8.52Mon - Thurs - With Kitchen$80.00*All Rentals including N/C must have deposit Newly Constructed Homes are Pro-RatedFri-Sun - With Kitchen$225.00 Extra Pickup - Garbage $45.00We are required to collect sales tax on binsMon -Thurs. - With dance, no kitchen$150.00 Setup or Take Down $30 HourFri - Sun. - With dance, no kitchen$225.00* Setup & Take Down Stage or Special Instructions Burning PermitMon - Thurs - With dance & Kitchen $225.00AV Equipment Rental - Per Item $75 DayPermit Valid for 10 days$10.00Fri - Sun - With dance & Kitchen $325.00AV Damage Deposit 250.00When 3" Snow On GroundN/CMon - Sun - With Alochol $400.00*Burning Not Allowed in Commercial Area ** "Corcoran" Jaycees, Lions, Pioneer Society, Seniors, Athletic Assoc. Subject to weather & burning conditions General Public Under 3 hours & Less than 20 peopleResidents Receive a 10% Discount on Civic Center & Park Rental Mon - Sun - No kitchen$30.00per mtg.Ball Field Usage Fee (**Groups 2 & 3) Mon - Sun - With Kitchen $45.00per mtg.City Park - Picnic Facility Snyder, Meister & Lions $25 Day/Per Field General Public Non-Profit GroupsRental Fee $55.00 Lights (Lions only) $15 GameMon - Sun - No kitchen$55.00 Damage Deposit $100.00 Upper Open Fields $25 Day/Per Field Mon - Sun - With Kitchen $80.00Sales Tax Required on Park Rentals**Group 1 - No Usage Fees Apply (Any dance add $95.00)**See City Application Agreement Form CITY OF CORCORAN - 2009 FEE SCHEDULEH:\City Hall Information\Council Information\Council Agendas\2010\01.14.10\11c. 2. 2009 Fee Schedule adopted 2-26.xls
CITY OF CORCORAN - 2009 FEE SCHEDULEDriveway Permit Finger Printing Event Security(No discounts) Permit Fee $100.00 Resident - Child N/CPolice Officer (2 hr min.)$60.00 HrNon-Resident - Child $10.00Reserve Donation Requested$15.00 HourStorm Water Resident - Adult $15.00*Officers are paid $45/hr for working events. Basin Connection CostNon-Resident - Adult $25.00*Reserves are not paid, but a donation is made Additional Cards - Resident $7.50Overweight Vehicle Additional Cards - Non Res. $12.50Commercial Tow Truck $750.00False Alarm Fire EmergencyDaily Permit $100.00False Alarm Police1 In any 12-month periodN/CSeasonal - Emergency$250.00 1-3 In any 12-month period N/C2-3 In any 12-month period$75 EachSeasonal - Non Emergency$500.00 4-6 In any 12-month period $125 Ea.4-6 In any 12-month period$150 EachAgriculture N/C 7-9 In any 12-month period $200 Ea.7-9 In any 12-month period$250 Each *All Charges are Per Truck - Permits are Restricted10+ In any 12-month period $300 Ea.10+ In any 12-month period$500 Each **Emergency is Septic, Liquid Propane & SimilarGuns Street Department - FeesHandgun (To Purchase/Transfer)*N/CImpound Lot - Department Lot*Plus ActualStreet Sign Install Labor $75.00 / HrHunting/Shooting - Resident** $15.00Storage Fee $30.00 per day Cost towingCulvert Install* $100.00 / HrHunting/Shooting - Non-Res.**$20.00Dust Control (Voluntary)** Based on Bid *Fee Set By State / **RestrictedDust Control (Assessment) Based on Bid*Plus Cost of Materials / ** 300' MinimumAnimal License 1 Yr 2 Yr 3 Yr Animal ImpoundDogs - Spayed/Neutered $5.00 $8.50 $12.50 1st Offense $50.00Grading & Land Reclamation SecurityDogs - Non-Spayed/Neutered $10.00 $17.50 $25.00 2nd Offense $150.00Under 300 Cubic Yards $35.00 N/C Hobby Kennel $75.00 No License $50.00Over 300 Cubic Yards $300.00 $250/Acre*Commercial Kennel - See Home Occupation * Must Be Licensed before Release *One Acre Minimum **In the event that there are critical conditions or concerns with the area to be graded or reclaimed, the City Engineer or other designated City Staff shall determined an amount to be securedto assure the completion of the project. In the event that there are unique circumstances to the site additional fees may be imposed to cover additional staff time necessary to process the permit. H:\City Hall Information\Council Information\Council Agendas\2010\01.14.10\11c. 2. 2009 Fee Schedule adopted 2-26.xls
STAFF REPORT Additional Information Received
Council Meeting: January 15, 2010
Prepared By: Jill Smith-Arens
Topic:
Fee schedule – additional fee to add
Action Required:
Council discussion to set and approve
fees
Summary:
Skating Pond / Hockey Rinks Rental
Staff would like to add a fee to the schedule for rental use of the hockey pond for large
groups. We have received a call from a group that would like to use the hockey rink on
Monday, February 1st for approx. 25-30 people. Staff has researched and found other
cities charge a fee from a rate of $22.00 an hour to $93.00 per day. An attendant would
still be working however and sign would be posted in advance and the pond would be
closed to the public for that day. Currently the rink attendants make $8.00 per hour.
Staff would recommend a flat rate fee of $80.00. This will cover rink attendant for an
average of 3 hours, PW labor for prep of pond and any administrative time.
An added note for softball fields – Staff just received brief information from Kevin
Dale regarding the use of the softball field for the Corcoran Athletic Association. Please
review and discuss.
• In the last two years the number has gone up to about 100 non-residents. Starting
this season non-residents will pay a $10.00 fee. The CAA will take direction from the
city on how it is to be spent on field maintenance.
• The CAA schedules games Monday thru Thursday from the last week of April
through July for in-house teams and May thru July for traveling. If they have a fall
league they will use one field on Sundays from late August through September. We
have been told they do have insurance but have only been ask for proof once.
STAFF REPORT Document No. 11C.
Council Meeting: 1/14/2010
Prepared By: Jill Smith-Arens
Topic:
2010 Fee Schedule
Action Required:
Review and discuss to approve 2010
Fee Schedule
Summary:
The current fee schedule has not been updated since adoption in 2008. No changes
have been made since 2007. Staff researched and compared fees with other cities and
made changes in the necessary areas. Per council discussion tax has been included
where needed. Listed below are areas where noticeable changes were made and
explanation to justify the increases. Some discussion may be needed by council to give
staff direction moving forward.
Civic Center Rental
After researching other cities fees and previous applications some fees were increased
then broke down into different categories, due to the cost factor involved in set up and
general maintenance of rental. Comparing to other cities prices range from $125.00 –
$695.00
Public Works sets up chairs and tables or stages the area for all events being held.
This is gross rate to the City of $38.50 per hour. It takes on the average of 1 - 2 hours
to set up areas, clean and replenish restrooms before and/or after use. Other costs
include administrative time, kitchen utilities expenses, restroom supplies and misc.
cleaning products.
Currently the city is not capturing their expenses for some of the uses of this facility.
Staff feels the City should be charging a minimal fee to capture some of these costs
factors to organizations that are currently paying nothing. Staff was informed at one
time exempt organizations in Corcoran giving back to the community with donations or
time are exempt. (Jaycees, Lions, Pioneer Society, seniors). Listed below are
organizations that have been using the Civic Center free of charge for the past several
years.
Organization # of uses through out the year
Corcoran Athletic Association 2 – 3 (Once for Pancake breakfast)
Hennepin County Fair 12-14
Northwest Trails Association 4
Staff recommends a nominal fee of $100.00 to the Athletic Association for the use of the
kitchen for their pancake breakfast open to the public. A fee of $50.00 per meeting to
Page 2
the Hennepin County Fair for meetings held through out the year. And $100.00 to the
NW Trails Association for all 4 days of their training seminar held once a year.
Staff recommends a flat fee for rental on an observed holiday (i.e.: Easter /
Thanksgiving / Christmas) to be a consistent rate of $150.00 with or with out the
kitchen. It has been found there are generally 50-100 people in attendance. The
category for non-profit groups has been redefined to be churches or organizations with
re-occurring dates booked through out the year.
Recycling Fee
This fee was increased from $29.00 to $33.00 a year, per the cities contract from Waste
Management. It was discovered that an incorrect fee the past years was charged due to
the turn over in staff. The cost of recycling bins increased for the same reason.
Ball-field Usage
Currently there have been no enforced rules or regulations in place that staff can find
from the past records. Researching we have found different cities require a Certificate of
Insurance from Men’s Athletic leagues and Youth Athletic Associations events. Also
other cities charge fees of hourly rate, per game, per field and up to $125.00 per team
for men’s softball.
Staff noticed the City has not changed the rates for the ball field usage since 2007;
currently the City is charging $25.00 per day per field. The city collected $400.00
last season from the men’s softball league, and charged nothing to the Athletic
Association to use the fields in the past years.
The City’s men’s league has had approx. 8 – 10 teams each year, playing approx. 14 -
16 games in the summer months. If the City charges each team only $100.00 x 9
teams = $900.00. (This is less than $9.00 per ball player to play 14 + games)
The expense to operate one ball field includes PW labor mowing grass and dragging
fields, satellites and utilities for lights and for watering. Public Works overall labor rate is
calculated to be $38.50 per hr. Time spent to maintain 1 field is approx. 1 ½ hrs.
($57.75) x 14 days = $808.50. The expense for the satellite was $440.00 and the
utilities to operate the park for the summer months was approx. $675.00. This is an
approx. total of $981.50 to operate and maintain the parks for only 14 days in the
summer months not including use of equipment and vehicles. No expenses or
revenue has been calculated for operations of any other organizations currently using
the parks.
Staff recommends Parks and Trails once again re-evaluate the fees and policies to be
put in place before the seasons begin.
Labor/Staff
This fee increased from $50.00 to $65.00 due to previous COLA and benefit increases
that had not been previously calculated. It was averaged out between all office staff
members.
Page 3
Animal License
Staff recommends a one time fee of $15.00 per life of dog, and $25.00 if non-
spayed/neutered. This is the trend several other cities are using. We have been
tracking the records and have been finding residents have not been coming back in to
renew.
Lawn Mowing / Property Cleanup
This fee was added due to amount of foreclosed homes and the City’s nuisance and
weed control ordinance. Staff would like to add a fee of $250.00 per resident lot 1 acre
or under for lawn mowing, an additional $75.00 per hour over the one acre + $75.00
administrative fee. Tree and weed removal @ invoice cost from contractor + $75.00
administrative fee.
Misc. rubbish cleaned up by Public Works @ $75.00 per hour or contractors invoice +
$75.00 administrative fee. (Administrative fee covers staff time for certified mailings,
hiring contractors, etc.)
Fireworks Permits
Added to fee schedule $25.00 per event.
City of CorcoranProject Schedule11d.Jan Feb Mar April May June July August SeptemberOctober NovemberDecember2011WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3WK4WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3WK4WK 1 WK 2 WK 3 WK4ProjectPUBLIC WORKS & INFRASTRUCTUREa. TIF Projects 1. Water 2. Sewerb. Public Works Buildingc. Cain Road Overlayd. County Road 101 Turnbacke. Lake Sarah TMDLf. City bridgesg. Renew Medina Utilities Discussionsh. Review Existing Road Maintenance PlanEMPLOYEE COMPENSATIONa. Comp Timeb. PTO Timec. Sick Pay Bankd. HRA Balancese. Compensation SurveyPUBLIC SAFETYa. Fire Department Mergerb. 2011 Hamel Fire Service AgreementORDINANCESa. Overweight Vehiclesb. Tobacco/Alcohol Violationsc. Notification of Occupants in Rental Propd. Re-vise per 2030 COMP PlanCIP SCHEDULECIP BOND ISSUANCECOUNCIL INITIATIVESa. Green Acres Forumb. Greenway Corridorc. Building Official/Code Enforcementc. Market the City of Corcorand. Webcast Council Meetingsf. Revive City's EDAg. City Wide Recognition Programh. Trail Property Acquisitioni. Manage and Support CommissionsPOLICIES / BENEFITSa. 2011 Health Insuranceb. Revise Employee Policy HandbookH:\City Hall Information\Projects\Project Schedule 2010\City Project Chart 20101 of 2
City of CorcoranProject Schedule11d.Jan Feb Mar April May June July August SeptemberOctober NovemberDecember2011WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3WK4WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3 WK4 WK 1 WK 2 WK 3WK4WK 1 WK 2 WK 3 WK4ProjectADMINISTRATIONa. 2011 Budgetb. Performance Reportsc. Personnel Reviewd. Banyon Software Updatee. LOC/Bond Trackingf. Use of interns/volunteersg. Structure Revenue Sources/Grant Managementh. Review Policies/Procedures for conformance to codei. Provide Web Based Servicesj. Future Growth of City DepartmentsCLEAN UP DAYDUST CONTROLRECYCLING / GARBAGE HAULINGCompletion Date Responsible PartyClerk/Admin Contract Council Planning Commission Parks & Trail CommissionPolicePublic WorksWWenckAdministratorLLandformCCarson, Clelland et alMMnSpectH:\City Hall Information\Projects\Project Schedule 2010\City Project Chart 20102 of 2
STAFF REPORT / POLICE DEPARTMENT Agenda Item 12b.
Council Meeting:
January 14, 2010
Prepared By:
Chief Sean Gormley
Topic:
Public Safety Workshop
Action Required:
Set Date and Time
Background
During the 2009 budget discussions, the City Council requested that a future workshop
date be set to discuss Public Safety.
The intent of the meeting would be;
1. To better understand the intricate components of the Corcoran Police
Department
2. Open dialog about Public Safety future needs (Q & A)
3. Discuss any specific areas of Public Safety which council desires
The Corcoran Police Department Annual Report 2009 will be completed and
delivered to the Mayor and Council Members prior to this workshop. I feel this
comprehensive document help answer questions, cultivate discussion and educate on
the services provided by public safety.
It would be our goal to deliver the Annual Report 2009 on or by, February 27th, 2010.
Should you have any specific questions that may require some further research, please
feel free to call or e-mail prior to the workshop.
Suggested dates;
Tuesday, March 2 – 7 pm (City Council Chambers)
Wednesday, March 3 – 7 pm (City Council Chambers)
Thursday, March 4 – 7 pm (Staff Meeting Room – Civic Center)
Recommendation –
Select a date and time for Public Safety workshop meeting
12c.
CITY OF CORCORAN PROCLAMATION
Proclamation
WHEREAS, Public Works services provided in our community are an integral part of the daily
lives of our citizens; and
WHEREAS, the health, safety, and comfort of this community greatly depend upon these
systems and programs;
WHEREAS, the quality and effectiveness of these systems and programs are vitally dependent
upon the efforts and skills of the Public Works employees:
THEREFORE IT IS WITH GREAT PLEASURE AND PRIDE, the Council of the City of
Corcoran hereby acknowledges and proclaims their gratitude to:
• Pat Meister • David Tiemann
• Clyde Bechtold • Darcy Wandersee
• Brandon Heinz • John Mikwold
• Jeff Schmid
Their tireless efforts during the 2009 Christmas Eve and Christmas Day snow storm made the
community and, its residents and businesses much safer, and provided the ability of travel the
city’s roads.
Dated this 14th day of January 2010.
_____________________________
Kenneth Guenthner
Mayor of the City of Corcoran