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Home My WebLink About2002-01-10 Council Minutes CITY OF CORCORAN REGULAR COUNCIL MEETING JANUARY 10, 2002 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2002 - Need to PDF\01.10.02 Council Minutes.doc 1 Mayor Guenthner called the regular council meeting of January 10, 2001 to order at 7:00 p.m. Present were Councilors Bucher, Gageby, Gmach, Guenthner and Thomas, Clerk Vergin, Engineer Vander Top, Attorney Carson, Police Chief Schutte and Public Works Director Meister. The Pledge of Allegiance was said. MOTION by Gmach, seconded by Thomas, to approve the agenda with the addition of 4.b. Patrick Labat and 7.g. Code Book Status. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Open Forum – Jacob Poulsen, Corey Feehan and John Wawra, students of Rockford High School, were present to address maintenance of Larkin Road and Willow Drive. This was a project required for graduation standards. Their presentation concluded that two applications of dust control material, magnesium chloride, did not appear to be sufficient in 2001. That during 2002 the city should place three applications and then in 2003 consider going back to two applications. With the reconstruction of CSAH 19, both Willow and Larkin will see an increase in traffic. The additional traffic will cause the roads to breakdown; they feel that if sufficient material is in place then breakdown of the roads will decrease. Smart growth identifies infrastructure as an investment. The city should protect their investment. The council thanked the students for their presentation and insured them that their comments would be considered during the dust control process, which would be commencing in February. Patrick Labat addressed the council on the appointments to the Planning Commission. Mr. Labat indicated that he has a concern with a conflict of interest with Commissioner Ebert. He requested that the Council delay the appointments until they have an opportunity to investigate the claim. Mayor Guenthner informed Mr. Labat that during open forum a debate on the matter would not take place. His comments could however, be considered by the council during the annual appointments which is further down on the agenda. MOTION by Bucher, seconded by Thomas, to approve Consent Agenda item 5.b. Claims as Presented; and remove item 5.a. Council minutes of December 27, 2001 for discussion. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Corrections to the December 13 and 27, 2001 minutes: “In that letter Mr. Musielewicz referenced the alfalfa in the area where drainage is now occurring, noting that eventually, grasses and other species of lower forage quality would replace the alfalfa, if excessive ponding continued were to occur.” and “Councilor Thomas commented that he was not ready to pass judgment on the ordinance. The process was followed with Acacia Hills, and they chose to ignore the ordinance. Councilors Bucher and Gageby concurred with Thomas. , but also noted that the existing ordinance should be amended.” Called to Order Pledge of Allegiance Agenda Approval Open Forum- Student Presentation - Jacob Poulsen, Corey Feehan and John Wawra Planning Commission Appts. - Patrick Labat Approval o f Consent Agenda Correction to Minutes CITY OF CORCORAN REGULAR COUNCIL MEETING JANUARY 10, 2002 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2002 - Need to PDF\01.10.02 Council Minutes.doc 2 Attorney Carson addressed the concern raised by Mr. Labat regarding a potential conflict of interest. A conflict of interest exists when there is a direct financial gain from a decision. When that exists a commissioner, board member or councilor needs to step down from their position during that decision making process. In Corcoran, as in other cities, there are many situations that may occur when property owners and business owners serve on the various commissions. By stepping down the eliminate the conflict. MOTION by Bucher, seconded by Thomas, to approve the annual appointments identified in Resolution 2002-01, items 1- 6, 8, 9, and 11 - 21. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Planning Commission and Waste Water Commission Appointments: After considerable discussion relative to conflicts of interest, ethics and the professionalism expected by commission members, it was the consensus of the council to vote by ballot for the vacancies existing on both commissions. Clerk Vergin tabulated the ballots. Due to a tie, votes for the alternate positions were recast. Final vote results: 3-Yr Term = Ebert 4; Kluck 4; Lymangood 4; V. Anderson 2; Labat 0; and Lieberman 1. 1-Yr Alternate = Lieberman 5; V. Anderson 3; and Spaeth 2. MOTION by Bucher, seconded by Gageby to appoint Greg Ebert, Ken Kluck, and Chuck Lymangood to the three three-year term vacancies, and Dave Lieberman and Virginia Anderson to the two one-year alternate positions. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Clerk Vergin tabulated the ballots and announced the results of those ballots for the Waste Water Commission. Final vote results: 3-Yr Term = Chastek 5; Kluck 4; B. Anderson 4; Jacobs 1; and Spaeth 1. 1-Yr Alternate = Spaeth 3; Jacobs 1; Kluck 1; and Anderson 1. MOTION by Thomas, seconded by Bucher, to appoint Stan Chastek, Brent Anderson and Ken Kluck to the three three-year term vacancies, and John Spaeth and Paul Jacobs to the two one-year alternate positions. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Gageby, seconded by Thomas, to approve Resolution 2002-01, identifying all appointments as approved by the council. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) MOTION by Bucher, seconded by Gageby, to approve Resolution 2002-02, providing for a mayoral primary, commencing in 2002. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Briefly addressed the electronic communications policy and ordinance. Attorney Carson indicated that these were presented to the council for review and recommended that the council address these further during a workshop before considering their adoption. Conflict of Interest Annual Appointments Planning Commission Waste Water Commission Resolution 2002-01 Annual Appointments Resolution 2002-02 Mayoral Primary Electronic Communications Policy and Ordinance CITY OF CORCORAN REGULAR COUNCIL MEETING JANUARY 10, 2002 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2002 - Need to PDF\01.10.02 Council Minutes.doc 3 Kara Otto with Otto & Associates, was present to address the request for access from Hackamore for the development known as Wild Meadows. After considerable discussion and input by the City Engineer, Pubic Works Director and Police Chief it was the consensus of the council that access should not be granted along Hackamore, that the city will post Hackamore and will fully enforce the posting. City did not preclude the option of allowing access if the developer would come back with a proposal to overlay / reconstruct Hackamore in its entirety. Engineer Vander Top informed the council that staff would be meeting with financial advisors to address the UMC project and infrastructure. This information will be presented to the council during the January 24 meeting. Mayor Guenthner reported that he and Engineer Vander Top had attended the Highway 55 Corridor meeting. It appeared to be more of a Wright County driven initiative, but it will be prudent for Corcoran to stay abreast of the discussions. Heard positive comments regarding the Cooperative Agreement application submitted by Corcoran. Engineer Vander Top gave an overview regarding road maintenance. Due to the mild winter the city is seeing soft roads were magnesium chloride had been applied. There have been some inquiries regarding paving roads rather than dust control. Cost estimates for paving will be made available during the dust control hearing process, as well as the assessment policy. Staff will proceed forward with obtaining bids for gravel, tiling, dust control and other relative maintenance costs. MOTION by Gageby, seconded by Gmach, to provide cellular phones to the Police and Public Works Supervisors, and provide a monthly phone allowance of $20.00 to the public work employees for the use of their personal phones during working hours. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) Clerk Vergin was instructed to revise the Employee Handbook to be reflective of the phone allowance. The amendment to the handbook will be brought back to the council for their approval. Addressed the status of the codebook and the need to proceed with the process. Staff will work to get a draft of the remaining codes for cou ncil review. Gmach and Thomas will work on the animal unit matter. Scheduled January 24, 6:00 p.m. for the next workshop. Councilor Gageby reported that he had provided a copy of the latest I94 Study meeting to Clerk Vergin. Any information that may be pertinent to the comp plan will be passed along. MOTION by Bucher, seconded by Gmach, to adjourn the regular council meeting, 9:15 p.m. Voting Aye: Bucher, Gageby, Gmach, Guenthner and Thomas. (Motion Carried) ___________________________ _ Susan Vergin, CMC, City Clerk Hackamore Access Wild Meadows Development UMC Update Highway 55 Corridor Report Road Maintenance Issues Cellular Phone Allowance Codebook Process Set Workshop CITY OF CORCORAN REGULAR COUNCIL MEETING JANUARY 10, 2002 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2002 - Need to PDF\01.10.02 Council Minutes.doc 4 I94 Study Adjournment