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Home My WebLink About2001-01-11 Council Mintues City of Corcoran Council Minutes – January 11, 2001 CALL TO ORDER/ROLL CALL Mayor Guenthner called the meeting to order at 7:00 PM • Members Present: Mayor Ken Guenthner, Councilors John Bucher, David Gageby, Ron Thomas and George Gmach. • City Representatives Attending: City Administrator Roberta Colotti, Engineer Vince Vander Top, Attorney Jeff Carson and Planner Cindy Sherman. • Also Attending: Pat Puhle, Loren Kohnen, Dorothy Theis, Dennis Stieg, Liz Botkin, Bev & Tony Dummer, Bonnie & Tyler DuSchane, Stan Chastek, John Urbach, Tom Schlangen, Dan Fischer, Claire Check, and Jake & Erika Wickham APPROVAL OF AGENDA • Motion: RT/JB; all in favor to adopt the agenda as revised. a) Mayor’s Report on 2000 Accomplishments & 2001 Goals – Added b) Planning Report on Commissioner Carl Kalk Statement of Interest – Added c) Planning Report on Perma Green C.U.P. – Added d) Mayor’s Report – Thank You Received – Added e) Council Report – Completion Status of Code Book – George Gmach - Added f) Council Report – Employee Benefit Analysis – George Gmach – Added g) Council Report – Affordable Housing Seminar, Announcement – John Bucher - Added OATH OF OFFICE • City Administrator Roberta Colotti administered the Oath of Office to Mayor Ken Guenthner, and Councilors George Gmach, John Bucher & David Gageby. OPEN FORUM • No public comment was received. 2000 REVIEW & 2001 PROJECTS • Mayor Guenthner provided an overview of the 2000 accomplishments and the 2001 goals for the City of Corcoran. Including, but not limited to, the following: 2000 Accomplishments Improved fiscal process & integrity a) Re-instituted formal budgeting process involving all City Managers and Council members. b) Re-created monthly financial reporting process. c) Created & approved 5 year capital improvement plan Improved communications a) Instituted electronic distribution of council packets, increasing the number of recipients while decreasing cost. Currently 35 individuals receive packets with potential for more. b) Launched a City of Corcoran Web site & continued to produce traditional newslette r. Moved forward with building a quality community a) Re-drafted the Home Occupation Ordinance, which is now ready for approval. b) Took first steps in creating a comprehensive road stabilization & dust control program. c) Received approval for $118,000 grant to complete the comprehensive plan. d) Constructed new playground equipment in a $120,000 joint public and private project. City of Corcoran Council Minutes – January 11, 2001 Delivered a lot of service for a lean, public organization a) 100+ students attended snowmobile training and safety cours es b) 100+ students attended firearms safety training courses c) Police officers logged 6,700 events in the CAD system, including: - 91 medical calls - 52 fire calls - 1,143 traffic events - 224 property calls - 2,951 service calls d) Planning Commission processed 17 land use applications, including Variances, CUP’s, Subdivisions, Etc. e) $12.0 million in building permit valuation, including 24 new housing permits at average value of $383,000+ for home w/out lot. At City Hall a) Moved forward with restructuring staff and hired a new Clerk/Treasurer b) Began an overhaul of job descriptions and employee manual c) Began the comprehensive process of updating and re -codifying our entire City codebook. 2001 Goals a) Adopt Home Occupation Ordinance b) Implement the septic inspection program c) Implement the broader road stabilization and dust control program d) Complete the employee handbook revision e) Complete the first phase of the code book update f) Complete the process of writing the Comprehensive Plan and obtain Plan approval g) Resolve staffing for the planning function h) Move forward with the Rolling Hills Road improvement project i) Enhance the City Web page with active content j) Finish the year on budget and increase the City reserve fund Mayor Guenthner requested that the City Council further refine and provide a time frame for the 2001 projects at the January 25, 2001 council meeting. CONSENT AGENDA • Motion: RT/JB; all in favor – to adopt the consent agenda with the regular meeting minutes of 12/20/00 and claims pulled for discussion. Approved as Consent Agenda • Minutes of December 20, 2000 T-N-T Council Minutes as presented. Pulled for Discussion • Motion: GG/RT: all in favor – to approve the regular meeting minutes of December 20, 2000 as amended. • Motion: GG/JB; all in favor – to approve the claims as presented. ANNUAL ORGANIZATIONAL MEETING • Motion: GG/RT; all in favor – to adopt Resolution No. 2001-01 “Relating to the Organization of the City of Corcoran”. • Council directed staff to advertise for a citizen representative to the NW Hennepin Human Services Council. City of Corcoran Council Minutes – January 11, 2001 • Motion: JB/GG; all in favor – to appoint Dennis Stieg as the Representative & Ken Kluck as the Alternate to the Elm Creek Watershed for the year 2001. • Motion: JB/GG; all in favor – to adopt Ordinance No. 162 “Establishing the Waste Water Commission Membership” as amended to allow for seven (7) regular and two (2) alternate members. • Council table appointments to the Waste Water Commission until January 25, 2001. RESOLUTIONS & ORDINANCES • Motion: GG/RT; all in favor – to adopt Resolution No. 2001-02 “Supporting the Study of an Interchange on Interstate 94 in the City of Dayton” as amended to support only the study not the construction. • Motion: GG/JB; all in favor – to adopt Resolution No. 2001-03 “Accepting Meadowview Drive as a Public Road”. PLANNING REPORT – Cindy Sherman • Motion: RT/JB; all in favor – to confirm Peter Eiden as Chair and David Andersen as Vice-Chair as selected by the Planning Commission and to approve the start time for Planning Commission Meetings to 7:00 PM. • City Staff informed council that Carl Kalk had been out of town for the past several months and had in fact been interested in serving an additional term. The City Council stated that they did not intend to freeze him out of the position; rather they did not know that he was still interested. Mayor Guenthner said that he would call Mr. Kalk to discuss the matter and report back to the council. • Motion: GG/RT; all in favor to - Remitted Resolution No. 2001-04 “To Approve a Land Division for Tom and Ann Schlangen PID #13-119-23-21-005” to the City Attorney for preparation of Findings of Fact for denial of the application. • Motion: RT/GG; all in favor – to adopt Resolution No. 2001-05 “To Approve a Site Plan for an Accessory Building for Nextel Communications at the Burschville Tower” as amended to strike condition #3 regarding landscaping and to strengthen condition #1 to require a paved driveway. • Planner Cindy Sherman updated the council on the Perma Green CUP. She recently sent a letter to the owner informing him of the outstanding violations. He corrected one of the violations and requested until spring to correct the remaining items. Council stated that they were willing to grant an extension until spring if the owner is motivated. The council discussed the issue of a well on the property. Attorney Carson stated that the City Council would have to hold a public hearing if they wanted to have the owner identify the location of any wells on his property. However, the city could request that the owner identify the well location as a sign of good will. This matter was referred back to staff for further action. ATTORNEY’S REPORT – Jeff Carson • Attorney Jeff Carson reported that the Minnesota Department of Public Safety has informed the City that a locally liquor establishment had a violation. They are requesting that the City either impose a penalty local or turn the matter over to their office for action. The City Council directed the Attorney to find out more of the details of the violation and to report back at a future meeting. The Council was generally in favor of keeping this matter at the local level. GENERAL BUSINESS • Administrator Roberta Colotti reported that the active website should be launched by the end of next week or sometime soon thereafter. All persons currently receiving the council agenda packet will be sent an e-mail notice once the active site is launched. City of Corcoran Council Minutes – January 11, 2001 COUNCIL & MAYOR’S REPORT • Councilor Gmach stated that the Planning Commission had recently discussed the need to move forward on the architectural and design standards code. A sub-committee of the PC has prepared an outline. The City Council authorized City Planner Cindy Sherman to prepare a draft for review by the PC & City Council. It was requested that the draft be sent at least two weeks in advance to the City Council, so that they could be prepared to discuss the draft with an opportunity for adoption. Mayor Guenthner stated that at the next council meeting he wanted the council to develop a schedule for updating the overall city codebook. • Council Gmach reported that his preliminary research indicates that the employee benefits package is in line with the market. He will present a full analysis at the January 25, 2001 meeting. • Councilor Bucher informed the council that there would be a conference on affordable housing on January 19, 2001. Administrator Colotti reported that she and Planner Cindy Sherman would be attending. (Sherman will be on NAC’s time) • Mayor Guenthner said that he would review the meeting procedures at the January 25, 2001 meeting. • Mayor Guenthner read a thank you card to the council from former Councilor Dixie Lindsley. ADJOURNMENT • Motion: RT/JB; all in favor - to adjourn at 9:20 PM Submitted by: Roberta Colotti City Administrator