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Home My WebLink About2002-10-24 Council Minutes - Part 2Document 5.b November 14, 2002 Agenda Drafted by Kary Tillmann, City Clerk CITY OF CORCORAN REGULAR COUNCIL MEETING OCTOBER 24, 2002 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2002 - Need to PDF\10.24.02 Council Minutes.doc 1 The City Council met in regular session on October 24, 2002 at City Hall in Corcoran, Minnesota. Present were Councilors Bucher, Gageby, Gmach, Guenthner and Thomas. Also present were Administrator Vergin, Clerk/Treasurer Tillmann, Engineer Vander Top, and Attorney Carson and Code Enforcement Official Reger. Mayor Guenthner called the meeting to order at 7:01 p.m., followed by the Pledge of Allegiance to the flag. There were no requests by the public to speak during Open Forum. MOTION by Bucher, seconded by Thomas and carried unanimously to approve the agenda with the following additions: • Discussion regarding the use of unapproved minutes for press releases • Discussion regarding LMC Policies handout • Set Budget Workshop • Discussion of 6 month review for City Administrator • Update on Rush Creek Drainage Issue MOTION by Thomas, seconded by Bucher and carried unanimously to approve the consent agenda items, with the exception of item 5b, as follows: 5.a Approve the City Council Budget Workshop Minutes of October 10, 2002, as presented. 5.c Approve claims #3167 - 3211, in the amount of $36,830.23, as presented. 5.d Approve the Budget Summary for period ending September 30, 2002, as presented. 5.e Schedule the second November City Council for Tuesday, November 26, 2002 at 7:00 p.m. due to the Thanksgiving holiday. 5.f Cancel the second December City Council meeting scheduled for December 26, 2002, due to the Christmas holiday. 5.g Set the Canvassing Board Meeting for Thursday, November 7, 2002 at 6:30 p.m. to canvass the municipal election returns for the November 5, 2002 General Election. Discussion was held regarding item 5.b on the consent agenda, the October 10, 2002 Council Meeting Minutes. Council requested a correction to condition 4 of the resolution concerning the classification of employees on the Patnode Brothers Home Occupation License Application. MOTION by Gmach, seconded by Thomas, and carried unanimously to approve consent agenda item 5.b as follows: 5.b Approve the City Council Regular Meeting Minutes of October 10, 2002, as revised. MOTION by Thomas, seconded by Gmach, and carried unanimously to adopt Resolution #2002-76, acknowledging 16.5 years of service to the City of Corcoran by Wilfred Bechtold as the Park Maintenance Worker. Mayor Guenthner presented the resolution to Mr. Bechtold after passage and thanked him for his service to the City. Call to Order Open Forum Agenda Approval Consent Agenda Approval Approve Consent Agenda Item 5.b Adopt Resolution #2002-76 – Wilfred Bechtold Years of Service Document 5.b November 14, 2002 Agenda Drafted by Kary Tillmann, City Clerk CITY OF CORCORAN REGULAR COUNCIL MEETING OCTOBER 24, 2002 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2002 - Need to PDF\10.24.02 Council Minutes.doc 2 Planning Commission Issues Discussion was held regarding a draft ordinance pertaining to non-conforming structures and uses within the City. Administrator Vergin advised that the Planning Commission will hold a public hearing on the draft ordinance on November 7, 2002. Council requested staff to clarify Section 2.a. New Business Administrator Vergin provided an update regarding the tax forfeiture of Outlot A of Chester Barton Estates. The City hosted a meeting with the eight affected property owners on October 22, with 100% participation from the property owners. Outlot A is the driveway into the development and it is up for tax forfeiture. Taxes are $2.50 annually. Costs to acquire the property would be approximately $500.00. The consensus from property owners was that it would be advantageous to form a homeowners association and have property owners acquire the property. The City, through Attorney Carson, would facilitate the formation of such association. This seems to be the most cost-effective option, as bringing the road up to City bituminous standards would cost approximately $8,000 – $10,000 per property. Engineer Vander Top advised that the cost assessment was based on the Hage Drive Improvements. Costs would be higher if the City did not participate. According to Hennepin County, there would be no cost to the City if the City acquired the road if it is used for a public purpose. MOTION by Gageby, seconded by Bucher, to direct staff to contact Hennepin County and advise that the City wants to acquire Outlot A of Chester Barton Estates. After extensive discussion, the motioner and seconder withdrew the motion. Council directed that this issue be placed on the November 14, 2002 City Council meeting agenda for further discussion and to determine the present condition of the outlot. Discussion was held regarding the release of draft minutes to the press for reporting purposes, before minutes being approved. Councilor Bucher questioned if the media could add a disclaimer at the top of news articles advising that information was taken from unapproved meeting minutes, or if it would be more appropriate to not release draft minutes to the media until after they have been approved. It was the consensus that in most cases, timeliness is of a greater concern, being able to provide the public with information as soon after the meetings as possible. Staff was directed to approach the Crow River News to discuss a disclaimer and report back to Council. Discussion was held regarding League of Minnesota Cities Policies, provided for information only. A copy will be placed in the house packet. No other action taken. Unfinished Business Discussion was held regarding the 2030 Blueprint Map Review by the Met Council. Comments regarding the 2030 Map will be accepted until October 28, 2002 at 5:00 p.m. Draft Ordinance – Non - Conforming Uses and Structures Outlot A – Chester Barton Estates Release of draft Council meeting minutes LMC Policies 2030 Blueprint Map Review Document 5.b November 14, 2002 Agenda Drafted by Kary Tillmann, City Clerk CITY OF CORCORAN REGULAR COUNCIL MEETING OCTOBER 24, 2002 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2002 - Need to PDF\10.24.02 Council Minutes.doc 3 MOTION by Bucher, seconded by Thomas, and carried unanimously to direct staff to comment to the Met Council that it would be more appropriate to designate the majority area of Corcoran as Diversified Rural on the 2030 map instead of the proposed Ag Preserve. Engineer Vander Top was present to discuss the timeline for Mama G’s redevelopment. The Council has no desire to “call” the agreement at this time, and instead would prefer to modify the agreement so that it is mutually satisfying to all parties. Attorney Carson advised that he would prefer a new agreement be drafted with the new timeline included since the developer’s agreement is currently in default. A new agreement will be available for review and approval at the second November Council meeting. Councilor Bucher asked to identify key milestones that need to be achieved in order for the project to proceed as planned. Engineer Vander Top advised that a critical step would be the feasibility of sewer and water to the area. It was suggested that the Councils and staff from the Cities of Corcoran and Maple Grove meet in December to discuss infrastructure needs. MOTION by Gmach, seconded by Thomas, and carried unanimously to direct staff to negotiate a new developer’s agreement for the reconstruction of Mama G’s and present to the Council for consideration on November 26, 2002. Staff Reports Code Enforcement Official Reger provided an update of his acti vities since starting employment with the City in mid-September, 2002. Most of his time has been spent familiarizing himself with the area. He has also started investigations into several code violations and is immersing himself in the Home Occupation process. Council understands that many of CEO Reger’s duties will be reactive in nature, but would like to establish priorities for his work. Reger and Administrator Vergin will establish a list of priorities for the position to report to the Council. Reger will provide periodic updates to the Council on his activities. Mayor Guenthner set a Budget Workshop for Thursday, November 7, 2002 at 6:00 p.m. Discussion was held regarding the semi-annual review of Administrator Vergin, which was due October 11, 2002. Council agreed that any salary increase would be retroactive to that date. The review form should be completed by each Councilor and returned to Councilor Bucher for tabulation by October 29, 2002. Each Councilor should also schedule an individual meeting with Administrator Vergin by November 8, 2002. Council will hold a closed meeting on November 7, 2002 to discuss. Mayor Guenthner advised that he and Engineer Vander Top met Hennepin County Commissioner Penny Steele and Hennepin County Transportation Engineering staff on October 23, 2002, regarding the Rush Creek flooding issue. There is a strong desire to resolve this issue, however, all felt it was best to wait until after the General Election since the make-up of the Hennepin Conservation District could be changing. Mama G’s Redevelopment Negotiate Mama G’s Developer’s Agreement Code Enforcement Report Budget Workshop City Administrator Review Rush Creek Flooding Document 5.b November 14, 2002 Agenda Drafted by Kary Tillmann, City Clerk CITY OF CORCORAN REGULAR COUNCIL MEETING OCTOBER 24, 2002 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2002 - Need to PDF\10.24.02 Council Minutes.doc 4 MOTION by Bucher, seconded by Thomas, and carried unanimously to adjourn the meeting at 8:22 p.m. _____________________________ Kary Tillmann, City Clerk Adjournment