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Home My WebLink About2002-05-09 Council Minutes - Part 1 CITY OF CORCORAN REGULAR COUNCIL MEETING MAY 9, 2002 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2002 - Need to PDF\05.09.02 Council Minutes.doc 1 Acting Mayor Gmach called the regular council meeting of May 9, 2002 to order at 7:00 p.m. Present were Councilors Bucher, Gageby, Gmach and Thomas, Administrator Vergin, Attorney Carson, Planner Sherman, Public Works Superintendent Meister, and Police Chief Schutte. Mayor Guenthner was excused absent. The Pledge of Allegiance was said. MOTION by Gageby, seconded by Thomas, to approve the agenda with the additions of 9.a. Additional Discussion of Mitch Application; 10.c. Authorize Proceeding with Filling Clerk/Treasurer Position; and 10.d. Rush Creek Drainage Issue. Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) Open Forum – No One. Presentation – 2001 Audit Report: Steve McDonald of Abdo, Abdo, Eick & Meyers, was present to address the City’s 2001 audit. Overall, the City’s audit went well. Some areas to be addressed in the next few years will be to become compliant with the GASB 34 requirements for inventory of Fixed Assets, and a new building permit fee-reporting requirement. Collateral coverage in December fell short, but was resolved in January. The general fund was increased by $73,000. Based on the expenditures, it is recommended that the City’s reserve fund should be approximately $730,000, it is currently at $401,000. MOTION by Thomas, seconded by Gageby, to accept the 2001 Audit as presented, with a footnote proper collateral in place in January. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) MOTION Bucher, seconded by Thomas to approve the consent agenda items, Minutes of April 25, 2002 Council Meeting; Minutes of April 25, 2002 Closed Session; Claims as presented; and Resolution 2002-24 Safe and Sober “Buckle Up Corcoran Week”. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) Addressed ball field maintenance. Kevin Dale and Doug Annis from the Athletic Association were present. The Association is requesting that the City perform some upgrades to the fields and routine annual maintenance. Public Works Superintendent Meister identified the work that should be performed. Reshape the fields and reset the bases, provide new bleachers and players benches, repair one backstop. Requested authorization from the Council to expend $20,000 plus money for two sets of bleachers that had been authorized previously in 2001. Monies from the Capital Park Fund would be used. It was noted that an annual budget for routine park maintenance should be addressed during the next budgeting process. Acting Mayor Gmach thanked the Athletic Association for coming and complimented them on the ball program that they offer. MOTION by Thomas, seconded by Bucher, to authorize up to $20,000 plus two sets of bleachers, as approved in 2001, for park improvements, with the funds Called to Order Pledge of Allegiance Agenda Approval Open Forum Presentation – 2001 Audit 2001 Audit Accepted Consent Agenda Approval Ball Field Maintenance Authorize Improvements CITY OF CORCORAN REGULAR COUNCIL MEETING MAY 9, 2002 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2002 - Need to PDF\05.09.02 Council Minutes.doc 2 coming from the Capital Park Fund. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried.) MOTION by Gageby, seconded by Thomas to approve the Moratorium Ordinance No. 176, for 18 months. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) Addressed the Development Agreement for Mama G’s. Owner Chris Diebold was present. Attorney Carson reviewed the agreement, there would not be two buildings operating at the same time, the existing would need to be removed when the new one is completed, and only one liquor license will be allowed. Financial Sureties will be required by the City from Mama G’s to assure compliance with the project. MOTION by Bucher, seconded by Gageby to approve the Development Agreement, with a revision to Section 6. “…. The City, by granting Developer’s interim use of the existing building and by granting the ultimate development of the new bar/restaurant facility, is will be making a determination….”. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) Reviewed the proposed Home Occupation Commission ordinance. Staff will prepare the ordinance for formal consideration at the next meeting, May 9. MOTION by Thomas, seconded by Gageby, to approve Resolution No. 2002-25, approving the Preliminary and Final Plat for Corcoran Fields as presented. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) Discussed the situation regarding a request by the Mitsches to place an accessory building on Outlot A of Corcoran Fields. According to the City’s ordinance no construction can take place on an outlot, nor does the city allow an accessory structure on a lot without a primary structure first. This situation is unique in that the primary structure is actually on an adjacent lot in Greenfield. Staff has already met with the Mitsches and informed them of their options, but they h ad requested this discussion with the Council. The Council indicated that if the City of Greenfield were interested in an annexation then Corcoran would look into it. Otherwise, the other option would be to replat the property, combining the Greenfield Lot with a portion of Outlot A. MOTION by Gageby, seconded by Bucher to approve Resolution No. 2002-26, approving the lot division and land transfer as presented by Donald and Hazel Loukusa. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) Staff reported at this time, that they are recommending that the City allow the grant application with MnDot for the Highway 55 frontage road, to stand as is, allowing additional time in the event that UMC reconsiders expanding in Corcoran. The Council requested that the City Engineer see if the City could use the grant monies in another location. Ordinance No. 176 Moratorium on Development Mama G’s Development Agreement Home Occupation Commission Resolution No. 2002-25 Corcoran Fields Mitsch Accessory Structure Resolution No. 2002-26 Loukusa Land Division/Transfer Highway 55 MnDot Agreement CITY OF CORCORAN REGULAR COUNCIL MEETING MAY 9, 2002 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2002 - Need to PDF\05.09.02 Council Minutes.doc 3 Reviewed the Long Range Agenda for ongoing and forthcoming projects. There were no additions and deletions made by the Council. Staff will continue to firm up the agenda and set some timelines. Addressed the process for proceeding with the improvements to Hage Drive. Addressed what could be done by the City and what portion would be assessed to the residents. Overall, the consensus of the council was that maintenance type issues to bring the road to city standards could be done at the city’s expense, such as cleaning up the ditches and placing drain tile. Anything beyond that would be part of the assessment to the property owners. A neighborhood meeting will be conducted on May 23 at 6:00 pm, prior to the council meeting. MOTION by Thomas, seconded by Bucher, to authorize staff to negotiate the placement of drain tile on Hage Drive, as part of the existing drain tile proj ect. Voting Aye: Bucher, Gageby, Gmach and Thomas. (Motion Carried) Staff reported that a petition has been received from residents on Chisholm Trail requesting that the City proceed with a feasibility study for improvements. Cost estimates and additional information will be available at the next meeting. Set a closed session for May 23, 2002 at 6:30 p.m. MOTION by Gageby, seconded by Bucher, to authorize the hiring process to fill the Clerk/ Treasurer position. Voting Aye: Bucher, Gageby, Gmach and Thomas. The council directed Meister and Engineer Vander Top to review the drainage issues on and in the area of Rush Creek Boulevard. MOTION by Bucher, seconded by Gageby to adjourn the regular council meeting, 8:14 p.m. Voting Aye: Bucher, Gageby, Gmach and Guenthner. (Motion Carried) ______________________________ Susan Vergin, City Administrator Long Range Agenda Hage Drive Hage Drive – Drain Tile Chisholm Trail Set Closed Session Clerk/Treasurer Position Rush Creek Blvd Drainage Adjournment