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Home My WebLink About2000-10-12 Council MinutesDocument No. 03 Page 1 of 3 October 26, 2000 Adoption Prepared By: Roberta Colotti, City Administrator City of Corcoran Council Minutes – October 12, 2000 CALL TO ORDER/ROLL CALL Mayor Guenthner Called the meeting to order at 7:00 PM • Members Present: Mayor Ken Guenthner, Councilors George Gmach, John Bucher, Dixie Lindsley, and Ron Thomas. • City Representatives Attending: City Administrator Roberta Colotti, Police Chief Paul Schutte, Public Works Dir. Pat Meister, Administrative Assistant Pat Puhle, Engineer Vince Vander Top, Attorney Jeff Carson and Clerk/Treasurer Cindy Patnode. • Also Attending: Terry Theis, Greg Ebert, David Gageby, Tom Nelson, Dorothy Theis and Crow River News Reporter Aaron Brom. PLEDGE OF ALLEGIANCE • Mayor Guenthner opened the meeting with the Pledge of Allegiance. APPROVAL OF AGENDA • Motion: JB/DL; all in favor – to adopt the agenda as revised: 1) Resolution No. 2000-61 “Ramminger’s Detachment/Annexation” – Tabled 2) Road Maintenance Report – Added OPEN FORUM • Buffalo School District Superintendent Tom Nelson presented the operating levy referendum that will be voted on November 7, 2000. With voter approval, their current levy of $332 per pupil unit would be supplemented with a new 10-year levy of $171 per pupil unit. This increased levy authority to $503 per pupil unit would generate an estimated $934,000 per year in additional revenues, increasing their total operating levy revenues from about $1.9 million per year to more than $2.8 million per year. CONSENT AGENDA • Motion: DL/RT; all in favor – to adopt the consent agenda with the 9/21/00 minutes report pulled for discussion. Approved as Consent Agenda 1) Minutes of September , 2000 as presented. 2) To approve claims pending payment #853-898 totaling $36,969.25 and pre-paid claims #DW21PAY, #DW19, #5746 totaling $21,587.18 for a combined total of $58,556.43. 3) Set November 16, 2000 at 7:00 PM for a joint City Council/Planning Commission meeting to be held at the Corcoran civic center. 4) Accept Daryl Patnode’s high bid of $80 per acre for the Northern portion of cropland and Ken Williams’s high bid of $75 per acre for the Southern portion, for the year 2001. Pulled for Discussion • Motion: DL/RT; all in favor – to approve the minutes of September 21, 2000 as amended. RESOLUTIONS & ORDINANCES • Motion: GG/DL; all in favor – to adopt Resolution No. 2000-72 “Appointing Election Judges for the General Election on November 7, 2000” as amended. Document No. 03 Page 2 of 3 October 26, 2000 Adoption Prepared By: Roberta Colotti, City Administrator City of Corcoran Council Minutes – October 12, 2000 • Motion: DL/GG; all in favor – to adopt Resolution No. 2000-74 “Authorizing Corcoran Police Department to Participate in the Snowmobile Safety Enforcement Grant Agreement and Execution of the Agreement”. PUBLIC HEARING • Mayor Guenthner opened the public hearing at 7:15 PM. • No public comment was received. • This resolution is required as a result of a 1999 law that requires all cities over 500 population and all counties to pass a resolution if the levy for the subsequent year will result in a tax rate increase. The provision is passed on a Missouri law and was passed by the Minnesota Legislature in response to concerns that cities and counties were claiming they were freezing taxes when, in fact, the levy was increasing but being offset by tax base growth. The city council or county board must adopt a resolution at a public hearing if its levy will result in an increase in the tax rate over the baseline tax rate. The resolution must be filed with the county auditory by October 20 of each year. If a city files the resolution, it may still certify a final levy that results in a constant or decreased tax rate. It may therefore be prudent to file the resolution by the October 20 deadline if your preliminary levy would cause a tax rate increase even if you plan to certify a lower final levy in December. • Motion: JB/GG; all in favor to close the public hearing at 7:17 PM • Motion: RT/DL; all in favor – to adopt Resolution No. 2000-73 “Authorizing a Tax Rate Increase for the 2000 Tax Levy, Collectable in 2001”. PUBLIC WORKS/ENGINEERING REPORT • Administrator Colotti provided an overview of the draft street maintenance program. The council established a preliminary plan for asphalt maintenance and gravel road stabilization during the preliminary budget process. Funding was increased for gravel, dust control and asphalt maintenance in the year 2001. A sealcoating program for asphalt roads was identified. The next step is for the city council to refine the road maintenance program. The council directed staff to prepare a time frame and necessary background information for the completion of the plan. A key element in the preparation of the plan will be the opportunity for public input through the use of a public hearing. As an immediate fix to the current poor road conditions, primarily on those sections without dust control, public works has been out watering and grading the past several days. ADMINISTRATOR’S REPORT • Motion: DL/RT; all in favor – to adopt the “Job Evaluation System” as presented. • Council accepted the performance appraisal system as amended to include a review of the City Administrator’s position by the full council with presentation to the Administrator by two council members. The Attorney advised that this information would be private. The review of department managers and employees is to be signed off by the Mayor. Employees must receive an overall score of “Consistently Meets Standard” in order to receive any applicable salary increases the following year. • Motion: DL/RT; all in favor – to authorize advertising for a part-time (20 hours per week) planner for the year 2001. • Motion: DL/GG: (Favor: DL/GG – Opposed: KG/RT/JG) – whereupon the motion failed – to authorize the hiring of a COPS funded police officer position, with duties to include Community Service Officer (CSO), patrol duties and community policing duties. Document No. 03 Page 3 of 3 October 26, 2000 Adoption Prepared By: Roberta Colotti, City Administrator City of Corcoran Council Minutes – October 12, 2000 • Council directed the Police Chief to release the COPS grant funding, valued at $75,000 over three years. • Council authorized advertising for the position of full-time Clerk/Treasurer for the year 2001. • Council re-affirmed its commitment to hiring a temporary Deputy Clerk for 520 hours in the year 2001. • Motion: GG/RT; all in favor – to award the 2001 recycling contract to E-Z Recycling in the amount of $2.00 per unit per month, with billing to be done by the City of Corcoran. (Which compares to the other bid of $3.35 & 3.45 per month per unit for service to include billing) • Motion: RT/DL; all in favor – to adopt Resolution No. 2000- 75 “Setting the 2001 Recycling Fee at $2.00 Per Unit Per Month”. ATTORNEY’S REPORT • Re: State v. Glowacki the MN Supreme Court has granted our petition for review and denied Mr. Glowacki’s petition for cross-review. CLOSED SESSION • Mayor Guenthner recessed the meeting at 9:00 PM. • A closed session was then held to discuss (1) Police Chief’s contract and (2) Theis case. • Meeting was reconvened at 9:35 PM. ADJOURNMENT • Motion: JB/RT; all in favor – to adjourn at 9:35 PM. Submitted by: Roberta J. Colotti City Administrator