The URL can be used to link to this page

Home My WebLink About2003-06-12 Council Minutes CITY OF CORCORAN REGULAR COUNCIL MEETING JUNE 12, 2003 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2003 - Need to PDF\06.12.03 Council Minutes.doc 1 The Corcoran City Council met in regular session on June 12, 2003 at City Hall in Corcoran, Minnesota. Present were Councilors Bucher, Gageby, Guenthner, Lymangood and Thomas. Also present were Administrator Vergin, Clerk/Treasurer Tillmann, Attorney Carson, Engineer Vander Top, Police Chief Schutte, Public Works Director Meister, and Planner Jansson. Mayor Guenthner called the meeting to order at 7:02 p.m., followed by the Pledge of Allegiance to the flag. MOTION by Thomas, seconded by Bucher, and carried unanimously to approve the agenda with the following additions under Reports: • Discussion regarding cabin moved onto Clemons Property -- Thomas • Update on Rolling Hills Road septic issues Consent Agenda Council agreed by unanimous consensus to consider each consent agenda item separately. Discussion was held regarding consent agenda item 5.a. May 22, 2003 Regular Meeting Minutes. Council requested the following changes to the minutes: Regarding the Planning Application submitted by Immanuel United Methodist Church (IUMC): “IUMC is willing to be flexible and work with the City to the extent necessary on any issues of concern. Would consider not doing construction on at the north end east side if required. The addition at that end is only 2 feet, in order to even out the front wall of the building.” Regarding Rolling Hills Road Septic System Compliance: “Permits were applied for in October 2002, and HRUA feels that since there was not a written denial within 60 days of application to the satisfaction of HRUA, therefore, they maintain the permits were considered approved. Requested that the City follow the structure of corrective order as outlined in his letter dated May 14, 2003, further informing the Council that if necessary, they are prepared to proceed with a lawsuit against the city.” Regarding Meadow Lane Status Report: “Council suggested requested that Engineer Vander Top assist provide Mr. Burke with information that may assist him in his a response to the Army Corps of Engineers, if requested, including information regarding action that the City intends on taking.” MOTION by Lymangood, seconded by Bucher, and carried unanimously to approve consent agenda item 5.a. as follows: 5.a. Approve the Regular Council meeting minutes of May 22, 2003, as amended. Call to Order Roll Call Pledge of Allegiance Agenda Approval Consent Agenda Approve Regular Meeting Minutes of May 22, 2003 CITY OF CORCORAN REGULAR COUNCIL MEETING JUNE 12, 2003 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2003 - Need to PDF\06.12.03 Council Minutes.doc 2 Discussion was held regarding consent agenda item 5.b. Claims. Council requested clarification on several items. Councilor Lymangood expressed opposition to the payment of Claim #1478 to Russell’s Restaurant and Lounge in the amount of $173.01. MOTION by Thomas, seconded by Lymangood and carried unanimously to approve consent agenda item 5.b. as follows: 5.b. Approve the payment of claims #1423 - 1482, with the exception of claim #1478, in the amount of $81,200.26, as presented. MOTION by Thomas, seconded by Bucher, to approve the payment of claim #1478, in the amount of $173.01, as presented. Roll call: Bucher, aye; Gageby, aye; Guenthner, aye; Lymangood, naye; Thomas, aye. Motion carried. Discussion was held regarding consent agenda item 5.c. Findings of Fact for Immanuel United Methodist Church moratorium exemption. Council was advised that Resolution #2003 – 37 was revised by Planner Lindahl and Engineer Vander Top to more accurately reflect the discussion held by the Planning Commission. The Findings Section was revised as follows: “NOW THEREFORE BE IT RESOLVED, that the Corcoran City Council recommends approval approves the moratorium exemption based on the following findings:” Finding #2 was revised as follows: “The future right-of-way needs for expansion of County Road 101 are not known unclear at this time, but we expect Hennepin County to require a total of 60 feet of right-of-way from the center line of the road. This would require an additional dedication of 27 feet of church property. Since the Church is 63 feet from the property line, it is unlikely that a road expansion would encroach upon the existing or proposed structure. Therefore, the City Council finds that the potential future road expansion would not impact the church. Finding #3 was revised as follows: “The existing use is not inconsistent with the City’s Comprehensive Land Use Plan guidance. Churches and other religious facilities are an important part of the Corcoran community and their continued use should be encouraged.” MOTION by Lymangood, seconded by Gageby, to approve consent agenda item 5.c. as follows: 5.c. Adopt Resolution #2003 – 37, approving the exemption from the moratorium for Immanuel United Methodist Church and adopting related Findings of Fact, as amended. Roll call: Bucher, aye; Gageby, aye; Guenthner, aye; Lymangood, aye; Thomas, naye. Motion carried. Approve claims #1423 – 1482, except #1478 Approve claim #1478 Adopt Resolution #2003 – 37 CITY OF CORCORAN REGULAR COUNCIL MEETING JUNE 12, 2003 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2003 - Need to PDF\06.12.03 Council Minutes.doc 3 Discussion was held regarding consent agenda item 5.d. City Form for local Petitions. Council requested additional language under item #6 or #7 under “Process for Local Improvements” to include that Council can proceed with construction of a project prior to the 429 assessment hearing. Open Forum There was one request from the public to speak during open forum. Craig Brolin,19808 Olde Sturbridge Road – Requesting information on the provision of urban services in the City of Corcoran. Lives in a small development on County Road 116 with small lots and not many viable alternate septic locations. Many residents in the neighborhood are interested in connecting to City services when they come. Feels that it would be easy to tie their development into a service line because of the location. Questio ned what he and other residents could do to help spur along the installation of urban services to the area. Mayor Guenthner advised that the Council would be facing several policy questions in the future pertaining to urban services, which are addressed during special monthly Council meetings. Also suggested that Brolin and any interested neighbors attend the next open house scheduled for Monday, June 23, 2003, at City Hall. Consent Agenda Continued Discussion was held regarding consent agenda item 5.e. CIP Purchases. City staff is proposing modifications to the CIP based on needs identified by Public Works Director Meister. At this time, Public Works is requesting authorization to purchase a small utility tractor and a pull behind mower attachment for ditch mowing and grounds maintenance. MOTION by Lymangood, seconded by Thomas, and carried unanimously to approve consent agenda item 5.e. as follows: 5.e. Authorize Public Works to purchase a New Holland Boomer Compact Tractor in the amount of $18,930.38, and a Cyclone Super Flex pull behind mower in the amount of $4,260.00, with prices reflecting government discount, trade-in allowance and applicable sales tax and freight, with funds to be taken from the Equipment Certificates Fund. Unfinished Business Mama G’s Infrastructure Engineer Vander Top advised that per the direction of Council, staff has been reviewing the financial impact of development for Mama G’s. Engineer Vander Top has met with Jerry Butcher, City of Maple Grove, regarding the amount of acreage the City of Maple Grove is willing to service. Potential revenues from the infrastructure could impact the size of the service area. Analysis will present possible viable solutions to allow the City of Maple Grove to make an informed decision. Staff has requested service to 31 acres, and is unsure of when Maple Grove will have an answer for the City. City Form for Local Petition Open Forum Craig Brolin, 19808 Olde Strubridge Road Consent Agenda continued Authorize Public Works Captial Improvement Purchases Mama G’s Infrastructure CITY OF CORCORAN REGULAR COUNCIL MEETING JUNE 12, 2003 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2003 - Need to PDF\06.12.03 Council Minutes.doc 4 Engineer Vander Top will continue dialogue with the City of Maple Grove. Council suggested involving Hennepin County because they would play an integral part in improving the intersection of County Roads 30 and 101. Also suggested drafting a letter from Mayor Guenthner to Maple Grove Mayor Steffenson requesting a meeting between the City Mayors, Engineers and Hennepin County Transportation Staff. Mama G’s Development Agreement Administrator Vergin advised that the rebuild of Mama G’s is behind schedule, according to the current developer’s agreement, mainly because the infrastructure issues with the City of Maple Grove are still unresolved. Attorney Carson advised that due to the unique circumstances, an extension to the agreement would be appropriate at this time and suggested extending the agreement until September 30, 2003. Anne Loff, Mama G’s, advised that she is agreeable to the suggested deadline. MOTION by Gageby, seconded by Lymangood, and carried unanimously to approve an extension to the current Development Agreement (on file at City Hall) with Mama G’s until September 30, 2003. Mama G’s Liquor License Renewal MOTION by Lymangood, seconded by Bucher, and carried unanimously to adopt Resolution #2003 – 38, approving tobacco, beer and liquor licenses for Mama G’s, effective July 1, 2003 – June 30, 2004, provided appropriate application and insurance documents are submitted to the City and the Building Inspector approves the establishment to insure there are no safety hazards. Comments were heard from Ken Streeter, Streeter Companies, who stated that September 30 is an appropriate date because work could still be completed in the fall for re-construction in Spring 2004. Mayor Guenthner advised that the letter to Mayor Steffenson would be sent next week and he would follow up with a telephone call the following week. SW District/Infrastructure Discussion Engineer Vander Top provided an update regarding SW District sewer flows and infrastructure planning. At the May 29, 2003 joint meeting with the City of Medina, additional information was requested regarding the projected timing of sewer needs in Corcoran, as well as the amount of flow attributed to commercial industrial development versus existing and future residential development. Information pertaining to service area acreages and projected sewer flows identified by land use and sewer phase was also discussed. Council suggested a meeting between the Engineers and Administrators of the two cities, due to the technical nature of the topic. Engineer Vander Top will draft a letter to the Medina City Engineer, to be reviewed by the Council at the next meeting. City Assessor 2003 – 04 Contract Proposals Administrator Vergin reported that she had contacted the City Assessor, per Council direction, at the last meeting. The Assessor has agreed to no increase in their contract for 2003 – 2004. Council discussed the contract stipulation Mama G’s Development Agreement Extend Development Agreement to September 30, 2003 Adopt Resolution #2003 – 38, approving Mama G’s Liquor License SW District/Infrastructure City Assessor Contract CITY OF CORCORAN REGULAR COUNCIL MEETING JUNE 12, 2003 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2003 - Need to PDF\06.12.03 Council Minutes.doc 5 regarding Council meeting attendance and would like to include the requirement of a planning meeting prior to the Board of Review, with said meeting not included as one of the three meetings in the contract. Council was directed to contact Administrator Vergin with any concerns or outstanding issues regarding City Assessing Services. MOTION by Thomas, seconded by Bucher, and carried unanimously to accept the contract between the City of Corcoran and the Greater Northwest Office of Real Estate Assessment for assessing services in the amount of $39,912, reflecting no increase from the current contract amount, effective October 1, 2003 through September 30, 2004. Transportation Issues Police Chief Schutte advised the Council that increased enforcement on County Road 116 has lessened traffic issues, including the amount of cut-through traffic in the area. A meeting was held on June 11 involving representatives from the City’s Police and Public Works Departments, Medina Police Department, Hennepin County Public Works and the Sheriff’s Department, regarding traffic issues relating to upcoming community events. Hennepin County will assist with traffic control at County Roads 10 and 116 during the Thursday and Friday of the Hamel Rodeo. Larkin Road will be closed through mid-July. Chief Schutte will contact Hennepin County regarding the possible overlay of County Road 10 in July, which may have an effect on traffic as well. Council suggested that the Police Department make public service announcements throughout the Rodeo reminding patrons of traffic issues and concerns. New Business Hope Community Church Septic System Extension Administrator Vergin advised the Council that Hope Community Church had withdrawn their request for consideration of a community septic system at this time. The septic tanks will be pumped until a mound system is installed within the next month. Hamel Fire Department Report Hamel Fire Chief Brandon Guest provided a 2002 annual report of activities of the Hamel Fire Department. Council discussed services provided, membership, facilities, funding sources and Capital Improvements for the Fire Department. Council requested that for budgeting purposes, capital purchase requests should be specific to the equipment being sought, with a complete description of costs. The City’s budgeting process begins in August for the following year. Also requested that the Fire Department look at ways to reduce costs due to the City's loss of Local Government Aid from the State of Minnesota. Councilor Lymangood suggested that the 2004 budget include funding for an independent study on combining Fire Service Districts, and suggested the City of Medina do the same. Requested Administrator Vergin obtain costs for such a study. Extensive discussion was held regarding the creation of a Fire Service District Advisory Committee, comprised of Fire Department, Police and City officials to update the cost allocation formula, draft new fire service contracts, explore Accept 2003 – 2004 City Assessor Contract Transportation Issues Hope Community Church Hamel Fire Dept Annual Report CITY OF CORCORAN REGULAR COUNCIL MEETING JUNE 12, 2003 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2003 - Need to PDF\06.12.03 Council Minutes.doc 6 potential capital purchases and resolve budgeting issues. Suggested that the group also include representatives from the Loretto Fire Department. Corcoran representatives for the advisory committee will include Mayor Guenthner, Councilor Lymangood, Administrator Vergin, and Police Chief Schutte. Mayor Guenthner will contact Medina Councilor Jim Lane and City staff will follow up to schedule a planning session. Reports -- City Administrator Financial Analysis Discussion was held regarding the year to date budget analysis included in the meeting packet. Administrator Vergin advised that all City Departments have been reducing expenditures wherever possible. Council suggested staff look at increasing planning fees in 2004, with an interim increase in fees in October, 2003, and suggested separating Code Enforcement and Planning expenditures in the budget. This will be done with the start of the 2004 budget process. Conceal and Carry Law Discussion was held regarding the Conceal and Carry Law as it pertains to City employees. Attorney Carson advised that the City only has the ability to deal with employees. The public is allowed to carry handguns into the building with the appropriate permit through the Hennepin County Sheriff’s Department. Administrator Vergin advised that there is no concern at this time regarding employees carrying handguns. If there is a concern in the future, Staff will address the issue with Council at that time. No action taken. Extended Bar Hours At this time, none of the bars in the City have requested a change to the City’s ordinance regarding the 2:00 a.m. closing time. No action taken. Clemons Property Councilor Thomas requested an update regarding a cabin moved onto the Clemons property. Administrator Vergin advised that according to information the City has received, the house is en route to a location in the City of Buffalo from a site in Maple Grove. City ordinance requires a permit to move and an inspection by the City Building Inspector when a house is moved into the City. This has not been done. Staff is in the process of taking appropriate action to enforce any violations that are in existence with the placement of the structure on the property. 6322 and 6334 Rolling Hills Road Septic System Compliance Attorney Carson advised that he has sent correspondence to the two property owners via their attorney regarding the August 1 deadline and the City’s potential course of legal action. He has also sent correspondence to the University of Minnesota requesting clarification on HRUA’s affiliation with the University. Neither party has responded to his correspondence. YTD Financial Analysis Conceal and Carry Law Extended Bar Hours Clemons Property Rolling Hills Road Septic Compliance CITY OF CORCORAN REGULAR COUNCIL MEETING JUNE 12, 2003 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2003 - Need to PDF\06.12.03 Council Minutes.doc 7 Reports -- Mayor and Council West Hennepin Joint Trails Meeting Councilor Gageby reported that Hennepin County is currently re-drafting its regional trail map and is looking for input from cities for opportunities to tie local trails into the regional system. Some funding is available. Any materials should be forwarded to Hennepin County before the next meeting, which is scheduled for August or September. Council requested that staff provide information about a proposed trail along County Road 19. The Three Rivers Park District is also looking at ways to tie their Regional parks together through a trail system and is encouraging inter-city cooperation with the project. Met Council Meeting Mayor Guenthner reported that he and Administrator Vergin had met with Roger Scherer and Robin Caufman of the Met Council on June 6, 2003. NRI Update – Councilor Lymangood Councilor Lymangood reported on the Natural Resources Inventory meeting held on June 10, 2003. The group has one meeting left, however, would like to keep meeting with Council approval and without the use of City staff and/or resources, to work on developing the structure of a parks and trails plan or future Park Commission. Neighboring Communities Meeting – Councilor Lymangood Councilor Lymangood reported that he had met with the Cities of Medina and Greenfield in early June to distribute copies of Corcoran’s Compre hensive Land Use Plan and discuss other issues in common. Will be meeting with the cities of Rogers and Hanover in the near future. Joint Planning Commission Meeting Mayor Guenthner called a joint meeting for Wednesday, July 9, 2003, at 7:00 p.m. with the Planning Commission at City Hall to discuss the current moratorium and related issues. Staff will provide information pertaining to all applications received over the past year, including which applications have been approved and which applications have been denied, to assist with discussion. City Administrator Performance Evaluation Mayor Guenthner closed the meeting at 9:35 p.m. to discuss the City Administrator’s Annual Performance Evaluation. Those present during the closed session were Mayor Guenthner and Councilors Bucher, Gageby, Lymangood, and Thomas. Administrator Vergin was present in the closed session at 9:43 p.m. The meeting was reopened at 9:52 p.m. Mayor Guenthner reported that Council had reviewed the written evaluation with Administrator Vergin and had accepted the evaluation as presented. MOTION by Bucher, seconded by Thomas, and carried unanimously to adjourn the meeting at 9:53 p.m. _____________________________ Kary Tillmann, City Clerk/Treasurer West Hennepin Joint Trails Meeting Met Council Meeting NRI Update Meetings with Neighboring Communities Joint Planning Commission Meeting City Administrator Performance Evaluation Adjournment