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Home My WebLink About2001-07-26 Council Minutes Part 1 CITY OF CORCORAN REGULAR COUNCIL MEETING JULY 26, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001- 07-26 Council Minutes.doc Page 1 of 5 Mayor Guenthner called the regular council meeting of July 26, 2001 to order at 7:00 p.m. Present were Councilors Bucher, Gageby, Gmach, Guenthner and Thomas, Administrator Colotti, Clerk Vergin, Police Chief Schutte, Planner Sherman and Planning Tech Jones. The Pledge of Allegiance was said. Open Forum – No one addressed the Council. MOTION by Bucher, seconded by Thomas, to approve the agenda, with the additions of Outside Improvements to City Hall, Building Inspector Report – Park Place Storage, Council Workshop – August 6, and Natural Resource Subcommittee Meeting – August 8. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Thomas, seconded by Gmach, to approve the consent agenda, approving the Claims and Description of Claims, removing for discussion the Workshop Minutes of June 21, 2001, the Council Minutes of June 28, 2001, and Outside Improvements to City Hall. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Bucher, seconded by Thomas to approve the Minutes of the June 21, 2001 Workshop with corrections. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Gmach, seconded by Thomas to approve the Minutes of the June 28, 2001 Council Minutes, except for the portion pertaining to the JLP Conditional Use Permit. Staff will review the tape for clarification. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Roberta Colotti reported on the outside improvements taking place at city hall, consisting of landscaping and installation of a sprinkler system. Estimated cost of improvements is $1200.00. Monies will be used from the Building Capital Fund, where monies had previously been set aside for landscaping, but were not used. No action required by Council. MOTION by Gageby, seconded by Bucher to approve Ordinance No. 170 – Home Occupation Ordinance, revision dated June 24, 2001. AMEND MOTION by Gmach, seconded by Thomas, to revise Section 12. B. “If the application is denied, the applicant shall have 12 months from the date of denial passage of this ordinance to cease operations.” AMEND MOTION by Thomas, seconded by Gmach, to change the order of paragraphs 2 and 3 in Section 10, 2 becomes 3, 3 becomes 2. Discussion– Concerns were raised with regards to changing environments in areas where the city may permit a business. Would the city have the right to revoke or deny a permit based on those changes. Addressed having a review process incorporated into the ordinance that would allow the city to review all Called to Order Pledge of Allegiance Open Forum Agenda Approval Consent Agenda June 21, 2001 Minutes June 28, 2001 Minutes Outside Improvements – City Hall Home Occupation Ordinance Revisions CITY OF CORCORAN REGULAR COUNCIL MEETING JULY 26, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001- 07-26 Council Minutes.doc Page 2 of 5 Conditional Home Occupations Licenses (CHOL) every three years to review the existing conditions which may include neighborhoods, density changes, or environmental changes, within the area of the Business. MOTION by Gageby, seconded by Thomas, to table the Home Occupation Ordinance until August 9, 2001, and directed staff to incorporate the changes addressed. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Bucher, seconded by Gmach to approve Resolution No. 2001-52, setting fees for Home Occupation Permit Applications. Discussion - Referring back to the home occupation ordinance, it was recommended that the last sentence in Section 8.B be deleted. Addressed justification of proposed fees to cover staff time through the permitting and renewal processes. Public Comments were made by Tom Gardner and Dan Lange, relevant to the expenses that they would incur going through the process to license their operations. Dan Lange informed the council that his business has been in operation since 1936, when his father ran it, and that he has no intentions of quitting his business, or paying any fees. MOTION by Thomas, seconded by Bucher to table Resolution No. 2001-52, setting Home Occupation Fees, until the August 9, 2001 council meeting. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Planner Sherman reported on the Triden Park Estates Preliminary Plat. Capestone Builders have made an application to plat 4 single-family lots and 2 outlots, to be served by a private drive. There are six conditions identified that will need to be met as they move forward to the final plat stage. MOTION by Bucher, seconded by Thomas, to approve Resolution No. 2001-53, approving the preliminary plat for Triden Park Estates and the conditions as set forth in the resolution. Discussion – Addressed proposed private street layout. Existing layout is based on the existing topography. Keith Osmann, representative of the applicant, noted that the lay out of the road was based on being able to provide for walkout lots and maximize the full use of the property. Addressed extension to Oakdale. Planner Sherman shared a proposed layout that Engineer Vander Top had prepared for that area, which identifies future road alignments with other potential development within the area. It was also noted that there are no wetlands on the Triden property, and the developer will be required to provide certification of that finding. VOTE ON MOTION: Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Home Occupation Tabled to August 9, 2001 Fees for Home Occupation Licenses Fees Tabled to August 9, 2001 Triden Park Estates Preliminary Plat Resolution #2001-53 Preliminary Plat Approved CITY OF CORCORAN REGULAR COUNCIL MEETING JULY 26, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001- 07-26 Council Minutes.doc Page 3 of 5 MOTION by Thomas, seconded by Bucher, to appoint David Anderson to the position of Planning Commission Chair, and Loren Kohnen to the position of Vice-Chair, with positions terminating on December 31, 2002. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Gageby, seconded by Thomas, to appoint LaVerne Hanson Jr. to the vacant regular position on the Planning Commission, with the term expiring on December 31, 2003. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Addressed method by which to appoint the Planning Commission and Waste Water Commission alternates. Consensus of the Council was to vote by ballot, with a motion to follow based on the majority votes of the written ballots. Ballots for Planning Commission: All five Council members nominated Chuck Lymangood unanimously. MOTION by Gageby, seconded by Gmach to appoint Chuck Lymangood to the Planning Commission as an alternate, term expiring December 31, 2001. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Ballots for Waste Water Commission: Gmach and Gageby voted for Craig Brolin. Bucher, Guenthner and Thomas voted for Brent Anderson. MOTION by Gmach, seconded by Thomas, to appoint Brent Anderson to the Waste Water Commission as an alternate, term expiring December 31, 2001. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Greg Ebert addressed the council and indicated that he would prefer to see the Council allow the Commissions to make recommendations for appointments and then the council ratify that recommendation. The Council concurred with that idea. Addressed Survey requirements. Due to various discussions and applications that have come before the City, when a survey should or should not be required has been in question. Staff is requesting that the Council clarify when they should be required. It was the directive of the council to have staff prepare an ordinance for consideration that would address survey requirements. Some suggestions included that all variance, conditional use permit, and commercial site plan applications provide registered surveys. Building permits may not require, but setback limitations could force the requirement. If a physical inspection of the property can determine that a survey is not required. MOTION by Bucher, seconded by Thomas, to approve Resolution No. 2001-49, authorizing the execution of the Safe and Sober Communities grant. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Planning Comm. Appointments- Chair – David Anderson Vice Chair – Loren Kohnen Planning Comm. Appointment- Reg. Member–LaVerne Hanson Planning Comm. Appointment- Alternate – Chuck Lymangood Waste Water Comm. – Alternate – Brent Anderson Requirement of Surveys Ordinance to be Drafted Resolution #2001-49 Safe and Sober Grant CITY OF CORCORAN REGULAR COUNCIL MEETING JULY 26, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001- 07-26 Council Minutes.doc Page 4 of 5 Police Chief Paul Schutte gave an overview of the Emergency Preparedness Plan. The Mayor and the Police Chief would coordinate and give directives during emergency situations. The Emergency Operation Center sites (EOCs) are identified as #1 – City Hall; #2 St. Thomas Church; and site #3 is the Hennepin County Public Works Building, which will vary depending upon the level of emergency. The Police Chief acts as the director and coordinator in emergency situations. Funding that had previously been available to cities, will no longer be available after this year. Funding will be made available to counties. Hennepin County will receive approximately $30,000, which they have agreed to use toward emergency equipment that would be available for all communities within Hennepin County to utilize. If the Council has any additional changes or modifications they would like to see they should alert him within the next couple of weeks. MOTION by Thomas, seconded by Gmach, to approve Resolution No. 2001-50, adopting the revised employee handbook and related policies. Mayor Guenthner requested an addition to the Sexual Harassment Policy, allowing an employee the right to go directly to the city attorney, in the event that the harasser was the administrator, a council member or a commission member. MOTION AMENDED by Thomas, seconded by Gmach to accept the amendment to the Sexual Harassment policy and adopt the employee handbook and policy as amended. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Thomas, seconded by Gmach, to adopt Resolution No. 2001-51, establishing certain employee benefits, as modified by Administrator Colotti. MOTION by Bucher, seconded by Thomas, to table Resolution No. 2001-51, to allow time for the City Attorney to review the modifications. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Gmach, seconded by Bucher, to accept the Recycling Contract for year 2002, at a rate of $2.25 per household, per month. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Gageby, seconded by Bucher, to approve the contract with the auditing firm of Abdo, Abdo, Eick and Meyers, to perform the city’s annual audits for years 2001 and 2002, at the rate of $5,050 and $5,300 respectively. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Administrator Colotti reported on the monthly budget analysis. Explained that the first six months is viewed as “even keel”, but now that the city is beyond the first six months, will try to project actual expenditures and revenues. Clarified the projected overruns to the street maintenance budget. Emergency Preparedness Plan Resolution #2001-50 Employee Hand Book and Policies Resolution # 2001-51 Employee Benefits Tabled for Modifications Recycling Contract Approved Auditing Contract Approved CITY OF CORCORAN REGULAR COUNCIL MEETING JULY 26, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001- 07-26 Council Minutes.doc Page 5 of 5 Monthly Budget Analysis Mayor Guenthner requested that staff provide a summary of the legislative changes that have occurred that will affect the city’s budget / budgeting process. Administrator Colotti responded that that information had been included in the budget workshop packet the council had received that evening. Clerk Vergin reported on the second quarter overall financial status of the city. Addressed investments that will be made with funds from the property tax settlement recently received. Also, noted that the city does receive pledged securities from the financial institutes were the city has funds in excess of $100,000.00. Building Inspector Kohnen was not present, therefore did not hear a report on the Park Place Storage fire. Mayor Guenthner announced there would be a budget workshop on August 6, 2001 at 6:00 p.m.; and a Natural Resource Subcommittee meeting on August 8, 2001 at 7:00 p.m. MOTION by Thomas, seconded by Gageby, to adjourn the council meeting, 9:25 p.m. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) _____________________________________ Susan Vergin, CMC, City Clerk Quarterly Financial Report Announcements of Upcoming Meetings Adjournment