HomeMy WebLinkAbout1997-04-10 Council MinutesCORCORAN CITY COUNCIL
APRIL 10, 1997
ALL To L L
Mayor Larkin called the meeting to order at 7:00 P.M. Present were May
Larkin, Council
Members Ken Kluck, Ernie Mayers, Ken Guenthner, and Dixie Lindsley. Also present were City
Clerk Stacy Doboszenski, City Planner Gary Eitel, Police Chief Paul Schutte, City Attorney Jeff
Carson, Interim Public Works Supervisors Bob Krei and Pat Meister, Police Officer John Hamilton,
and Planning Commissioners Toni Hohenstein, Carl Kalk, and Cindy Patnode.
There were approximately 45 people in attendance at the meeting.
SET AGENDA
The following items were added to the Agenda:
• Additional Claim #330 Added to the Consent Agenda
• Kathryn Brown - Petition to Asphalt 66th Avenue and Park Trail Road
• Loren Kohnen - Proposal for Services
• Chuck Lymangood - Request to Address Council
• Jacquie Manick - Request to Continue Construction of Polebarn
T HENNEPIN COUNTY ASSESSOR - GREEN ACRES UPDATE
Mr. Rennerfelt was present to discuss with the City Council the new standards for green acres. He
informed the Council that there were five properties in Corcoran that are being taken off of green
acres. Council questioned who determines if a property is to be taken off the Green Acres status.
Mr. Rennerfelt responded it is done at the County Assessors office.
There were a few questions raised by audience members regarding the rate for Green Acres versus
Agricultural Preserve.
Council thanked Mr. Rennerfelt for coming to the meeting.
No action taken.
PL 4NING COMMISSION CONSENT ITEMS
Gary Eitel, presented the Planning Commission report.
T T IN L ETZAU F RAC NDITI NAL USE PE IT T
CON_QjpEgATE.A CABINET MA qG SHOP OT OFANEXISTING ACCESSORY
BUILDING LOCATED AT 22331 COUNTY ROAD 50 PID #29-119-23 110001
Councilor Guenthner questioned the number of conditions that were placed on the resolution and
feels the zoning ordinance needs to be re-examined. Commissioner Hohenstein responded that the
reason for the multiple conditions is the Planning Commission feels that the Council wants to allow
these home businesses. There was then discussion on the size of the poiebarn versus the size of the
home.
On a motion by Guenthner, seconded by Lindsley, to approve Resolution No. 1997 - 25, A
RESOLUTION GRANTING THE ISSUANCE OF A CONDITIONAL USE PERMIT TO KEVIN
LIETZAU TO OPERATE A CABINET MAKING SHOP OUT OF AN EXISTING ACCESSORY
BUILDING, LOCATED AT 22331 CO. RD. 50, PID #29-119-23 110001.
Motion carried unanimously.
REOVEST BY LEE CORNELIUS FOR A CONDITIONAL USE PERMIT TO
FACILITATE THE CONSTRUCTION OF A 3040 S . FT. ACCESSORY/WORKOUT
BIJILDING. LOCATED AT 7025 OAK RIDGE ROAD PID #26-119-23 43 0001
On a motion by Guenthner, seconded by Lindsley, to approve Resolution No. 1997 - 26, A
RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR LEE CORNELIUS TO
92 CONSTRUCT A 3040 SQ. FT. ACCESSORY/WORKOUT BUILDING ON A 55 ACRE
HOMESTEAD, LOCATED AT 7025 OAK RIDGE ROAD, PID #26-1.19-23 43 0001.
Motion carried unanimously.
REQUEST BY STEVE DORNSBACH FORA ONDITIONAL USE PERMIT TO
FACILITATE THE STORAGE OF BUSINESS RELATED E UIPM NT AT HIS HOME.
LOCATED AT 6 2� ROLLING HILLS ROAD, PID #29-119-23 44 0002
On a motion by Guenthner, seconded by Lindsley to approve Resolution No. 1997 - 27, A
RESOLUTION GRANTING THE ISSUANCE OF A CONDITIONAL USE PERMIT TO STEVE
DORNSBACH TO FACILITATE THE STORAGE OF BUSINESS RELATED EQUIPMENT AT
HIS HOME, LOCATED AT 6925 ROLLING HILLS DRIVE, PID #29-119-23 44 0002.
Motion carried unanimously.
REQUEST BY JAMES BRATTEN OF GOOD SHEPHERD LUTHERAN CHURCH FOR
A CONDITIONAL USE PERMIT TO FACILITATE THE CONSTRUCTION AND
OPERATION A CHURCH AND PARSONAGE, _„ LOCATED AT XXXX MAPLE HILL
ROAD PID #32-11 -23 33 000
On a motion by Guenthner, seconded by Larkin, to accept the Planning Commission's
recommendation for conceptual approval of the issuance of a Conditional Use Permit.
Motion carried unanimously.
REQUEST BY BOB AND VICKI KYARSGAARD FOR PRELIMINARY PLAT
APPROVAL OF THE SUBDIVISION OF 22+ ACRES INTO 2 LOTS TO BE KNOWN AS
MARBURY MEADOW, LOCATED AT 9100 COUNTY ROAD ,1,16,,PID #13-119-23 22
0003 AND PID #13-119-23 22 0006
On a motion by Mayers, seconded by Lindsley, to accept the Planning Commission's
recommendation for preliminary plat approval of Marbury Meadow.
Motion carried unanimously.
REQUEST BY CRAIG SCHERBER FOR PRELIMINARY PLATAPPROVAL FOR THE
RESIDENTIAL DEVELOPMENT OF A 133.2 ACRE PARCEL INTO 16 LOTS TO BE
KNOWN AS ACACIA HILLS. LOCATED AT XXXX COUNTY ROAD 116, PID
#13-119-23 23 0004 AND PID #13-119-23 32 0001
On a motion by Guenthner, seconded by Kluck, to accept Planning Commission's recommendation
for Preliminary Plat Approval of Acacia Hills.
Motion carried unanimously.
QUEST BY BOB COLEBANK FOR SKETCH PLAN APPROVAL FOR THE
SUBDIVISION OF A 130+ ACRE FARMSTEAD INTO 14 RESIDENTIAL LOTS.
LOCATED AT 21105 CO. RD. 30, PID #10-119-23 42 0008
On a motion by Guenthner, seconded by Mayers, to accept Planning Commission's recommendation
to advise applicant to proceed with the platting of his farmstead.
Motion carried unanimously.
REQUEST BY MIKE AND AUDRA ENOS FOR A CONDITIONAL USE PERMIT TO
OPERATE A GROUP CHILDCARE FACILITATE „IN THEIR HOME, LOCATED AT
20324 HILLSIDE DRIVE, PID #02-119-23 34 0007
Gary introduced this item and explained how the applicants and neighbors met separately, during the
Planning Commission meeting, to come up with the conditions that were placed on the Resolution.
The City Council discussed:
• Traffic with the non -Hillside Drive residents driving through neighborhood
Mike Enos responded by stating that no additional traffic would be added because the additional
children are children that already live in the neighborhood.
• Neighbors attending the Planning Commission meeting and meeting separately to come up
with the conditions were not aware that the Planning Commission was going to act upon this at
the end of the meeting
• Septic system suitability for 20 children
Mike Enos responded stating that he has already spoke with Loren Kohnen and has gotten proposals 93
and designs for upgrading his septic system,
+ Council inquired about medical training the daycare providers had
Audra Enos stated that they are trained in CPR.
• Council questioned how many adults need to be with 20 children
Applicants stated one adult per every 10 children. There was then discussion among Council,
applicants, and various audience members.
Council further discussed:
• A business plan developed by the applicants
• A petition opposing the proposed zoning change
• The speed of the traffic
Mike Enos responded stating that he has ordered a "Slow, Children at Play" sign for the end of the
private driveway.
Councilor Guenthner expressed a concern regarding the "bargaining" the neighbors and applicants
did the night of the Planning Commission meeting because of the silent minority of the neighboring
residents who were not able to attend the meeting.
Council, audience, and applicants further discussed:
• Quality of daycares in Corcoran
• Allowing only Hillside Drive residents in the daycare
• No prior concerns with the daycare facility until this application was made
On a motion by Guenthner, seconded by Kluck, to deny the request for a Conditional Use Permit to
operate a group childcare facility.
Motion carried unanimously.
TERRY SALAZAR - USE OF KITCHEN FACILITIES
Ms. Salazar was at the meeting to ask the Councio's approval for the use of the kitchen facilities for
preparing food for her "Only Burritos" food booth at the Carver County Fair. Ms. Salazar stated that
she needs to prepare her food in a commercial kitchen in order to sell it at the fair.
The City Council discussed the following:
• Number of days the kitchen is need
• Hours kitchen is to be used
• How many people would be working with her
Applicant stated that she needs the kitchen approximately four days, during business hours, and that
one other family member may be working with her.
Council directed Ms. Salazar to meet with staff on the dates, hours, and rate for using the kitchen and
to come back to the Council with a proposal and Councils decision.
SHAUN IRWIN - PRESENTATION ON INSURANCE COVERAGE FOR VOLUNTEERS
Shaun Irwin, the City's insurance agent, was at the meeting to present a policy for insurance coverage
for the City's volunteers.
The Council discussed the following:
• How many volunteers it covers - Irwin stated it is based on population
• Doing this as a benefit for the volunteers instead of it being a risk
• Insurance covers everything the volunteers would do except construction projects
• Cost of insurance - $769 annually (prorated at $270 through August 21 st renewal date for the
entire insurance policy)
On a motion by Kluck, seconded by Lindsley, to accept the $270 expenditure for insuring the City's
volunteers.
Motion carried unanimously.
94
RECYCLING GRANT AGREEMENT WITH HENNEPIN COUNTY
Council discussed the deficiency in the City's recycling program. Pete Eiden, a volunteer for the
City, volunteered to be the City's recycling coordinator and to put out a May newsletter.
On a motion by Mayers, seconded by Lindsley, to appoint Pete Eiden as the City's recycling
coordinator and to prepare May's newsletter.
Motion carried unanimously.
POLICE REPORT
Chief Schutte reported on the Safe and Sober campaign.
No action was taken.
Councilor Lindsley asked about riding along with the police officers. Paul told them to call to
schedule an appointment.
STAFFING ISSUES RAISED AT THE JOINT CITY COUNCIL/HOME RULE CHARTER
COMMISSION MEETING
Charter Commission Chairman Tom Gleason gave a brief report on the April 1, 1997 joint meeting
between the City Council and Home Rule Charter Commission.
City Council asked the City Attorney's opinion on what he feels the City needs for staff.
Jeff stated that he feels there is a need for engineering, planning, and administration. He also
informed the Council that the hiring of a consultant is one area where the City does not need to have
to advertise formally for.
The City Council discussed the following:
• Hiring temporary clerical help through a temp agency on a part-time basis; using volunteers
instead and putting the money toward other hiring
• Retaining an engineering consultant
• To work the concept over of having Council members serve as commissioners over the various
City departments as a liaison, not as a supervisor over the department
• Retaining engineering firm on interim basis until the comprehensive planning process is
established
Council then invited Paul Jacobs to give his presentation on interns.
PAUL JACOBS - PRESENTATION ON RETAINING INTERNS FOR PLANNING/ZONING
ISSUES
Paul Jacobs introduced David Chmielewski as a candidate for interning at Corcoran. Mr.
Chmielewski gave the council a brief introduction of himself and what he has done while interning
for the City of Ramsey.
Paul Jacobs also introduced a consultant, from Westwood Professional Services, as a possible
engineering firm for Corcoran.
City Council discussed the following:
• Responsibilities the City has over the intern
• The proposal. submitted by Loren Kohnen for $25 per hour to assist Gary with planning and
zoning issues
• Engaging both Loren Kohnen and the intern to work on planning and zoning issues
• The immediate need for hiring an engineering firm and consultant
• How long Gary intends on staying in Corcoran; Gary stated one year from last November
Vince Vander Top, from Bonestroo, Rosene, Anderlik, & Associates was then invited to give a brief
presentation on his engineering firm.
Council then discussed the committee that was formed to come up with a job description to fill the
need of Administrator, Planner, and possibly Public Works Superintendent.
On a motion by Guenthner, seconded by Larkin, to reconstitute the committee to create a job 95
description for the current lack of staffing and to add two more members, to be selected by Council
using an open vote, to the present committee.
Motion carried unanimously.
Council then discussed the need for engineering.
On a motion by Muck, seconded by Guenthner, to hire Vince Vander Top, a consultant for
Bonestroo, Rosene, Anderlik, and Associates to be the City's engineer on an interim basis.
Motion carried unanimously.
Council then discussed with Paul Jacobs and David Chmielewski the rates for hiring him as an
intern. Paul responded that the going rate is $15 per hour plus benefits. David responded that the
University of Minnesota payscale is $11 per hour with full tuition reimbursement of $1800 per
quarter.
Councilor Lindsley then requested that Mr. Chmielewski submit a proposal.
On a motion by Larkin, seconded by Lindsley, to hire David Chmielewski on an interim basis to
work on planning and zoning issues.
Motion carried with Larkin, Lindsley, Mayers, and Kluck voting aye; Guenthner voting no.
Councilor Guenthner promoted the hiring Loren Kohnen to solve the short term needs. Larkin then
explained that he has nothing against Loren by hiring the intern.
CONTINUED DISCUSSION ON THE LORETTO/CORCORAN JOINT WATER SYSTEM
Dean Schmidt, Mayor of Loretto, was present to address the Council on his confusion and mixed
reactions he is getting from the Council. Mayor Larkin then explained his position. Mayor Schmidt
then asked Council's opinion on the joint Lorreto/Corcoran water system. Councilor Muck stated
that he feels the negotiations should continue.
Council discussed the following:
• The funding of the project is an eligible T.I.F. expenditure
• The possibility of the legislature eliminating T.I.F. funding
• Still keeping the downtown area of Corcoran in mind for City water
• Risks involved
Mayor Schmidt suggested educating the Council and public on the joint water system and that the
general consensus of the residents of Loretto is positive.
Councilor Lindsley agreed that the public needs to be educated.
On a motion by Kluck, seconded by Lindsley, to give Gary the authority to meet with bond counsel
and bring a resolution forward for the funding of the future Highway 55 water improvement.
Motion carried with Muck, Lindsley, Mayers, and Larkin voting aye; Guenthner voting no.
CONTINUED DISCUSSION ON SEWER TASK FORCE COMMITTEE
Greg Ebert spoke on behalf of the of the Sewer Task Force Committee and submitted an aerial photo
outlining possible properties for the Sewer Task Force Committee to study. Mr. Ebert then asked for
Council's input and direction for the Sewer Task Force Committee to move forward.
On a motion by Lindsley, seconded by Mayers, to study the area Mr. Ebert has identified on the
aerial photo and consider it phase one of the study.
Motion carried unanimously.
CONSENT AGENDA
On a motion by Larkin, seconded by Mayers, to approve the consent items as follows:
• Approval of List of Claims #271 (from last meeting, see enclosed copy of the bill from
Autumn Industries) & #293 - 329 and additional claim #330
• Approval of the March 27, 1997 and April 1, 1997 City Council Minutes
96 * Approval of Resolution No. 1997 - 28, A RESOLUTION APPROVING A TEMPORARY
GAMBLING LICENSE TO MINNESOTA BROKEN WING FOR THE SALE OF RAFFLE
TICKETS AT COUNTRY PIZZA PARLOR ON JULY 26, 1997
Approval of Resolution No. 1997 - 29, A RESOLUTION APPROVING A TEMPORARY
GAMBLING LICENSE TO THE YMCA OF METROPOLITAN MINNEAPOLIS FOR THE
SALE OF RAFFLE TICKETS FOR JUNE 6, 1997 AT PHEASANT RUN GOLF COURSE
Motion carried unanimously.
OTHER BUSINESS
Public Works Department
Thomas Gleason, chairman of the Home Rule Charter Committee, addressed the Council on the
needs for staffing in the public works department. Pat Meister suggested hiring a full-time person
for the summer and that the person be at least 18 years old in order to operate equipment. Meister
suggested that the pay be a desirable wage to get qualified help.
On a motion by Kluck, seconded by Guenthner, to direct staff to advertise for a full-time summer
position.
Motion carried unanimously.
The public works department had also requested pagers, using the same agreement the police
department has, for the current three full-time employees.
On a motion by Larkin, seconded by Kluck, to approve getting pagers for the public works
department.
Motion carried unanimously.
Chuck L man od - Request to Address Council
Mr. Lymangood informed Council that he feels his item was placed out of order on the agenda.
He then informed the Council that he had requested a copy of a letter Mayor Larkin had wrote to
Mayor Schmidt and was given a "draft" copy by the City's staff instead of a copy of the original
letter. He was then handed Councilor Lindsley's copy of the letter.
Regarding a previous request by Mr. Lymangood, he was informed that to the best of the Council
and staff s knowledge, the ballots used in choosing a Planning Commission Alternate and selecting
members for the Sewer Task Force Committee, had been destroyed.
Council then asked Jeff Carson's opinion on using secret ballots.
Jeff responded by saying it is a widely used practice, but that if it is done in the future, that the
ballots be kept and identified with the name of the Council member on the ballot.
Consensus of the council was to save ballots used in the future and to write their name on their
ballot.
Jac uie Manick - Request to Continue Construction of Polebarn
Jacquie Manick was present to inform the Council that she was recently told their polebarn is being
constructed too close to the front property line. She informed Council that she has applied for a
variance for front yard setback. She requested that they be able to continue with tar paper and lath
on the building to protect it from the weather.
On a motion by Mayers, seconded by Guenthner, to allow the Manicks to continue with tar paper and
lath on the building.
Motion carried unanimously.
Kathryn Brown - Request for Asphalt for 66th Avenue and Park Trail Road
Jeff Carson recommended that the Council accept the petition and to have the Clerk verify the
petition and to have it placed on the Agenda in two weeks.
On a motion by Guenthner, seconded by Mayers, to accept the petition.
Motion carried unanimously.
DISCUSSION
Correspondence
No action taken.
Design atlon of Representative to Attend Elm „Creek Watershed Commission Meetings
Councilor Guenthner volunteered to be the City's representative.
On a motion by Mayers, seconded by Kluck, to appoint Ken Guenthner as the City's representative to
attend the Elm Creek Watershed Commission meetings.
Motion carried unanimously.
M Street Sweeping
On a motion by Larkin, seconded by Mayers, to hire San -Tom Enterprises to perform the street
sweeping.
Motion carried unanimously.
Fred Ver in - Claim for Services
On a motion by Mayers, seconded by Kluck, to approve the claim Fred Vergin submitted for services
performed at the old and new City Hall, some of which may have occurred 10 or more years ago.
Motion carried with Mayers, Kluck, and Lindsley voting aye; Guenthner and Larkin voting no.
Doug Bermel- Quote for Spring Clean-Cleanz= of City Hall/Civic Center PrOI29M
On a motion by Larkin, seconded by Lindsley, to accept the proposal from Doug Bermel to vacuum
out the lawn on the City Hall property for $115.
Motion carried unanimously.
Sharon Erickson - Northwest Suburban Chamber of Commerce Request for Signs
On a motion by Kluck, seconded by Mayers, to approve the signage for the Northwest Suburban
Chamber of Commerce for the front glass and interior doors of the office.
Motion carried unanimously.
Council then suggested that Sharon Erickson submit a proposal for the sign she would like at the
entrance to City Hall.
Corcoran Lions -Building„at Lions Park
Mayor Larkin asked the Council if they would consider waiving the building permit fee for the new
building for the Corcoran Lions at the Lions Park. Council was informed that it is Loren Kohnen's
decision to waive the fee.
Mr. Kohnen was present and offered to waive the fee, but stated that the state surcharge still needed
to be paid.
Gary Eitel then informed the Council that he just discovered that the Conditional Use Permit the
Corcoran Lions have calls for Planning Commission review and Council approval for any site plan
changes and building expansions.
On a motion by Larkin, seconded by Lindsley to table the approval of the site plan changes and
building expansions at the Corcoran Lions Park.
Motion carried unanimously.
ATTEST:
&4 0 �tq
Mayor
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