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Home My WebLink About2001-04-12 Council Minutes - Part 1 CITY OF CORCORAN REGULAR COUNCIL MEETING LOCAL BOARD OF REVIEW APRIL 12, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\Council Minutes - 2001\Apr.12, 2001 Minutes.doc Acting Mayor Bucher called the regular council meeting of April 12, 2001 to order at 7:03 p.m. Present were Councilors Bucher, Gageby, Gmach and Thomas, Administrator Colotti, Clerk Vergin, Attorney Carson, Planner Sherman and Engineer Vander Top. Mayor Guenthner was excused absent. The Pledge of Allegiance was said. MOTION by Gmach seconded by Thomas, to approve the agenda, with the deletion of item 20, Ordinance #166. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) Acting Mayor Bucher addressed the audience, identified meeting protocol for the evening. The Board of Review Meeting would be conducted to review market values of property, not taxes or levies. Road Stabilization will be addressed, no public comments will be taken, however comments will be taken at the public hearing on May 10. Home Occupation will be addressed to consider the extension of the current moratorium, no comments tonight, however comments will be taken at the public hearing on April 26. There is an open forum at the beginning of the meeting, that if anyone wishes to address the council they may, there is a limit of 5 minutes per topic. Councilor Gmach requested that at the time dust control is discussed, there is a resident that would like to address the council. This was agreeable to the council. Acting Mayor Bucher recessed regular council meeting. Board of Review Meeting Called the Board of Review Meeting to order at 7:09 p.m. City Assessors Ann Risch and Rolf Erickson were present. Ms. Risch gave an overview, stating that the northerly portion of Corcoran had been reviewed this past year. Real estate valuations saw the largest increase in the past 20 years. Explained that the property owner has the right to appeal to the city, then if not satisfied with the city decision can proceed to the County, from there they have recourse to go to State tax court. Appeals were heard from the following: Neeme Markus at 8655 Trail Haven Road – Concerned with valuation added from accessory building. No action was taken by the Council. Tom & Carolyn Holford at 9220 Foxline Road – Concerned with over valuation based on the condition of their home. MOTION by Gmach, seconded by Thomas to refer this back to the City assessor for further review, bring back to council on April 26 for consideration. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) Don Jeszewski at 6215 Willow Drive – Concerned with over valuation of his land, as much of it is wetland. No action taken by the Council. Called to Order Pledge of Allegiance Agenda Approval Meeting Protocol Recessed Regular Mtg. Board of Review Called to Order Appeals Heard CITY OF CORCORAN REGULAR COUNCIL MEETING LOCAL BOARD OF REVIEW APRIL 12, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\Council Minutes - 2001\Apr.12, 2001 Minutes.doc Pat Derus at 10701 Robert Lane – questioned if by adding a garage would her property valuation continue to rise significantly every year. It was explained that the value would be added in one year, then perhaps some inflation each year, but not large increases annually for a garage. Mrs. Anisi at 20001 Larkin Road questioned the continued increase in her property taxes, when home is in disrepair. MOTION by Gmach, seconded by Thomas to refer this matter to the City assessor for further review, bring back to council for consideration on April 26. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) Robert Sundberg at 6750 Olde Sturbridge Road – Concerned with inconsistent increases on properties within his area. No action taken by the Council. Colleen Riley at 22990 Oakdale Drive – Submitted an appeal in writing as unable to attend the meeting. Concerned with over valuation of her property. No action taken by the Council. MOTION by Gmach, seconded by Thomas to continue the Board of Review meeting to April 26, 2001 at 7:00 p.m., to consider the two properties at 20001 Larkin Road and 9220 Foxline Road. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) Regular Council Meeting Continued Open Forum – No One. MOTION by Gmach, seconded by Thomas, to approve the consent agenda including all items: the March 15, 2001 TIF Workshop Minutes, March 22, 2001 Code Book Minutes, March 22, 2001 Council Meeting Minutes, Claims and Description of Claims, Office Furniture – Police Department, and Used ATV- Authorize Sale. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) Council noted to staff that when the sale of the used ATV takes place and new equipment is purchased from those proceeds, that recognition should be given to the Corcoran Lions as they originally donated the used ATV. Heard the Quarterly Financial Report from Clerk Vergin. MOTION by Gmach, seconded by Gageby to allocate the returned funds from the desertification of TIF District #2 to the General Fund. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) MOTION by Gmach, seconded by Gageby to authorize employee vacation carryover for Police Chief Schutte. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) Board of Review Mtg. Continued to 4/26/01 Reconvened Reg. Mtg. Open Forum Approved Consent Agenda CITY OF CORCORAN REGULAR COUNCIL MEETING LOCAL BOARD OF REVIEW APRIL 12, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\Council Minutes - 2001\Apr.12, 2001 Minutes.doc Clerk/Treasurer Reports First Quarter Reports Decertify District #2 Vacation Carry - Over MOTION by Gmach, seconded by Thomas, to approve Resolution # 2001-22, approving the gambling permit for Disabled Archers. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) Heard Engineer Vander Top’s report on bids and quotes for the upcoming road maintenance projects, along with budget recommendations. Recommend awarding the crack repair project to Northwest. The amount of the contract shall not exceed $10,000. Crack repair is to be funded from the asphalt maintenance general fund. Award the Oakdale Seal Coat project to Allied Blacktop in the amount of $38,549.60. The seal coat project is to be funded with $20,000 from the general fund asphalt maintenance budget and the balance to come from the Street Improvement Fund (aka Road Stabilization / Asphalt Maintenance fund). Engineering costs for plans and specs, project coordination, and construction inspections will probably be in the range of 10 to 15% of the seal coat project costs. It is recommended that engineering costs be considered a cost of the project and funded from the Street Improvement fund. Recommended that the City purchase gravel materials from both the Duininck pit in Hanover and the Hassan Sand and Gravel pit in Hassan Township with T & S Trucking hauling the material. The bid prices are consistent with previous estimates. The total general fund gravel budget is $75,000. It was recommended that $20,000 be used towards Dust Control/Road Stabilization and $55,000 towards gravel. It is further recommended that the public hearing for the dust control be held on May 10, at which time estimated assessments would be addressed. Council requested that Mohawk Drive be added to the dust control project. Directed Engineer Vander Top to provide, during the public hearing, different scenarios on what the city will be paying for and where those funds will be coming from. The Council concurred with the budget allocations identified by Engineer Vander Top, and agreed that the engineering costs should be designated to these projects, and not general city engineering expenses. MOTION by Gmach, seconded by Thomas, to approve Resolution # 2001-23, awarding all bids and quotes for drain tile, crack sealing, gravel hauling and material and seal coating as identified by Engineer Vander Top. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) MOTION by Thomas, seconded by Gageby, to approve Resolution #2001-24, calling for a public hearing for May 10, 2001 for Dust Control. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) Vander Top updated the council on the Rolling Hills Road project and assessment agreements. MOTION by Gmach, seconded by Thomas to approve the deferred assessment agreement with Siweks as follows: Siwek will agree to the right-of-way dedication, 4 deferred assessments at $5,000 each, and flood plain impacts; the City agrees to reimburse them $12,500 for the cost of the fence, set an interest rate at 6% for ten years on the deferred assessments and clean 650 L.F. of ditch through a wetland in Resolution #2001-22 Gambling Permit Road Maintenance Projects CITY OF CORCORAN REGULAR COUNCIL MEETING LOCAL BOARD OF REVIEW APRIL 12, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\Council Minutes - 2001\Apr.12, 2001 Minutes.doc Resolution #2001-23 Award Bids and Quotes for Road Maintenance Projects Resolution #2001-24 Call for Public Hearing Dust Control Rolling Hills Road Siwek Assess Agreement their pasture downstream of Rolling Hills Road. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) MOTION by Gmach, seconded by Thomas, to propose a settlement with Clarence Heitke to waive the deferred assessments if they will agree to give the city the additional right-of-way needed to build the curve to a 40 mph design as required by MSA. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) MOTION by Gmach, seconded by Gageby, to accept the deferred assessment agreement with Baers deferring three assessments at $5,000 each, with the interest rate for the deferred assessment to equal the rate of inflation until the assessment is paid. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) MOTION by Thomas, seconded by Gmach, to authorize city staff to proceed with the condemnation process for the Saris right-of-way. REINTRODUCTION AND AMENDMENT OF MOTION by Thomas, seconded by Gmach, that if a settlement can be reached with the Sari’s without moving into condemnation, then the city would agree to three deferred assessments at $5000 each with interest equal to the rate of inflation until the assessment is paid, otherwise staff may proceed with the condemnation process. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) Addressed the flood plain mitigation. The Elm Creek Watershed is agreeable to raising the flood plan by one-inch in lieu of additional excavation if all affected property owners are agreeable. There are four properties that would be affected by this. Vander Top indicated that he would work with these affected property owners and come back with agreements at a later date for the council’s consideration. This portion would be kept separate from the Rolling Hills Road project costs. MOTION by Gmach, seconded by Thomas, to approve the acquisition of the right of ways on the four smaller parcels CITY OF CORCORAN REGULAR COUNCIL MEETING LOCAL BOARD OF REVIEW APRIL 12, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\Council Minutes - 2001\Apr.12, 2001 Minutes.doc owned by Lisle, D. Heitke, Baakkonen and Dornsbach, without any monetary or assessment considerations to these properties. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) MOTION by Gmach, seconded by Gageby, to approve Resolution #2001-25, encumbering State Aid Funds for 2002, for the Rolling Hills Road Project. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) MOTION by Gageby, seconded by Thomas to approve Resolution #2001-26 providing placement of a trailer on the city property at 8200 County Road 116, to house the North Memorial Ambulance Staff. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) MOTION by Gageby, seconded by Thomas, to approve Resolution #2001-27, approving the variance and site plan for Mama G’s 956 square foot expansion. C. Heitke Agreement Baer Assess Agreement Sari Assess Agreement Flood Plain Mitigation Additional Right-of-way Acquisition Agreements Resolution #2001-25 2002 MSA Funds Resolution #2001-26 No Memorial Ambulance Trailer Placement Resolution #27-2002 Mama G’s Variance / Site Plan Discussion regarding the variance and site plan followed. Councilor Thomas requested that the landscape plan be provided to the planning commission for their approval prior to any permits being granted. Acting Mayor Bucher raised concern that findings for granting the variance, as identified in the staff report, were not made part of the resolution. Councilor Gmach raised issue with fire protection on the premise, questioned if by allowing this expansion if accessibility would exist for fire suppression. REINTRODUCTION AND AMENDMENT OF MOTION by Gageby, seconded by Thomas, to approve CITY OF CORCORAN REGULAR COUNCIL MEETING LOCAL BOARD OF REVIEW APRIL 12, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\Council Minutes - 2001\Apr.12, 2001 Minutes.doc Resolution #2001-27 approving the variance and site plan for Mama G’s expansion with the following changes: 3. A landscape plan shall be submitted that adds trees to the perimeter of the site, which shall be approved by the planning commission prior to final approval; 4. Assurance of accessibility to the premise for fire suppression, for the best possible outcome; and to include findings of facts for granting approval as identified in the staff report. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) MOTION by Thomas, seconded by Bucher, to approve Resolution #2001-28 approving the conditional use permit for Roger Dolliff at 23650 Highway 55 to allow for a landscaping contracting business. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) MOTION by Gmach, seconded by Thomas, to approve Ordinance #165 extending the moratorium on home occupations until August 31, 2001, to allow additional time for consideration. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) MOTION by Gmach, seconded by Gageby, to authorize the hiring of a full time planning technician as outlined and described in Administrator Colotti’s report. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) The council then addressed costs associated with planning. The Council directed Administrator Colotti to review the time and costs and develop data to support fees that could be charged for planning services. This will be brought back to the council on May 24. Set a workshop for May 10, 2001 at 6:00 p.m. to review the employee handbook. Set a joint meeting of the Council and Planning Commission for April 19, 2001 at 7:00 p.m. to review information that has been compiled from the Comprehensive Land Use Plan Open House and tactic meetings that Planner Sherman has been having with various groups of individuals within the community. Announced that there would be an open house on May 8 from 5:30p.m. to 8:00 p.m., with a presentation at 7:00 p.m. to address the proposed improvements to CSAH 19. Directed Attorney Carson to respond to the letter submitted to the City by Peter and Jean Dahlheimer. Resolution #2001-28 Dolliff CUP Ordinance #165 Moratorium Extended Home Occupations Authorize Hiring Planning Technician Planning Fees / Revenues Set Workshop – Employee Handbook Set Joint Meeting – Council and Plan Comm. Open House - CSAH 19 Respond to Letter MOTION by Gageby, seconded by Thomas, to adjourn the regular council meeting, 10:00 p.m. Voting Aye: Bucher, Gageby, Gmach CITY OF CORCORAN REGULAR COUNCIL MEETING LOCAL BOARD OF REVIEW APRIL 12, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\Council Minutes - 2001\Apr.12, 2001 Minutes.doc and Thomas. (Motion Carried) _____________________________ Susan Vergin, CMC, City Clerk Adjournment