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HomeMy WebLinkAbout1997-01-09 Council MinutesCORCORAN CITY COUNCIL JANUARY 9, 1997 CALL TO ORDER/ROLL CALL Mayor Larkin called the meeting to order at 7:02 P.M. Present were Mayor Larkin, Council Members Ken Kluck, Ernie Mayers, Ken Guenthner, and Dixie Lindsley. Also present were City Administrator Bob Derus, City Planner Gary Eitel, Police Chief Paul Schutte, Public Works Supervisor Dan Brotzler, City Attorney Jeff Carson, and Planning Commissioner Toni Hohenstein, Planning Commissioner/Septic Committee Member John Bucher, and Building Inspector/Planning Commissioner/Septic Committee Member Loren Kohnen. There were approximately 45 people in attendance at the meeting. OATH OF OFFICE FOR KEN GUENTHNER. DIXIE LINDSLEY AND MAYOR LARKIN Administrator Derus administered the oath of office to Ken Guenthner, Dixie Lindsley, and Mayor Larkin. RECESS Mayor Larkin declared a brief recess for friends and family to congratulate the newly elected Mayor and Council. The meeting resumed at approximately 7:15 P.M. SET AGENDA The agenda was set as presented. MINUTES OF NOVEMBER 26, 1996 Mayor Larkin explained that Arnie Palmer had contacted him to question the Council minutes of November 26, 1996. Palmer objected to the City Council motion regarding his driveway permit. The Council discussed the issue with the City Attorney. Tom Emmer, Mr. Palmer's Attorney also explained Palmer's concerns. Moved by Larkin, seconded by Mayers, to cancel that part of the Minutes of November 26, 1996 having to do with the Palmer driveway/access request. Motion carried, with Larkin, Mayers, and Kluck voting aye, and Guenthner and Lindsley abstaining. PLANNING COMMISSION CONSENT ITEMS Gary Eitel, presented the Planning Commission report. Reauest by Hennepin Countv and Minnesota Department of Transportation for a Conditional Use Permit With Setback Variance to Facilitate the Construction of a New 240 Foot Multi -Purpose Communication Tower and SuI212ort Equipment Shelter at Hennepin County Maintenance Building, Located at 23400 County Road 10 PID #07-11 -23 43 0001 and PID #07-119-23 43 0002 The City Council discussed: • The number of potential users on the tower. • Possible methods of dispute resolution • Will the County need more towers? - Mr. Roger Lawrence, Hennepin County Sheriffs Radio, was at the meeting. He explained that this was the only tower needed within a seven mile radius. • Mr. Lawrence also testified that he thought that the recommended site of the tower was workable with the County. 60 Moved by Muck, seconded by Lindsley, to approve the tower conditional use permit, per the Planning Commission's recommendation, and to direct the preparation of a Resolution. Motion carried unanimously. I� �l:�i►ii►C*1�L�7►i i � i hX� [�7►� �] E.Yy�l.X9 [�li.� iw Y � a f' Brothers Mini -Storage Regarding Lane, se and Zoning Issues on a ProI20sed Site on Larkin Road The City Council briefly discussed. No action was taken, because the matter will be considered at a later date, if the applicant applies for a Conditional Use Permit. Use of the Rear Portion of the Commercial Building Located at 7241 County Road 11 (Former Pattern Craft Building) Gary Eitel explained the background on the use of the back portion of the building at 7241 County Road 116. The City Council briefly discussed. No action was taken. Resignation of Don Scherber from the Planning, -Commission (1978 - 19961 Moved by Kluck, second by Mayers, to accept the Planning Commission recommendation approving the resignation of Planning Commissioner Don Scherber, with regrets, and to recognize his service with a plaque or something similar. Motion carried unanimously. Moved by Mayers, seconded by Lindsley, to promote Loren Kohnen from Planning Commission Alternate, to Planning Commissioner, and to authorize staff to advertise for one more alternate member. Motion carried unanimously. The Council suggested the advertisement go out in the newsletter. Reviewing Setback Requirements from Parks Playgrounds. Ball -fields, and Commercial Recreational Uses (i.e. Golf Courses. etc.) Gary Eitel explained the background on his recommendation that the City consider increased setbacks for parks, playgrounds, ball -fields, and commercial recreational uses (i.e. golf courses, etc.) The City Council briefly discussed. No action was taken. PLANNING RELATED ITEMS POSTPONED FOR THE NEW CITY COUNCIL Doug Arntson. 1 203 81 st Place Request for Approval of Two Radio Towers and Vacation of Drainage and Utility Easements Jeff Carson gave a report on his review of the Arntson request to retain the use of his two towers, and gave his recommendation. The City Council discussed: • The vagueness of the Code • Questioned whether an applicant would be out of compliance with a T.V. antenna on the roof (and other similar antennas on the roof) and a tower • What's the function of the mono pole on Antson's site. • Arntson volunteered to remove the pole if the golf course objected to it. Moved by Guenthner, seconded by Lindsley, 1. To deny Arntson's request for two towers/antenna structures on his property. 2. That we acknowledge with appreciation his willingness to work with the golf course in creating a better situation there. 3. That we direct staff and Council to review the ordinance and invite Mr. Arntson's participation in that review of the ordinance. Motion carried unanimously. Craig_Scherber - Request for Direction on Alternative Development Proposals for 61 Propertyt ihe Northeast Intersection of County Road 116 and Schulte Road Gary briefly explained the background on the two directions Scherber was pursuing on his application. The City Council discussed: • Mayor Larkin and Ernie Mayers stated they did not favor rerouting Schutte Road • The conflict with the transportation plan, if Schutte Road is not rerouted. • Muck stated that this is the time to consider rerouting Schutte Road, because the land is still open. • Construction cost estimates. • Cost of Schutte Road maintenance. • What's the plan of the landowner to the east (Gunnison). • Mayers suggested soil borings prior to making a decision. • Has the alternate alignment been studied to determine if soils are better? • Right-of-way costs. • Financing. •Issues related to MSA designation. • Concerns of the amount of time the applicant has been waiting for a decision from the City. • Technical costs needed to make a decision. Moved by Guenthner, seconded by Larkin, that the Council appoint one of its members to sit clown with the developer and city staff and work through the multiple issues that we have discussed in the last 15 minutes and come back to the next meeting with a specific recommendation that the person knows the Council will accept. Motion carried unanimously. Mayor Larkin appointed Ken Guenthner to meet with the applicant and staff. RF En 2ineers - Alternative Designs for the County Road t0 and County Road 116 Intersection and for the County Road 10 Corridor Bob Derus briefly explained that the staff was looking for Council direction on a process to consider the alternatives. The City Council discussed: • Ways to obtain public input • Cost and financing of the alternatives • Conducting a public educational meeting Moved by Guenthner, seconded by Muck, to instruct staff to come to the February meeting with a format for a public informational meeting in March, other than a City Council meeting night. Motion carried unanimously. Consideration_ of Adding Staff for Planning The City Council discussed: • Student internship, and whether this was the appropriate direction. + Dixie Lindsley explained that the City Council first needs to determine how much of a Planner's time is needed • Possibility of retaining Loren Kohnen as a contract Planner • Paul Jacobs volunteered that, through his affiliation with the University of Minnesota School of Landscape Architecture, there could possibly be some solutions for the City. Moved by Guenthner, seconded by Larkin, to create a committee, including a representative of the Planning Commission, Gary Eitel, and any other individuals may appoint or invite that appropriate representatives on the committee make a recommendation with regard to a job description. There was a brief discussion. A friendly amendment to the motion was made by Guenthner to designate Gary Eitel and Dixie Lindsley to serve on this committee; We ask the Planning 62 Commission to appoint one of its members to represent on the committee; And then we identify, in a generic sense, the types of other individuals we will want on it - Someone from the business community - Someone from the farming community - And someone, for lack of a better term, from the residential community. So that would be three other individuals, and that, between now and the next meeting we advertise, however we do that, for interested representatives from those different categories. Motion carried unanimously. The Council suggested that these opening be published in the newsletter. PAUL JACOBS - DISCUSSION OF AVAILABLE SERVICES OF THE CRTCD Paul Jacobs was at the meeting to offer the City possible services from the Rural Center for Technology and Cooperative Development (CRTCD). He explained that the University staff may be able to come to the City to offer possible assistance. Also discussed was scheduling a workshop to discuss some of the possible services. Moved by Mayers, seconded by Lindsley, to extend an invitation to the University of Minnesota to come out to the City to discuss possible services. Motion carried unanimously. HOME RULE CHARTER COMMISSION OPENING Mayor Larkin explained that there was an opening on the Home Rule Charter Commission. Larkin suggested that Bill Glowacki would be a good appointment to the Commission, noting that he had applied for the opening. Mayers made a motion to recommend Bill Glowacki to the Judge for appointment to the Home Rule Charter Commission by the Chief Judge. The Council then discussed: • The staff should put an article in the newsletter about the opening. • Applicants can contact the judge directly. • The Council can make a recommendation to the judge for the Home Rule Charter Commission. Mayers withdrew his motion, so the position could be advertised in the newsletter. RICHARD SCHMIDT - QUESTIONS REGARDING SNOWPLOWING Richard Schmidt was at the meeting to inquire about the weekend snowplowing policy. He was concerned that the plowing on the weekend was not adequate. He specifically related to the problems with snow the previous Sunday morning (January 4) Dan Brotzler addressed the concerns. The following items were discussed: • This year most of the storms have been on the weekend. • The policy is the same on the weekends as during the week. • The difficulty in deciding when to plow - timing of the end of the storm, conflicts of traffic, needs of residents, etc. • The snowplowing policy. • Priority routes and order in which the streets are plowed. No action was taken. The Council suggested that the staff inform people about snowplowing procedure in the newsletter as soon as possible. BUDGET Distribute Copy of t997 Approved Budget Derus briefly explained the 1997 budget. Moved by Muck, seconded by Lindsley, to approve amend the 1997 budget by transferring $16,442 out of the 1.996 year-end balance into the 1997 budget to balance it. Motion carried unanimously. Year End Budget Re ort - Di r' ute Draft Report This item was not discussed. 1997 Budget Issues This item was not discussed. ITY COUNCIL ORIENTATION - DISTRIBUTE MISCELLANEOUS CITY POLICIES AND OTHER INFORMATION AND DISCUSSION The Council briefly reviewed their Council reference manuals. No action was taken. PIQNEER SARAH CREEK - APPOINTMENT OF REPRESENTATIVE UNTIL A SUCCESSOR IS NAMED Moved by Larkin, seconded by Guenthner, to appoint Derus as Pioneer -Sarah Creek delegate until a successor is named. Motion carried unanimously. LORETTO JOINT WATER ,SYSTEM Gary Eitel distributed a feasibility study of a possible joint water system for Loretto and Corcoran. Ken Kluck volunteered to meet with the staff and City of Loretto officials. CONSENT AGENDA Moved by Larkin, seconded by Muck, to Approve Resolution No. 1997 - 02, A RESOLUTION THANKING METRO WEST INSPECTIONS FOR A $100 DONATION TO THE CORCORAN POLICE DEPARTMENT Motion carried unanimously, The Council briefly discussed the topo mapping claim. Moved by Guenthner, seconded by Lindsley, to approve the consent items as follows: • Approval of List of Claims #1 - #41 & 1996 Year End Claims • Approval of the November 26, 1996 (as ammended earlier in the meeting)and December 18, 1996 City Council Minutes • Approval of Crop Rental Bid • Approval of 1997 Contract with EZ Recycling • Approval of $500 Expenditure for Firearms Safety (to be reimbursed by the Corcoran JC's) • Approval of Proposal form Mark Hurd for Topo Mapping 12 Half Sections at a Cost of $2,200 Each to be Reimbursed with CD.BG Funds • Approval of the Use of the Civic Center for a League of Cities Regional Meeting - Fall 1997 Motion carried unanimously. 1997 APPOINTMENTS Derus noted that the Lakeshore Weekly, a publication in the Wayzata area had also submitted a bid on the City's official newspaper. The Council went through the list of appointments. Moved by Guenthner, seconded by Lindsley, to adopt RESOLUTION NO. 1997 - 01, A RESOLUTION SETTING ANNUAL APPOINTMENTS FOR 1997. Motion carried unanimously. OTHER BUSINESS Review Newsletter/Discuss January 23. 1997 Public Heariniz to Discuss Sewer Alternatives As an introduction to the discussion about the upcoming public hearing to consider options for downtown sewer, John Bucher, Planning Commissioner/Septic Committee Member was at the 63 64 meeting to give a report on the Septic Committee meeting held the previous night, The first recommendation of the committee was to spend the $132,000 to over -size the sewer line in Maple Grove, to provide adequate future capacity for downtown Corcoran. Bucher also reported on a specific recommendation to establish a sewer task force. The Council then discussed: • Ken Guenthner asked what was the "drop dead date" for Corcoran to make a decision on the Maple Grove line, adding that this may give the City a little more time to make a decision. • Additionally Guenthner requested information on what the $132,000 purchases - Is it a property right, that can be later sold if the City does not exercise its option to use the line? Or, does this fund only the engineering and construction costs for a larger pipe? • Vince Vandertop, from Bonestroo, Rosene and Anderlik was at the meeting. He participated on the discussion of sewer and what was happening in Maple Grove. He explained that he could obtain some of this information. + The City needs to have formal communication with Maple Grove to confirm these concerns. Moved by Guenthner, seconded by Kluck, to accept the Septic Issues Committee's recommendation of the establishment of a sewer task force constituted as they recommended in the Septic Committee's Minutes of January 8, 1997. Motion carried unanimously. Moved by Guenthner, seconded by Lindsley, with respect to the Septic Issues Committee's recommendation regarding the $132,000 payment on partnering with Maple Grove, to direct the staff to draft a letter to the City of Maple Grove (under the Mayor's signature) requesting a commitment as to a firm and final date by which the City of Corcoran has to commit to participating in that over -sizing. Motion carried unanimously. The Council then discussed the communication of the City of Corcoran's intentions with the PCA and Metropolitan Council. Ken Guenthner volunteered to work with City staff to contact PCA and the Metropolitan Council. The Council then briefly discussed the fact that the title "Septic Committee" does not quite fit this committee that is now looking into other wastewater issues and technologies. Moved by Guenthner, seconded by Kluck, to change the name of the Septic Issue Committee, to the Wastewater Commission. Motion carried unanimously. Ken Guenthner introduced his ideas for a format for the downtown sewer public hearing on January 23, suggesting that there be set procedures, a neutral moderator, so the event goes well. Moved by Guenthner, seconded by Mayers, that the public hearing on January 23, 1997 1. Be convened at the civic center. 2. That we conduct as little regular business as possible on that night, so virtually all of our time is reserved for that meeting. and 3. That it be a moderated meeting. That is, that we have a moderator, whether it is someone from within the community or outside of the community who is generally perceived not to have a strong position that they're advocating, and has skills in moderating. 4. That we establish a format in advance and publicize that format and a possible format that we invite each one of the groups that has a proposal before the City, to be allotted a segment of time to present their information, background, whatever they want to do in their segment of time, and that they be uninterrupted during that time, and that after each group has gone through with their proposal, that we open it up to be a question and answer type of session, and finally - 5. That this not be identified as a debate per se, but rather as an educational type of session, and that it be understood from the start that the result of the meeting is not to engage in specific decision making that night. The Council discussed who would be a good moderator. Dayton Mayor Phil Forseth, who moderated for one of the candidate forums, was suggested. Motion carried unanimously. Staff was directed to draft a letter from Mayor Larkin to Mayor Forseth, requesting that he moderate the public meeting. If Forseth can't make it, perhaps a judge can be invited. ADJOURN There being no further business, Mayor Larkin adjourned the meeting at 11:0I P.M. ATTEST: City Administrator Mayor 65