HomeMy WebLinkAbout1997-06-12 Council MinutesCORCORAN CITY COUNCIL
JUNE 12, 1997
117
CALL TO ORDER/ROLL CALL
Mayor Larkin called the meeting to order at 7:00 P.M. Present were Mayor Larkin, Council
Members Ken Kluck, Ernie Mayers, Ken Guenthner, and Dixie Lindsley. Also present were City
Clerk Stacy Doboszenski, City Planner Gary Eitel, Interim Public Works Supervisors Bob Krei and
Pat Meister, Police Chief Paul Schutte, Police Officer John Hamilton, and City Engineer Vince
Vander Top.
There were approximately 15 people in attendance at the meeting.
SET AGENDA
The Agenda was set as submitted.
PLANNING COMMISSION CONSENT ITEMS
Gary Eitel, presented the Planning Commission report.
On a motion by Larkin, seconded by Lindsley to approve the Planning Commission recommendation
for all Planning Commission items.
Motion carried unanimously.
The following item was discussed by the Council:
A REQUEST BY GOOD SHEPHERD LUTHERAN CHURCH FOR PRELIMINARY AND
FINAL PLAT APPROVAL OF GOOD SHEPHERD, THE CREATION OF A 2.31 ACRE
PARCEL FROM A 42.82 ACRE FARMSTEAD. AND SITE PLAN APPROVAL,
LOCATED AT XXXX MAPLE HILL ROAD, PID #25-119-23 210004
City Council discussed:
• Size of the lot being divided off the Koepp property
• Number of parking spaces proposed
• No parking allowed on Maple Hill Road
• How many members currently belong to the church and possible expansion of the congregation
Resolution No. 1997 - 40, A RESOLUTION GRANTING PRELIMINARY AND FINAL PLAT
APPROVAL OF GOOD SHEPHERD ADDITION, THE CREATION OF A 2.31 ACRE PARCEL
FROM A 49.82 ACRE FARMSTEAD AND SITE PLAN APPROVAL, LOCATED AT XXXX
MAPLE HILL ROAD, PID #25-119-23 21 0004.
Resolution No. 1997 - 41, A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR
GOOD SHEPHERD LUTHERAN CHURCH TO FACILITATE THE CONSTRUCTION AND
OPERATION OF A CHURCH AND PARSONAGE, LOCATED AT XXXX MAPLE HILL ROAD,
PID #32-119-23 33 0009.
CONT. REQUEST BY A REQUEST BY PHIL KERBER PHIL'S QUALITY
AUTOMOTIVE INC. FOR A CONDITIONAL USE PERMIT TO ALLOW THE SALE
OF USED CARS. LOCATED AT 7590 COMMERCE ST., PID #26-119-23 110029
Resolution No. 1997 - 42, A RESOLUTION GRANTING THE ISSUANCE OF A CONDITIONAL
USE PERMIT TO PHIL'S QUALITY AUTOMOTIVE, INC. TO ALLOW THE SALE OF USED
CARS, LOCATED AT 7590 COMMERCE STREET, PID #26-119-23 11 0029.
118 A REQUEST BY TED BERNER FOR FRONT YARD SETBACK VARIANCE FROM 60
FEET TO 40 FEET TO FACILITATE THE CONSTRUCTION OE —A GARAGE
LOCATED AT 23875 PIONEER TRAIL PID #3 1 -119-23 22 0003
Resolution No. 1997 - 43, A RESOLUTION APPROVING A FRONT YARD SETBACK
VARIANCE REQUEST BY TED BERNER TO FACILITATE THE CONSTRUCTION OF
DETACHED GARAGE, 40 FEET FROM THE FRONT PROPERTY LINE, LOCATED AT 23875
PIONEER TRAIL, PID #31-119-23 22 0003.
A REQUEST BY JEFF HELSTROM - PERMAGREEN INC. FOR A CONDITIONAL USE
PERMIT TO OPERATE A LANDSCAPING BUSINESS LOCATED AT XXXXX CO.
RD. 50, PID #26-119-23 12 0017
Resolution No. 1997 - 44, A RESOLUTION GRANTING THE ISSUANCE OF CONDITIONAL
USE PERMIT TO PERMAGREEN, INC. TO OPERATE A LANDSCAPING BUSINESS,
LOCATED AT XXXX CO. RD. 50, PID #26-119-23 12 0017.
A REQUEST BY JOE BERTHIAUME FOR A CONDITIONAL USE PERMIT TO
FACILITATE THE CONSTRUCTION OF A 40' X 100' ACCESSORY BUILDING ON AN
11 ACRE PARCEL TO OPERATE HIS LAWN AND SNOW BUSINESS, LOCATED AT
23830 PIONEER TRAIL, PID ,#30-119-23 33 0004
The Planning Commission tabled this item until the July 1, 1997 Planning Commission meeting.
A REQUEST BY DOBOSZENSKI & SONS INC. FOR A CONDITIONAL USE PERMIT
TO ALLOW THE MINING OF APPROXIMATELY 25,000 CU. YDS. OVER A PERIOD
OF ONE YEAR —AT THE PATNODE FARM, LOCATED AT 23301 CO. RD. 50, PID
#30-119-23 110001
Councilor Mayers stated that he supported the application made by Doboszenski's and the Patnode's
and he feels that the property will still be used for agricultural purposes.
Resolution No. 1997 - 45, A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR
DOBOSZENSKI AND SONS, INC. TO ALLOW THE MINING OF APPROXIMATELY 25,000
CUBIC YARDS, LOCATED AT 23301 CO. RD. 50, PID #30-119-23 11 0001.
A REQUEST BY JERRY AND JOEL HOOGLAND FOR SITE PLAN APPROVAL OF
K ,.... ROAD, THE BROTHERS MINI STORAGE, LOCATED AT 20XXX LAR, KIN D, PID
#26-119-23 14 0022
Accepting the Planning Commission's recommendation for Site Plan Approval of Brothers Mini
Storage.
LAND DIVISION COMBINATION NO. 7-03 A REQUEST BY STEVE KOHNEN TO
INCREASE HIS EXISTING LOT SIZE TO 10 ACRES TO FACILITATE THE
CONSTRUCTION F_A 3360 SQ.FT. ACCESSORY BUILDING. LOCATED „AT 23420 CO.
RD. 30, PID #07-119-23 13 0002 AND PID #07-119-23 14 0002
Resolution No. 1997 - 46, A RESOLUTION APPROVING LAND DIVISION/COMBINATION
NO. 97 - 03, A REQUEST BY STEVE KOHNEN TO INCREASE HIS EXISTING LOT SIZE TO
I I ACRES TO FACILITATE THE CONSTRUCTION OF A 3360 SQ. FT. ACCESSORY
BUILDING, LOCATED AT 23420 CO. RD. 30, PID #07-119-23 13 0002 AND PID #07-119-23 14
0002.
REQUEST BY BOB AND VICKI KYARSGAARD FOR FINAL PLAT APPROVAL OF
MARBURY MEADOWS, THE SUBDIVISIONOF 22+ ACRES INTO 2 RESIDENTIAL
LOTS AND ONE OUTLOT, LOCATED AT 9100 CO. RD. 116, PID #13-119-23 22 0003
AND PID # 13-119-23 22 0006
Resolution No. 1997 - 47, A RESOLUTION PROVIDING FINAL PLAT APPROVAL OF
MARBURY MEADOWS, THE SUBDIVISION OF 22+ ACRES INTO 2 RESIDENTIAL LOTS
AND ONE OUTLOT, LOCATED AT 9100 CO. RD. 116, PID #13-11.9-23 22 0003 AND PID
# 13-1 19-23 22 0006.
19
CONSTRUCTION OF A 2560 SQ�FT _ACCESSORY STRUCTURE. LOCATED AT 23515
PIONEER TRAIL. PID #31-119-23 24 0005
Accepting Planning Commission recommendation for approval of the revised site plan for Larry
Gilpin, 23515 Pioneer Trail.
PUBLIC HEARING TO CONSIDER A REQUEST BY PAT TABOR TO VACATE THE UTILITY
AND DRAINAGE EASEMENT AND THE RIGHT-OF-WAY OF 78TH AVENUE NORTH
Mayor Larkin opened the meeting for public hearing at 7:10 p.m.
There were no comments registered from the public.
City Engineer Vince Vander Top briefly explained his recommendation.
On a motion by Mayers, seconded by KIuck to close the public hearing at 7:12 p.m.
Motion carried unanimously.
On a motion by Kluck, seconded by Mayers, to approve the City Engineer's recommendation to
vacate the existing right-of-way, that a 30 foot wide drainage and utility easement be maintained, and
the 30 foot easement shall include the south half of the current right-of-way.
Motion carried unanimously.
PUBLIC HEARING TO CONSIDER A REQUEST BY MARK CATTON TO VACATE THE
UTILITY AND DRAINAGE EASEMENT AT t0200 RAGE DRIVE
Gary introduced this item. Mayor Larkin opened the meeting for public hearing at 7: 44 p.m.
There were no comments registered from the public.
On a motion by Kluck, seconded by Lindsley, to close the public hearing at 7:15 p.m.
Motion carried unanimously.
On a motion by Mayers, seconded by Lindsley, to approve the vacation of the utility and drainage
easement located at 10200 Hage Drive.
Motion carried unanimously.
PPE SONNEL COMMITTEE - UPDATE ON .TUNE 5, 1997MEETING
Peter Eiden, secretary for the Personnel Committee, handed out a list of goals that the Personnel
Committee would like to accomplish and updated the Council on the progress the committee has
made at the last meeting.
Council discussed the following:
• Councilor Mayers feels that the Public Works position be skilled in vehicle maintenance and
repair
• Mayor Larkin feels there is no need for a Road Superintendent or a big job description
• Councilor Guenthner suggested that the Personnel Committee "think outside the box" and be
creative with a position
• Councilor Lindsley suggested the Personnel Committee put together a rational for the job they
are creating
• Having day meetings versus evening meetings
• Keeping an open mind to the recommendations coming from the Personnel Committee
• Having a working foreman for a supervisor of Public Works
• Having the Personnel Committee narrow the candidates for the positions down to the final
three, and the Council will chose from the final three
• Whether or not the City Council will be prepared to hire
120 ORDINANCE RELATING TO SOLICITORS,_ PEDDLERS, ETC.
Police Chief Paul Schutte gave some history on solicitors in Corcoran and complaints received.
Chief Schutte recommended the Council consider creating an ordinance on soliciting.
Councilor Guenthner explained that an ordinance give the City and staff a tool to explain what is
prohibited in the City.
On a motion by Guenthner, seconded by Kluck, to endorse the idea of creating a solicitation
ordinance and, at the next meeting, discuss their concerns with Jeff Carson.
Motion was withdrawn by Guenthner. Council consensus was to lay this item over to the next
meeting.
CITY HALL SECURITY FENCE PROJECT
Chief Schutte addressed the Council on the status of the security fencing project on the southeast
side of the police garage.
The City Council discussed:
• Extending the turn -around in the police driveway
• Having the fence extend south of the building
• Who is liable for the seized property contained in the fence
• In the future, the City having to pay for unclaimed vehicles that are impounded by the Police
On a motion by Lindsley, seconded by Guenthner, to accept the recommendation from the Chief to
approve the low bidders, (Omann Brother, Dakota Fence, and Milow Electric) and to allow the
Mayor and Chief to enter into a contract to construct the City Hall/Police Security fence project as
proposed.
Motion carried with Guenthner, Lindsley, Mayers, and Larkin voting aye; Kluck voting no stating he
feels the fence should not be extended south of the building for aesthetic purposes.
COLLEEN HELD - FLOWERS AT CITY HALL
Colleen Held was at the meeting and handed out, to the Council, a proposal for flower beds along the
sidewalk to the main entrance to City Hall. Also included was a bid for $891.03 for the flower beds
(including all materials and labor).
The Council discussed having volunteers do some of the labor to bring the expense down and
donation of flowers.
Stan Chastek stated he would donate $50 worth of flower if Greg Ebert would match it; Ebert did.
Colleen then asked if the City would publicize a Garden Club for Corcoran in their next newsletter.
The discussion then turned to the need for a sprinkling system at City Hall and maintenance of the
grounds at City Hall. Bob Krei informed the Council that all of the flowering crab trees transplanted
in the front are dead.
Councilor Guenthner suggested getting a volunteer group organized to do the planting and
maintenance of the flower project.
On a motion by Kluck, seconded by Mayers, to lay this item over to the next meeting for action.
Motion carried unanimously.
BARRY HAY - MAPLE HILL ESTATES TENNIS COURT/BASKETBALL COURT PROJECT
Clerk/Treasurer Doboszenski informed the Council that there is a zero balance in the CDBG account
for the playground project at Maple Hill Estates.
Gary Eitel suggested that the City Council possibly credit the Hay's future park dedication fees to
give them the initiative to do the project.
Barry Hay was not at the meeting.
Due to there being no money left in the account, no action was taken.
PUBLIC WORKS REPORT
121
Tractor Update
Interim Public Works Supervisors Bob Krei and Pat Meister, addressed the Council on the issue of
purchasing a tractor. Pat informed Council that they found two tractors on a state bid. They are a
Ford and a John Deere, and that they preferred the John Deere.
On a motion by Mayers, seconded by Kluck, to authorize the purchase of the John Deere tractor at a
price of $41,577 (not including tax or delivery) and to purchase front end weights as an add -on to the
bid.
Motion carried unanimously.
There was a discussion on selling the old tractor or to trade it in for $3,000 to offset the cost of the
new tractor.
On a motion by Mayers, seconded by Kluck, to put the old tractor out for sealed bids with the option
to reject any or all bids.
Motion carried unanimously.
Wage Increase for Mark Gmach
On a motion by Lindsley, seconded by Guenthner, to approve the wage increase for Mark Gmach for
$8.83 per hour.
Motion carried unanimously.
U12date from City Engineer Vince Vander Top on Meeting with Public Works Supervisors
City Engineer, Vince Vander Top, gave a presentation on the needs for street improvements for 1997
and where the improvements need to be made. The improvements include gravel, striping, crack
sealing, patching, and two culvert repairs.
Mr. Vander Top then informed the Council of traffic counts that need to be performed and reported
to the state on the MSA roads. There are 28 locations that need to be counted. Vince gave the
council the following options to perform the counts:
1. Have Bonestroo perform the counts at a cost of $5,000.
2. Have Bonestroo train the summer full-time Public Works position how to do the counts at a
reduced cost to the City.
3. Have the City purchase or rent its own counters.
The consensus of the Council was to have costs of counters, and to make a decision on traffic
counting, at the next meeting.
JOHN SPAETH - REQUEST TO ADDRESS COUNCIL ON STREET IMPROVEMENTS IN
COMMERCIAL PARK AND MAINTENANCE OF GROUNDS AT CITY HALL
Mr. Spaeth explained to the Council that Vince addressed most of his concerns with streets, but
stated that the streets in the commercial districts need to be attended to.
Mr. Spaeth also stated that the City may be better off to hire a landscaping service to take care of the
grounds at City Hall.
The discussion then turned to the problems the City is experiencing with the well and watering the
grounds.
City Council discussed:
• Sprinkling system
• Getting the well fixed
• Redoing the plumbing system
122 The consensus of the Council was to have the Public Works check into the costs of repairing the well
and redoing the plumbing/filtering system.
CONSENT AGENDA
On a motion by Larkin, seconded by Kluck, to approve the consent items as follows:
* Approval of List of Claims #441 - 489
+ Approval of the May 22, 1997 City Council Minutes
* Approval of Revised Contract with New Life Christian Center
+ Approval of Resolution No. 1997 - 48, A RESOLUTION REVISING RESOLUTION NO.
1997 - 30, A RESOLUTION ESTABLISHING AGENDA PROCEDURES FOR THE CITY
OF CORCORAN
Motion carried unanimously.
DISCUSSION
Correspondence
There was a brief discussion on the letter from Elm Creek Watershed regarding Brother's Mini
Storage. Gary explained. No action taken.
Councilor Kluck questioned some of the prior business being handled by the Elm Creek Watershed,
Councilor Guenthner explained that is still "old business" on the agenda for the Elm Creek meetings.
Councilor Kluck questioned the letter from Metro West Inspections regarding a failing septic system
at 6322 Rolling Hills Road. Clerk/Treasurer Doboszenski explained that the resident has been
placed in contact with Hennepin County for some possible assistance in replacing the septic system.
There was a brief discussion regarding a letter Dennis Stieg had sent to each council member. No
action taken.
Councilor Muck questioned the reinvestment of the $135,000 CD through Smith Barney.
Clerk/Treasurer Doboszenski explained that the money was reinvested with a $70,000 CD maturing
in the year 2001 and a $65,000 CD maturing in 2002, both earning interest above 6%.
Preparing for Re nests for Proposals for Comprehensive Plan
Councilor Guenthner explained that he would like Planning Commission involvement in preparing
the comprehensive plan and suggested holding a joint meeting with the Planning Commission.
The consensus of the Council was to put this item on the agenda for the next meeting to propose an
agenda and meeting date for a joint meeting with the Planning Commission.
Councilor Guenthner then asked that all the Council members receive a copy of the current
comprehensive plan.
OTHER BUSINESS
Councilor Lindsley asked if the Home Business Committee has met yet.
Tim McGee, member of the Home Business Committee, stated that their first meeting is scheduled
for Tuesday, June 17, 1997.
ADJOURN
Mayor Larkin adjourned the meeting at 9:24 p.m.
ATTEST:
CityJerk
Mayor