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Home My WebLink About2000-07-27 Council MinutesPage 1 of 4 August 10, 2000 Adoption Prepared By: Dave Gross, Planning Intern City of Corcoran Council Minutes – July 27, 2000 CALL TO ORDER/ROLL CALL Mayor Guenther Called the meeting to order at 7:00 PM Members Present: Mayor Kenneth Guenthner, Councilors George Gmach, Dixie Lindsley, and Ron Thomas. • Excused: Councilor John Bucher. • City Representatives Attending: City Administrator Roberta Colotti, City Insurance Agent Shawn Irwin, Wastewater Commissioner Jim Bullert, Planning Commissioner Sue Poleson, City Planner Cindy Sherman, and Planning Intern Dave Gross. • Also Attending: Terry Theis, Greg Ebert, Laura Velch, Tom Gleason, Mike Brady, Tom Finn, Kathy Dickinson, Diane Padrnos-Sommer. PLEDGE OF ALLEGIANCE • Mayor Guenthner opened the meeting with the Pledge of Allegiance. APPROVAL OF AGENDA • Motion: DL/RT; all in favor – to adopt the agenda as revised to include: 1) Add Resolution 2000-53 to the agenda. 2) Delete Resolution 2000-50 from the agenda until a later date. OPEN FORUM • No public discussion CONSENT AGENDA • Motion: DL/RT; all in favor – to adopt the consent agenda as presented. Approved as Consent Agenda 1. Minutes of July 13, 2000. 2. Approval of Claims 3. Quarterly Investment Report 4. Letter of Credit Reduction a) Fairway LLC – Released Letter of Credit b) Precision Steel Rule Die – Released Letter of Credit RESOLUTIONS • Motion: GG/DL; all in favor – to adopt Resolution No. 2000-34 “North Hennepin Community College – Gambling Permit for July 31, 2000”. INSURANCE PRESENTATION – SHAWN IRWIN • Mr. Irwin stated to the council the changes in percent for the different City liability issues. He stated that there have been some adjustments with the park equipment and that there will continue to be adjustments with the park due to rising costs of the equipment up to $25,000. He also stated that there have been very few workers compensation claims, and that keeping those claims low is the key. He stated that the general liability has decreased 25%, and that the auto rate has also seen a decrease. He then encouraged the council to consider bringing in a Loss Control agency to analyze and recommend the areas of major concern. He noted that public works employees are at the greatest risk of liability, due to the nature of their work. Page 2 of 4 August 10, 2000 Adoption Prepared By: Dave Gross, Planning Intern City of Corcoran Council Minutes – July 27, 2000 Councilor Thomas asked Mr. Irwin what would be involved with bringing in the Loss Control Agents to do the analysis. Mr. Irwin replied that someone would have to come in and evaluate the situation, and then create an assessment of the issues that are of the highest concern. He also noted that the evaluation would be of no cost to the City. Administrator Colotti stated that the City contracts with a private consultant for safety training and evaluation services. Mr. Irwin stated that the City might be eligible for a refund of some of this cost from the LMCIT because it saves them staff time in conducting reviews. • Motion: GG/DL; all in favor – to accept the league insurance renewal quote in the amount of $37,497 (Which is less then the current year premium of $39,497, based on our experience rating). • Motion: GG/RT; all in favor – to decline the umbrella coverage liability option. PLANNING REPORT – Cindy Sherman • Motion: GG/DL; all in favor – to adopt Resolution No. 2000-46 “For a Conditional Use Permit to Allow an over-sized accessory structure, on the property located at 6655 County Road 19, PID #31-119-23-24- 0006” as presented with the following modifications to the findings of fact and additional conditions. Findings of Fact: 1. Surrounding properties have buildings of similar size. 2. Trees have been planted for screening. 3. The building is setback approximately 490 feet from the public road. 4. The property is 9.6 acres in size. 5. A similar use exists on adjacent land. 6. No opposition was voiced at the public hearing. Conditions of the Permit: 1. No outside storage shall be permitted on the property. 2. No commercial use of the facility shall be permitted. 3. No commercial boarding of animals shall be permitted. 4. Any modification to the use or the facility shall require an amendment to the Conditional Use Permit. 5. The exterior finish should be complementary to the existing structures on the property. Discussion: Councilor Gmach stated his concern in regards to future owners using the facility for commercial enterprises. Stating that the City needs to ensure that the facilities will not be used for commercial revenues. Mayor Guenthner stated that the CUP would be registered with the property upon approval. Consultant Planner Sherman than added that the recorded conditions with the permit specifically bar any commerical use of the facility. • Motion: GG/RT; all in favor – to adopt Resolution No. 2000-47 “A Resolution to Deny a Variance and Related Subdivision for Hope Community Church, PID #12-119-23-22-0001” based upon the following Findings of Fact. Findings of Fact: Page 3 of 4 August 10, 2000 Adoption Prepared By: Dave Gross, Planning Intern City of Corcoran Council Minutes – July 27, 2000 1. The property proposed for subdivision is part of an existing plat with a density of 1 unit per 10 acres. 2. A reasonable use of the property exists. 3. There is no hardship related to the property that is a basis for variance. Discussion: Councilor Gmach noted that he was not in favor of the variance due to the findings of fact and that the density regulations must be upheld in order to maintain consistency of rules. Councilor Lindsley also noted that denying the variance would ensure compliance with the ordinances. She also stated that she was glad that the church had found a suitable alternate site. Mayor Guenthner praised the church’s efforts in attempting to satisfy the community needs. • Motion: RT/DL; (Favor: RT – Opposed: GG/DL/KG) – to adopt Resolution 2000-48 “A Resolution to approve a site for ProTech Auto located at 7591 West Commerce Street, PID #26-119-23-11-0020” subject to the following conditions. 1. The parking area south of the building and driveway shall be paved. 2. Verification that the septic system is adequate for the addition. 3. The exterior materials shall match the existing surface. Discussion: Councilor Gmach stated his concern for making pavement required as one of the conditions. “Is it reasonable to require paving for the entire lot?” He also noted that issues of consistency in this matter should be looked at closely and resolved as quickly as possible. He stated that he did not think it would be fair to require conditions such as these simply because the Council has the authority to. Councilor Thomas stated that the Council should reserve the option, as paving parking spaces will increase the overall appearance of the property, and add a lot a community value. Mayor Guenthner noted that condition such as these should be evaluated on a case-by-case basis, taking into consideration all the elements in support/opposition of the issue at hand. Councilor Lindsley stated the need for policy on these types of issues, but until a policy action is implemented, then the Council should follow the current ordinances. Council directed the Planning Commission “Design Standards” subcommittee to review the issue of commercial parking lot and drive area surface requirements. • Motion: GG/DL; (Favor: GG/DL/KG – Opposed: RT) – to adopt Resolution 2000-48 “To approve a Site for ProTech Auto located at 7591 West Commerce Street, PID #26-119-23-11-0020”, as presented, with condition one stricken. Page 4 of 4 August 10, 2000 Adoption Prepared By: Dave Gross, Planning Intern City of Corcoran Council Minutes – July 27, 2000 • Motion: DL/RT; all in favor – to adopt Resolution 2000-49 “A Resolution extending preliminary plat approval for the Aeshliman property for the residential development of 12 residential lots, located in the Southwest quarter of section 26, PID #26-119-23-31-001”. Discussion: The Council discussed how long an extension should be. Planner Sherman stated each request should be considered individually. WASTEWATER COMMISSION REPORT – JIM BULLERT • Council reviewed the July 10, 2000 Wastewater Commission Minutes. • Motion: GG/RT; all in favor – to adopt Resolution No. 2000-51 “Notifying Pioneer Sarah Joint Powers Watershed the City of Corcoran Requests to Terminate it agreement & Notifying the Elm Creek Joint Powers Watershed the City Request to Enlarge the District.” • Council again reviewed the issue of granting variances for those failing septic systems located in the business district that will someday be served by sanitary sewer. Wastewater Commissioner Greg Ebert suggested that the council review this issue again after the first of the year. The Council directed the Wastewater Commission to prepare the necessary ordinance for review by the Wastewater Commission & City Council. ADMINISTRATOR’S REPORT – ROBERTA COLOTTI • Administrator Colotti presented a report detailing requirements for instituting organized collection. The council tabled this item until the second meeting in August. Currently Hennepin County licenses all haulers. • Council reviewed the planning & zoning fees and liquor license charges. The council will adopt a new fee schedule at a later date. Utility connection charges are to be reviewed in August. • Motion: GG/DL; all in favor – to accept the audit contract, as presented, from Abdo, Abdo, Eick & Meyers, LLP for the year ended December 31, 2000 in the amount of $4,800. ADJOURNMENT • Motion: RT/DL: all in favor - to adjourn the meeting at 8:30 PM. Submitted by: Planning Intern