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HomeMy WebLinkAbout2003-11-13 Council Minutes CITY OF CORCORAN REGULAR COUNCIL MEETING NOVEMBER 13, 2003 1 The Corcoran City Council met in regular session on November 13, 2003 at City Hall in Corcoran, Minnesota. Present were Councilors Bucher, Gageby, Guenthner, Lymangood, and Thomas. Also present were Administrator Vergin, Clerk/Treasurer Tillmann, Police Chief Schutte, and Engineer Vander Top. Mayor Guenthner called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance to the flag. MOTION by Bucher, seconded by Lymangood, and carried unanimously to approve the agenda with the following addition: • Discussion regarding ATV Usage • Correspondence to Parks and Trails Commission Open Forum There were no requests from the public to speak during open forum. Presentation – North Hennepin Mediation Beth Bailey – Allen, North Hennepin Mediation Program, was present to provide an overview of the programs and services available to residents through NH Mediation. Bailey – Allen advised that the program is primarily volunteer based, with over 70 trained mediators and three paid staff that schedule the mediations. They currently have contracts with 11 municipalities. Funding is primarily from the state, private contributions and in-kind from volunteer services. Annual city contract fees are tied to the municipalities’ population. Mayor Guenthner offered that he feels there is a benefit to resolving situations through mediation before issues end up in court and feels that mediation would be a valuable service to the City’s residents if actively promoted by staff and council. MOTION by Thomas, seconded by Lymangood, and carried unanimously to direct staff to facilitate an agreement for mediation services between the City of Corcoran and the North Hennepin Mediation Program in 2004, for review and consideration by the Council. Consent Agenda MOTION by Bucher, seconded by Thomas, and carried unanimously to approve the consent agenda as follows: a. Approve the Council Budget Workshop Minutes of October 23, 2003, as presented. b. Approve the Regular Council meeting minutes of October 23, 2003, as presented. c. Approve the payment of claims #1884 – 1942, in the amount of $94,219.89, as presented. e. Adopt Resolution #2003 – 72, authorizing the Mayor and City Clerk to enter into an agreement with Dustcoating, Inc. (lowest responsible bidder) for dust control services for 2004 – 2005, in the amount of $58,420.00 per year ($116,840 total), as recommended by staff. Call to Order Roll Call Pledge of Allegiance Agenda Approval Open Forum Presentation – North Hennepin Mediation Program Direct staff to facilitate agreement Consent Agenda Approval CITY OF CORCORAN REGULAR COUNCIL MEETING NOVEMBER 13, 2003 2 f. Adopt Resolution #2003-73, approving the amended and restated Joint Powers Agreement establishing the Elm Creek Watershed Management Commission and authorizing the Mayor and City Administrator to sign said Joint Powers Agreement on behalf of the City of Corcoran. Brief discussion was held regarding consent agenda item d. Certification of Delinquent Recycling Fees. Council was advised that a $5 administration fee is added to all delinquent recycling accounts, and the County also adds an administrative fee to the recycling assessments that are certified to the County. MOTION by Bucher, seconded by Thomas, and carried unanimously to approve consent agenda item 6.d. as follows: d. Adopt Resolution #2003 – 71, certifying 2003 delinquent recycling fees to the Hennepin County Auditor for collection in 2004. Public Hearing – Vacation of Easements (Colebank Land Division) At 7:18 p.m., Mayor Guenthner called to order the public hearing to consider the vacation of easements within the development known as the Bluffs of Corcoran. Engineer Vander Top provided the following staff report. When the Colebanks platted “The Bluffs of Corcoran” certain drainage and utility easements were created. The Council recently approved a land division for the Colebanks, which resulted in the sale of the new parcel to Grove Nursery. As a condition of that land division, new drainage and utility easements were created, resulting in the need to vacate easements that were no longer required. A public hearing is required in order to vacate the easement. Staff is recommending vacation of the easement at this time. There were no comments from the public. MOTION by Thomas, seconded by Bucher, and carried unanimously to close the public hearing at 7:22 p.m. and reopen the regular Council Meeting. MOTION by Thomas, seconded by Lymangood, and carried unanimously to adopt Resolution #2003 – 74, vacating the easements as described in Exhibit A, on file with the City Clerk’s Office, in the development known as The Bluffs of Corcoran. Unfinished Business Infrastructure Overview Engineer Vander Top provided an overview of the staff presentation for the November 18, 2003 Open House. The evening will begin with a presentation by staff, followed by an opportunity for questions from the public. Staff is looking for comment from the Council regarding the presentation at this time. The focus of the open house will be on infrastructure and will include discussion on anticipated costs for new developments as well as existing residential areas. Approve Consent Agenda Item d. Delinquent Recycling Fees Public Hearing Call to Order Staff Report Public Comment Reopen Council Meeting Adopt Resolution #2003 – 74, vacating easements CITY OF CORCORAN REGULAR COUNCIL MEETING NOVEMBER 13, 2003 3 Administrator Vergin, Planner Lindahl and Engineer Vander Top will meet to finalize details of the format prior to the open house. Councilor Lymangood suggested that the public should be made aware that this is also the first time Council is seeing this information. New Business Budget Implications for Long Term Planning Councilor Lymangood advised that this item stems from the Fire Advisory Group meeting held last week, and was briefly discussed by Council at the November 12, 2003 Budget Workshop. Councilor Lymangood advised that he feels it would be appropriate for the City to engage the services of community development person or firm to address development in the City in a prioritized fashion. He suggested that Council include this in the 2004 budget. This issue was referred to staff to acquire additional information and report back at the December 11, 2003 Council meeting. ATV Usage Mayor Guenthner advised that in regards to ATV usage within the City, it would be prudent to collect ordinances of how other cities are handling this issue. This issue will become more prevalent over time in terms of noise and degradation the environment and feels that is prudent to be proactive instead of reactive. Administrator Vergin advised that Code Enforcement Official Reger has already started compiling ordinances from other municipalities. Staff Reports Staff Meeting with City of Maple Grove On November 7, 2003, Administrator Vergin and Engineer Vander Top met with Maple Grove City Administrator Al Madsen and City Engineer Gerry Butcher to discuss infrastructure, transportation, public safety and parks and trails issues. Councilor Lymangood will be attending the Maple Grove City Council meeting on November 17, 2003, to discuss the Framework for New Understanding between the two cities. Meeting with Superintendent Anderson, ISD 883 Administrator Vergin advised that this meeting was held in two segments. The first involved Superintendent Anderson, Administrator Vergin, Parks and Trails Commissioner Dennis Stieg and Councilor Lymangood, and involved discussions on a collaborative effort between Corcoran and the School District in regards to Parks and Trails. Commissioner Stieg and Councilor Lymangood will meet with ISD 883 School Board members in January 2004 to discuss further. The second involved Administrator Vergin and Superintendent Anderson and specifically addressed the use of the School District property and maintenance responsibilities. Due to the lack of a written agreement with the School District, there are some concerns with regards to who is responsible for what. Administrator Vergin and Superintendent Anderson intend to work on a written agreement acceptable to both entities. Infrastructure Overview Budget Implications for Long Term Planning ATV Usage Meeting with City of Maple Grove Meeting with ISD 883 Superintendent Anderson CITY OF CORCORAN REGULAR COUNCIL MEETING NOVEMBER 13, 2003 4 Fire Advisory Meeting Mayor Guenthner advised that the next Fire Advisory meeting would be held on Wednesday, November 18, 2003 at 7:15 a.m. at the Corcoran City Hall. Police Department Report Police Chief Schutte reported that Officer Warren has been placed on light duty until December 1, 2003, due to his injury. Also provided an update on the many grants that the Police Department has received over the past few months. Parks and Trails Commission Correspondence Councilor Lymangood commented on correspondence received from Stephanie Sari regarding her parcel on Lake Jubert. Ms. Sari attended the Parks and Trail Commission meeting on November 10, 2003 to discuss their intended use of the property, and submitted a letter to the Council stating the same. Discussion was held regarding a possible Council field trip to view various types of development through out the area. This will be on the next Council agenda for further consideration. MOTION by Thomas, seconded by Bucher, and carried unanimously to adjourn the meeting at 8:09 p.m. _____________________________ Kary Tillmann, City Clerk/Treasurer Fire Advisory Meeting Police Department Report Parks and Trails Commission Correspondence Adjournment