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Home My WebLink About2001-09-13 Council Minutes - Part 1 CITY OF CORCORAN REGULAR COUNCIL MEETING SEPTEMBER 13, 2001 Z:\CityHall\Office97\2000\Word\Council Minutes\Council Minutes-01\September 13, 2001 Minutes.doc Page 1 of 4 Mayor Guenthner called the regular council meeting of September 13, 2001 to order at 7:00 p.m. Present were Councilors Bucher, Gageby, Gmach, Guenthner and Thomas, Administrator Colotti, Clerk Vergin, Attorney Carson, Engineer Vander Top and Planning Tech Tracy Jones. Mayor Guenthner addressed the council and those in attendance of the meeting prior to commencing the meeting. “We usually begin our meetings with the Pledge of Allegiance. Before we do, I want to offer a few comments and make a request. We’ve all taken time this week to remember and offer prayers for the victims of this tragedy and their families. I would ask that tonight we take a minute of silence to think about the pledge that we are about to recite before one another. What we do tonight seems insignificant against the horror we’ve witnessed this week. In reality, what we are about to do tonight is the most important thing that we citizens of a free society can do. Tonight we will demonstrate our commitment to democratic institutions. We have received the highest possible blessing available in the society of humankind; we are citizens of the United States. Please take a minute of silence to reflect on these blessings and our mutual commitment.” A moment of silence was then followed by the Pledge of Allegiance. Open Forum – No one. MOTION by Bucher, seconded by Thomas, to approve the agenda with two additions under Council and Mayor’s Report: September 20, 2001 Comprehensive Plan Meeting and Septic Systems. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Thomas, seconded by Bucher, to approve the Minutes of the August 6, 2001 Budget Workshop on the consent agenda and remove for discussion the August 20, Budget Workshop Minutes, the August 23 Regular Council Meeting Minutes, the Claims and Description of Claims, and the Subdivision Ordinance – Metes and Bounds versus Platting. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Bucher, seconded by Thomas to approve the Minutes of the August 20, 2001 Budget Workshop, as changed to read: “Reviewed the Planning Department, in-house vs. professional services, noting that the council will discuss this further in the future.” Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Thomas, seconded by Bucher to approve the Minutes of the August 23, Regular Council meeting as corrected reflecting that Councilor Thomas had voted Nay on the Peterson Variance – Resolution #2001-58, (this however did not impact the change of the motion passing). Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Called to Order Mayor’s Opening Address Pledge of Allegiance Open Forum Agenda Approval Consent Agenda 8/6/01Budget Workshop Minutes Approved 8/20/01 Budget Workshop Minutes Approved 8/23/01 Council Meeting Minutes Approved CITY OF CORCORAN REGULAR COUNCIL MEETING SEPTEMBER 13, 2001 Z:\CityHall\Office97\2000\Word\Council Minutes\Council Minutes-01\September 13, 2001 Minutes.doc Page 2 of 4 Discussed the cost of the sprinkler system identified in the claims. The costs incurred to date appear to be over $2200. Administrator Colotti recommended that Public Works Director Pat Meister be in attendance at the next council meeting and summarize all work and costs associated with the project. MOTION by Thomas, seconded by Bucher, to approve the claims as presented, #1891 – 1949, and prepaid claims as summarized. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) The Council questioned why staff was requesting the council to delay the metes and bounds versus platting discussion until after the planning commission’s public hearing. Mayor Guenthner indicated that the council should direct the attorney to prepare the appropriate language, and then it should be directed to the planning commission for the public hearing process. Greg Ebert, Planning Commissioner, present in the audience indicated that he felt that a simple line creating two parcels of at least 10 acres, would meet the requirements of a land division by metes and bounds. Additional input from the council was taken with a consensus being reached directing Attorney Carson to prepare an ordinance amendment identifying a simple land division as a single line creating two lots of not less than 10 acres each, to be considered by the Commission at a public hearing. Administrator Colotti addressed the council on the preliminary budget and levy for 2002. There have been substantial changes in the property tax code for the year 2002. The State estimates that with the required increase in city levy, state takeover of education levy, and a few other modifications to the tax code, Corcoran taxpayers will see a $1.2 million dollar overall decrease in property taxes. (Source: 7/19/01 House Research Department Memo) The effect of these changes on the City of Corcoran budget is an increase in the city general fund levy of 28.45%. A significant factor to this increase is the loss of 89% of local aids through the elimination of HACA and reduction in LGA. To evaluate city spending in light of these changes it is most effective to review the expenditure side vs. revenue side of our budget. Expenditures are only increasing by 4.58%, which is reflective of a cost of living and service demand increase. Items that had been identified during the budget workshops that the council requested additional information on will be addressed between now and the final adoption date, tentatively set for November 29, 2001. The council can choose to make any changes they wish as long as the final levy does not exceed the approved preliminary levy. MOTION by Thomas, seconded by Gmach, to adopt Resolution No. 2001-62, adopting the preliminary levy and budget for year 2002, setting the total levy at $1,426,384. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Thomas, seconded by Bucher, to adopt Resolution No, 2001-63, identifying that the Truth in Taxation Hearing process has been waived for all cities, and therefore the City of Corcoran does not intend to hold a Truth – in - Sprinkler System Cost Summary to next Council Mtg Claims Approved Metes and Bounds vs Platting Directed Attorney to Prepare Ordinance Amendment 2002 Proposed Levy and Budget Resolution No. 2001-62 Approving Preliminary Levy and Budget – 2002 Resolution No. 2001-63 (Failed) No Truth In Taxation Hearing Process CITY OF CORCORAN REGULAR COUNCIL MEETING SEPTEMBER 13, 2001 Z:\CityHall\Office97\2000\Word\Council Minutes\Council Minutes-01\September 13, 2001 Minutes.doc Page 3 of 4 Taxation hearing, but does hereby set November 29, 2001 as the date that the Council will consider adoption of its final 2002 budget and levy collectible in 2002. Voting Aye: None. Voting Nay: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Failed). Staff was instructed to prepare an article to be in the Crow River News regarding the City’s proposed budget and levy for 2002, informing the residents that there would be time set aside during the November 29th council meeting to take input from the public but the formal truth in taxation process would not take place. MOTION by Gmach, seconded by Bucher, to approve Resolution No. 2001-60 approving the conditional use permit and site plan for Kellington Construction. Discussion – It was noted into the record that information including a survey had been received from Gene Steine, an adjacent property owner. Planning Tech Jones informed the council that there was nothing new in the information, that all of his concerns had been previously addressed during the public hearing process. Staff reported that the screening plan would be a combination of sixteen 6-foot black hills spruce trees and fencing of the storage area. VOTE ON MOTION: Voting Aye: Bucher, Gmach, Guenthner and Thomas. Abstained: Gageby (Motion Carried) Engineer Vince Vander Top reported to the council on the status of the Rolling Hills Road project. It is going well, paving of the south section has begun. The northerly section is scheduled to be paved in 2002. Street signs will be reinstalled after the south section has been paved. Presently working with the Hennepin County Conservation Office on the permits required for the floodplain mitigation / ditch cleaning portion of the project. The current estimate at completion for the overall project, including Homestead, is at $817,715.67. Mayor Guenthner addressed the next scheduled comprehensive plan meeting for September 20. After some discussion it was the consensus of the Council to cancel this meeting, with the next meeting to be held on October 2, at 7:00 p.m. It was recommended that the city contact the adjacent communities of Medina and Maple Grove to address the proposed development at their borders, to help foster good relations with them. Councilor Thomas requested some discussion regarding the septic system workshop held on September 10. Alternative systems were a key topic, which could have some impact on Corcoran. Corcoran needs to address what type of systems it will allow and where they will be allowed. This will come in to play with the completion of the comprehensive plan and will be addressed with that entire group. Mayor Guenthner recessed the regular council meeting at 8:00 p.m. to go into a closed session. Public Comments- 11/29/01 Article Re- 2002 Levy/Budget Resolution No. 2001-60 Approving Kellington CUP/Site Plan Rolling Hills Road Project Update Comprehensive Plan Meeting Rescheduled Septic System Workshop Discussion- Alternative Systems Regular Meeting Recessed CITY OF CORCORAN REGULAR COUNCIL MEETING SEPTEMBER 13, 2001 Z:\CityHall\Office97\2000\Word\Council Minutes\Council Minutes-01\September 13, 2001 Minutes.doc Page 4 of 4 The purpose of the closed session was to conduct a personnel performance review evaluation on Administrator Colotti. Mayor Guenthner reconvened the regular council meeting following the closed session. MOTION by Bucher, seconded by Gmach, to adjourn the regular council meeting, 9:10p.m. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. ____________________________ Susan Vergin, CMC, City Clerk Closed Session Held Regular Council Meeting Reconvened Adjournment