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HomeMy WebLinkAbout1999-01-14 Council MeetingCORCORAN CITY COUNCIL JANUARY 14, 1999 CALL TO ORDER/ROLL CALL Councilor Lindsley called the meeting to order at 7:00 P.M. Present were Mayor -elect Ken Guenthner, Council -elect Bill Glowacki, and Council -elect Ron Thomas. Also present were City Clerk Stacy Doboszenski, City Planner/Administrative Coordinator Roger Bromander, Police Chief Is Paul Schutte, and City Attorney Jeff Carson. There were approximately 25 people in attendance at the meeting. QATH OF OFFICE FOR KEN GUENTHNER, BILL GLOWACKI, AND RON THOMAS Clerk Doboszenski administered the oaths of office for the new mayor and two councilors. -There was a brief recess for pictures. SET AGENDA The Agenda was set with the following additions: • Additional Claim to the DNR for snowmobile safety registrations • Hiring of Hockey Rink Attendants under Discussion PLAILIyINNG CQMMISSION REPORT: Mayor Guenthner asked for a motion on the Planning Commission items. On a motion by Glowacki, seconded by Lindsley to approve the PIanning Commission items. Roger gave a brief summary of the Planning Commission items. Mayor Guenthner stated that as a matter of practice, in the future, Roger will give an overview of the various requests, then he will entertain a motion of the Council. Roger proceeded with the background of the requests. Councilor Lindsley asked who the four applicants are for the Planning Commission alternate position. Roger stated: Sue Poulsen, David Anderson, Steve Kohnen, and Kevin Casserly. Planning Commissioner Bucher was present and stated that they have not reviewed the applications, or took action on the applications. The motion was amended to approve all the Planning Commission recommendations with the deletion of the Planning Commission alternates. A REQUEST BY GREG EBERT FOR A CONDITIONAL USE PERMIT TO FACILITATE THE EXCAVATION AND FILLING OF 60,000 CUBIC YARDS OF MATERIALS IN ORDER TO REGRADE HIS PROPERTY_ AND CREATE WETLANDS AND BERMS. LOCATED AT 6503 COUNTY ROAD 101,, PID #36-119-23 410001 Approval of Resolution No. 1999 - 01, A RESOLUTION GRANTING THE ISSUANCE OF A CONDITIONAL USE PERMIT TO GREG EBERT TO FACILITATE THE EXCAVATION AND FILLING OF OVER 60,000 CUBIC YARDS OF MATERIALS IN ORDER TO REGRADE HIS PROPERTY AND CREATE WETLANDS AND BERMS, LOCATED AT 6503 COUNTY ROAD 101, PID 436-119-23 410001. LAND DIVISION NO, 99-02,--A-REQUEST BY GREG EBERT TO DIVIDE A 2.71 ACRE PARCEL FROM AN 81.03 ACRE PARCEL, LOCATED AT 6503 COUNTY ROAD 101, PID #36-119-23 410001 Approval of Resolution No. 1999 - 02, A RESOLUTION APPROVING LAND DIVISION NO. 99-02, A REQUEST BY GREG EBERT TO DIVIDE 2.71 ACRES FROM A 81.03 ACRE PARCEL, LOCATED AT 6503 COUNTY ROAD 101, PID #36-119-23 410001. LAND DIVISION NO, 99-01, A REOUEST BY DIRK BLUNDELL TO DIVIDE A 5.0 ACRE PARCEL FROM A 32.2 ACRE PARCEL, LOCATED AT 10300 SUNDANCE ROAD, PID #08-119-23 22 0007 Approval of Resolution No. 1999 - 03, A RESOLUTION DENYING A REQUEST BY DIRK BLUNDELL TO DIVIDE A 5.0 ACRE PARCEL FROM A 32.2 ACRE PARCEL LOCATED AT 10300 SUNDANCE ROAD, PID #08-119-23 210007. LAND CONSOLIDATION/DIVISION NO, 99-03„ A REQUEST BY CARL TESSMER TO COMBINE A 74.7 ACRE PARCEL AND A 40.2 ACRE PARCEL TO CREATE A 114.9 ACRE PARCEL; AND A REQUEST TO DIVIDE A 33.1 ACRE PARCEL (AND GIVE-9- BUILDING RIGHTS TO THIS PARCEL) FROM THE NEW 114.9 ACRE PARCEL, LOCATED AT 10420 COUNTY ROAD 19, PID #06-119-23 43 0001 AND PID 906-119-23 410006 Approval of Resolution No. 1999 - 04, A RESOLUTION APPROVING LAND CONSOLIDATION/DIVISION NO. 99-03, A REQUEST BY CARL TESSMER TO COMBINE A 74.7 ACRE PARCEL AND A 40.2 ACRE PARCEL TO CREATE A 114.9 ACRE PARCEL; AND A REQUEST TO DIVIDE A 33.1 ACRE PARCEL (AND GIVE 9 BUILDING RIGHTS TO THIS PARCEL) FROM THE NEW 114.9 ACRE PARCEL, LOCATED AT 10420 COUNTY ROAD 19, PID 006-119-23 43 0001 AND PID #06-119-23 410006. REQUEST FOR SITE PLAN APPROVAL BY GOLDEN ACRE GOLF CLUB (PHEASANT RUN GOLF COURSE) TO FACILITATE THE CONSTRUCTION OF A 1,280 SQUARE FOOT STORAGE FACILITY, LOCATED AT 10705 COUNTY ROAD 116, PID #02-1.19-2313_0,002 Approval of Resolution No. 1999 - 05, A RESOLUTION GRANTING SITE PLAN APPROVAL TO PHEASANT ACRES GOLF CLUB TO FACILITATE THE CONSTRUCTION OF A 1,280 SQ. FT. STORAGE FACILITY, LOCATED AT 10705 COUNTY ROAD 116, PID #02-119-23 13 0002. PLANNING COMMISSION MEMBERSHIP AND OFFICERS FOR 1998 Approval of Resolution No. 1999 - 06, A RESOLUTION APPROVING APPOINTMENTS TO THE CORCORAN PLANNING COMMISSION. PLANNING COMMISSION APPRECIATION DINNE.R Approval to schedule the Planning Commission Appreciation Danner for Thursday, March 18, 1999. APPOINTMENT OF PLANNING COMMISSION ALTERNATES It was discussed later in the meeting that the Planning Commission will be reviewing the alternate candidates at their February meeting. The motion to approve the foregoing resolutions with the exemption of the appointments of the planning commission alternates was approved unanimously. WASTEWATER COMMISSION REPORT Roger stated that a Wastewater Commission meeting was not held Monday due to lack of quorum. Mayor Guenthner asked that the date of the next meeting be published in the newspaper. AGENDA PROCED Mayor Guenthner stated that he asked this item to be placed on the agenda. Mayor Guenthner asked that the meetings run in some accordance to Robert's Rules of Order, however, Robert's RulaMs is very broad. The first thing he addressed was the order of the agenda. Mayor Guenthner suggested ordering the agenda in the following matter: 1. Approving of agenda and approval of prior minutes at the beginning of the meeting. 2. Receive reports. Have an overview of the report, once an overview is given, frame a motion, and then engage in discussion. 3. Old business 4. New business 5. Adjournment Secondly, Mayor Guenthner re-emphasized that Thursday at noon, the week before the meeting, is the deadline for items to be placed on the agenda. If someone wishes to address the Council the night of the meeting, they may do so, and the Council can decide if the individual will be placed on the agenda that night. Mayor Guenthner also stated that starting January 16th, and every other Saturday through his term, he will be holding office hours in the City Hall from 8:30 a.m. to 10:30 a.m., for those who need to address the Mayor with their concerns. Mayor Guenthner further stated that the discussion by Council will occur after the motion is made, not before. Also, when the public addresses the Council, they will identify themselves by name and stand. Lastly, Mayor Guenthner stated the meetings will begin with the Pledge of Allegiance, starting with the next meeting, as an appropriate way to start civic gatherings. Mayor Guenthner asked the attorney how to formalize the above stated procedural changes. Jeff Carson stated you can do either a resolution or an ordinance to formalize the actions of the council. Jeff further stated that in a follow-up to the Thursday noon deadline, in the course of human events, things will come up that need to be discussed. The position of the Council is that no action will be taken on items not on the agenda. However, something that is purely administrative, the Council could chose to act on. Mayor Guenthner stated that he will write his ideas in resolution form, for action at the next meeting. There was a brief discussion on what items are considered administrative; what can be acted on DISCUSSION ON APPOINTMENT OF A COUNCIL MEMBER As a matter of procedure, Mayor Guenthner asked the Council for their comments on appointing a council member. Councilor Lindsley stated that Ken Kluck has come forward, with a letter, and has expressed his interest in being appointed to the Council. She further stated that perhaps there should be an advertisement in the paper indicating the opening. Councilor Thomas stated that anyone who is not aware of an opening, how involved can they be. He further stated he feels they should input someone that may have knowledge in one of the ongoing items such as wastewater. Councilor Glowacki suggested looking at the election results. Or possibly have someone who has some Council background; such as Ken Kluck or Ernie Mayers. Councilor Lindsley agreed with appointing someone with history and knowledge of the council. On a motion by Glowacki, seconded by Lindsley, to appoint Ken Kluck to the vacant council position. Councilor Thomas stated that he would like more time to receive other potential interests. Mayor Guenthner stated he is a little reluctant to act on this tonight, perhaps it should be put on the agenda for action at the next meeting. Councilor Lindsley stated that she is not going to beg someone to be placed on the council. Councilor Thomas stated that he has to put more than five minutes of thought into this. Give me two weeks to do that. Mayor Guenthner called for a vote on the motion. Motion failed with Lindsley and Glowacki voting aye; Guenthner and Thomas voting no. On a motion by Thomas, seconded by Lindsley to place the appointment of council nw4nber on the agenda for next meeting. No further discussion was taken by Council. Motion carried unanimously. DISCI _ SSIO� N ON, CQUNCIL GOALS Mayor Guenthner stated that he contacted each councilor before the meeting to obtain ttwir goals for the upcoming year. As a part of that discussion, he also addressed the issue of council members devoting time to the City. During the last two years, Mayor Guenthner stated he has tried to get more involved with comp plan and wastewater issues, but over the second year, the union contracts took most of his time. He stated he has been the police department liaison, however that didn't require a lot of liaison type activities. As mayor, he plans on dealing with staff on more of a managerial level, being more available. He stated that he will be meeting with staff at least twice a month. In terms of policy and procedures, he would like to focus on the budget (items in it, development of it, and approval). Ron Thomas stated that the comp plan has been a pet issue for him. Another area, is the relations with the employees. Another item is ways to increase the revenue through services and fees, possibly tie that into the comprehensive plan. Bill Glowacki stated that his goals are getting more revenue in the community and sharpen the budget. Dixie Lindsley stated that she would like a long range plan on capital expenditures. Her goal for the comp plan is to have that ready by August of this year. Within the comp plan, zoning codes need to be addressed and the ordinances need to be changed to fit into where we are now. As far as relations with staff, she stated she liked being a liaison and would like to be a liaison to the public works. Finally, the Council has to figure out a way to dust control the whole City. Mayor Guenthner, asked Council if they would like the liaison functions to continue. They responded: Lindsley feels it is advantageous for the Council to be a liaison. Thomas feels it is a good way to get involved. Glowacki would like to see the Councilors rotate all departments. Lindsley stated that until the organizational structure is determined at the city, there needs to be a liaison for the departments. Council consensus was to have the establishment of liaison positions, both in time and assignment to departments, placed on the next agenda. Mayor Guenthner stated that Council needs to develop workshops on budgeting. He further stated that his goal for the camp plan is to be completed the end of July. He requested for the next agenda, that Roger bring an overhead on the timetable of the comp plan. Councilor Thomas requested a timetable as soon as possible. Councilor Lindsley asked about the Y2K problems. Clerk Doboszenski informed Council that Officer Hamilton is looking into the Y2K compliance issues and is reviewing materials sent to the City from the League of Minnesota Cities. Mayor Guenthner requested a report sometime in the first quarter on Y2K compliance. CQNSENT AGENDA Council consensus was to take each consent agenda item by individual motion. • Approval of List of Claims 1 - 61 (including additional claim for DNR) On a motion by Lindsley, seconded by Thomas to approve the list of claims. Thomas questioned if it would be possible to see that the current expenditures shown against the budget. There was a brief discussion on budget reporting, Mayor Guenthner questioned claim numbers 54 - 57 regarding memberships for the Police department. There was a brief discussion on whether or not memberships were negotiated as part of the labor negotiations. No further discussion was taken. Motion carried unanimously. • Approval of the December 17, 1998 City Council Minutes On a motion by Lindsley, seconded by Thomas, to approve the December 17, 1998 City Council Minutes. Motion carried unanimously. • Approval of Resolution No. 1999 - 07, A RESOLUTION SETTING 1999 APPOINTMENTS There was a discussion on appointments to the various committees. Mayor Guenthner nominated Councilor Lindsley to serve as acting mayor. Councilor Glowacki volunteered to serve on the NW League of Cities. Council appointed Roger to attend NW Hennepin Human Services Council meetings. Councilor Thomas volunteered to be the alternate for the NW League of Cities. Councilor Lindsley volunteered to be the alternate to NW Hennepin Human Services Council. On a motion by Thomas, seconded by Glowacki, to approve Resolution No. 1999 - 07, A RESOLUTION SETTING 1999 APPOINTMENTS, as stated with the above mentioned representatives. Motion carried unanimously. • Approval of Resolution No. 1999 - 08, A RESOLUTION THANKING METRO WEST INSPECTION SERVICES FOR A $100 DONATION TO THE CORCORAN POLICE DEPARTMENT On a motion by Lindsley, seconded by Glowacki, to approve Resolution No. 1999 - 08, A RESOLUTION THANKING METRO WEST INSPECTION SERVICES FOR A $100 DONATION TO THE CORCORAN POLICE DEPARTMENT. Motion carried unanimously. DISCUSSION Hockey Rink Attendant Clerk Doboszenski informed the Council that one person has been hired to the hockey rink position. She stated that there were few applicants, and that they are not returning Wilfred's phone calls. No further discussion. Correspondence Council informed the public of a wastewater seminar at the Hennepin County Maintenance Facility on Saturday February 20th. Crop Land Rent Clerk Doboszenski asked the Council to consider a two or three year lease agreement instead of one, There was a brief discussion on the length of the lease. On a motion by Lindsley, seconded by Thomas, to authorize the Clerk to advertise for a two year rental period. Motion carried unanimously. Request by Charter Commission t¢.,Spnd Council Packets to Every Member There was a brief discussion on the cost associated with mailing packets to the Charter Commission. Council felt that it is a reasonable request. Council consensus was to wait to act on this item until Council receives a formal request fitthe Charter Commission as a whole. She informed Council that the Charter is meeting again in February. $t quest by John Kingstead tom, Meet With City Attoney Regarding HRUA 471A Agreement Jeff Carson stated he had a phone conversation with John Kingstead. Jeff thinks the requested meeting is in response to the memo he prepared regarding the 471A Agreement. Council consensus was that the meeting is premature and would lead to duplication of City legal expenses, and to not authorize the City Attorney to meet with Mr. Kingstead. County Road 19 ImQvpment Projects Roger updated the Council on a meeting he had with the lead designer of the County Road 19 improvement project. Mayor Guenthner asked if this is something that needs council attention soon. Roger stated probably not until the year 2000. Seating Arrangement of Council Mayor Guenthner suggested that the Council be seated around the corner of the table, so that they are not all in a line. Council was okay with the suggestion. Clarification of Alternate on Planning Commission Planning Commissioner Bucher requested clarification on the motion regarding the Planning Commission alternates. Council clarified that the motion did not include the Planning Commission alternate appointments. ADJouRrl Mayor Guenthner adjourned the meeting at 8:45 p.m. City &Ierk d Mayor ,