Loading...
HomeMy WebLinkAbout2001-01-25 Council Mintues City of Corcoran Council Minutes – January 25, 2001 CALL TO ORDER/ROLL CALL Mayor Guenthner called the meeting to order at 7:00 PM • Members Present: Mayor Ken Guenthner, Councilors John Bucher, David Gageby, Ron Thomas and George Gmach. • City Representatives Attending: City Administrator Roberta Colotti, Engineer Vince Vander Top, Attorney Jeff Carson, Planner Cindy Sherman and Public Works Director Pat Meister. • Also Attending: Pat Puhle, Susan Vergin, Loren Kohnen, Dorothy Theis, Ken Kluck, Matt Streeter, Ken Streeter, Ann Loff and Vicki VanDell. APPROVAL OF AGENDA • Motion: RT/GG; all in favor to adopt the agenda as revised. a) Resolutions & Ordinances – Added - Resolution No. 2001-06 “Est. City Officers & Official Signatures” b) Council & Mayors Report – Added - Request for calendar of upcoming council events - Mayor’s report on discussions with Carl Kalk - Review of consultant bills - Metropolitan Council Grant REVIEW MEETING PROCEDURES – Mayor Guenthner Mayor Guenthner restated the meeting schedule and agenda procedures including: Materials must be submitted by noon of the Thursday of the week before the council meeting in order to be considered for inclusion in the agenda. The council is pretty flexible in permitting persons to be on the agenda. By submitting materials in advance, as part of the agenda process, the council has an opportunity to review issues in depth. Open Forum is designed to allow persons wishing to address the council, but not already on the agenda, an opportunity to present their topic. A maximum of five (5) minutes per topic is permitted. Open forum agenda items will be heard but not acted on at the meeting. Significant items should be scheduled on the agenda. A council or staff member can add items to the agenda at the start of the meeting. This is done by a vote of the full council. If a member of the public has a major issue for consideration they should ask a council member to sponsor the item. Mayor Guenthner stated that there have been a couple of swings in the pendulum. Moving from a free form town hall style to a more efficient and controlled format. Today we are finding a middle ground between the two meeting styles. If a council member would like to have someone recognized from the floor the Mayor will do so. OPEN FORUM • No public comment was received. CONSENT AGENDA • Motion: GG/RT; all in favor – to adopt the consent agenda with the monthly budget report pulled for discussion. Approved as Consent Agenda • Minutes of January 11, 2001 regular meeting, as presented. • Description and approval of claims, as presented. • Definitions of Intergovernmental Aids, as presented. City of Corcoran Council Minutes – January 25, 2001 Pulled for Discussion • Motion: JB/GG: all in favor – to approve monthly budget report for December 2000 as presented. Administrator Colotti provided an overview of the year 2000 ending balance statement. Stating that the final number for 2000 is an accurate reflection of the experience of that year. Noting that several items, totaling approximately $27,000 will be reimbursed. Reimbursable expenses include work completed on Rolling Hills Road, comprehensive plan, and vehicle damage covered by insurance. Cost overrun of approximately $11,600 was experienced due to snow plowing, including equipment breakdown costs and fuel costs. The annual radio contract for the year 1999 was included in the 2000 budget in the amount of $6,332. With these major items and the other changes in revenue and expenditures explained in the budget summary the overall budget experience was justified. RESOLUTIONS & ORDINANCES • Motion: RT/GG; all in favor – to adopt Resolution No. 2001-06 “Establishing City Officers and Official Signatures” as amended. PLANNING REPORT – Cindy Sherman • Mama G’s Properties and Kenneth R. Streeter Companies submitted a sketch plan for a commercial development located just north of the existing Mama G’s restaurant. The intent of the application is to gather comments early in the process as to the feasibility and desirability of the proposed development. The concept plan includes a multi-tenant retail building approximately 24,700 square feet in size and a 5,000 square foot gas/convenience facility. The main issues related to the development include access, timing of the development as it relates to sewer and water service, development of the site under existing ordinances or development of new regulations to address a more urban type of use. The Council tabled this item until February 8, 2001 and gave staff direction to work with the developer to refine some of the issues. • Council was informed that Nextel Communications submitted a letter withdrawing their application for site plan review related to the Burschville site. ATTORNEY’S REPORT – Jeff Carson • Motion: GG/RT: all in favor – to adopt the “Findings of Fact Relating to the Application of Tom and Ann Schlangen PID #13-119-23-21-0005” as presented. • Motion: JB/RT: all in favor – to authorize City Attorney Jeff Carson to hire an appraiser for the Rolling Hills Road projects, as outlined. GENERAL BUSINESS – Road Stabilization & Committee Appointments • In response to the citizen’s requests that the city develop and participate in a road stabilization program, the council requested staff to prepare several alternatives. It is the intention of the council that the program initiated last year is built upon this year and that the program adopted this year be further refined over the next several years. Cooperation between the citizens and city council will allow for the transition from the current system to a preferred system. City Engineer Vince Vander Top & Public Works Director Pat Meister presented “Road Stabilization” City of Corcoran Council Minutes – January 25, 2001 program options to the council. Included in this program are the following: Tile $20,000 – Ditching $8,000 - Asphalt Maintenance $45,000 - Gravel/Road Stabilization $75,000 The Council was in favor of the Tile/Ditching and Asphalt Maintenance programs as presented. • Motion: RT/GG; all in favor – to authorize staff to get pricing information for Option 2 – Gravel/Road Stabilization as presented for the February 8, 2001 meeting. • Mayor Guenthner reported that he had spoken with Carl Kalk regarding the Planning Commission appointment process. Appointee Greg Ebert had offered to step down for Carl Kalk. Mayor Guenthner reported that Mr. Kalk graciously declined this offer and accepted the council apology for the mix-up in the appointment process. • Motion: RT/JB: all in favor – to re-appoint those members with expiring terms to regular positions on the Waste Water Commission. Paul Jacobs 12/31/01 Stan Chastek 12/31/01 Ken Kluck 12/31/01 Jim Bullert 12/21/02 Loren Kohnen 12/31/02 • Motion: RT/JB; all in favor – to appoint the following members to regular positions on the Waste Water Commission. Greg Ebert 12/31/03 Bill Halverstadt 12/31/03 • Motion: RT/JB; all in favor – to appoint the following members to alternate positions on the Waste Water Commission. John Spaeth 12/31/01 Vacant 12/31/01 COUNCIL & MAYOR’S REPORT • 2001 Projects Timeline 1. Adopt Home Occupation Ordinance (Jan-March). – Council directed staff to prepare the administrative rules intended to accompany the Home Occupation ordinance, for review by the council at the February 22, 2001 council meeting. 2. Implement Septic Inspection Program (April-Dec.) – The Waste Water Commission is carrying out this project. They will be formalizing a timeframe and process at their February 12, 2001 meeting. 3. Implement Road Stabilization Program (Jan.-June) – This process was started this evening. 4. Complete Employee Handbook (April-June) – The draft handbook is currently at the City Attorney for review. The council, in consideration of other project priorities, is holding it until April-June. 5. Complete Code Book – The council tabled a decision on the time frame for this item until February 8, 2001. A sub-issue of the codebook discussion is architectural design standards. The council discussed holding workshops on topics of an in-depth nature. Mayor Guenthner called a city council meeting (workshop) for February 8, 2001 at 6:00 PM for the purpose of reviewing the city codebook. City of Corcoran Council Minutes – January 25, 2001 6. Complete Comprehensive Plan (Jan.-Dec.) – Tonight a draft grant contract, between the City and Metropolitan Council, was presented for council review on February 8, 2001. City Attorney Jeff Carson was directed to review the contract. 7. Resolve Planning Position (Jan.-March) – Mayor Guenthner reported that he would be meeting with Administrator Colotti and Planner Sherman on January 30, 2001 to review the materials submitted to date and to prepare a revised proposal for consideration by the council in February. 8. Rolling Hills Road (Jan.-Dec.) – It is the intentions of the city that the project will be let this spring with road work this summer and a final lift next year. 9. Enhance City Web Page (Jan-March) – It was reported that a change in providers prevented the web page from being uploaded this week. However, the second phase is ready to be launched and should be activated by sometime in mid-February. 10. Balanced Budget/Reserve Build-up (Jan.-Dec.) – This is an ongoing item for the city council. • Mayor Guenthner called a joint meeting of the City Council and Planning Commission for the following dates: - February 15, 2001 (Thursday) – 7:00 PM – City Office Building – Open House - March 15, 2001 (Thursday) – 7:00 PM – City Office Building – Regular Meeting • Motion: GG/RT; all in favor – to set the pay equity points for Public Works Operator at 201. • Motion: RT/JB; all in favor – to accept the pay equity report as presented for submittal to the State. • Councilor Bucher requested that staff provide an ongoing calendar of events for the council. • Councilor Thomas requested that the council review the revenues related to planning fees incurred by the city. • Councilor Gmach presented an analysis of the current employee benefits that showed that the city was average compared with similar organizations. The council took no action to increase benefits at this time, based on the report. ADJOURNMENT • Motion: RT/JB; all in favor – to adjourn at 9:20 PM Submitted by: Roberta Colotti City Administrator