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Home My WebLink About2001-09-27 Council Minutes CITY OF CORCORAN REGULAR COUNCIL MEETING SEPTEMBER 27, 2001 Z:\CityHall\Office97\2000\Word\Council Minutes\Council Minutes-01\September 27, 2001 Minutes.doc Page 1 of 3 Mayor Guenthner called the regular council meeting of September 27, 2001 to order at 7:00 p.m. Present were Councilors Bucher, Gageby, Gmach, Guenthner and Thomas, Administrator Colotti, Clerk Vergin, Planner Sherman, Police Chief Schutte, Public Works Director Meister and Planning Tech Tracy Jones. The Pledge of Allegiance was said. MOTION by Thomas, seconded by Bucher, to approve the agenda with the addition of item 16, Closed Session for Employee Review. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Open Forum - Dorothy Theis was present to address the Council on the placement of an accessory structure on her property. The structure is a two-car garage, 528 square feet. Presently they have 3,400 square feet of detached building and 560 square feet of attached building. Ms. Theis requested that the building be exempt under the provisions of Agriculture use. They have fruit trees and numerous gardens. They need to act fast on the placement of the structure, as they need to construct a concrete slab and then move the building from its present location. If they proceeded with the CUP requirements, they would not be able to meet the time constraints and acquire the building. After discussion and further review of the request by Ms. Theis, it was the consensus of the council that the property in question does not meet the requirements of agricultural and, therefore is not exempt from the building permit process. It would require a conditional use permit because they exceed 3,175 square feet of accessory structures; therefore, the Theis’ would need to make the appropriate application with the city. Council directed Planning Technician Jones to research the State Statutes on agricultural definitions regarding use and building codes. MOTION by Bucher, seconded by Thomas, to approve the Consent Agenda, including the September 10, 2001 Presentation minutes; September 13, 2001 Workshop minutes; September 13, 2001 Council minutes; description of claims and claims #1950 - 1987; and appointment of Planning Technician to the Elm Creek Watershed Commission. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Heard a report by Planner Sherman regarding the proposed final plat known as Outcalt 3rd Addition. This is for one single–family lot to be served by a private driveway approved by the city in 1991. MOTION by Bucher, seconded by Thomas to approve Resolution No. 2001-64, accepting the Outcalt 3rd Addition Final Plat as recommended by the Planning Commission. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Heard a report by Planner Sherman regarding the proposed final plat known as Triden Ridge Estates. This is a plat for four single-family lots and two outlots. Addressed the concern of future road extension and alignment with Park Road and the adjacent proposed development of Windmill Ponds. Called to Order Pledge of Allegiance Agenda Approval Open Forum Theis – Accessory Structure Consent Agenda Approved Outcalt Final Plat Resolution 2001-64 Outcalt Final Plat Approval Triden Ridge Estates Final Plat CITY OF CORCORAN REGULAR COUNCIL MEETING SEPTEMBER 27, 2001 Z:\CityHall\Office97\2000\Word\Council Minutes\Council Minutes-01\September 27, 2001 Minutes.doc Page 2 of 3 Developer representative Keith Osmann informed the council that he had spoken with Dave Zetterstrom of Hennepin County, and that Mr. Zetterstrom stated that the alignment could be worked with within the right of way. At this time staff is recommending that the council move forward with the approval process, and that if conditions arise regarding the alignment that need to be addressed it will be brought back to the council for further consideration. MOTION by Bucher, seconded by Gmach to approve Resolution No. 2001-65 accepting the Triden Ridge Estates final plat as recommended by the Planning Commission. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Addressed the Home Occupation mailer and the comments and suggestions made by council and staff. Additional suggestions for the mailer included: Use a leaflet format; a check-list for categorizing purposes, to be used by the business operator to determine what type of home business they fall into; make sure employee criteria is clearly defined; and a good introduction to assure understanding was emphasized. Staff was directed to bring back the mailer to the October 11, 2001 meeting for council review. Chief Paul Schutte gave an overview of the Emergency Management Plan. Due to the circumstances of current events, it was stressed that everyone needs to know what their responsibilities are. Addressed having an Emergency Management Coordinator in addition to Chief Schutte as the Director. Council directed Chief Schutte to prepare an outline on what a Coordinator’s duties and responsibilities would be and bring it back for council consideration. Also directed that the Contact Directory be updated to be inclusive of all contact numbers to assure that members of council and staff can be located during an emergency. Chief Schutte noted that there would be a meeting with Hennepin County in October addressing emergency plans. He will report back to the council on that meeting, and any changes that may need to be made to Corcoran’s current plan. Heard from Public Works Director Pat Meister on the well located in the city park. The well had been tested approximately one month ago as part of a testing program through the State. The test results came back showing high bacterial counts. In response to this, the city has chlorinated the well three times, and is continuing to pump the well to remove sand from the casing. The well will then be re-chlorinated and retested. It is estimated that cost to resolve this will be between $5,000 to $8,000. The council questioned if it would be more prudent to replace the well. Public Works Director Meister indicated that costs to replace would be in the area of $10,000 to $15,000. At this time it appears to be more cost effective to continue doing what they are doing, and to set up a better maintenance plan of flushing the system on a regular basis. Council reiterated that if it is seen that replacement would be the better avenue, to proceed in that direction. Resolution 2001-65 Triden Ridge Estates Final Plat Approval Home Occupation Mailer Emergency Management Plan Well Maintenance – City Park CITY OF CORCORAN REGULAR COUNCIL MEETING SEPTEMBER 27, 2001 Z:\CityHall\Office97\2000\Word\Council Minutes\Council Minutes-01\September 27, 2001 Minutes.doc Page 3 of 3 Addressed the improvement costs associated with the placement of a sprinkler system and landscaping at the city center. These improvements had been done to enhance the facility and correct existing drainage problems. A cost estimate had been provided to add shrubbery to the area. Consensus of the council was to not add shrubs at this time, noting however, that donated shrubs would be accepted. Clerk Vergin gave a summary on the monthly budget analysis. At the present time, it appears that the city will have excess revenues by year-end to cover approximately one month’s worth of disbursements. It is recommended by the city’s auditor that the city have 6 months worth of reserve funds for general operating costs. Administrator Colotti reviewed the outstanding issues relative to the 2002 budget. Addressed the Technology budget, removing the line item for Information Display at $10,000 and reallocating those funds to other areas of the Technology budget. On October 25, the council will further review the Planning and Technology budgets, and on November 8 review the Capital Improvement Plan for the Police Secured Entry and Mobile Radios, and review the Dust Control program. If there are any other areas that the council would like to address, they are to contact the Administrator by October 25. Councilor Thomas requested that Staff check into the status of Miller, Johnson and Kuehn, and how that would affect the proposed equipment certificates that the city is looking at issuing. Mayor Guenthner recessed the regular council meeting at 8:05 p.m. to go into closed session for the purpose of conducting a personnel performance review evaluation on Administrator Colotti. Mayor Guenthner reconvened the regular council meeting following the closed session. MOTION by Bucher, seconded by Gmach, to adjourn the regular council meeting, 8:45 p.m. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) ____________________________ Susan Vergin, CMC, City Clerk Improvements at City Center Monthly Budget Analysis Outstanding Budget Matters Equipment Certificates Recessed Regular Meeting Closed Session Held Regular Council Meeting Reconvened Adjournment