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HomeMy WebLinkAbout2004-10-21 Council Minutes CITY OF CORCORAN BUDGET WORKSHOP OCTOBER 21, 2004 \\Cserver\cityhall\OfficeApps\Office97\2000\Word\Council Minutes\Council Minutes - 04\10.21.04 Budget Workshop.doc Mayor Guenthner opened the Budget workshop at 6:00 p.m., on October 21, 2004 at the Corcoran City Hall. The purpose of the workshop was to address the City’s preliminary 2005 Budget. Present were Councilors Bucher, Gageby, Guenthner, Lymangood, and Thomas. City Staff present included Administrator Vergin, Police Chief Schutte and Public Works Superintendent Pat Meister. MOTION by Bucher, seconded by Thomas, and carried unanimously to approve the agenda adding Open Forum. Open Forum Loren Kohnen thanked the five council members for the great job they have done. He then expressed his concern with the condition of the existing public works facility and suggested that the City start a fund to replace the facility. Mr. Kohnen further added that it is his intent to make a donation at the end of the year to the City for that purpose. The council briefly addressed the property owned by the City and the Rockford School district. Appropriate uses of those sites should be evaluated. Forecast at Year End, 2004 Administrator Vergin advised the council that at this time it is forecasted that a positive balance will be remaining at year end in the area of $195,000. This positive balance is due to a one time reallocation of funds, which will be explained at the Truth in Taxation Hearing, otherwise the expenditures and revenues were equal. Review of General Operating Budget The proposed budget for 2005 shows an excess in revenues by $32,000. This will meet ½ of the City’s forecasted allocation to the Reserve funds. The City has set up a Reserve Fund policy projecting the amount necessary on an annual basis to meet the State Auditors recommendation. The Council requested that a sample scenario be prepared on the monies that the City receives from the development of an open space preservation plat. Identifying where the monies come from and how they are allocated through the budget. This will be presented at the next budget workshop. Use of city funds for civic purposes will be better defined in memo format which will then be forwarded onto the various civic organizations within the city. Policing Services Discussion ensued regarding increasing level of coverage through the utilization of part time officers, versus a contract with Hennepin County. It was agreed that a letter would be prepared by Mayor Guenthner to the Sheriff McGowan indicating that the City prefers to retain local control; that with the addition of part time officers the city can achieve over 80% coverage; if 80% is not acceptable by the Sheriff then feel that the City needs be treated consistent with other communities within the County, such as Greenfield and Dayton; and that the City has set aside an area in the expanded police facility for use by HCSO; Call to Order Roll Call Agenda Approval Open Forum Year End Forecast General Operating Budget Policing Services CITY OF CORCORAN BUDGET WORKSHOP OCTOBER 21, 2004 \\Cserver\cityhall\OfficeApps\Office97\2000\Word\Council Minutes\Council Minutes - 04\10.21.04 Budget Workshop.doc Capital Equipment Plan Reviewed the budgets set for 2005. No changes were made. Discussed authorizing purchases in 2004 to avoid increases to equipment due to steel prices increasing. This will be brought to the council at a regular council meeting. Next Budget Workshop The next budget workshop was set for November 18, at 6:00 p.m. During that meeting the council will address the items to be presented during the Truth in Taxation hearing. MOTION by Lymangood, seconded by Thomas, and carried unanimously to adjourn, 8:15 p.m. _____________________________ Susan Vergin, CMC City Administrator Capital Equipment Plan Next Budget Workshop Adjournment