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Home My WebLink About2000-03-23 Council MinutesCity of Corcoran Council Minutes – March 23, 2000 Page 1 of 3 CALL TO ORDER/ROLL CALL Mayor Guenthner called the meeting to order at 7:00 PM. • Members Present: Mayor Kenneth Guenthner, Councilors Dixie Lindsley, Ronald Thomas, George Gmach and John Bucher. • Staff Attending: City Administrator Roberta Colotti and Public Works Director Pat Meister. • Also Attending: Pat Puhle, Planning Commission Rep. Dorothy Theis, Charter Commission Representative Brent Anderson, Wastewater Commission representatives Jim Bullert, Ken Kluck, and Stan Chastek. PLEDGE OF ALLEGIANCE Mayor Guenthner opened the meeting with the Pledge of Allegiance. APPROVAL OF AGENDA • Motion: JB/RT; all in favor – to adopt the agenda with the following additions: Consent Agenda E. Attorney’s Report on Fees & Costs of Glowacki Case F. Police Department Wave 3 - Report on Safe & Sober Campaign Staff Report – Public Works Department - Sweeping Quote Council & Mayor’s Report A. Use of E-Mail – General Policy Directive B. Conflict of Interest – Review C. Metropolitan Council – Infrastructure Committee Meeting – Announcement CONSENT AGENDA • Motion : DL/JB; all in favor – to approve the consent agenda with the following items pulled for discussion: Approved as Consent Agenda • Resolution No. 2000-16 “Approving the Maple Grove Lions Gambling License for Pull Tabs at the Stanchion Bar”. • Accepting the City Attorney’s report on the fees & costs of the Corcoran vs. Glowacki case. • Accepting the 3rd wave report from the police department on the safe & sober campaign. Pulled for Discussion & Approved Separately • Motion : JB/GG; all in favor – to approve the minutes of 3/9/00 as amended. • Motion : DL/RT; all in favor – to pay claims pending payment #223-252 totaling $69,919.55 and pre-paid claims #DW06PAY, 15772-15775, and DW-03 totaling $21,748.98 for a combined total of $91,668.53. • Council was informed that claim #239 in the amount of $180.03 for damage to a squad car was below our insurance deductible of $500. The council requested that the city seek reimbursement from the party causing the damage. • Motion : JB/RT; all in favor – to structure the monthly budget report into the formats titled “Monthly Analysis” & “Monthly Comparison” as presented. The reports are to be presented at the first council meeting of the month. The year 2000 budget report with a breakdown of the projected monthly revenues & expenditures was also requested. Staff is to provide a written analysis of revenue or expenditure items that have a significant variance from the original budget. • Council requested that we get the maximum amount possible reimbursed for the planning consultant fees. Time spent at planning commission or city council meetings should be charged back to the applicant. Administrator reported that the consultant planner is doing an excellent job, City of Corcoran Council Minutes – March 23, 2000 Page 2 of 3 having received no complaints on the limited office hours (8 hours per week in office, twice a day voice mail response and special meetings upon request). The consultant’s quick response to calls and set office hours provides residents & builders with a sense of confidence in the position. It appears that the current number of inquires and expected increase due to the spring/summer construction season will cause the total number of hours of service to remain above the total budgeted amount for the year. The Council requested that the City Administrator and Planning Consultant review the position hours and funding sources for presentation at a future council meeting. CHARTER COMMISSION REPORT – BRENT ANDERSON • A judge has determined that the terms of office for the Charter Commission must be staggered. To accommodate this, all Charter Commission members will need to seek re-appointment, since all terms will expire June 2000. Four of the current members have served the maximum term allowed. An advertisement will run in an April issue of the Crow River News, requesting volunteers to serve on the Charter Commission. Applications are to be made directly to the judge. Once appointed all members will draw straws at the first meeting to determine length of service. • Councilor Lindsley reported that she received a letter from Charter Commission member Chuck Lymangood requesting that the city set up a meeting to discuss using a ward system in the 2000 city council election. Lindsley stated that she reviewed this issue and it appears that it will not be possible for the 2000 election. However, she noted that it is worth pursuing for future elections. • Anderson reported that the Commission had adopted “Robert’s Rules of Order”. They purchased a copy of the latest text for the city council. • The Charter Commission contacted the League of MN Cities regarding amendments to the charter process. It was recommended that they use the state law vs. referencing an amendment processes in the charter. • The next Charter Commission meeting is set for July 11, 2000 at 7:00 PM in the city council chambers. WASTEWATER COMMISSION REPORT – JIM BULLERT • The Wastewater Commission had MPCA Representative Mark Wespetal out to speak on Rule 7080. His presentation highlighted issues that directly relate to our ordinance. • The Commission reviewed the revised city code draft. They continued their discussion until the April meeting. • Commissioner Jacobs reported to the Wastewater Commission that HRULA was successful in securing an Area Wide State Disposal System Permit for the Headwater & Rainwater areas from the MPCA. PUBLIC WORKS REPORT – PAT MEISTER • Motion: RT/DL; all in favor – to award the striping contract to AAA Striping Service Co. of Rogers, MN at the per unit charge as presented. • Motion: DL/RT; all in favor – to award the crack sealing contract to Northwest Asphalt in the amount of .524/lb. • Motion: DL/GG; all in favor – to award the street sweeping contract to T&S Trucking in the amount of $56 per unit, condition on the receipt of a writing contract. (Note: T&S Trucking quoted $56 per unit and Allied quoted $65 per unit.) • Motion: DL/RT; all in favor – to monitor the legislation governing bleacher safety during the 2000 session. If no changes are made to the current law, cut the seven bleacher sets that are five rows high down to three rows in height, in the fall of this year (2000). The city is to begin a City of Corcoran Council Minutes – March 23, 2000 Page 3 of 3 replacement plan in the year 2001. Suggestion: purchase two bleachers per year at an estimated cost of $2,000 per bleacher set. Joint purchasing options with the City of Plymouth are to be explored. The Lions Club is to be responsible for making the necessary improvements to their bleachers. ADMINISTRATOR’S REPORT – ROBERTA COLOTTI • Council reviewed the proposed items for inclusion in the spring newsletter. The City will be producing a spring and fall newsletter issue this year. COUNCIL & MAYOR’S REPORT • Mayor Guenthner stated that the council should be careful to avoid violating the open meeting law, through use of the Internet. As a general rule, staff and an individual council member can correspond via e-mail and two council members can correspond via e-mail. But three or more council members should not make decisions via e-mail correspondence. If an item is broadcast to the entire council it should be accepted for review and discussion at the next council meeting and not processed by the council in advance of the meeting. (Note: Items for inclusion on the council agenda are still to be formally received by the city office the Thursday before the next meeting and accepted by the City Administrator and Mayor for inclusion on the agenda.) • Mayor Guenthner reported that the Dayton Police Chief would be serving as the Corcoran Police Chief during our Chief’s weeklong absence. • Mayor Guenthner reported that he had received a letter from Minnesota On-site Sewage Treatment Contractors Association (MOSTCA) stating that they felt Mr. Paul Jacobs had a conflict of interest in serving on the Wastewater Commission. The Mayor requested that the council review the issue of conflict of interest in a general sense at a future meeting. It was requested that the City Attorney prepare a statement on conflict of interest in general. Given our limited population it was felt by the council that conflict is bound to arise between committee members personal/private interest and public service position. The council wanted to know the best way to protect the public interest given this fact. • Mayor Guenthner reported that the Metropolitan Council would be holding a wastewater infrastructure study committee meeting at the city office on March 30, 2000 at 6:00 PM. • Councilor Gmach requested that staff review the issue of tax exemption for EDA owned and utility leased property from the required Hennepin County rental revenue tax. (Currently the city is being requested to pay taxes to Hennepin County on rental income from the civic center, cropland, and cellular tower lease.) ADJOURNMENT • Motion: JB/RT; all in favor – to adjourn at 8:30 PM. Submitted by: ____________________________ City Administrator