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Home My WebLink About2001-06-28 Council Minutes CITY OF CORCORAN REGULAR COUNCIL MEETING JUNE 28, 2001 Page 1 of 4 Z:\CityHall\Office97 \2000 \Word \Council Minutes\Council Minutes-01\June 28, 2001 Minutes.doc Mayor Guenthner called the regular council meeting of June 28, 2001 to order at 7:00 p.m. Present were Councilors Gageby, Gmach, Guenthner and Thomas, Administrator Colotti, City Clerk Vergin, Planner Sherman and Engineer Vander Top. Councilor Bucher was excused absent. The Pledge of Allegiance was said. MOTION by Thomas, seconded by Gmach, to approve the agenda, with the additions of Park Dedication Fees, Planning Commission Vacancy, and Met Council Response to Smart Growth Article. Voting Aye: Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Open Forum – Keith Osmann representing Capestone Builders developing Triden Estates requested to speak regarding processing the Preliminary and Final Plat simultaneously before the Council on July 26, 2001. This request was being made as they have someone that would like to proceed with building a home on the property. Mayor Guenthner informed Mr. Osmann that it is not typical of the council to take action on matters brought before them during open forum. Councilor Gmach indicated that he has concerns with drainage, soils and wetlands within the property. Planner Sherman indicated to the Council that she is uncomfortable with moving forward with the preliminary and final at the same time, because of the wetland issue. She would like assurance that all matters have been met prior to final approval. The Council did concur that if the property owner wishes to proceed with constructing a home on his property, he has that right to do so in accordance with the existing building rights and regulations. MOTION by Thomas, seconded by Gmach, to approve the consent agenda, approving the June 14, 2001 Special Council Minutes, the June 14, 2001 Regular Council Minutes, the Claims and Description of Claims, Monthly Police Report, and Draft Waste Water Commission Minutes of June 11, 2001. Voting Aye: Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Rebecca West of the GED Program sponsored through the Rockford Community Education Office was present to thank the city council for their support in allowing them use of the Corcoran Civic Center and the Community Bulletin Board. Their attendance has been very good and would like to continue to serve the area at this location. Steve McDonald of Abdo, Abdo, Eick & Me yers, was present to report on the City’s annual audit they had performed. There were no incidents of non- compliance; the financial statements were in good condition. Overall the City’s fund balance increased by $10,333. Presently the City uses a cash bas is accounting program, and therefore there are adjustments that are required to be made at the end of the year. It was recommended that the City look at pursuing an accrual basis accounting system. Addressed the GASB 34 requirements that the City will ne ed to comply with over the next few years. This will require the city to capitalize and depreciate infrastructure and fixed assets. Called to Order Pledge of Allegiance Agenda Approval Open Forum Keith Osmann – Triden Estates Approval of Consent Agenda Rebecca West – GED Program Year 2000 Audit Report CITY OF CORCORAN REGULAR COUNCIL MEETING JUNE 28, 2001 Page 2 of 4 Z:\CityHall\Office97 \2000 \Word \Council Minutes\Council Minutes-01\June 28, 2001 Minutes.doc Vince Vander Top, City Engineer, reported on the Rolling Hills Road project. There is a change order, Supplement Agreement #1, which based on information received from the MPCA it is recommended that wood chips be used to stabilize the areas were surface water and saturated soils will not support the granular barrow. This change will result in an additional amount to the project of $5,224.00. MOTION by Thomas, seconded by Gmach to approve the Supplement Agreement #1, to the Rolling Hills Road improvement project. Voting Aye: Gageby, Gmach, Guenthner and Thomas. (Motion Carried) The Council was informed that there would be another modification to the contract, regarding prevailing wages. Vander Top is working with the contractor on this and will bring it back before the council at a later date. Councilor Gageby addressed the city’s current park dedication fee requirements. Concerned that the city may not be charging enough in fees or taking enough land. Need to look at the amenities that the city wants to provide to the community. The Council was in consensus that this is a policy for them to review further. Planner Sherman reported on the request to extend the preliminary plat approval on the Aeshliman property for an additional one -year, allowing for the completion of the Comprehensive Land Use Plan. MOTION by Gageby, seconded by Gmach to approve Resolution #2001-43, extending the preliminary plat approval for the Aeshliman property until July 11, 2002. Voting Aye: Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Planner Sherman reported on the proposed land division by Mark and Monica Patnode. The Planning Commission had denied the application because the applicant had not consolidated the parcels, then subdivided. Since the Planning Commission meeting the applicant has provided a certificate of survey consolidating the two lots, and then creating the land division. Discussion by the Council – feel that this should have been platted, that it does not meet the land division requirements; lot may be too small, may not support two septic sites; need to provide proof that they are creating a buildable lot. Planner Sherman noted to the council that had staff known what they know now regarding this property, staff would have required the applicant to plat the property. MOTION by Gmach, seconded by Thomas, to approve Resolution #2001-44, rejecting the application for the land division, and directing the applicant to resubmit based on the existing platting standards. Voting Aye: Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Planner Sherman reported on the Pooler Land Division. This application does not appear to have the constraints that the previous application had. The Hennepin County Conservation District has reviewed this and there does not appear to be any wetlands on the property. Rolling Hills Road Project Supplemental Agreement #1 Park Dedication Fees Planning Reports Resolution #2001 -43 Aeshliman Preliminary Plat Extension Patnode Land Division Resolution #2001 -44 Reject Land Division Pooler Land Division CITY OF CORCORAN REGULAR COUNCIL MEETING JUNE 28, 2001 Page 3 of 4 Z:\CityHall\Office97 \2000 \Word \Council Minutes\Council Minutes-01\June 28, 2001 Minutes.doc MOTION by Thomas, to approve Resolution #2001-45, authorizing the Pooler Land Division. MOTION DIED DUE TO LACK OF A SECOND . Further discussion by the council included that the standards of the city need to be met and site evaluations need to be performed on site and in person by the designated authority. MOTION by Gmach, seconded by Thomas, to approve Resolution #2001-45, subject to verification by the building inspector that the site will support two on- site septic systems. Voting Aye: Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Planner Sherman reported on the application made by JLP for a conditional use permit to fill in excess of 400 cubic yards and to stockpile the material on site. Council was concerned with the stock piling; why not just proceed with the grading and seeding of the lot. The applicant note d that the purpose of stock piling was because the fill was available at the present time, but not planning to proceed with construction at this time. However, is willing to proceed forward with developing a grading plan for review. Addressed the driveway entrance currently being used by the applicant. The original plat by Park Place Storage was approved with a private frontage road, and only one access to County Road 19. The city would allow the current access to County Road 19 on a temporary basis durin g the filling process. Permanent access would be determined during the building permit process. It is not the intent of the City to allow additional accesses onto CSAH 19 in that area, that is the purpose of the frontage road. This may become a private ma tter with the applicant and the developer of Park Place Storage. MOTION by Gmach, seconded by Thomas, to approve Resolution #2001-46 approving a conditional use permit to authorize the placement of fill on Lot 2, Block 1 of Park Place Storage, requiring a financial security to be placed with the city to cover all costs associated with the permit, hauling shall be completed within one month, and grading shall be completed within one year. Voting Aye: Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Planner Sherman reported on the application for a conditional use permit to allow an accessory building in excess of 3,175 square feet at 21250 County Road 10. MOTION by Gmach, seconded by Thomas, to approve Resolution #2001-47, allowing for an accessory building in excess of 3,175 square feet at 21250 County Road 10, noting that no additional access to the property shall be granted. Voting Aye: Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Planner Sherman reported on the application for preliminary plat approval of Windmill Ponds, by Worth Construction and Williams Development. MOTION by Gmach, seconded by Thomas, to approve Resolution #2001-48, approving the preliminary plat to be known as Windmill Ponds, noting that the Engineer’s staff report is identified as a condition of approval and there shall be a covenant placed on the lot over 3 acres, to comply with the accessory building Resolution #2001 -45 Pooler Land Division Approved JLP CUP – Fill Material Resolu tion #2001 -46 JLP - CUP Approved CUP – Accessory Bldg 21250 County Road 10 Resolution #2001 -47 CUP Approved Windmill Ponds Preliminary Plat Resolution #2002 -48 Pre. Plat Approved CITY OF CORCORAN REGULAR COUNCIL MEETING JUNE 28, 2001 Page 4 of 4 Z:\CityHall\Office97 \2000 \Word \Council Minutes\Council Minutes-01\June 28, 2001 Minutes.doc standards for lots of three acres or less. Voting Aye: Gage by, Gmach, Guenthner and Thomas. (Motion Carried) A brief recess was taken. Addressed the Planning Commission vacancy - this will be on the Commission’s July 5 agenda. Administrator Colotti provided the May 31, 2001 budget report. Overall the performa nce to date forecasts a positive ending balance of $11,000. Councilors noted that having both the dollar amounts and percentages is useful, also would like to encourage staff to use comp time before vacation time. Administrator Colotti reported on her conversation with Phyllis Hanson of the Met Council regarding the article that had appeared in the Crow River News. This is regarding the regional meetings that were being held to gather information for updating the Regional Blue Print for the broader northwest area. Councilor Gageby reported that the Charter Commission had elected their officers, and will be holding some additional public meetings to make people aware of the purpose of the charter. MOTION by Thomas, seconded by Gmach, to adjourn the council meeting, 9:30 p.m. Voting Aye: Gageby, Gmach, Guenthner and Thomas. (Motion Carried) _____________________________________ Susan Vergin, CMC, City Clerk Planning Commission Vacancy Budget Report Smart Growth News Article Charter Commission Report Adjournment