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Home My WebLink About2001-03-22 Council Minutes - Part 1 CITY OF CORCORAN REGULAR COUNCIL MEETING MARCH 22, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001-03-22 Council Minutes.doc Mayor Guenthner called the regular council meeting of March 22, 2001 to order at 7:00 p.m. Present were Councilors Bucher, Gageby, Gmach, Guenthner and Thomas, Administrator Colotti, Clerk Vergin, Planner Sherman and Engineer Vander Top. Others in attendance included: Aaron Brom, Mike Oliverius, Ken Kluck, Ed and Marlys Kothrade, Jake and Ericka Wickham, Ron Ruehling, Robert Martin, Dan & Vivian Heitke, Loren Kohnen, Greg Ebert and Pat Meister. The Pledge of Allegiance was said. MOTION by Gmach, seconded by Bucher, to approve the agenda, with the following additions: item 19 – Road Restrictions, and item 20 – Set Workshop for City Codes. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Open Forum – No One. MOTION by Thomas, seconded by Gmach, to approve the consent agenda items including the March 8 Council Minutes, Claims and Description of Claims, and Waste Water Commission Draft Minutes; and to remove the following items for corrections and discussion: Workshop Minutes of March 8, 2001, Monthly Budget Report and Description, Washer and Steamer Purchase and Proclamation – Recognizing UMC Donation. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Bucher, seconded by Thomas, to approve the minutes of the March 8, 2001 workshop minutes with the corrections of “unless established elsewhere by council vote” and to reword the paragraph regarding the Civil Defense Plan and directions given to the Police Chief. Voting Aye: Bucher, Guenthner, Gageby, Gmach and Thomas. (Motion Carried) Addressed the budget report. It was the consensus of the council that any line item on the budget that exceeds either 10% or $1500 of the budget is to be addressed in the report, and suggested that the report be pulled from the consent agenda and be placed under the Administrator’s report. MOTION by Bucher, seconded by Thomas, to approve the Budget Report and Description. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Addressed the purchase of a steamer / washer by the public works department. Public Works Director Pat Meister was present and informed the council that he anticipates that 100+ culverts will need to be thawed this year. Monies remaining in the CIP Budget and culvert budget would be utilized for the purchase. MOTION by Bucher, seconded by Gmach, to authorize the purchase of the steamer / washer in the amount of $4780.00. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Called to Order Attendees Pledge of Allegiance Agenda Approval Open Forum Consent Agenda Approval Workshop Minutes Approved with Correction Budget Report and Summary Steamer/Washer Purchase CITY OF CORCORAN REGULAR COUNCIL MEETING MARCH 22, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001-03-22 Council Minutes.doc MOTION by Bucher, seconded by Thomas, to amend the Proclamation for the U.M.C. donation, to include wording further resolving that the city will display U.M.C. on the equipment identifying it as their contribution. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Public Hearing – Liquor License Fee Increase Mayor Guenthner called the public hearing to order, as noticed to liquor license holders, for the purpose of addressing the proposed increase in fees. Mayor Guenther called for public comment. There was none. MOTION by Thomas, seconded by Bucher to adjourn the public hearing. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) REGULAR COUNCIL MEETING CONTINUED MOTION by Bucher, seconded by Thomas, to approve Resolution No. 2001-19, adopting the revised 2001 Fee Schedule. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Engineer Vander Top reviewed the Rolling Hills Road improvement project. Deferred assessments are still in the process of being negotiated. Reviewed the project schedule. Plans have been submitted to the State for their review. Advertise for bids on April 6, with a bid opening on May 1. Due to the wetlands there will be a permitting process and mitigation required. The new costs associated with the mitigation and the addition of Homestead Trail brings the estimated project cost to $782,883.00. The agreement with Nedegaard identifies that he will be responsible for $285,000 of the project, along with any cost over runs. MSA funds will pick up the remaining portion of the project. Informed the council that the northerly road section would not be paved in 2001, that it would be evaluated in 2002 for settling and then determine at that time when paving should take place. Mayor Guenthner questioned what the plan was to alleviate settlement in the road. Vander Top replied that they would use a geo-textile grid to tie it together. That the area of settling will be in the ditches, not in the existing roadway. Councilor Gageby questioned if the delay in pavement would affect the agreement with Nedegaard. Vander Top indicated that he had addressed this with the developer, and he is okay with this. Councilor Gmach questioned surveying the centerline twice, stating that perhaps a third time should be done to better evaluate the settling that may be occurring. Vander Top noted that the company that will be evaluating the settlement takes into consideration outside data when making their recommendation; therefore two will most likely be sufficient. Vander Top further noted that the mitigation process is a 30-day review, which should be resolved prior to the construction beginning. MOTION by Gmach, seconded by Thomas, to adopt Resolution No. 2001-20, approving the plans and specifications and ordering bids for the Rolling Hills improvement project. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. Proclamation – UMC Donation Public Hearing Liquor License Fees Hearing Adjourned Resolution No. 2001-19 2001 Fee Schedule Rolling Hills Road CITY OF CORCORAN REGULAR COUNCIL MEETING MARCH 22, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001-03-22 Council Minutes.doc Resolution No, 2001-20 Order Plans & Specs Advertise for Bids The council reviewed the information supplied with regards to securing right -of- ways and deferred assessment agreements. Vander Top explained that at this time it appears that he is close to reaching an agreement with the affected property owners, if not then condemnation proceedings will commence. There is one property that has plant and tree material, which may or may not be within the right- of-way, and would like to be able compensate for them for their loss. The council authorized, by consensus, Engineer Vander Top to use his judgment in proceeding forward with the right-of-way acquisitions, as described in his memo dated March 15, and directed him to delete item #7, which would allow for the nullifying and voiding out the deferred assessment agreement if the city changed the land division requirements. MOTION by Gageby, seconded by Gmach, to adopt Ordinance No. 164, amending the zoning ordinance relating to performances standards and off – street parking within commercial and industrial districts. REINTRODUCED AND AMENDED MOTION by Gageby, seconded by Gmach, to adopt Ordinance No. 164, to include vinyl as a prohibited material. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Scheduled a public hearing for April 26, 2001 for the consideration of the Home Occupation Ordinance. Mike Oliverius of North Memorial Ambulance was present to address the placement of their trailer on city property at 8200 County Road 116. This item had been placed on the agenda for council discussion due to concerns that had been raised by the planning commission. Planner Sherman had prepared a report for the council regarding the matter. Staff was directed to prepare a resolution with findings for the placement of the trailer on city property for consideration at the next meeting. The resolution is to include an annual review process. Mr. Oliverius stated that they will continue to look for a permanent l ocation, but at present the temporary placement is working out well. They have enjoyed working with city staff, Becky McNellis and Chief Schutte. The council informed Mr. Oliverius that the city would work with them to help find a permanent location. Building Inspector Loren Kohnen was in the audience and noted that the trailer needs to meet ADA standards. This matter will be addressed in the resolution. Councilor Gmach stated that the resolution should be findings that address the health, safety and welfare benefits to the community. MOTION by Thomas, seconded by Bucher, to adopt Resolution #2001-21, approving the concept for Corcoran’s Corner. Discussion of Motion – Planner Sherman clarified that at this time the council is just accepting the concept, that the developer would need to make a formal application to the city and would be required to meet all city standards and ordinances in affect at the time of application. If they don’t meet the city requirements, then the city would not approve the application. They will need to go through the entire process with the planning commission and council. Assessment Agreements Securing Right-of-Ways Ordinance No. 164 Performance Standards Set Public Hearing 4/26 Home Occupations North Memorial Ambulance Trailer Placement CITY OF CORCORAN REGULAR COUNCIL MEETING MARCH 22, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001-03-22 Council Minutes.doc Corcoran’s Corner Concept If the developer chooses to move forward on this, he is doing so at his own risk. There is no guarantee being made by the city that this would be approved. It was noted that it is the developer’s responsibility to negotiate for sewer services with Maple Grove, not the City’s. REINTRODUCED AND AMENDED MOTION by Thomas, seconded by Bucher, to approve Resolution No. 2001-21, removing the word “plan”, identifying it only as a “concept”. Voting Aye: Bucher, Gmach, Guenthner and Thomas. Voting Nay: Gageby. (Motion Carried) Administrator Colotti reported on the following: Septic System Inspection Program. The cards and notices have been sent to the printer; anticipate mailing to residents by May; an open house will be held in July; and compliance deadline is December 31st. Spring/Summer Newsletter. Intend to have it to the printers by April 9th. Any materials that the council would like added should be to her by March 28th. Items that will be in the newsletter will include the Clean-up Day; Mayor’s Message; Website information; Septic System Program and Quick Tip, as prepared by the Waste Water Commission; Road Stabilization program; and an update on the Comprehensive Land Use Plan. I-94 Committee Appointment. Councilor Gageby volunteered to serve on the committee. Northwest Hennepin Human Services Council (NWHHSC) Appointment. This opening has been advertised. Two individuals showed interest, but neither applied. Mayor Guenthner stated that he had been in contact with Dixie Lindsey to see if she would be interested in representing Corcoran, as she had served on the NWHHSC previously. Councilor Gmach questioned when the weight restrictions went on. Public Works Director Meister informed the council that they went on March 15. That the county and most of the surrounding areas were on by March 19. Noted that this is the normal time of year for postings to go on. Mayor Guenthner announced that the council would hold a workshop on April 12 at 6:00 p.m. to address city codes. MOTION by Thomas, seconded by Gmach to adjourn, 9:20 p.m. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Thomas, seconded by Bucher to reconvene the council meeting. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Mayor Guenthner announced that there would be a meeting held on April 2 at 1:00 p.m. at the Hennepin County Public Works building in Medina regarding the CSAH 19 project. MOTION by Thomas, seconded by Bucher to adjourn, 9:22 p.m. Voting Aye: Bucher, Gageby, Gmach, Guenthner and CITY OF CORCORAN REGULAR COUNCIL MEETING MARCH 22, 2001 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2001 - Need to PDF\2001-03-22 Council Minutes.doc Thomas. (Motion Carried) _____________________________ Susan Vergin, CMC, City Clerk Resolution No. 2001-21 Approval of Concept Administrator Reports Road Restrictions Workshop Set – 4/12 City Codes Adjournment Reconvened Meeting Set 4/2 CSAH 19 Adjourned