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Home My WebLink About2001-11-29 Council Minutes - Part 1 CITY OF CORCORAN REGULAR COUNCIL MEETING NOVEMBER 29, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001- 11-29 Council Minutes.doc Page 1 of 4 Mayor Guenthner called the regular council meeting of November 29, 2001 to order at 7:00 p.m. Present were Councilors Bucher, Gageby, Gmach, Guenthner and Thomas, Clerk Vergin, Engineer Vander Top, Planning Technician Jones, Police Chief Schutte and Public Works Director Meister. The Pledge of Allegiance was said. MOTION by Gmach, seconded by Bucher, to approve the agenda with the additions of two additional staff reports – H. Theis Property and Delinquent Recycling Fees. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Open Forum – Mr. Dan Lange addressed the council on the drainage issues at the Kidnation Daycare facility. There is too much impervious surface on the parcel creating water problems. Holds the council and the planning commission responsible for allowing this to take place. Mr. Lange indicated that he had pictures showing the water problems that have resulted. Mayor Guenthner suggested to Mr. Lange that he contact the city to be placed on the next council agenda and provide city staff with any information he has regarding the situation. MOTION by Gmach, seconded by Thomas, to approve the Consent Agenda, approving: November 8 Workshop Minutes; November 8 Council Minutes; Claims as Presented; and the Reduction of Russnick Letter of Credit. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Mayor Guenthner announced that the city would proceed with the review of the proposed 2002 budget and levy, and then allow public comments. Clerk Vergin provided a summary of the 2002 proposed budget and levy. Describing the changes that have affected the taxes to be collected in 2002, and how that impacts the taxpayers within the city. Public Comments – Comments were more specific to the school districts levies, which the city has no control over. Mayor Guenthner stated that comments should be more specific to line items in the city’s budget as those can more easily be addressed by the council. No additional public comments were heard. Clerk Vergin provided an overview of the capital improvement plan. Identified the amount of equipment certificates for each department based on the 2002 and 2003 plan. Financial Advisor Paul Donna with Juran and Moody provided an overview on equipment certificates. The city would issue certificates of indebtedness in the amount of $602,000.00 to purchase equipment for the police, public works, parks and technology departments. The items would be purchased over a two-year Called to Order Pledge of Allegiance Agenda Approval Open Forum Dan Lange / Kidnation Drainage Approval of Consent Agenda 2002 Budget / Levy Capital Improvement Plan Equipment Certificates CITY OF CORCORAN REGULAR COUNCIL MEETING NOVEMBER 29, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001- 11-29 Council Minutes.doc Page 2 of 4 period, with the debt to be paid off over 5 years. Mr. Donna further explained that they had contacted three local banks, of which two were interested in pursuing the certificates, the Farmers State Bank of Hamel and Bankwest of Rockford. The interest rates were at 2.60% to 3.85% over the term of the debt. Mr. Donna assured the council that the rates received on the debt were very good rates. MOTION by Thomas, seconded by Bucher, to approve Resolution No. 2001-76, awarding the sale of $602,000 General Obligation Equipment Certificates equally to Farmers State Bank and Bankwest. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Noted that with the confirmed rates and sale of the equipment certificates the debt levy would be reduced to reflect the actual levy required. MOTION by Bucher, seconded by Thomas, to approve Resolution No. 2001-77, adopting the final levy and budget for 2002. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) (Proposed total levy was $1,426,384. Approved total levy was $1,418,500.) Reviewed the Certificate of Survey draft ordinance. Suggested modifications to the ordinance included: increase the fee to cover onsite inspections to be performed by staff; for an exemption setbacks shall be 1 ½ times from all setbacks, flood plain, wetlands and easements; and that certificates of surveys shall be required with all building permits and planning applications that are for new construction or change the footprint of existing. Staff was directed to make the changes and then bring it back to the council. MOTION by Gmach, seconded by Thomas to refund the application and escrow fees, minus actual hard costs incurred by the city associated with the planning application submitted by Marilyn and Bob Schroeder of Pro Wall Inc. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Gmach, seconded by Gageby to approve Resolution No. 2001-78, approving a conditional use permit for an accessory structure at 9530 County Road 116, as applied for by Donald and Susan Hastings, with the five conditions listed, and adding a sixth condition to require nine (9) six-foot conifers to be planted along the west side of the building facing County Road 116. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Mayor Guenthner requested that the council consider an amendment to the agenda to include discussion on the composition of the planning commission. MOTION by Bucher, seconded by Thomas, to amend the agenda to include discussion on the composition of the planning commission, prior to item 7.b.3. Theis CUP. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) The Council addressed the issue of planning commission member Dorothy Theis, circumventing the process and not following the rules set by the city. Members of the council and commissions of the city need to be held to a higher degree of standard, and abide by the rules and regulations set by the city. Regret that a strong contributor to the city, who knows the rules chose to violate them. Resolution No. 2001-76 Sale of Equipment Certificates Resolution No. 2001-77 Approval of 2002 Budget/Levy Certificate of Survey Draft Ordinance Pro Wall Application Refund Fees Resolution No. 2001-78 Approve CUP – Hastings Amend Agenda CITY OF CORCORAN REGULAR COUNCIL MEETING NOVEMBER 29, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001- 11-29 Council Minutes.doc Page 3 of 4 Planning Commission Membership MOTION by Guenthner, seconded by Bucher to remove Dorothy Theis from the Planning Commission. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Gmach, seconded by Thomas to appoint alternate Diane Walli to the planning commission as a permanent member to fill out the remaining term previously held by Dorothy Theis. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Thomas, seconded by Gageby, to approve Resolution No. 2001-79 approving a conditional use permit for an accessory structure at 9530 Cain Road, as applied for by Dorothy Theis, with the four conditions listed, and adding a fifth condition requiring that all stated four conditions be met by June 1, 2002. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Planning Tech Jones gave an overview of the application by Donald Pouliot for a preliminary and final plat. The request is to subdivide 4 acres from a 66-acre parcel. Currently the 66-acre parcel has seven building rights, of which they would like to place two building rights on the 4-acre parcel, leaving the remaining 62 acres with 5 building rights. Discussed the requirement of dedicating 17 feet of right of way along County Road 19, requiring the remaining 62 acre parcel be platted as an outlot, and whether or not the transferring of building rights would be appropriate. MOTION by Gmach, seconded by Thomas, to approve Resolution No. 2001-80, approving the preliminary and final plat as presented by Donald Pouliot, adding 2 additional conditions. 7) The final plat shall identify the remaining parcel as an outlot; and 8) An additional 17 feet of right -of-way shall be dedicated along County Road 19. Additional discussion took place. It may be premature to approve the final plat with the lack of the wetland delineation and other conditions still required to be met. MOTION TO AMEND by Guenthner, seconded by Bucher to amend the main motion striking final plat from the resolution, acting only on the preliminary plat at this time. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. VOTE ON AMENDED MOTION: Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. Engineer Vander Top reported on the joint meeting between the cities of Corcoran, Loretto and Medina held on November 19. Also in attendance at the meeting were representatives of the Met Council, Don Blum and Phyllis Hanson. The meeting was to address long-range visions, including infrastructure and development issues between the three cities. At this time, Corcoran will proceed with the feasibility study to bring sanitary sewer to the UMC site. Clerk Vergin reported that the budget analysis had not yet been completed. Would have it completed by the following Tuesday, at which time she would review it with Councilor Bucher. If there are any concerns regarding the analysis, they will be brought to the next council meeting. Removal of D. Theis from PC Appoint Diane Walli to PC Resolution No. 2001-79 Approve CUP – Theis Pouliot Preliminary / Final Plat Resolution No. 2001-80 Set Conditions for Approval CITY OF CORCORAN REGULAR COUNCIL MEETING NOVEMBER 29, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001- 11-29 Council Minutes.doc Page 4 of 5 Amend Resolution for Preliminary Plat Approval Only Resolution No. 2001-80 Approved Report – Joint Cities Meeting Budget Analysis MOTION by Bucher, seconded by Thomas to authorize staff to proceed with filling the full time position in the public works department created with the 2002 budget. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Clerk Vergin reported that the draft ordinances for Impervious Surface, Landscaping Standards and Outside Storage are being worked on and will be brought before the council for review, along with a revised Certificate of Survey ordinance, when they are completed. MOTION by Bucher, seconded by Thomas, to approve Resolution No. 2001-81, certifying the delinquent recycling fees to Hennepin County for collection in 2002. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Chief Schutte reported on the repurchase process that is proceeding on the Hubert Theis property. The city does have the right to comment in writing to Hennepin County regarding this matter. It was the consensus of the council to have staff prepare a letter for Mayor Guenthner’s signature informing the county that the City does not oppose Hubert Theis redeeming his property. Reviewed the draft minutes of the comp plan meeting on November 15. The council wanted to clarify for the public record that it was not the intent during the comp plan meeting to approve anything outside of the district plan that had previously been presented. The economic analysis that had been presented during the meeting regarding the Laurent Development concept plan was provided as information only and was directed to be reviewed by staff. Residents and citizens are encouraged to provide information directly to staff; staff will then bring it forward to the council. Mayor Guenthner announced that there would be a workshop on December 13, 2001 at 5:00 p.m. for the purpose of addressing city staffing. MOTION by Bucher, seconded by Thomas, to adjourn the regular council meeting, 9:20 p.m. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) ___________________________ _ Susan Vergin, CMC, City Clerk Public Works - Fill Position Draft Ordinances Resolution No. 2001-81 Certify Delinquent Fees H. Theis Property Comp Plan Mtg – 11/15/01 Clarify Information CITY OF CORCORAN REGULAR COUNCIL MEETING NOVEMBER 29, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001- 11-29 Council Minutes.doc Page 5 of 5 Set Workshop 12/13/01 Adjournment