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HomeMy WebLinkAbout1997-05-08 Council MinutesCORCORAN CITY COUNCIL MAY 8, 1997 103 CALL TO ORDER/ROLL CALL Mayor Larkin called the meeting to order at 7:02 P.M. Present were Mayor Larkin, Council Members Ken Kluck, Ernie Mayers, Ken Guenthner, and Dixie Lindsley. Also present were City Clerk Stacy Doboszenski, City Planner Gary Eitel, City Attorney Jeff Carson, Interim Public Works Supervisor Bob Krei, and HEO Clyde Bechtold. There were approximately 20 people in attendance at the meeting. SET AGENDA The following items were added to the Agenda: • Vince Vander Top, City. Engineer, asked to have the gravel bids and 66th Avenue/Park Trail Road added as a discussion item. • Additional Claims #400 & 401 RECONVENE BOARD OF REVIEW City Assessors Ann Risch and Rolf Erickson were at the meeting to present their report on the following people who addressed the Council on April 24, 1997: Joseph Sarkis, 23360 Oakdale Drive Mr. Sarkis's value is set at $141,000 for taxes payable in 1998. The Assessor's recommendation is no change. On a motion by Mayers, seconded by Kluck, to accept the City Assessor's recommendation. Motion carried unanimously. Don gnd Leslie Jeszewski. 6215 Willow Drive Mr. & Mrs. Jeszewski's value is set at $314,000 for taxed payable in 1998. The Assessor's recommendation is no change. Mr. Jeszewski was at the meeting to address the Council on his valuation. He distributed to Council a number of supporting documents, including an appraisal performed on December 12, 1996, to support his case that his value is set too high. The appraisal indicated that the property was worth between $288,000 and $294,000, There was a lengthy discussion among Mr. Jeszewski, Council, and Assessors. Kluck moved to have the value remain at $298,000. Motion died due to lack of a second. Ernie moved to split the difference between $294,000 and $314,000. Motion died due to lack of a second. There was continued discussion among Council and Mr. Jeszewski. Frank suggested that future local boards be made up of real estate appraisers from Corcoran. On a motion by Guenthner, seconded by Lindsley, to set the value at $301,000; the difference between $288,000 and $314,000. Motion carried unanimously. Paul Jacobs., 8020 Strehler Road Mr. Jacobs's value is set at $170,000 for taxes payable in 1998. The Assessor's recommendation is no change. Mr. Jacobs stated he expressed his concerns at the last meeting. On a motion by Mayers, seconded by Kluck, to accept the City Assessor's recommendation. Motion carried unanimously. 104 Wane Steege, 22125 Horseshoe Trail Mr. Steege's value is set at $181,000 for taxes payable in 1998. The Assessor's recommendation is no change. Mr. Steege was at the meeting to address the Council with his concerns that his value is set too high. Mr. Steege admitted that he may have initially paid too much for the home, but not all the problems were fully disclosed. Councilor Kluck questioned the Assessor's what the meaning of "curb appeal" is. Rolf explained. Mr. Steege stated the septic system needs replacement and that a letter from Steve Schirmers of S-P Testing was to be faxed to the assessor's prior to the meeting. However, the letter did not arrive before the meeting. Rolf explained that an allowance may be made if it can be proven that there is a failing septic system. Councilor Guenthner stated that if it is determined that not all the problems with the property were fully disclosed, and that the buyer received repayment from the seller, that this would give the Council something to work with. On a motion by Lindsley, seconded by Guenthner, to accept the City Assessor's recommendation. Motion carried unanimously. Councilor Mayers asked Mr. Steege that if he addressed the board in the future, that more documentation be given. Donald Duffney, 20430 Duffney Circle Mr. Duffney's value is set at $282,000 for taxes payable in 1.998. The Assessor's recommendation is to lower the value to $249,000. On a motion by Mayers, seconded by Muck, to accept the City Assessor's recommendation. Motion carried unanimously. Larry Todd, 7800 Maple Hill Road Mr. Todd has discussed his value with an appraiser from Hennepin County, and he agrees with his valuation and is asking for no change. Curtis Johnson, 23885 Pioneer Trail Mr. Johnson's value is set at $1.56,500 for taxes payable in 1998. The Assessor's recommendation is no change. Mr. Johnson was at the meeting and addressed the Council on the improvements he is making to the home, but that the improvements do not warrant the $10,000 value increase for improvements. The Assessor's explained that the $10,000 increased was over a two year period, because Mr. Johnson was in the process of finishing off part of his house. On a motion by Guenthner, seconded by Mayers, to accept the City Assessor's recommendation. Motion carried unanimously. JOHN UBAN - COMPREHENSIVE PLAN PROCESS Mr. Uban, a representative from Dahlgren, Shardlow, and Uban, Inc., was at the meeting to discuss with the City Council the procedures involved in doing a comprehensive plan amendment. Mr. Uban explained how the amendment process is initiated. The Council discussed getting proposals from various firms, or to narrow the category down to two or three firms, then do a request for proposals. Council asked Gary Eitel to pick a few firms to ask for proposals from. Council then thanked Mr. Uban for coming. PLANNING COMMISSION CONSENT ITEMS 105 Gary Eitel, presented the Planning Commission report. CONT. REQUEST BY TOM THUMB FOR A VARIANCE AND SITE PLAN APPROVAL TO FACILITATE THE CONSTRUCTION OF A 2Y X 0' ADDITION TO THE REAR OF THE BUILDING WITH A 10 FOOT SETBACK FROM THE EXISTING SEPTIC SYYSIEMLOCATED AT 7625 COUNTY ROAD 116, PID #26-119-23 110013 The City Council questioned if the drainfield and drainage has been adequately addressed. On a motion by Guenthner, seconded by Lindsley, to approve Resolution No. 1997 - 31, A RESOLUTION APPROVING A VARIANCE REQUEST AND SITE PLAN BY TOM THUMB, TO FACILITATE THE CONSTRUCTION OF A 20' X 50' ADDITION TO THE REAR OF THE BUILDING WITH A 10 FOOT SETBACK FROM THE EXISTING SEPTIC SYSTEM, LOCATED AT 7625 COUNTY ROAD 116, PID #26-119-23 11 0013 Motion carried unanimously. REQUEST BY_JOHN SPAETH FOR PRELIMINARY AND FINAL PLAT APPROVAL OF TILE REPLATTINGOF O TLOT A JACK AND CHERYL ADDITION INTO ONE COMMERCIAL LOT, LOCATED AT XXXXX CO. RD. 50,, PID #26-119-23 12 0017 Gary introduced this item and explained the drainage. On a motion by Mayers, seconded by Guenthner, to approve Resolution No. 1997 - 32, A RESOLUTION GRANTING PRELIMINARY AND FINAL PLAT APPROVAL OF JACK AND CHERYL SECOND ADDITION, THE SUBDIVISION OF OUTLOT A, JACK AND CHERYL ADDITION, INTO ONE COMMERCIAL LOT, LOCATED AT XXXXX CO. RD. 50, PID #26-119-23 12 0017. Motion carried unanimously. REQUESTBY_JERRY AND JOEL HOOGLAND FOR THE REZONING OF A 7.20 ACRE PARCEL FROM R-1 RURAL RESIDENTIAL TO C-2 GENERAL COMMERCIAL LOBED AT 20XXX LARKIN ROAD, PID #26-119-23 14 0022 The City Council discussed the area where to be preserved for a future septic site. On a motion by Kluck, seconded by Guenthner, to approve Resolution No. 1997 - 33, A RESOLUTION APPROVING REZONING PETITION NO. 97-01, A REQUEST BY JERRY AND JOEL HOOGLAND TO REZONE APPROXIMATELY 7.20 ACRES FROM R-1, "RURAL RESIDENTIAL" TO C-2, "GENERAL BUSINESS DISTRICT". Motion carried unanimously. REQUEST BY MARK CATTON FOR A SIDEYARD SETBACK VARIANCE TO FACILITATE THE CONSTRUCTION OF A 26' X 36GARAGE 5 FEET FROM THE SIDE PROPERTY LINE, LOCATED AT 10200 HAGE DRIVE. PID #05-119-23 34 0015 On a motion by Larkin, seconded by Mayers, to approve Resolution No. 1997 - 34, A RESOLUTION APPROVING A SIDEYARD SETBACK VARIANCE REQUEST BY MARK CATTON TO FACILITATE THE CONSTRUCTION OF A 936 SQ. FT. GARAGE 5 FEET FROM THE SIDE PROPERTY LOT LINE, LOCATED AT 10200 HAGE DRIVE, PID #05-119-23 34 0015. Motion carried unanimously. REQUEST BY WAYNE GERMAIN FOR PRELIMINARY PLAT APPROVAL OF HUNTER'S RIDGE THE SUBDIVISION OF 80.59 ACRES INTO 8 RESIDENTIAL LOTS, LOCATED AT 10110 CO. RD. 116, PID #01-119-23 33 0001 Gary introduced this item and explained the preliminary plat. Councilor Kluck raised a concern of having 10 acre parcels for reasons of mortgage divisions and the control of accessory buildings. On a motion by Larkin, seconded by Guenthner, to accept the Planning Commission's recommendation for preliminary plat approval of Hunter's Ridge. Motion carried with Larkin, Guenthner, Lindsley, and Mayers voting aye; Kluck voted no stating that he was opposed to allowing 10 acre lots. 106 REQUEST BY JEFF AND JACQUIE MANICK FOR A FRONT YARD SETBACK VARIANCE TO FACILITATE THE CONSTRUCTION OF A 32' X 54' ACCESSORY FROM THE FRONTPROPERTY . E .. BUILDING 43_FEET PRO PERTY LINE. LOCATED AT 8860 TRAIL HAVEN ROAD. PID #15119-23 32 0010 On a motion by Kluck, seconded by Lindsley, to approve Resolution No. 1997 - 35, A RESOLUTION APPROVING A FRONT YARD SETBACK VARIANCE REQUEST BY JEFF AND JACQUIE MANICK TO FACILITATE THE CONSTRUCTION OF A 32' X 54' ACCESSORY BUILDING, 43 FEET FROM THE FRONT PROPERTY LINE, LOCATED AT 8850 TRAIL HAVEN ROAD, PID # 15-119-23 32 0010. Motion carried unanimously. REQUEST BY PHIL KERBER (PHIL'S (QUALITY AUTOMOTIVE. INC., FOR A CONDITIONAL USE PERMIT TO ALLOW THE SALE OF USED CARS LOCATED AT 7590 COMMERCE STREET. PID #26-119-23 110029. Gary explained that this item was tabled by the Planning Commission, therefore no action was taken. SITE PLAN REVIEW FOR THE CORCORAN LIONS TO FACILITAU THE CONSTRUCTION OF A 20' X 50' PICNIC SHELTER AT THE CORCORAN LIONS PARK, LOCATED AT 7205 CO. RD. 101. PID #25-119-23 44 0001 On a motion by Mayers, seconded by Lindsley, to accept Planning Commission's recommendation for site plan approval. Motion carried with Mayers, Lindsley, Mayers, and Guenthner voting aye; Kluck abstained. SHAUN GUSTAFSON FROM BONESTROO & ASSOCIATES TO ADDRESS THE COUNCIL ON MSA ROADS Shaun Gustafson was at the meeting to discuss state aid funding and procedures. He informed Council that Corcoran can designate 14.33 miles of MSA roads, and that I4.30 miles have already been designated. Council discussed the following: The criteria used to determine a state aid road • Costs involved in changing designated roads • The need for traffic counts for state aid roads, and possibly doing counts on additional roads The Council thanked Mr. Gustafson for coming to the meeting. REOUEST FROM LOUCKS AND ASSOCIATES FOR TWO BUILDING PERMITS FOR ACACIA HILLS Gary introduced this item and explained that there will be a developers agreement drawn up for the Acacia Hills development that would include the building permits for two lots. On a motion by Guenthner, seconded by Larkin, to approve the request for two building permits for the purpose of building model homes for the parade of homes, upon the execution of a developers agreement that has been reviewed by the City Attorney. Motion carried unanimously. REQUEST BY BILL HALVERSTADT FOR CITY ENDORSEMENT OF THE HENNEPIN RURAL UTILITIES CO-OP HRUC Paul Jacobs addressed the Council stating that Mr. Halverstadt was unable to make the meeting and will report back at a later date. STEVE KOHNEN - REQUEST TO USE CONDITIONAL USE PERMIT ON 1.0 ACRE PARCEL On a motion by Mayers, seconded by Kluck, to advise staff to provide Council with a resolution revising Resolution No. 1996 - 39. Motion carried unanimously. COUNCIL LIAISONS WITH CITY DEPARTMENTS 10? The City Council discussed who should be the liaison over the various departments. On a motion by Guenthner, seconded by Muck, that Mayers is the public works liaison, Kluck is the planning and zoning liaison, Lindsley is the administrative liaison, and Guenthner is the police liaison and that these positions run through December, at which time they will look at re -assigning positions. Motion carried unanimously. PUBLIC WORKS REPORT New Tractor vs Tractor Rental Interim Public Works Supervisor, Bob Krei, addressed the Council on the issue of purchasing a tractor versus renting a tractor. Council discussed the following: * How much would the tractor be used * Need for a new grader * Cost of leasing * Life of a tractor On a motion by Guenthner, seconded by Lindsley, to authorize the Public Works to prepare specifications for a new tractor, with the City Attorney's review. Motion carried unanimously. Dust Control Bob Krei informed the Council that there has been numerous requests for dust control, already this year. The Council discussed: * Effectiveness of magnesium chloride versus calcium chloride * Two applications instead of three * Sub -contracting the work or applying ourselves * Wear and tear on vehicles * Health hazard On a motion by Mayers, seconded by Muck, to allow the sub -contracting of magnesium chloride. Motion carried unanimously. VINCE VANDER TOP - REQUEST TO ADDRESS COUNCIL ON GRAVEL BIDS AND 66TH _A. MV UEIPARK TRAIL ROAD Vince Vander Top, City Engineer, updated the Council on the gravel bids and informed them that a Resolution accepting the bids will be prepared for their approval at the May 22, 1997 Council meeting. He also informed the Council that a proposal for addressing the road maintenance issues for 66th Avenue and Park Trail Road will be submitted for their review for the May 22, 1997 Council meeting. APP INT COMMITTEE MEMBERS TO THE PERSONNEL COMMITTEE AND HOME BUSINESS COMMITTEE Mayor Larkin suggested that everyone who has applied to be placed on the Home Business and Personnel Committees be appointed. Councilor Lindsley suggested the use of paper ballots that would be signed and dated by each council member. She then informed the Council that she is removing herself from the Personnel Committee. There was a brief discussion between members of the audience and Council. On a motion by Larkin, seconded by Mayers, to appoint all persons who applied to be placed on the Personnel Committee and Home Business Committee. Motion carried unanimously. FIRST QUARTER BUDGET REPORT Council had a few questions regarding the budget report. On a motion by Kluck, seconded by Mayers, to accept the first quarter budget report as submitted. Motion carried unanimously. CONSENT AGENDA On a motion by Larkin, seconded by Mayers, to approve the consent items as follows: • Approval of List of Claims #363 - 399 & Additional Claims #400 & 401 • Approval of the April 24, 1997 City Council Minutes Approval of Municipal Recycling Grant Agreement with Hennepin County Approval of Resolution No. 1997 - 36, A RESOLUTION APPROVING CIGARETTE, BEER, AND LIQUOR LICENSES IN THE CITY OF CORCORAN, MINNESOTA Motion carried unanimously. DISCUSSION Correspondence No action taken. Approval of the Professional Services Agreement between the City of Corcoran and Bonestroo. Rosene, Anderlik and Associates. Inc. and the designation of_a City representative On a motion by Lindsley, seconded by Muck to approve the Professional Services Agreement between the City of Corcoran and Bonestroo, Rosene, Anderlik and Associates, Inc. Motion carried unanimously. Vince then suggested to have the various department liaisons act as the City representatives. Council agreed. Signatory on Accounts On a motion by Lindsley, seconded by Mayers, to appoint Judy Splett as a signatory on City accounts. Motion carried unanimously. Local Performance Aid There was a brief discussion regarding the criteria that needed to be met in order to get the aid. Council advised staff to go forward and submit the certification. Smith Barney CD On a motion by Larkin, seconded by Lindsley, to authorize City Clerk Doboszenski to reinvest the $ l 35,000 in the event the current CD is called. Motion carried unanimously. Scheduling of Items for Policy Meeting On a motion by Mayers, seconded by Guenthner, to invite Paul Donna, from Springstead, to the May 22, 1997 meeting to discuss the preliminary financing analysis for the joint Loretto/Corcoran water system. Motion carried unanimously. Terry Salazar - Use of Kitchen for Only Burritos Inc. On a motion by Guenthner, seconded by Lindsley, to allow Terry Salazar to use the kitchen facilities from 8:30 a.m. to 5:00 p.m. on June 24 - 27 at a rate of $15 per hour with the condition that Ms. Salazar provide the City with a copy of her insurance. Motion carried unanimously. Jeff Carson - Update on Rolling Hills Road/Arnie Palmer Mr. Carson updated the Council on the meeting that was held between Palmer, his attorney Tom Emmer, Gary Eitel, and himself on Wednesday, April 30, 1997. He then told Council that he was informed, from Mr. Emmer, that Mr. Palmer is withdrawing his project. OTHER BUSINESS 109 October Regional Meeting for the League of Minnesota Cities Mayor Larkin informed the Council that Corcoran will be hosting the October Regional Meeting for the League of Minnesota Cities. Rockford h School Graduation Party Donation Mayor Larkin explained that he was approached by Deb Franzen who asked for a donation from the City, for the Rockford Graduation Party. The consensus of the Council was not to donate. ADJOURN Mayor Larkin adjourned the meeting at 10:30 p.m. ATTEST: City Jerk Mayor