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HomeMy WebLinkAbout2001-05-10 Council Minutes - Part 1 CITY OF CORCORAN REGULAR COUNCIL MEETING – PUBLIC HEARING ROAD STABILIZATION MAY 10, 2001 Page 1 of 6 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001-05-10 Council Minutes.doc Mayor Guenthner called the regular council meeting of May 10, 2001 to order at 7:00 p.m. Present were Councilors Bucher, Gageby, Gmach, Guenthner and Thomas, Administrator Colotti, Attorney Jeff Carson, Engineer Vander Top, City Clerk Vergin and Public Works Directed Pat Meister. There were numerous people in attendance. The Pledge of Allegiance was said. Open Forum – No one was in attendance for the open forum MOTION by Thomas, seconded by Bucher, to approve the agenda with the additions of 8(a)-Streeter Development, and 12-Resolution #2001-31. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Gmach, seconded by Thomas, to remove the Council Minutes of April 26, 2001 from the consent agenda, but approve the remaining items including the April 19, 2001 Workshop Minutes and the Claims and Description of Claims. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Bucher, seconded by Thomas to approve the Minutes of April 26, 2001 as corrected. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Mayor Guenthner reviewed the public hearing process for those present. PUBLIC HEARING – ROAD STABILIZATION Mayor Guenthner called the public hearing to order at 7:10 p.m., as posted, published and noticed, for the purpose of addressing road stabilization, also referred to as dust control. Heard a report on the project from Engineer Vander Top. This is the second year the city has done this type of assessment project for dust control. The benefit of such a project is to keep dust down, keeps gravel on the roads, which ultimately will save tax dollars. There is still a voluntary dust control option available to those that have not been included in the city’s project. It is the intent of the city’s project to treat everyone equitably and fairly. This year the area has been expanded to include more neighborhood and collector roads. There are a total of 22 areas proposed within the project area. This could change pending public comments and council decisions. The City has allocated $20,000 to this project from the general fund to be used to fill in the gaps to make it more economical for everyone. Called to Order Pledge of Allegiance Open Forum Agenda Approval Consent Agenda Approval Minutes of 4/26/01 Approved PUBLIC HEARING Called to Order Engineers Report CITY OF CORCORAN REGULAR COUNCIL MEETING – PUBLIC HEARING ROAD STABILIZATION MAY 10, 2001 Page 2 of 6 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001-05-10 Council Minutes.doc There are three decisions that need to be made by the Council. 1. Should paved roads that access onto gravel roads be assessed. 2. Should the contribute more than $20,000 to the project. 3. Do they want to see Mohawk included in the project. Summary of Public Comments: Doug Johnson, 10214 Bechtold Rd. – Explain option 1 versus option 2. Vander Top – This is relative to whether or not paved areas should be included. If paved areas are included, such as Corcoran Trail, then the overall assessment to everyone is reduced. This is a decision the council needs to make. Marvin Herwig, 9410 Fox Valley Rd - Feels it does help, and questioned paying fee. Staff responded that the fee can be prepaid or it will be placed on the taxes. Bill Hanson, 9320 Cain Road – How much money is the city saving, moved to the country knew he would have a gravel road. Larry Van Blaricom, 2910 Hidden Ponds Drive - Entire town should be paying for this service. Pat Roehl, 10120 Hage Drive – There is no benefit if not all of the culdesac is done. Randy Eckhoff, 9947 Chisolm Trail – Has some concerns, sees little benefit, and wants to know what the toxicity levels are and the corrosiveness of the material used. Erika Wickham, 19600 Schutte Road – They are far enough off of the road, do not feel that their road should be included. Linda Gammelgaard, 20925 Hidden Ponds Drive – Would like to see regular road maintenance, more grading to the roads. Don Hemming, 9801 Chisholm Trail – Also questioned the corrosiveness of the magnesium chloride and feels that there are inconsistencies with the application of the material that needs to be addressed. Questioned the cost. Responses from staff and council – there have been tests done, it is less corrosive then salt is, and it has a rust prohibitive additive. Cost is 61cents per foot, a mile is $3200. Will deal with issues as they arise and modify the program accordingly to make improvements to the program continuously. Pat Weber, 10600 Bechtold Rd - Last year it was presented as an experiment, want to hear figures of what the program is saving the city. Rick Roberts, 9723 Chisholm Trail – Did not see any improvement to the road from last year’s application, would rather see it paved. Jason Cramer, 19420 Schutte Rd – If the city is subsidizing the program with $20,000, if an individual opts out of the program would they be entitled to a rebate. Joanne Faue, 21033 Horseshoe Trail – Questioned if the city has approached Polaris to donate to the project. They have generated a lot of traffic. Should do all roads and include it in the taxes. Mike Kariniemi, 6855 Willow Drive – Pave or treat all roads. If there is a benefit all pay. Public Comments CITY OF CORCORAN REGULAR COUNCIL MEETING – PUBLIC HEARING ROAD STABILIZATION MAY 10, 2001 Page 3 of 6 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001-05-10 Council Minutes.doc Leanne Faue, 6250 Mohawk Drive – Should require Polaris to contribute. Paul Aarsvold, 20840 70th Avenue N. – Moved to the country for country experiences, gravel roads are safer with less traffic. Lila Brown, 10200 Highland Ridge – Wants the project, willing to pay for it, should treat all roads. Jeff Green, 9580 Cain Rd – They did a better job then the city by applying dust control themselves. Chris Larson, 7500 Kalk Road - Their road has been done for 6 – 7 years, should test that stretch of road to see the benefit. Response – set standards to meet each year, not all roads have been treated consistently over the years. The type of gravel base, maintenance schedule, topography, climate, etc., all have bearing on how a road will react to the magnesium chloride. The experience is what justifies moving forward with the project. To test and compile data will cost money, more effective to use that money towards the project. The gravel budget is one of the largest the city has, but is one that also gets cut during the budget process. At present the city is behind in the placement of gravel, and is trying to remedy that, so savings is not being seen at this time with regards to gravel expenses, but will eventually. Cheryl Hawes, 10600 Trail Haven Rd – Would prefer to pay the money to have more gravel on her road then for the dust control. Jim Clemons, 19860 County Road 10 – Matt Faue, 6315 Willow Drive – Feels that the $20,000 contribution by the city is not much, would like to see the city contribute more. Resident on Rush Meadow Lane – Reiterated concerns with culdesacs. Cindy Peterson, 10620 Cain Road – There is a savings to them, there is an obvious difference, and questioned if the cost would be less next year as the program continues. Larry Van Blaricom, 20910 Hidden Ponds Drive - Questioned how many applications would be done, and will they be doing any grading. Response – there will be two applications, June and again between July and August. Bill Hanson, 9320 Cain Road – Going to raise taxes, either through an assessment or through the general fund budget. Ernest Underwood, 9810 Chisholm Trail – Two applications a year does not seem sufficient. Don Hemming, 9801 Chisholm Trail – Hubbard County provides for dust control on all roads, at no cost to anyone. Snowplowing removes gravel from the roads in the winter. MOTION by Thomas, seconded by Bucher to adjourn the public hearing, 8:00 p.m. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. Regular Council Meeting Continued Mayor Guenthner continued to the regular council meeting. Informed the public that their comments are considered and taken seriously. They will try to identify the issues raised and answer the questions at this time. CITY OF CORCORAN REGULAR COUNCIL MEETING – PUBLIC HEARING ROAD STABILIZATION MAY 10, 2001 Page 4 of 6 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001-05-10 Council Minutes.doc Public Hearing Adjourned Regular Meeting Continued Council Discussion – Dust Control Councilor Gmach questioned if Schutte Road should be removed from the project. P.W. Director Meister responded that Schutte had been included for maintenance reasons. Councilor Gageby asked that Meister identify the benefits of such a program. Meister responded that residents will see the benefit more during the hot dry months. Currently dealing with wet roads, but once chloride is applied the roads become harder and therefore less grading is required. Councilor Gmach noted that some areas of Steig Road had not been treated and that there was a dramatic difference. Mayor Guenthner questioned if any traffic counts had been conducted to identify the increase created by Polaris; and questioned why that type of product is being used. Meister responded that he did not have any information on traffic counts, and that magnesium chloride was chosen as being the better product to use. Councilor Bucher noted to the public that if anyone had information that would be beneficial to the city regarding materials that they should supply that to the city. Addressed the toxicity questions that had been raised. There is a by-product in gravel, silica, which is deemed unsafe. There is no documentation available on detrimental effects caused by magnesium chloride. It is similar to the use of salt for winter road maintenance. The inconsistent applications to the culdesacs last year was done due to a miscommunication, however this year that has been addressed and will not happen. Councilor Bucher noted that the plan in place may not meet every ones expectations but it is a step forward. Councilor Thomas stated that other cities have been doing this and there is evidence of savings over the years. Mayor Guenthner reviewed the progress the city has made in the past years and the efforts that are being made presently to achieve better standards of roads within the community. The city is operating on a very lean budget, which creates a challenge to do a greater good with less money. CITY OF CORCORAN REGULAR COUNCIL MEETING – PUBLIC HEARING ROAD STABILIZATION MAY 10, 2001 Page 5 of 6 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001-05-10 Council Minutes.doc MOTION by Gmach, seconded by Thomas, to direct staff to prepare the final assessment roll for consideration at the May 24, 2001 council meeting. The assessment roll shall be inclusive of the bituminous areas identified as Areas 1, 5 and 17 at the rate of ½ a unit; 2/3rds of the $9200.00 remaining from the seal coat budget shall be allocated in addition to the $20,000 towards the project. Voting Aye: Bucher, Gageby Gmach, Guenthner and Thomas. Noted that Schutte Road will be included in the program; that copies of the assessment roll will be available on the web, as well as at the city office. Mayor Guenthner announced that there would be a brief break. Prepare Final Assessment Roll Consider on May 24, 2001 Mayor Guenthner called the council meeting back to order. Engineer Vander Top reported on the status of the Rolling Hills Road Project. The State has approved the plans based on the revised curves; agreements have been reached with affected properties; the bid date has been set for May 17, with council consideration on May 24, 2001. With the wet spring there has been a delay, and anticipate a completion date of October 31, 2001. Nedegaard, the developer of Jubert Estates, has stated that he would like to see an earlier completion date of August 31, and is willing to offer a $10,000 incentive to the contractor to meet the earlier date. Engineer Vander Top reported on the Highway 55 Coalition meeting he had attended. This is regarding the proposed improvements and was led by the Wright and Hennepin County Commissioners. It was questioned if the City of Corcoran would like to send a representative to these meetings. The consensus of the council CITY OF CORCORAN REGULAR COUNCIL MEETING – PUBLIC HEARING ROAD STABILIZATION MAY 10, 2001 Page 6 of 7 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001-05-10 Council Minutes.doc was to not send anyone at this time. Attorney Carson reviewed the revised draft of the Home Occupation Ordinance with the council. Changes were based on comments from both the public and the council during the public hearing of April 26, 2001. MOTION by Gmach, seconded by Thomas to direct Attorney Carson to revise the Home Occupation Ordinance, addressing the issues identified below, and to set another public hearing on the revised ordinance for May 24, 2001: ➢ Section 7B. Will be added to define vehicle and weight restrictions. ➢ Section 8. Change Conditional Home Occupation Permit (CHOP) to Conditional Home Occupation License ➢ Include language in the ordinance addressing an application fee, an annual licensing fee, and an annual review process. ➢ Section 8. to include language that if a change of ownership of property occurs the permit will automatically be revoked. ➢ Section 8.h. Amend to: Concerns Impact of neighbors … ➢ Section 9. …may allow up to 2 on-site employees; …work staging will be limited to 4 employees. ➢ Section 10.B. …shall have 12 months to cease and include language that some form of action must be taken within three (3) months to show a good faith effort in ceasing the operation. ➢ Section 5. Include language that identifies daycares and other infrequent uses as being exempt form Home Occupation requirements. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Staff was directed to look into the Streeter Development, as nothing has been approved by the City, yet signs identifying space for lease is being advertised. Rolling Hills Road Status Highway 55 Report Home Occupation Ordinance Prepare Revised Ordinance Public Hearing - May 24, 2001 Streeter Development Addressed increasing the allotted hours of the temporary deputy clerk position until the new position of Planning Technician is hired. It was the consensus of the council to not take any action on this request. Hours will remain at the set 520 hours. Announced that there will be an Open House on the Comprehensive Land Use Plan on June 12, 2001 at 7:00 p.m. CITY OF CORCORAN REGULAR COUNCIL MEETING – PUBLIC HEARING ROAD STABILIZATION MAY 10, 2001 Page 7 of 7 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001-05-10 Council Minutes.doc Announced that there will be a Workshop on the Employee Handbook and City Codes on May 24, 2001 at 6:00 p.m. MOTION MADE AND WITHDRAWN by Guenthner, seconded by Bucher to adopt Resolution #2001-31, for the City of Corcoran to welcome the Dalai Lama on the occasion of his visit to the State of Minnesota and extend to him an open invitation to honor our City with a future visit. MOTION by Thomas, seconded by Gmach, to adjourn at 10:05 p.m. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) _____________________________ Susan Vergin, CMC, City Clerk Deputy Clerk Hours Open House – Land Use Plan June 12 @ 7 p.m. Workshop – Emp Handbook & City Codes May 24 @ 6 p.m Dalai Lama Adjournment