HomeMy WebLinkAbout1997-08-14 Council Minutes140
CORCORAN CITY COUNCIL
AUGUST 14, 1.997
CALL TO ORDER/ROLL CALL.
Mayor Larkin called the meeting to order at 7:05 P.M. Present were Mayor Larkin, Council
Members Ken Kluck, Ernie Mayers, Ken Guenthner, and Dixie Lindsley. Also present were City
Clerk Stacy Doboszenski, City Planner Gary Eitel, City Attorney Jeff Carson, City Engineer Vince
Vander Top, Interim Public Works Supervisors Pat Meister and Bob Krei, and Police Chief Paul
Schutte.
There were approximately 50 people in attendance at the meeting.
SET AGENDA
The Agenda was set with the following changes:
• The request by Joe Berthiaume was pulled as per the applicants request.
• The addition of claims #651 and #652.
POLICE DEPARTMENT TEDDY BEAR PROGRAM
Judy Fehn from St. Walburgas and Mary Lou Dalheimer from St. Martins were at the meeting to
present the Corcoran Police Department with teddy bears to be used for children who are in crisis
situations. It was also noted that Joe Andres from the Corcoran Locker plant will be providing
shrink wrap for the teddy bears to protect them. There were photographs taken with Judy, Mary Lou,
Paul, and the Council.
CONT. DISCUSSION ON OVERSIZING MAPLE GROVE SEWER LINE TO FUTURE SERVICE
CORCORAN
Mayor Larkin re -introduced the topic of oversizing the Maple Grove sewer line from 15" to 21 ". He
then stated that he was ready to make a decision. The Council then reviewed a letter from bond
counsel, Paul Donna, regarding the use of T.I.F. funds which stated that it would be a reasonable
expenditure with some amendments to the current tax increment district and a joint powers
agreement with the City of Maple Grove. Gary then informed the Council of the meetings and phone
conversations he has had with Paul Donna, Walt Hartman, and a representative from the state
auditors office, who had already formed an opinion that it was not an allowable use of T.I.F. funds.
Vince then reported on the letter the Council received from Jerry Butcher from Maple Grove, which
outlined the various steps Corcoran could take to utilize the sewer line.
Councilor Guenthner then raised a concern about the total capacity that could be utilized by
Corcoran in the future and questioned why it has to be an oversizing from 15" to 21 ", and why it
could not be an 18" pipe. He then stated that the issue for him is not the cost of the pipe, but the
capacity. Vince responded by stating that the Metropolitan (Met) Council would take over a 21" line
because it has the capability to service 1000 acres, but they would not take over an 18" line.
At this time there was a discussion between the audience, Council, and staff. Some items discussed
where:
• Keeping the option for sewer open; doesn't mean we have to hook up right away
• Mayor Larkin stated only one person from the downtown business district has asked him for
sewer, and that was two years ago
• Sewer would only be for downtown area until Met Council would approve otherwise
• City could amend comp plan if they would like to expand sewer area
• Councilor Muck stated he does not feel downtown businesses can afford city sewer
• Councilor Lindsley questioned if there are 30 businesses that need sewer, she assumes there
are only about six
At this time, Paul Jacobs addressed the Council on the draft minutes of August 5, 1997. He was 141
asking the Council to correct the minutes from stating "cost competitive" to "not cost competitive".
He continued to addressed the Council on the issue of oversizing the pipe. Councilor Lindsley asked
Mr. Jacobs if there would need to be property purchased to put lift stations, or what's needed to take
care of the sewer problem, if so where and how much would it cost.
Mr. Jacobs stated that if the cooperative is doing it, they wouldn't necessarily ask the City for funding
other than existing rights -of -way, etc. The cooperative would work with the people who will
voluntarily work with them. They are still working on the basis that they can put a system together
and communicate with various parties that they will not have to condemn land and force someone to
sell large acreage.
Councilor Lindsley then asked Mr. Jacobs how soon she could get help from HRUC if she had a
failing system. Mr. Jacobs stated that it would be in 1998.
There was some continued discussion.
Councilor Guenthner then stated that he was in leaning in favor of approving the expenditure to
oversize the line, to preserve the possibility for sewer.
There was more discussion on how Met Council feels about the option and the possible increase of
the cost of oversizing in the future.
On a motion by Guenthner to indicate to Maple Grove the City's willingness to oversize at figures
stated conditioned upon reaching an agreement with them with respect to items addressed in Jerry
Butchers letter.
Motion died due to lack of a second.
There was additional discussion on use of T.I.F. funds.
On a motion by Lindsley, seconded by Kluck, to turn down the invitation extended by Maple Grove
to bring the pipe to the border.
Motion carried on a roll call vote: Guenthner voting no and Lindsley, Mayers, Kluck, and Larkin
voting aye.
Vince informed Council that he would notify Maple Grove of the Council's decision.
Mayor Larkin then mentioned to Council that the Handbook for Minnesota Cities says that the
Council should not be making negative motions, but to make positive motions, but then vote against
them.
PLANNING COMMISSION CONSENT AND DISCUSSION ITEMS
Gary Eitel presented the Planning Commission report. T
There was a brief discussion on the preliminary plat for Bob Colebank.
On a motion by Larkin, seconded Mayers to approve all Planning Commission recommendations.
Motion carried unanimously.
A REQUEST BY BOB COLEBANK FOR PRELIMINARY PLAT APPROVAL OF
BLUFFS OF CORCORAN THE RESIDENTIAL DEVELOPMENT OF
APPROXIMATELY ACRES TO CREATE
_ 14 RESIDENTIAL LOTS, LOCATED AT
21106 CO. RD. 30 PID #10-119-23 32 0003 AND PID #10-119-23 42 0008
Approval of the Planning Commission recommendation for preliminary plat approval of Bluffs of
Corcoran.
A REQUEST BY RON SCHULTZ FOR A CONDITIONAL USE PERMIT TO OPERATE
NORTH COUNTRY AUTOMOTIVE SALES, INC.,A USED C ED CAR SALES AND
., '
BROKERAGE, LOCATED AT 7633 COMMERCE STREET. PID #26-119-23 110019
Approval of Resolution No. 1997 - 59, A RESOLUTION APPROVING A CONDITIONAL USE
PERMIT TO RON SCHULTZ, NORTH COUNTRY AUTOMOTIVE SALES, INC. TO OPERATE
A USED CARE SALES AND BROKERAGE, LOCATED AT 7633 COMMERCE STREET, PID
#26-119-23 110019.
142
A REQUEST BY MARVIN CUMMINS FOR A CONDITIONAL USE PERMIT TO
OPERATE AN INCOME TAX AND ACCOUNTING BUSINESS OUT OF AN
ACCESSORY BUILDING AND AN ORDINANCE AMENDMENT TO ALLOW FOR I
FULL TIME EMPLOYEE,L CATED AT 9245 CHERRY LANE, PID 12-11 -23 43 0003
Approve Resolution No. 1997 - 60, A RESOLUTION DENYING THE ISSUANCE OF A
CONDITIONAL USE PERMIT TO MARVIN CUMMINS TO OPERATE AN INCOME TAX
AND ACCOUNTING BUSINESS OUT OF AN ACCESSORY BUILDING AND AN
ORDINANCE AMENDMENT TO ALLOW FOR 1 FULL TIME EMPLOYEE, LOCATED AT
9245 CHERRY LANE, PID # 12-119-23 43 0003.
A REQUEST BY CRAIG SCHERBER FOR REVISED FINAL PLAT APPROVAL OF
ACACIA HILLS THE RESIDENTIAL DEVELOPMENT OF 53+ ACRES- INTO 12 LOTS
WITH TRANSFERENCE OF DEVELOPMENT IG TS FROM PID #1 -11 -23 32 0001
LOCATED AT XXXX COUNTY ROAD 116
Approve Planning Commission recommendation for final plat approval; with the City Attorney to
draft resolutions on the final plat and the transference of development rights.
REQUEST BY KEN HA E FOR SU—ICH PLAN REVIEW FOR THE PLATTING OF
LOTS 12 AND 13 BLOCK 2 ACRE LAKE 2ND ADDITI N. LQCA�TED AT 10218
HAGS DRIVE, PID #05-119-23 34 0017 AND PID #05-119-23 34 001E
Approve Planning Commission recommendation to proceed with the replatting of Lots 12 and 13,
Block 2, Acre Lake 2nd Addition and the vacation of the unused portion of the platted right-of-way
of Hage Drive and the drainage and utility easements.
SIDE WALL REQUIREMENTS FORACCESSORY STRUCTURES
Approve Planning Commission recommendation for amending the current ordinance to increase the
sidewall height for accessory buildings to 13'6" to provide for a 12' door and to increase the overhang
requirement to 24".
Motion carried unanimously.
GREG EBERT SKETCH PLAN REVIEW FOR THE CREATI N OF A 6 ACRE LOT FOR
FUTURE COMMERCIAL DEVELOPMENT, LOCATED EAST OF THE HENN. CO.
SHOPS ON CO. RD. 10
Approval of Planning Commission recommendation to proceed with the application for a land
division.
HOME OCCUPATIONS COMMITTEE REPORT
Bill Glowacki, Chairperson for the Home Occupations Committee, was present to address the
Council. He read to the Council and audience the introduction of their report to Council.
There was some discussion on a few of the line items in the report.
There was a suggestion of placing a moratorium on home businesses.
On a motion by Guenthner, seconded by Lindsley to accept the report and recommendations of the
Home Occupations Committee with the intention of using the report as a tool in the analysis of the
comprehensive plan process.
Motion carried unanimously.
Council thanked the Home Occupations Committee for their efforts.
RECONSIDER RE UEST BY JOE BERTHIAUME FOR A CONDITIONAL USE PERMIT TO
FACILITATE THE CONSTRUCTION OF A 40' X 100' ACCESSORY BUILDING ON AN I 1
ACRE PARCEL TO OPERATE HIS LAWN AND SNOW BUSINESS, LOCATED AT 23830
PIONEER TRAIL PID #30-11 -23 33 0004
This item was pulled from the agenda and placed on the August 28, 1997 Agenda, as per the
applicants request.
CITY ENGINEER REPORT 143
81 st Place Asphalt Improvement Project
Vince explained the various options to the Council and residents for the asphalting of 81 st Place.
These options are:
1. Leave it as it is
2. Pave it as a rural section (does not include storm sewer and gutter)
3. Pave it as a urban section (includes storm sewer and gutter)
There was a lengthy discussion between the Council, audience, and Engineer regarding the costs
associated with the improvement project. The approximate cost of paving the 12 lots in Corcoran,
that are not surrounded by Maple Grove, would be $9,000 for rural section and $12,000 to $16,000
for urban section. This prompted a discussion on the following:
• City subsidizing the project because of it being too expensive for the residents
• Paving with rural section when the rest is urban section, water run-off
• The increase in cost from one year ago; $6,000 to $9,000
• Building a better road that what was previously bid
• Setting up a joint powers agreement with Maple Grove
• Street maintenance if it was left as is
• The three homes who are surrounded by Maple Grove have contracts for urban section for a
cost of $9,000
• Only three weeks left to work with current contractor
• Assessing the residents according to a 429 project
• Have Vince meet with Jerry Butcher and contractor to draft change orders to include Corcoran
• Have a neighborhood meeting with the residents, Vince, and Jerry Butcher
• Subsidizing the project would set a precedence
On a motion by Kluck, seconded by Mayers, to authorize Vince to negotiate with Jerry Butcher from
Maple Grove for a change order for the 1.2 lots based on a rural section road, with giving Vince the
liberty to change the change order to urban section if residents are in agreement at the neighborhood
meeting.
Motion carried unanimously.
There was continued discussion and concerns raised on the cost of the road. Mayor Larkin suggested
holding a neighborhood meeting.
Vince suggested to the 3 property owners surrounded by Maple Grove that they sign the contracts
they have to get urban section.
The consensus of the Council and residents was to hold a neighborhood meeting next week with
Vince and Jerry Butcher. Vince stated that he would get a notice to the residents.
Downtown Storm Sewer
Gary presented a slide of an aerial view of the Corcoran Center and surrounding property where the
ditch that is proposing to be reconstructed is located. Gary informed the Council that the water flow
is being restricted through this ditch because of brush and vegetation overgrowth. This could lead to
potential problems with septic systems, because the water is not properly draining off the land.
Council questioned the cost of the project. Vince estimated that cost to be roughly $250,000 which
Gary stated would be a T.I.F. expenditure.
Vince made a recommendation to authorize him to proceed with a preliminary report which would
include some surveying work to determine grade.
On a motion by Guenthner, seconded by Lindsley, to authorize Vince to prepare a preliminary report.
Motion carried unanimously.
144 Approval of Plans and Specs on Patching
Vince reported to Council on his plans and specs for patching, culvert repairs, and crack sealing.
He also informed Council that he is not proceeding with an earlier recommendation of doing a
$30,000 improvement to Horseshoe Bend Drive. Although he will address the driveway and culvert
repairs on Horseshoe Bend Drive.
On a motion by Kluck, seconded by Mayers, to approve the plans and specs on patching, culvert
repairs, and crack sealing.
Motion carried unanimously.
Approval of Quotes on Striping
Vince reported to Council on the quotes he has received for striping Maple Hill Road, Oakdale
Drive, and Pioneer Trail (both east and west of County Road 19). His recommendation is to approve
the bid from Twin City Striping for a price of $3,832.79.
On a motion by Mayers, seconded by Kluck, to award the bid for striping to Twin City Striping as
per Vince's recommendation.
Motion carried unanimously.
DISCUSSION ON REOUEST BY GREG EBERT FOR CONVEYANCE OF DEVELOPMENT
RIGHTS
Frank introduced Mr. Ebert's request for conveyance of development rights from his property located
at the intersection of County Road 10 and 116 through various land owners to his property located on
County Road 1.01 south of Gleason Road, stating that he did not have a problem with Mr. Ebert's
request.
Gary presented an overhead and background information on the request.
The Council discussed the following:
• The precedence that has already been set for conveyance of development rights to contiguous
properties
• Accepting the joint application of all five land owners, or have five subsequent applications
• In the future, having this addressed in the code
• Conveying development rights to non-contiguous properties
The consensus of the Council was to approve the conveyance of development rights from the Ebert
property located at the intersection of County Road 10 and 116 through the Deziel property,
Shamrock Golf Course, Deziel property, Reinke property, and to the Ebert property located on
County Road 101 south of Gleason Road.
Staff will forward a resolution to the Council at the August 28, 1997 meeting with a Ietter signed by
all of the above mentioned property owners agreeing to this request.
BUDGET
Distribute Proposed 1998 Budget
Mayor Larkin questioned the amount of the levy limit that was placed on Corcoran. Clerk
Doboszenski responded stating that it is $701,246. Mayor Larkin asked the Council to keep in mind
the levy limit when reviewing the proposed budget.
Second Quarter Budget Report
On a motion by Kluck, seconded by Guenthner, to approve the second quarter budget as submitted.
Motion carried unanimously.
COUNCIL DECISION ON PERSONNEL COMMITTEE POSITION "B" 145
Councilor Mayers stated that he has talked with the Public Works Department regarding position
"A". The current public works staff indicated on the position description the items that they would
like to be responsible for and that one individual would be in charge of each line item. However, the
department is still looking for assistance from office staff for the administrative duties of the
position. Ernie also asked that the difference in pay between Dan's job and their job be split.
The consensus of the Council was to make Position "A" into two descriptions with a "left -over"
sheet. The "left -avers" would then apply to Position "B".
At this time the discussion of the Council focused on Position "B".
Councilor Guenthner indicated that he was ready to make a decision on the position at the last
meeting and that incorporating some of the items from Position "A" was fine.
Councilor Lindsley suggested that a person be hired to work three days a week; two days spent on
planning/zoning and the third day spent doing various administrative tasks and that she would like
this person be on board by October 1, 1997. She indicated that the person could not be hired earlier
than October 1, 1997 because of the lack of funds to pay the person due to the amount of money paid
for unused vacation and sick time to the two individuals who left.
Mayor Larkin stated that he feels comfortable with hiring Loren Kohnen. Loren stated it could be on
a part-time basis.
There was then a discussion on the need for clerical support in the City. It was suggested that we
take a volunteer and hire that individual for clerical support.
There was a brief discussion with members of the Personnel Committee present, Council, and staff.
Council discussed the following:
• Justifying a full-time position
• Find a way for the individual to pay for themself through grant applications
• Finding a more qualified individual by hiring full-time versus part-time
On a motion by Lindsley, seconded by Kluck, to prepare a job description for a five -day -a -week
planner/zoner/administrative coordinator, get the position advertised, and get someone on staff by
October 1, 1997.
Motion carried unanimously.
Lindsley stated that she will have the job descriptions for the Council at the next Council meeting.
CONSENT AGENDA
There was a discussion on whether or not the Council will amend the minutes as per Paul Jacob's
recommendation.
On a motion by Larkin, seconded by Mayers, to approve the consent items as follows:
• Approval of List of Claims #588 - 650 and additional claim #651 & #652
• Approval of the July 24, 1997 and August 5, 1997 City Council Minutes with the correction in
the August 5, 1997 minutes that Paul Jacobs stated not cost competitive, instead of cost
competitive
• Approval of Resolution No. 1997 - 61, A RESOLUTION APPROVING A TEMPORARY
GAMBLING LICENSE TO THE MINNESOTA BROKEN WING FOR THE SALE OF
RAFFLE TICKET FOR OCTOBER 5, 1997 AT COUNTY PIZZA PARLOR
• Approval of Resolution No. 1997 - 62, A RESOLUTION PROVIDING FINAL PLAT
APPROVAL OF HUNTERS RIDGE, THE SUBDIVISION OF 80.59 ACRES INTO 8
RESIDENTIAL LOTS, LOCATED AT 10110 CO. RD. 116, PID #01-119-23 33 0001
Motion carried unanimously.
146
OTHER BUSINESS
Joint Powers Agreement with the City of Greenfield
Jeff Carson reviewed the Joint Powers Agreement between the City of Greenfield and the City of
Corcoran for use of Belle Street for the people who will reside in Chester Barton Case Estates Fourth
Addition.
The Council asked Jeff to put the agreement in a recordable form so that it can be recorded against
the properties in Chester Barton Case Estates Fourth Addition.
On a motion by Lindsley, seconded by Kluck to approve the Joint Powers Agreement.
Motion carried unanimously.
Codification of Code Book - Jeff Carson
Jeff introduced the idea of recodifying the existing code book stating that there are a lot of things that
need to be added and changed. There was a brief discussion by the Council. No action was taken.
DISCUSSION
Correspondence
Council responded to a memo submitted by the police department to Councilor Guenthner for the
addition of stop signs in Country Side Plaza to help control the additional traffic through the area.
On a motion by Kluck, seconded by Guenthner, to authorize the road department to put up the
requested stop signs.
Motion carried unanimously.
ADJOURN
Mayor Larkin adjourned the meeting at 11:05 p.m.
ATTEST:
Mayor