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Home My WebLink About1997-11-13 Council Minutes178 CORCORAN CITY COUNCIL NOVEMBER 13, 1.997 CALL TO ORDER/ROLL CALL Mayor Larkin called the meeting to order at 7:00 P.M. Present were Mayor Larkin, Council Members Ken Kluck, Ernie Mayers, Ken Guenthner, and Dixie Lindsley. Also present were City Clerk Stacy Doboszenski, City Planner Gary Eitel, City Engineer Vince Vander Top, Public Works Lead Person Pat Meister, and Police Chief Paul Schutte. There were approximately 10 people in attendance at the meeting. SET AGENDA The Agenda was set with the following additions: • Clinton Cop Program • Ice Rink Improvement • Request by Councilor Guenthner to remove the Closed Session • Request by Vince to remove the Engineer Report on the Storm Sewer PUBLIC HEARING TO CONSIDER THE VACATION OF DRAINAGE AND UTILITY EASEMENTS AND THE UNUSED PORTION OF THE PLATTED RIGHT-OF-WAY OF HAGE DRIVE LOCATED AT 10218 HAGE DRIVE PID #0-119-23 34 0015 Mayor Larkin opened the meeting for public comment at 7:01 p.m. Gary gave the background information and the history of the platting of Acre Lake Addition and Acre Lake 2nd Addition. There were no comments registered from the public. On a motion by Kluck, seconded by Mayers, to close the public hearing at 7:06 p.m. Motion carried unanimously. On a motion by Kluck, seconded by Lindsley, to approve Resolution No. 1997 - 86, A RESOLUTION APPROVING THE VACATION OF A DRAINAGE AND UTILITY EASEMENT AND THE UNUSED PORTION OF THE PLATTED RIGHT-OF-WAY OF HAGE DRIVE, DEDICATED AS PART OF THE PLATS OF ACRE LAKE ADDITION AND ACRE LAKE 2ND ADDITION, LOCATED AT 10218 RAGE DRIVE, PID #05-119-23 34 0017 Motion carried unanimously. PUBLIC HEARING TO CONSIDER THE VACATION OF A DRAINAGE AND UTILITY EASEMENT ON LOT 5 BLOCK 3 CORCORAN ESTATES SECOND ADDITION LOCATED ON CORCORAN TRAIL EAST Gary gave the background information of the request. Mayor Larkin opened the meeting for public comment at 7:07 There were no comments registered from the public. On a motion by Muck, seconded by Lindsley, to close the public hearing at 7:08 Motion carried unanimously. On a motion by Guenthner, seconded by Mayers, to approve Resolution No. 1997 - 87, A RESOLUTION APPROVING THE VACATION OF EASEMENT DEDICATED AS PART OF THE UNIMPROVED PLAT OF CORCORAN ESTATES SECOND ADDITION. Motion carried unanimously, 79 COORDINATOR POSITION Paul Jacobs presented a report on behalf of the interview board. He explained how the interview board narrowed down the candidates to two, and that he followed up with reference checks. He further explained his report on the reference checks he performed. Mr. Jacobs then stated that the interview board recommends Roger Bromander for the position of City Planner/Administrative Coordinator. Gary reported on the City's procedure for new hire and the wage step scale. Gary recommended that he be hired at four years experience under a salary grade nine on our current compensation wage steps scale, that would start him at $38,000 a year, and to have a six month probation period. Gary recommended a motion to authorize offering the position to Roger Bromander and to start the position at four years experience. Councilor Lindsley then informed the Council of her impression of Roger Bromander. Councilor Guenthner asked what the starting date would be. Councilor Lindsley stated December 1, 1997. On a motion by Guenthner, seconded by Mayers, to offer the position to Roger Bromander based on the conditions outlined by Gary. Motion carried with Guenthner, Lindsley, Mayers, and Muck voting aye; Mayor Larkin abstained stating that he thought the candidate would be at the meeting for the Council to meet. Councilor Guenthner thanked the interview board for their time and effort. WASTEWATER COMMISSION Councilor Lindsley brought up the discussion on appointing additional members to the Wastewater Commission and to set the number of years the commissioners will serve. On a motion by Lindsley, seconded by Muck, to add two members to the Wastewater Commission, from the Sewer Task Force, to advertise for three more positions, one of which be an alternate member, and to have three year staggering terms. Council Guenthner expressed a concern on acting on something that was not published in the agenda. He then polled the audience to see if there were any comments on the setting of the Commission. There was a discussion regarding the City's requirement to adopt an ordinance regarding the 7080 rules by January 1, 1998. Guenthner stated there are two alternatives: (1) take time to adopt an ordinance based on a study sometime after first of year (2) find another ordinance that will work for Corcoran and approve it to be effective January 1, 1998. Gary stated that our ordinance does state that the City of Corcoran has adopted the 7080 code. John Bucher stated that there are differences the Commission would add to the 7080 rules. There was a discussion between the Council and Bucher on the appointment of new members. Councilor Guenthner suggested having the current Wastewater Commission work on AK Auto issue prior to the second meeting in November. There was no opposition from the rest of the Council. 180 Councilor Lindsley's motion was amended to advertise for five positions instead of appointing two from the Sewer Task Force and to advertise in the November 24, 1997 Crow River News and to appoint members at the December 11, 1997 meeting. Motion carried unanimously. On a motion by Kluck, seconded by Lindsley to accept Bud Gleason's resignation. Motion carried unanimously. PLANNING COMMISSION CONSENT ITEMS: Gary Eitel presented the Planning Commission report. On a motion by Larkin, seconded by Mayers, to approve the following Planning Commission consent items: A REQUEST BY ROBERT AND MARILYN SCHROEDER_OF DESIGN LANDSCAPING, INC., LOCATED AT 6399 CO. RD. 19, PID #31-119-23 34.0008: • REZONING PETITION NO. 97-03, THE REZONING OF 21.25 ACRES FROM R-1, RURAL RESIDENTIAL DISTRICT TO C-2, GENERAL BUSINESS DISTRICT + CONDITIONAL USE PERMIT TO OPERATE A LANDSCAPE BUSINESS WITHIN A C-2 DISTRICT Approval of Resolution No. 1997 - 88, A RESOLUTION APPROVING REZONING PETITION NO, 97-03, A REQUEST BY ROBERT AND MARILYN SCHROEDER OF DESIGN LANDSCAPING, INC. TO REZONE 21.25 ACRES FROM R-1, "RURAL RESIDENTIAL" TO C-2, "GENERAL BUSINESS DISTRICT" Approval of Resolution No. 1997 - 89, A RESOLUTION GRANTING THE ISSUANCE OF A CONDITIONAL USE PERMIT TO DESIGN LANDSCAPING, INC. TO OPERATE A LANDSCAPING BUSINESS, LOCATED AT 6399 CO. RD. 19, PID #31-119-23 34 0008. A REQUEST BY KEN HAGE FOR FINAL PLAT APPROVAL OF ACRE LAKE 3RD ADDITION THE REPLATTING OF LOTS 12 AND 13 BLOCK 1 ACRE LAKE 2ND ADDITION LOCATED AT 10218 HAGE DRIVE PID #05-119-23 34 0017 AND PID #05-119-23 34 0016 Approval of Resolution No. 1997 - 90, A RESOLUTION GRANTING FINAL PLAT APPROVAL OF ACRE LAKE 3RD ADDITION, THE REPLATTING OF LOTS 12 AND 13, BLOCK 1, ACRE LAKE 2ND ADDITION, LOCATED AT 10218 HAGE DRIVE, PID #05-119-23 34 0016 AND PID #05-1 19-23 34 0017. A REQUEST BY KEN HAGE FOR A FRONT YARD SETBACK VARIANCE FROM 60 FEET TO 34 FEET FROM THE FRONT PROPERTY LINE TO FACILITATE THE CONSTRUCTION OF AN ADDITION TO THE EXISTING ACCESSORY BUILDING, LOCATED AT 10218 HAGE DRIVE, PID #05-119-23 34 0017 Approval of Resolution No. 1997 - 91, A RESOLUTION GRANTING KEN HAGE A FRONT YARD SETBACK VARIANCE FROM 60 FEET TO 34 FEET FROM THE FRONT PROPERTY LINE, TO FACILITATE THE CONSTRUCTION OF AN ADDITION TO THE EXISTING ACCESSORY BUILDING, LOCATED AT 10218 HAGE DRIVE, PID #05-119-23 34 0017. A REQUEST BY DAVID BJORGE FOR A SIDE YARD SETBACK VARIANCE FROM 20 FEET TO 5 FEET FROM THE SIDE PROPERTY LINE TO FACILITATE THE CONSTRUCTION OF A 28' X 36ACCESSORY BUILDING, LOCATED AT.9528 FOX VALLEY DRIVE, PID #09-119-23 42 0012 Approval of Resolution No. 1997 - 92, A RESOLUTION GRANTING DAVID BJORGE A SIDE YARD SETBACK VARIANCE FROM 20 FEET TO 5 FEET FROM THE SIDE PROPERTY LINE, TO FACILITATE THE CONSTRUCTION OF A 28' X 36ACCESSORY BUILDING, LOCATED AT 9528 FOX VALLEY DRIVE, PID #09-119-23 42 0012. REQUEST BY ARNIE KRAL FOR SITE PLAN APPROVAL OF PROPOSED PHASE 181 DEVELOPMENT OF THE EXISTING AK AUTO PROPERTY LOCATED AT 19965 CO. RD, 10, PID #26-119-23 110022 Approval of the Planning Commission's recommendation to table this item to the December 4, 1997 Planning Commission meeting. REQUEST BY GREG EBERT FOR REVISED SITE PLAN REVIEW FOR THE DEVELOPMENT F A 2000 SQ.FT. OFFICE BUILDING, 31,200 S FT. SHOP/STORAGE BUILDINGS, AND A.RESIDENCE ON A 6 ACRE PARCEL LOCATED AT 23350 CO. RD. 10 Approval of Planning Commission recommendation for revised site plan. FETCH PLAN APPROVAL - SCHADEWALD PROPERTY Approval of Planning Commission recommendation for sketch plan. Motion carried unanimously. 1998 FIRE CONTRACTS Presentation by Hanover Fire- Department Walter Dixon was present from the Hanover Fire Department to answer any questions the Council may have regarding their proposed budget for 1998, On a motion by Mayers, seconded by Lindsley, to approve Resolution No. 1997 - 93, A RESOLUTION SETTING 1998 FIRE CONTRACT AMOUNTS FOR ROGERS, HAMEL, AND HANOVER FIRE DEPARTMENTS. Motion carried unanimously. PUBLIC WORKS REPORT Hiring Part-time Snow Plow Help Mayor Larkin stated that it will work well to hire Bill Theis as a part-time snow plow driver. On a motion by Kluck, seconded by Lindsley, to hire Bill Theis as per his proposal. Motion carried unanimously. CONSENT AGENDA Councilor Kluck questioned a couple of claims submitted. Clerk Doboszenski clarified them. On a motion by Larkin, seconded by Lindsley, to approve the following consent agenda items: • Approval of List of Claims #825 - 877 • Approval of the October 23, 1997 City Council Minutes • Approval of 3rd Quarter Budget Report • Approval of City of Corcoran Internet Policy • Approval of Reimbursement to Robert and Victoria Kyarsgaard for Park Dedication Fees Motion carried unanimously. OTHER BUSINESS Clinton -Cop Program Councilor Guenthner informed the Council that the Corcoran Police Department has been approved for another grant to hire officer under the Clinton Cop Grant Program. He explained that he has received a packet from the Police Department on their proposal for hiring an officer under the grant program. Chief Schutte was present and stated that the Council needs to review the packet that was given to Councilor Guenthner. Chief Schutte further stated that there is a month to consider the grant. Councilor Guenthner explained that it would be difficult for the Council to make a decision considering the current labor negotiations. 182 On a motion by Guenthner, seconded by Lindsley, to table this item to the December 1 1., 1997 meeting. Ice Rink Discussion Clerk Doboszenski provided an aerial photo to show the Council the intent of adding a new youth hockey rink to the City park. There was a lengthy discussion on redesigning the open skating rink, the concern of the safety for the open skaters, and the addition of a youth hockey rink. There was also a lengthy discussion on tile line placement, the size of the tile, and having it approved by Elm Creek Watershed before placement. Councilor Guenthner asked if there would be interest in sitting down to discuss the design and to come back to the Council with a recommendation. Councilor Kluck stated he felt that the youth hockey rink can be constructed now. On a motion by Guenthner, seconded by Lindsley, to authorize Mayers to resolve the issue with the authority of Council, and for the Council to approve the final design. Motion carried with Guenthner, Lindsley, Mayers, and Larkin voting aye; Muck abstaining because of his involvement with the Corcoran Lions. DISCUSSION Correspondence No action taken. Canceling -the November 27, 1997 City Council Meeting (Thanksgiving) On a motion by Lindsley, seconded by Guenthner, to approve Resolution No. 1997 - 94, A RESOLUTION CANCELING THE NOVEMBER 27, 1997 (THANKSGIVING) CITY COUNCIL MEETING AND RE -SCHEDULING IT FOR TUESDAY, NOVEMBER 25, 1997. Motion carried unanimously. Employee Health Insurance Benefit Increase for 1998 Clerk Doboszenski introduced the topic of an increase for the employees' health insurance benefit to the Council. Councilor Lindsley expressed a willingness to increase the current benefit,,but not pay the full family amount. On a motion by Lindsley, seconded by Kluck, to increase the employee health insurance benefit to $315 a month. Motion carried unanimously. Pav Equity Implementation Report Councilor Lindsley stated that she spoke with George Gmach and confirmed his willingness to do the pay equity report at no cost to the City. She also stated that Gmach will not be held responsible for the outcome of the report if the Council does not accept his recommendations. On a motion by Mayers, seconded by Kluck, to authorize George Gmach to do the report. Motion carried unanimously. Joint Meeting with the City of Maple Grove The Council briefly discussed meeting with the Maple Grove Council sometime in late February. The consensus of the Council was to offer to visit them the third Monday of February. It was suggested that the Council create an agenda of items they would like to discuss at the meeting. Clarification on Wastewater Commission Recommendations John Bucher asked the Council to clarify if the Wastewater Commission was to conduct the interviews of the applicants or if the Council will be conducting the interviews. Mr. Bucher reminded the Council of a previous motion to have the Wastewater Commission members do the interviewing and make a recommendation to the Council. On a motion Guenthner, seconded by Lindsley, to review the applicants at a council level and to rescind the earlier motion to have the Wastewater Commission do the interviewing. Motion carried unanimously. ADJOURN Mayor Larkin adjourned the meeting at 9:10 p.m. 183 ATTEST: �- c City Clerk J 6 aljinkc, Mayor