The URL can be used to link to this page

Home My WebLink About2003-02-13 Council Minutes CITY OF CORCORAN REGULAR COUNCIL MEETING FEBRUARY 13, 2003 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2003 - Need to PDF\02.13.03 Council Minutes.doc 1 The City Council met in regular session on February 13, 2003 at City Hall in Corcoran, Minnesota. Present were Councilors Bucher, Gageby, Guenthner, Lymangood and Thomas. Also present were Administrator Vergin, Clerk/Treasurer Tillmann, Engineer Vander Top, and Police Chief Schutte. Mayor Guenthner called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance to the flag. MOTION by Thomas, seconded by Bucher and carried unanimously to approve the agenda as presented. Open Forum – There was no requests from the public to speak during open forum. MOTION by Bucher, seconded by Thomas, and carried unanimously to approve the consent agenda as follows: 5.a. Approve the Regular City Council meeting minutes of January 23, 2003, as presented. 5.b. Approve claims #1074 - 1108, in the amount of $22,901.33, as presented. 5.c. Adopt Resolution #2003-04, appointing Joan Park to the Home Occupation Commission as a Resident Alternate for the year 2003. Unfinished Business Chisholm Trail Engineer Vander Top provided an overview of the Chisholm Trail Road Improvement Project. This improvement was requested by the residents of Chisholm Trail and will be similar to the Hage Drive Improvement project completed in Fall 2002. Drain tile has been installed and the road is ready for ditching. The feasibility study is the first step in the process, and will be followed by a public hearing once the feasibility report is ordered by the Council. MOTION by Thomas, seconded by Gageby, and carried unanimously to adopt Resolution #2003-05, referring the proposed improvement to Chisholm Trail to the City Engineer for study and report on the cost-effectiveness and feasibility of the project. Chester Barton Estates Outlot Administrator Vergin provided an overview of the Chester Barton Estates Outlot. A neighborhood meeting was recently held and a consensus of the residents signed petitions requesting that the City take over the outlot. However, 100% agreement from the homeowners has not been reached. The original owner of the property has been found, but he does not want the outlot. The following comments were heard from affected residents: There has never been 100% consensus from the neighbors regarding what to do with the outlot. Residents do not want the road upgraded to a paved standard because most could not afford the cost of the assessment. Would like to see the City participate to the amount stipulated in the feasibility study ($66,000) and then have the road maintained at that level. Call to Order Roll call Pledge of Allegiance Agenda Approval Open Forum Consent Agenda Approval Chisholm Trail Feasibility Study Adopt Resolution #2003-05 Chester Barton Estates Outlot CITY OF CORCORAN REGULAR COUNCIL MEETING FEBRUARY 13, 2003 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2003 - Need to PDF\02.13.03 Council Minutes.doc 2 Engineer Vander Top advised that if the City were to bring the road up to gravel standard, including Public Works participation in the amount of $66,000, there would still be an assessment back to benefiting property owners in the approximate amount of $2900 per property. MOTION by Gageby, seconded by Lymangood, and carried unanimously to take no action on the petition received by residents of Chester Barton Estates for the upgrade of Pioneer Trail, and direct staff to inform Hennepin County of the City’s intent to take no action on this issue, leaving responsibility for resolution of this issue to the affected property owners. Waste Water Commission This item is a follow up to comments received from Jim Bullert, Chairperson, Waste Water Commission, during the January 23, 2003 City Council meeting, regarding the removal of Loren Kohnen from the Waste Water Commission. Mayor Guenthner advised that the reason Kohnen was removed from the WWC was because of the large number of applicants for various committee openings and the fact that Kohnen was also serving on the Planning Commission. Council feels that Kohnen possesses an extraordinary amount of expertise in septic issues and requests that he be available to attend WWC meetings as a contracted staff person at the discretion of the WWC Chairperson and City staff. City Council liaison to the Waste Water Commission will rotate on a monthly basis similar to the Planning Commission rotation. Mama G’s/Maple Grove Infrastructure Engineer Vander Top provided an overview the joint meeting with the City of Maple Grove held on February 3, 2003 regarding the reconstruction of Mama G’s and other issues. It was understood that the City of Maple Grove was asking for specific information regarding infrastructure needs in order to determine appropriate timing of services to the area of County Roads 30 and 101. Council questioned if any adjacent property owners were interested in sewer/water services on that corner. Comments were heard from the following: Matt Streeter, Streeter Companies -- Would like to see capacity for 40 acres on that corner in order to rebuild Mama G’s and do something for the community. Anne Loff, Owner, Mama G’s – Is primarily concerned with the 10 acres that they own. Also currently in the process of purchasing an additional 3.2 acres at that site. Council directed staff to contact the City of Maple Grove and advise that Corcoran is interested in service to the 40 acres at County Roads 30 and 116, and contact adjacent property owners to determine interest in services to the area. Engineer Vander Top also advised the Council that the timeline attached to the Developer’s Agreement between the City and Mama G’s is currently not being addressed. February 8, 2003 Special Council Meeting A follow up meeting will be held on Thursday, February 20, 2003 at 8:00 p.m. No action on resident petition Waste Water Commission Mama G’s/City of Maple Grove CITY OF CORCORAN REGULAR COUNCIL MEETING FEBRUARY 13, 2003 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2003 - Need to PDF\02.13.03 Council Minutes.doc 3 February 8, 2003 Special Meeting CITY OF CORCORAN REGULAR COUNCIL MEETING FEBRUARY 13, 2003 H:\City Hall Information\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Minutes\Previous Years\2003 - Need to PDF\02.13.03 Council Minutes.doc 4 New Business 2003 – 2004 Police Chief Contract MOTION by Lymangood, seconded by Bucher, and carried unanimously to approve the contract between the City of Corcoran and Police Chief Paul Schutte for the period of January 1, 2003 – December 31, 2004, as presented. 2002Year End Financial Report Administrator Vergin provided the 2002 Year End Financial Report. Overall, the City is in good financial health, collecting 12.9% ($223,566) over anticipated revenues and expending 2.7% ($47380) less than anticipated budget expenditures. Further discussion on Fund recommendations will be held at the February 20, 2003 Special Council Meeting. Springsted Symposium Discussion was held regarding the Springsted Symposium scheduled for Wednesday, February 19, 2003 regarding financial management. Cost is $25.00 per person. Staff may attend at the discretion of the City Administrator. Condolence Policy Discussion was held regarding the expenditure of funds to express condolence to City employees if an immediate family member passes away. This issue came to light after the recent State Auditor’s report regarding the City of Brooklyn Park. Comments were heard from Pastor Brian Lother, Hope Community Church – Suggested that the City request donations from area churches toward a fund for this type of expense. Policy would apply to City staff and volunteers only, not contracted staff. No action taken by the Council at this time. Staff will develop a policy for review by the Council. Reports Police Department Police Chief Schutte will provide a monthly report of activities of the police department in order to keep the Council abreast of police issues in the City. Council was advised that the County currently handles Alcohol Compliance but Chief Schutte would like to have more involvement. The City handles tobacco compliance checks. Would like to increase to two times per year. MOTION by Thomas, seconded by Lymangood, and carried unanimously to adjourn the meeting at 8:57 p.m. _____________________________ Kary Tillmann, City Clerk/Treasurer 2003 – 2004 Police Chief Contract 2002 Year End Financial Report Springsted Budget Symposium Condolence Policy Police Department Report Adjournment