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Home My WebLink About2000-12-20 Council MintuesDocument No.04 Page 1 of 3 January 11, 2001 Adoption Prepared By: Roberta Colotti, City Administrator City of Corcoran Council Minutes – December 20, 2000 CALL TO ORDER/ROLL CALL Mayor Guenthner called the meeting to order at 7:07 PM • Members Present: Mayor Ken Guenthner, Councilors John Bucher, Dixie Lindsley, Ron Thomas and (George Gmach arriving at 7:40 PM) • City Representatives Attending: City Administrator Roberta Colotti, Public Works Director Pat Meister, Engineer Vince Vander Top and Planner Cindy Sherman. • Also Attending: Dorothy Theis, Harold Hawkins, Dennis Stieg, Greg Ebert, David Gageby, Ernie Mayers, Wendy Koenen, Bill Buhle, Steve Wienand, and Peter Eiden. APPROVAL OF AGENDA • Motion: RT/JB; all in favor to adopt the agenda as revised. a) Noted that Corcoran Trail East & West Item was Not a Public Hearing b) Item #16 “Res. No. 89-Schlangen – Land Division” – Pulled From Agenda – (Applicant was notified of 60 day review time extension by City Attorney) c) Mayor’s Report on Review – Added OPEN FORUM • No public comment was received. CONSENT AGENDA • Motion: DL/RT; all in favor – to adopt the consent agenda with the claims and budget report pulled for discussion. Approved as Consent Agenda • Minutes of November 16, 2000 Joint Council & Planning Commission Meeting. • Minutes of December 11, 2000 Special Meeting. • Minutes of December 11, 2000 T-N-T Meeting. • Minutes of December 11, 2000 Regular Meeting. • Monthly Police Reports for October & November 2000. Pulled for Discussion • Motion: JB/DL; all in favor – to approve claims pending payment #1100-1118 totaling $15,336.26 and pre-paid claims #DW-22 & DW26PAY totaling $21,148.67 for a combined total of $36,484.93. - Council requested that the consultant bills be presented with the Clerks notes but without highlighting. - Mayor requested data sheets and definitions be provided on Fiscal Disparities, LGA, HACA and other intergovernmental aids. • Motion: RT/JB; all in favor – to accept the budget report as presented. - Councilor Bucher reported that according to the November projection the city will spend $80,000 over budget and raise an additional $55,000 in revenue for an overrun of $25,000. Councilor Bucher sugg ested that the reporting form be modified to reflect the past monthly forecasted revenues less disbursements amount. CORCORAN TRAIL EAST & WEST IMPROVEMENT City Engineer Vince Vander Top reviewed the four options presented at the Open House held on November 30, 2000. Option #1 – Do Nothing & Wait Option #2 – Pave Gravel Portion/Patch Existing Pavement Option #3 – Pave Gravel/Patch Existing/Seal Coat/Install Drain Tile Option #4 – Pave Gravel/Reclaim and Overlay/Install Drain Tile Document No.04 Page 2 of 3 January 11, 2001 Adoption Prepared By: Roberta Colotti, City Administrator City of Corcoran Council Minutes – December 20, 2000 Comment received in advance of the meeting by Vince from the residents indicated a general preference for doing nothing at this time and waiting until the existing blacktop needed to be replaced. Comment received the night of the meeting from residents in attendance concurred. Council considered that the most economical option is #4. Based on public comment received via the mail and that evening, the council decided to do nothing at this time and to wait until the existing pavement needed to be upgraded. However, it was noted that this road should be considered for city participation when the road stabilization program is finalized in the spring of 2001. PUBLIC WORKS REPORT – Pat Meister Council approved the purchase of a replacement piece for the public works garage at a cost of $652. PLANNING REPORT – Cindy Sherman • Council accepted the draft Planning Commission minutes of December 7, 2000. • Motion: RT/JB: all in favor – to adopt Resolution No. 2000-85 “Providing Final Plat Approval for a Plat to be Known as Good Shepherd 2nd Addition, PID #25-119-23-21-0007” as modified to state that lot 2 shall be an outlot and therefore not subject to the park dedication fee. • Council tabled Resolution No. 2000-86 “To Approve a Site Plan for an Accessory Building for Nextel Communications at the Burschville Tower” until the agreement between the county, Nextel, Greg Ebert and the city could be further refined. This application was accepted on November 9, 2000. The City has 60 days to review this issue and hereby provides notice to the applicant that an additional 60 days is required for further review. The Council directed city staff to pursue a paved driveway and not to pursue the landscaping requirement outlined by the Planning Commission report. • Motion: GG/DL; all in favor – to adopt Resolution No. 2000-87 “To Approve a Site Plan for an Accessory Building for Nextel Communications at Lions Park” as modified to strike item #2 “A landscape Plan shall be submitted subject to the approval of the staff and landscaping shall be provided per t he plan”. • Motion: DL/RT; all in favor – to adopt Resolution No. 2000-88 “To Approve a Land Division for Gerald Paulsen for Land Located at the Southeast Corner of Bechtold Road and County Road 30, PID #09-119-23-32-0001” as presented. • Motion: GG/JB; all in favor – to adopt Resolution No. 2000-90 “Approving a Final Plat to be known as Weinand Woods, Located in the Southwest Quarter of Section 8, PID #08-119-23-33-0001” as amended to included a fourth “WHEREAS” statement “the City will work with the land owner to determine an access to County Road 30”. WATERSHED REPORT – Dennis Stieg • Effective January 1, 2001 the City’s application to withdraw from the Sarah Pioneer Creek Watershed and to enter that portion of land into the Elm Creek Watershed, thereby placing all Corcoran territory into the Elm Creek Watershed, will be approved. • The Sarah & Elm Creek Watersheds are working together on a second-generation report. They have selected a consultant to prepare the plan. The intent is that the report will be user friendly and, as a result, a planning firm vs. engineering firm has been selected to prepare the report. The report is to be incorporated into the comprehensive plans of the member communities. • As a demonstration of Corcoran’s involvement in the Watershed, of the 68 reviews currently before the Elm Creek Watershed, 18 are from Corcoran. Document No.04 Page 3 of 3 January 11, 2001 Adoption Prepared By: Roberta Colotti, City Administrator City of Corcoran Council Minutes – December 20, 2000 COUNICL & MAYOR’S REPORT • Motion: JB/GG; all in favor – to re-appoint Loren Kohnen (Exp. 12/31/03) & Peter Eiden (Exp. 12/31/03) as Regular Members of the Planning Commission. • Motion: GG/JB; all in favor – to move Dorothy Theis (Exp. 12/31/03) & David Andersen (Exp. 12/31/03) from Alternate to Regular positions on the Planning Commission. • Motion: RT/JB; all in favor – to appoint Greg Ebert (Exp. 12/31/01) to a Regular position on the Planning Commission. • Motion: GG/JB; all in favor – to appoint Laverne Hanson Jr. and Diane Walli to the Planning Commission as Alternate members. • Council directed city staff to send a letter of appreciation and notification to all applicants, appointees and current members not seeking re-appointment. • Council tabled a decision regarding appointments to the Waste Water Commission to allow for further consideration of the total membership. Because, there is one member not seeking re-appointment it was suggested that the total membership be reduced from nine to either seven or five. There are currently three members seeking re-appointment and five members whose terms have not yet expired. • Motion: DL/RT; all in favor – to extend the current Waste Water Commission members terms until successors have been appointed. • Mayor Guenthner requested, as per the annual review discussion, that each of the council members set up a meeting date with the City Administrator for January/February, with a rotating schedule to be developed from there forward. The purpose of the meetings is to provide an opportunity for council members to informally go over activities and special projects of the city. • Mayor Guenthner presented Councilor Dixie Lindsley with an award of appreciation for her four (4) years of service to the City of Corcoran as a City Council member. ADJOURNMENT • Motion: RT/JB; all in favor – to adjourn at 9:00 PM Submitted by: Roberta Colotti City Administrator