The URL can be used to link to this page

Home My WebLink About2001-11-08 Council Minutes - Part 1 CITY OF CORCORAN REGULAR COUNCIL MEETING NOVEMBER 8, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001- 11-08 Council Minutes.doc Page 1 of 3 Mayor Guenthner called the regular council meeting of November 8, 2001 to order at 7:00 p.m. Present were Councilors Bucher, Gmach, Guenthner and Thomas, Clerk Vergin, Chief Schutte, Attorney Carson and Engineer Vander Top. Councilor Gageby was excused absent. The Pledge of Allegiance was said. MOTION by Gmach, seconded by Bucher, to approve the agenda with the additions of NAC Meeting, Erection of Building, and LMC Grant Information under Council and Mayor’s Reports. Voting Aye: Bucher, Gmach, Guenthner and Thomas. (Motion Carried) Open Forum – Mr. Greg Ebert addressed the council on an application that had made to the City on behalf of Marilyn Schroeder, Pro-Wall, Inc. It was a two-part application, which included a site (grading) plan and a conditional use permit. Information that he had included with the application had not been forwarded to the Planning Commission, and therefore the Commission tabled the application. Mr. Ebert requested that the site plan/grading portion of the application be addressed by the council. Consensus of the Council was to add the matter to the agenda, under item 12a. Ted Turnham representing St. Peter and Paul’s church was present to address the placement of a directional sign for their church on private property. According to the City’s ordinance, he is required to apply for a conditional use permit with the associated fees, which well exceed the cost of the sign. Would like council to consider changing that requirement. Mayor Guenthner informed Mr. Turnham that action on this matter could not be taken during this meeting, but is something that the City could look into further. MOTION by Bucher, seconded by Thomas, to approve the Consent Agenda, approving the October 25 Council Minutes and the Description and Approval of Claims #2063 through #2096. Voting Aye: Bucher, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Gmach, seconded by Thomas, to approve Resolution No. 2001-73, approving the Hennepin County Contract Extension for the Information Systems. Voting Aye: Bucher, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Gmach, seconded by Thomas, to approve Resolution No. 2001-74 authorizing the preparation of a feasibility report for the making of utility improvements in the southwest area of Corcoran, relating to the UMC Property, such feasibility report shall not be started until after the joint meeting with the cities of Medina and Loretto scheduled for November 19. Voting Aye: Bucher, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Gmach, seconded by Thomas, to approve Resolution No. 2001-75, extending the lease agreement with the Northwest Chamber of Commerce for an additional three years, expiring March 31, 2005. Voting Aye: Bucher, Gmach, Guenthner and Thomas. (Motion Carried) Called to Order Pledge of Allegiance Agenda Approval Open Forum Consent Agenda Approval Resolution No. 2001-73 Henn Co Information Systems Contract Resolution No. 2001-74 Order Feasibility Report – Utility Improvements Resolution No. 2001-75 NW Chamber Lease Extension CITY OF CORCORAN REGULAR COUNCIL MEETING NOVEMBER 8, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001- 11-08 Council Minutes.doc Page 2 of 3 Police Chief Schutte gave an overview of the proposed expansion phases to the police department facility. It was the directive of the Council to create a working group to evaluate the needs and alternatives. Appointed to the group were Chief Schutte, Clerk Vergin, Councilor Bucher, Councilor Gmach and one representative from the Planning Commission, to be appointed by them. MOTION by Bucher, seconded by Gmach to approve the replacement of the water softener as recommended by staff, after validation of claims is made by staff. Voting Aye: Bucher, Gmach, Guenthner and Thomas. (Motion Carried) Chief Schutte reported that the Emergency Management Plan has been updated, and copies have been distributed as required. There is an amendment most likely coming forth that will address disposal of debris. MOTION by Bucher, seconded by Gmach, to accept Mike Rouillard as the Emergency Coordinator for the City of Corcoran, establishing an annual budget of $1,000 to cover necessary training and supplies. An agreement identifying the duties and scope of this position will be prepared and brought back to the council for approval. Voting Aye: Bucher, Gmach, Guenthner and Thomas. (Motion Carried) Addressed planning application requirements. Planner Sherman had prepared a memo based on directives from the Planning Commission at their last meeting, to ask for council consideration to make ordinance modifications. 1. Certificate of Surveys – Require with all planning applications. Include a provision that would allow the applicant to apply for an exemption from the survey requirement if their situation can clearly identify that it is not needed. The exemption process will need to be fair, consistent and identify standards by which the exemption would be granted. 2. Landscape Standards – Need to provide an ordinance with specifics, such as number of plantings, size of materials, types or varieties of plantings, survivability and replacement of plantings. Commissioner Lymangood indicated that he could supply staff with a copy of Plymouth’s ordinance. 3. Impervious Surface – Current ordinance addresses non-residential districts and building coverage, but does not address site coverage. Staff will verify that current ordinance does not address this. Commissioner Kohnen indicated that he could supply information relative to this matter. 4. Outside Storage Regulations – Look at creating an ordinance that would regulate storage as it relates to structure and lot size. Commissioner Theis noted that it should be relative to the zoning district. Staff will work on these and bring back to the council what they have completed for review at the next meeting. Addressed the site/grading application of Mr. Ebert for Pro-Wall, Inc. Mr. Ebert informed the council that he had worked diligently with City Engineer Vander Top to be sure that issues with the site had been addressed. Mr. Ebert noted that he is okay if the CUP portion of the application is tabled, but would like to be able to proceed with the grading. Police Dept Expansion Proposal Replace Water Softener – City Center Emergency Management Plan- Emergency Coordinator Planning Application Requirements – Zoning Ordinance Modifications CITY OF CORCORAN REGULAR COUNCIL MEETING NOVEMBER 8, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001- 11-08 Council Minutes.doc Page 3 of 4 Pro-Wall/Ebert Application Grading / Site Plan Engineer Vander Top addressed the matter of the site plan. The Planning Commissioners could have permitted the grading, however there are still some issues to be worked on, such as the shared access with Honda Electric. There are two alternatives: 1. Staff can issue a grading permit, identifying that no site improvements can be done; or 2. Send the matter back to the Planning Commission for their consideration. If the applicant proceeds with grading, they would be doing it at their own risk, as there is no guarantee that the CUP would be approved, as there are issues that could cause change or denial of the CUP. Staff will work with the applicant to issue a grading permit administratively with conditions. (No council action required.) Mr. Chuck Lymangood was present as a Charter Commission member to address the council. The Charter is presently looking into the option of a municipal primary for the office of Mayor. They will be reviewing this option and will come back to the Council in March or April with their recommendation. The Charter would also like to request an increase in their budget for 2002, from $200 to $500. MOTION by Bucher, seconded by Thomas, to approve an increase to the Charter’s budget in 2002 to $500. Voting Aye: Bucher, Gmach, Guenthner and Thomas. (Motion Carried) The council addressed the current staff vacancy. It was the consensus of the council to change the topic of the workshop scheduled for November 29, from the codebook to administrative staffing needs. Clerk Vergin was instructed to identify for the council the administrative duties that will need to be taken care of in the next 90 – 120 days. Mayor Guenthner announced that there would be a joint meeting of the Loretto , Medina and Corcoran city councils on November 19, 2001 at 7 p.m. at the Medina City Hall. Mayor Guenthner informed the council that he would be meeting with Steve Grittman of NAC to address the replacement for Planner Sherman who is leaving their firm. Addressed the accessory building that Dorothy Theis had placed on her property without the proper process and permits. Mrs. Theis informed the council that she had time restraints and took a chance that the city would approve her conditional use permit for the structure. Mayor Guenthner requested to speak with Mrs. Theis after the meeting. Councilor Bucher pointed out that the LMC publication made reference to some grant monies available for trails and parks. Staff replied that they are following up on those grants that are through the DNR. MOTION by Thomas, seconded by Gmach, to adjourn the regular council meeting, 8:15 p.m. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) ___________________________ _ Susan Vergin, CMC, City Clerk Grading Permit – Proceed Administratively Charter Commission Municipal Primary – Mayor Charter Commission Budget 2002 Increase Staff Vacancy – Set Workshop Announcements – Upcoming Meetings & Miscellaneous CITY OF CORCORAN REGULAR COUNCIL MEETING NOVEMBER 8, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001- 11-08 Council Minutes.doc Page 4 of 4 Adjournment