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HomeMy WebLinkAbout2003-03-20 Council Minutes CITY OF CORCORAN SPECIAL COUNCIL MEETING MARCH 20, 2003 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2003 - Need to PDF\03.20.03 Special Council Minutes.doc 1 The City Council met in special session on March 20, 2003 at City Hall in Corcoran, Minnesota. Present were Councilors Bucher, Gageby, Guenthner, Lymangood and Thomas. Also present were Administrator Vergin, Engineer Vander Top, Sherri Buss with Bonestroo and Planners Lindahl and Janssen. Mayor Guenthner called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance to the flag. MOTION by Bucher, seconded by Thomas and carried unanimously to approve the agenda, with the addition of “Assessment of Meeting” prior to adjournment. Planner Lindahl summarized the intent of the agenda, identifying that the City has identified the scope of duties to be completed and now the schedule and process by which to complete those needs to be identified. With discussion by Council the following was agreed upon: • Meetings will be held in the civic center in a workshop type setting. • Three planning commissioners will be designated to participate in the process. • Public input will be taken after discussion is completed on each main topic on the special meeting agenda, this will be done at the discretion of the Mayor. Reviewed the upcoming meeting schedule and the topics that will be on the agenda for each of those meetings. Agreed by consensus to change the first open house meeting to May 19th. Requested that Lindahl provide the Planning and Zoning Discretion Pyramid at the next meeting. For future consideration the council may wish to reconsider holding the open house currently scheduled for September 23 to a Saturday to allow more time for discussion, as this open house will include the NRI and area plans. The council informed Planner Lindahl that they want directness and guidance at meetings, meetings need to be structured. Drafts of materials should be provided to the council as early as possible to allow ample time for review. Lindahl provided a draft table of contents of the zoning ordinance as a sample to show how the completed draft will appear. Reviewed a table identifying land use, land density and zoning classifications. This is a sample of what the council will be considering. How many zoning classifications the council wishes will be entirely up to them. Suggested that a “holding zone” be considered in some areas, where infrastructure services are anticipated. This will allow the underlying zone to be retained until those services become available, then rezoning would occur. Focus on preserving the rural character, the natural resources and infrastructure. How will those three impact development? Analyze the architectural design and standards. Call to Order Roll Call Approval of Agenda Summation of Intent of Meeting Zoning and Subdivision Ordinance Process CITY OF CORCORAN SPECIAL COUNCIL MEETING MARCH 20, 2003 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2003 - Need to PDF\03.20.03 Special Council Minutes.doc 2 Create the appropriate tools to needed to protect and enhance the natural resources. Identify the types of parks the city wishes to have. What is the future for fire protection services in Corcoran. The connecting of trails. The realignment of streets, enhancing transportation. Stressed the need to keep the public informed. Meeting agendas will be in the paper and posted on the web. Any other means of providing material to the public will be utilized. Sherri Buss identified the tasks that the Natural Resource Committee will focus on: • Wetland and Stream Buffering Ordinance • Shoreland Ordinance • Surface Water Management Ordinance • Tree Preservation Ordinance Anticipate having 1 to 2 meetings per month, three to four meetings on each topic, with two topics at each meeting. Examples of each ordinance will be provided to the group. The first meeting of the NR Committee will be on April 8 at 7:00 p.m. Engineer Vander Top addressed the infrastructure concept plan schedule. There are four key elements to this plan: projecting population, sizing of the facilities, the layout of the facilities, and the inter-connective-ness between the natural resource and zoning work that will be done. The concept plan will start later in the process, keying off of the other work being done. Once the concept plan is completed then the financial process will come into play. Robin Caufman with the Met Council was present to address the Livable Communities Act (LCA) and how that impacts Corcoran. As part of the Comprehensive Plan adoption the City is required to become a member of the LCA in order to receive services from the MUSA. The goal of the LCA is to stimulate affordable housing and it does administer three grant programs. There is a requirement that the City designate funds to ALHOA (Affordable & Life- Cycle Housing Amount). At the present time there may be some adjustments made on funding allocations, therefore Ms. Caufman recommended that the City revisit becoming a member of the LCA in November, as that is the deadline for participation in 2004, and possibly even delay until November 2004, for participation in 2005. Ms. Caufman informed the Council that the Met Council is required through the Land Planning Act to enforce the statutory requirement that within nine months of completing the Comprehensive Plan that the City must adopt zoning consistent with the Comprehensive Plan. She further noted that the Met Council would rather work with communities, and that a letter from the City to Chair Bell expressing their desire to extend that deadline would be appropriate. The Council addressed sending such a letter. The letter should include the disciplined and aggressive schedule that has been set and that if the Met Council does have any concerns with the schedule that they should notify Corcoran of those. Natural Resource Process Infrastructure Concept Plan Met Council – Livable Communities Act 9 Month Statutory Requirement CITY OF CORCORAN SPECIAL COUNCIL MEETING MARCH 20, 2003 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2003 - Need to PDF\03.20.03 Special Council Minutes.doc 3 Addressed the Loan application to the Met Council. Directed staff to pr oceed with the application and present it to the council at the April 10 meeting for final submittal approval. Assessment of meeting. There were some concerns that this meeting may not move the council in the correct direction, but that concern appears t o have been eased. Want to see each meeting last 2 to 2 ½ hours in length. At each meeting the scheduled is to be addressed for assurance of staying on track. The professional consultants need to do their work and provide material to the council and other participants in a timely manner, so that they can do their homework and come prepared to the meetings. MOTION by Thomas, seconded by Bucher and unanimously approved to adjourn, 8:20 p.m. _____________________________ Susan Vergin, City Administrator Letter to Chair Bell – Request Extension Met Council Loan Application Assessment of Meeting Adjournment