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HomeMy WebLinkAbout1997-08-28 Council Minutes0 • CORCORAN CITY COUNCIL AUGUST 28, 1997 CALL TO ORDER/ROLL CALL Mayor Larkin called the meeting to order at 7:05 P.M. Present were Mayor Larkin, Council Members Ken Kluck, Dixie Lindsley, and Ken Guenthner. Council member excused: Ernie Mayers Also present were City Clerk Stacy Doboszenski, City Planner Gary Eitel, City Engineer Vince Vander Top, Police Chief Paul Schutte, and Public Works Lead Persons Pat Meister and Bob Krei. There were approximately 10 people in attendance at the meeting. SET AGENDA There were the following changes/additions to the agenda: * The request by Joe Berthiaume was pulled from the agenda, at the request of the applicant • Vince added the 81st Place Street Improvements and Street Patching Bids under discussion OPEN FORUM There were no comments made from the public to address the Council. SHAUN IRWIN ITY'S INSURANCE AGENT REQUEST TO ADDRESS CITY COUNCIL REGARDING REDUCED RATE ON GENERAL LIABILITY Mr. Irwin was at the meeting to explain to the Council the reduced rate on general liability. Council questioned whether or not the City could purchase full glass coverage. Mr. Irwin stated that it was not an option. No action taken. A REQUEST BY LEE C RNELIUS TO PLACE A HOLDING TANK TO SERVICE PLUMBING IN AN OUTBUILDING AT 7025 OAKRIDGE ROAD Mayor Larkin introduced the request for a holding tank to service a workout building on Lee Cornelius's property. Mr. Cornelius was at the meeting and stated that the building is only seasonal. On a motion by Larkin, seconded by Guenthner, to approve the placement of a holding tank to service an outbuilding at 7025 Oakridge Road. Motion carried unanimously. RECONSIDER A REQUEST BY JOE BERTHIAUME FOR A CONDITIONAL USE PERMIT TO FACILITATE THE CONSTRUCTION OF A 40' X 100' ACCESSORY BUILDING ON AN 11 ACRE PARCEL TO OPERATE HIS LAWN AND SNOW BUSINESS LOCATED AT 23830 PIONEER TRAIL, PID #30-119-23 33 0004 This item was pulled from the agenda at the request of the applicant. STAFFING ISSUES - PRESENTATION OF JOB DESCRIPTIONS Councilor Lindsley introduced this item and reviewed the descriptions she prepared and the advertisement for the paper. The Council discussed the following: • General consensus was that the descriptions and advertisement was fine • Whether or not it should be a five -day -a -week position 40 hours a week including public meetings • Salary range Hiring Loren Kohnen On a motion by Guenthner, seconded by Kluck to accept the job descriptions for the three public works positions. Motion carried unanimously. On a motion by Guenthner, seconded by Kluck to accept the City Planner/Administrative 149 Coordinator position as a full-time position. Motion carried on the following roll -call vote: Guenthner, Muck, and Lindsley voting aye; Larkin voting no. The consensus of the council was to set the salary range at $38,000 to $40,000, The discussion then focused on the salary for the Public Works Lead Persons. The Council's consensus was to leave the salary at $17.77 an hour and have a probationary period for the new descriptions. On a motion by Kluck, seconded by Lindsley to set a probation period until the end of December with a salary review. Motion carried unanimously. PROPOSED 1998 BUDGET Mayor Larkin introduced this item suggesting that the levy be set at $701,000 for the general levy and $51,000 for bonded indebtedness. The Council questioned whether or not the levy limit includes the bonded indebtedness. On a motion by Larkin, seconded by Kluck, to set the preliminary levy at $701,000, and $51,000 for the special levy. Motion carried unanimously. There was some discussion on the proposed budget. Council discussed the following: • Councilor Lindsley reviewed the Public Works budget and pointed out the larger increases • Councilor Kluck then questioned why the Police Car budget was doubled from last year; Chief Schutte explained • Councilor Lindsley explained that the budget will come in at $30,760 over a balanced budget No action taken. CONSENT AGENDA The Council discussed at length the three Resolutions in the consent agenda. Gary explained history of the plat of Acacia Hills and the conveyance of development rights. Mayor Larkin was concerned about the amount of wetland on the property being deeded to the City, Councilor Guenthner raised a concern regarding condition #1 on the Resolution transferring four development rights from the City Center property and the conveyance of 80 acres to the City. Gary noted that Bob Knox was not planning on being at the meeting until 8:30 p.m. and the Council could discuss the resolution with him at that time. On a motion by Guenthner, seconded Lindsley, to table the three Resolutions in the consent agenda temporarily until Mr. Knox arrives, and approve the list of claims and the minutes with the correction noted: • Approval of List of Claims #653 - 679 • Approval of the August 14, 1997 City Council Minutes with the correction on the Marvin Cummins Resolution stating denying not approving Motion carried unanimously. DISCUSSION -- Correspondence Council discussed a letter Mayor Larkin received from the Hennepin County Health Department regarding the regulating of septic systems. The Clerk informed the Council of the letter wrote in response to the Health Department. Councilor Guenthner asked that the Clerk send a follow-up letter stating that the City will be updating their ordinances. 150 Bill Schmid - Drainage Issues on Corcoran Trail Wes Mayor Larkin updated the Council on a drainage issue on Corcoran Trail West raised by Bill Schmidt. There was a concern regarding the grading work being performed by Fred Toussaint on a lot he owns next to Bill Schmidt. Vince responded that Mr. Toussaint is not working in a wetland or floodplain, as determined by the watershed district. At this time, there is nothing that the City can do, because we do not require a grading permit. Vince stated that he verbally requested Mr. Toussaint submit a grading plan for the City to review. Mayor Larkin expressed a concern about the berm Mr. Toussaint created on the property. Vince explained to Council where the berm has been created, explaining that he informed Mr. Toussaint that he is to stay out of the 10 foot drainage and utility easement. He also informed the Council that Mr. Toussaint created levies around his septic sites. The concerns will be addressed when the request for a building permit comes in. No action taken. CONSENT AGENDA CONT. At this time, Council continued discussion on the three resolutions from the consent agenda that were tabled earlier in the meeting. Gary introduced Mr. Knox to the Council. Gary informed Mr. Knox of the change to condition #1 in the Resolution providing the transference of four development rights and the conveyance of 80 acres to the City. Mr. Knox stated he did not have a problem with the change. On a motion by Guenthner, seconded by Lindsley, to approve the following consent agenda Resolutions, with the correction on the Resolution providing the transference of four development rights and the conveyance of 80 acres to the City. The correction should be that condition #1 states "The use of the property shall be restricted to public use, including but not limited to City Park, wildlife habitat, and/or recreational": • Approval of Resolution No. 1997 - 63, A RESOLUTION GRANTING THE CONVEYANCE OF 8 DEVELOPMENT RIGHTS FROM A CONTIGUOUS PARCEL (PID #32-119-23 32 0001) TO THE RESIDENTIAL PLAT OF ACACIA HILLS • Approval of Resolution No. 1997 - 64, A RESOLUTION FOR FINAL PLAT APPROVAL OF ACACIA HILLS, THE RESIDENTIAL DEVELOPMENT OF 53+ ACRES INTO 12 LOTS, WITH TRANSFERENCE OF DEVELOPMENT RIGHTS FROM PID #13-119-23 32 0001, LOCATED AT XXXX COUNTY ROAD 116 • Approval of Resolution No. 1997 - 65, A RESOLUTION PROVIDING FOR THE TRANSFERENCE OF 4 DEVELOPMENT RIGHTS FROM THE CITY CENTER PROPERTY, PID #24-119-23 23 0001, TO OUTLOT A, MARBURY MEADOWS AND THE CONVEYANCE OF APPROXIMATELY 80 ACRES TO THE CITY OF CORCORAN Motion carried with Guenthner, Lindsley, and Kluck voting aye; Larkin voting no. DISCUSSION CONT. Letter from the Minnesota Department of Administration Council briefly discussed a letter from the Minnesota Department of Administration regarding the concerns raised by Chuck Lymangood. No action taken. Vince Vander Top. City Engineer. Discussion on 81st Place Street Improvements Vince updated the Council on the neighborhood meeting that was held on August 18, 1997 stating that the consensus of the residents was to "do something". Vince gave the four following options: . Do Nothing 2. Rural Section Road at an estimated cost of $9,000 per property 3. Urban Section Road, with sewer and water utilities, at an estimated cost of $27,000 per property 4. Rural Section Road, with sewer and water utilities, at an estimated cost of $20,000 per property Vince informed the Council, that after speaking with Jeff Carson, the safest way for the City to 151 proceed is to follow the Chapter 429 special assessment process. He stated the process could go forward this year, but that construction would not happen until the end of September, and he advised starting construction this late in the season. There was then a lengthy discussion on why this process was not done two years ago. Council discussed the following: • Option of Rural Section Road with only sewer, not water • Most recent estimates for Rural Section Road is $8200 • Reason for cost increase from $6000 to $8200 is because level of improvements have increased • Placing sewer pipe in, but not assessing residents for those utilities until Maple Grove makes it available, City carries burden of cost • Getting Jeff Carson involved in the discussion regarding the City carrying the burden of the improvement for Rural Section Road with utilities (sewer) • Spring improvements with sewer The next direction is to address this in the comprehensive plan update, set January 1, 1998 to contact Jerry Butcher regarding sewer, and make a decision on ordering a feasibility study at that time. Council asked that this be placed on the September 11, 1997 agenda to discuss this with Jeff Carson. There was a brief discussion on the City subsidizing the cost of the improvement. No action taken. There was another discussion on the three properties being surrounded by the Maple Grove improvement. Councilor Lindsley mentioned she received a phone call asking if Corcoran Council gave Maple Grove permission to work within Corcoran's right-of-way. There was a discussion on how Maple Grove can do improvements and storing their vehicles and materials in Corcoran's public right-of-way . It was mentioned that Jeff Carson address this at the next meeting. 1997 Street Patching and Crack Sealing Vince presented an overhead with the bids received for patching and crack sealing, indicating the low bidder to be Alber Asphalt. There was a brief discussion on the areas that will be repaired. Vince explained that Part E was street patching Horseshoe Bend and the alternate was thermal heat patching. A questioned was raised on if the low bidder has ever done work within the City. Vince stated no. Pat Meister informed the Council that they did the work in the John Spaeth subdivision. Vince then stated that they have bid in the past. On a motion by Guenthner, seconded by Lindsley, to accept Vince's recommendation to award the patching and crack sealing to Alber Asphalt, deleting part E of the bid proposal, and awarding the alternate bid. Motion carried unanimously. Police Department Unionizing Councilor Guenthner informed the Council of the meeting he and Councilor Lindsley had with their first negotiations with the union representatives. He asked that they hold a closed session at the end of the September 11, 1997 meeting to discuss the union contract. Sewer Task Force and Wastwater Issues Committee Councilor Guenthner asked that the issue of merging the Sewer Task Force and Wastewater Issues Committee be placed on the September 11, 1997 agenda. 152 AULQU_RN Mayor Larkin adjourned the meeting at 9:46 p.m. ATTEST: r *CitClerk ou- Mayor