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HomeMy WebLinkAbout2004-09-23 Council Minutes CITY OF CORCORAN CITY COUNCIL MEETING SEPTEMBER 23, 2004 1 The Corcoran City Council met on September 23, 2004 at City Hall in Corcoran, Minnesota. Present were Councilors Bucher, Guenthner, Lymangood and Thomas. Councilor Gageby was excused absent. Also present were Administrator Vergin, Clerk Tillmann, Police Chief Schutte, Public Works Director Meister, Engineer Vander Top, and Planner Lindahl. Mayor Guenthner called the meeting to order at 7:02 p.m., followed by the Pledge of Allegiance to the flag. Agenda Approval MOTION by Bucher, seconded by Lymangood, and carried unanimously to approve the agenda with the following additions: • Recycling Service – Guenthner • Appointment of Additional Election Judges for General Election – Staff • Fire Advisory Report – Lymangood • Meeting with Hennepin County Sheriff - Guenthner Open Forum There were no requests from the public to speak during open forum. Proclamation Mayor Guenthner read aloud a proclamation declaring October 4 – 10, 2004 Financial Planning Week in the City of Corcoran. Presentation – Stonebridge Wireless Services Tim Johnson provided an overview of their interest in utilizing the City’s communications tower located behind city hall as a location for an additional antenna. They are currently located on the tower in Burschville. In return for providing this space they would provide the City with three free services in locations of our choice. Mr. Johnson also addressed their services in general and answered questions for the Council. Council requested that this item be placed on the October 14, 2004 agenda for discussion, and directed staff to seek input from JOTS Computer Services regarding the benefits of this services, and also Planner Lindahl, as Stonebridge Wireless conducts business with the City of Hugo, which is a contract City for Landform. Consent Agenda MOTION by Bucher, seconded by Thomas, and carried unanimously to approve the consent agenda, with the exception of items a, d., and e., as follows: b. Approve payment of the September 23, 2004 Claims, #4597 - 4545, in the amount of $109,445.44, as presented. c. Approve the contracts with Abdo, Eick, and Meyers, LLP, for Audit Services, and GASB 34 preparation, for the year ending December 31, 2004, in the total amount not to exceed $9,300, as recommended by Staff. Consent Agenda Item 7.a. Discussion was held regarding Consent Agenda Item 5.a. September 9, 2004 Call to Order Roll Call Pledge of Allegiance Agenda Approval with Additions Open Forum Proclamation Presentation- Stonebridge Wireless Services Consent Agenda Approval Consent Agenda Item 5.b. Meeting Councilor Bucher clarified the changes to the minutes as follows: CITY OF CORCORAN CITY COUNCIL MEETING SEPTEMBER 23, 2004 2 Page 3, paragraph 1 Administrator Vergin further noted that per the City Assessor at the Local Board of Review held in April, many of the properties within Corcoran saw a 15% increase to their market value. For properties that did not see In the event that a property’s market value did not an increase, their city portion of their taxes will actually be reduced by approximately 3.74%. However, properties where market value did increase by On average properties in Corcoran saw a 15% will see an increase and therefore can expect that to their the city portion of the their taxes will increase by approximately 10.6%. MOTION by Thomas, seconded by Bucher, and carried unanimously to approve consent agenda item 7.a. as follows: a. Approve the Regular City Council meeting minutes of September 9, 2004, as modified. Consent Agenda Item 7.d. Discussion was held regarding Consent Agenda Item 7.d. Public Works Department CIP Purchases. Councilor Bucher requested clarification on information provided regarding the two tractors proposed for purchase. Public Works Director Meister reported that the current JD 6420 tractor was purchased in 1997 and the 4700 was purchased in 2001, and replacement is sooner than anticipated due to concerns with horsepower and the number of hours of use. He added that the life expectancy of the machinery is 3000 – 5000 hours, and the fact the shop is not heated also diminishes the life of the machines. MOTION by Thomas, seconded by Bucher, and carried unanimously to approve consent agenda item 7.d. as follows: d. Approve the following CIP purchases for the Public Works Department: • John Deere 6420 ComfortGard Cab Tractor included in the 2005 CIP, at a cost of approximately $26,121.77, which includes a trade-in in the amount of approximately $24, 000.00, with delivery in 2005. • John Deere 4720 Tractor, included in the 2005 CIP, at a cost of approximately 9,163.53, which includes a trade-in in the amount of approximately $14,000.00, with delivery in 2005. • Cushman 50-30 Deck Over Trailer, in the amount of approximately $16,200.00. Consent Agenda Item 7.e Discussion was held regarding Consent Agenda 7.e. Temporary Liquor License – Embajadora Latina Program for Rodeo at Corcoran Lions Park on September 26, 2004. Edward Tamez was present on behalf of the Esquiel Pena Rodeo. The event is an exhibition rodeo with musical entertainment, two live bands, and children’s activities. Doors are open from 2 – 8 p.m., with the show at 3 p.m. Police Chief Schutte reported that he had met with Mr. Tamez last week Approve Consent Agenda Item 7.a. Consent Agenda Item 7.d. Approve Consent Agenda Item 7.d. Consent Agenda Item 7.e. and all concerns associated with this new event in the City had been addressed. Contracted Security with the Police Department and CITY OF CORCORAN CITY COUNCIL MEETING SEPTEMBER 23, 2004 3 Reserve Officers is in place. The event sponsors would like to make this an annual event in the City. Comments were heard from Dave Poppler, Corcoran Lions regarding the short amount of time between liquor license approval and the event (four days). Administrator Vergin reported that the license has been in process for over 30 days, and the timing of the approval was based on the Council schedule and completion of a background check through the Police Department. Staff will review the current application process to ensure that applications are received with appropriate notice, and include a provision that proof must be provided to the City of consent of the landowner as part of the application process. MOTION by Lymangood, seconded by Thomas, and carried unanimously to approve consent agenda item 5.e. Temporary Liquor License – Embajadora Latina Program for Rodeo at Corcoran Lions Park, as follows: g. Adopt Resolution #2004 – 82, approving a temporary on-sale non- intoxicating liquor license for the Embajadora Latina Program for the Esquiel Pena Rodeo to be held at the Corcoran Lions Park, effective September 26, 2004 until midnight. Planning Commission Business Summary of Joint Council/Planning Commission Workshop Kendra provided an overview of discussion held at the Joint City Council / Planning Commission workshop held on September 16, 2004. The purpose of the workshop was to address Agricultural Building Standards, Setbacks in the Ag Zoning and Adjacent to Arterial Streets, and Rural Commercial District Standards. Public Hearings on these items will be held at the October 7, 2004 Planning Commission Meeting. Brief discussion was held regarding the County Road 19 Improvement Project and how it will impact properties in the Rural Commercial District. Comments were heard from Trish Sather, 9255 County Road 19, questioning a property impacted by the County Road 19 project. The property currently would be a non-conforming use and could not be re-built if destroyed. However the County has said that the house could be re-built. This matter is being looked into further. Planner Lindahl commented that home occupations are typically an accessory use for a property and are the types of uses that would be encouraged to grow in the Rural Commercial area. Further discussion will be held at the Public Hearing on October 7. Unfinished Business Off-Road Vehicle Ordinance No. 201 Discussion was held regarding Draft #5 of the Off-Road Vehicle Ordinance. Councilor Thomas commented regarding the hours of operation until 7 p.m. The following public comments were heard: Approve Consent Agenda Item 5.e. Temporary Liquor License Planning Commission Business Joint Workshop Summary Public Comment Trish Sather, 9255 Cty Rd 19 Unfinished Business Off-Road Vehicle Ordinance CITY OF CORCORAN CITY COUNCIL MEETING SEPTEMBER 23, 2004 4 Jeff Evjen, 9610 County Road 116 – Stated that he moved out to Corcoran so that he and his kids could ride motorized bikes. He owns 5 acres, his neighbor has 15 acres. They ride together and don’t feel that they are disturbing anyone. He feels that 7:00 p.m. is too early, especially in the summer when it is light until around 9 p.m. None of the neighbors at the intersection of County Roads 30 and 116 have issues with them riding until 9 p.m. Mayor Guenthner added that a great deal of time had been spent on drafting the ordinance. Council was trying to reach a compromise by allowing people to generally ride most of the day and into the evening, and still allow residents a bit of peace and quiet in the evening. Brad Nelson, 10206 Bechtold Road -- Questioned if the City had a noise ordinance in place to deal with noise complaints from Off-Road vehicles instead of limiting the hours of operation. Mr. Nelson added that he has just as much right to ride a motorized bike on his property as someone else has to enjoy quiet. Councilor Lymangood added that investigating a complaint under a noise ordinance requires specialized equipment and trained and qualified personnel to do so. It’s very expensive and difficult to enforce. MOTION by Thomas, seconded by Lymangood to adopt Ordinance No. 201. MOTION by Lymangood, seconded by Thomas and carried unanimously to amend the motion to include a modification to section 4.a. as follows: a. The operation of a Motorized Dirt Bike on a lot or parcel of land of less than two (2) acres in size requires written consent from the property owners and all occupied residences within a the 250’ radius of the property line. Consideration of the original motion: MOTION by Thomas, seconded by Lymangood, and carried unanimously to adopt Ordinance No. 201, as amended. Mayor Guenthner apologized for Mr. Evjen for his comments directed at Mr. Evjen, noting that the Council Chair should provide a balance of respect and fairness for all opinions. Council commended CEO Reger and the Police Chief Schutte for their hard work drafting the ordinance. SW District Feasibility Study Engineer Vander Top provided an overview of the SW District Feasibility Study. He reminded the Council that the study is not complete, although significant detail has been completed relating to the infrastructure analysis. The final components of the report, including cost estimates, phasing options, and Jeff Evjen, 9610 County Road 116 Brad Nelson, 10206 Bechtold Road Adopt Ordinance No. 201 Amend Ordinance Adopt Ordinance with amendment SW District Feasibility Study CITY OF CORCORAN CITY COUNCIL MEETING SEPTEMBER 23, 2004 5 future area charges will be completed this month. Council reviewed the map identifying the study area. Vander Top reviewed the draft report, a summary of the water supply analysis and primary figures from the draft report. After Council review, cost estimates and final recommendations will be completed. The final draft report will be completed in October and subsequently presented to Medina and Loretta after being reviewed by the Corcoran council. Councilor Lymangood suggested that the report be completed on a dual track, i.e. in cooperation with Medina for sewer and water and with Loretto for water only. Comments were heard from Don Toman, UMC, regarding the proposed water tower location. No action taken. Hiring Process for Police Officer Administrator Vergin requested authorization to proceed with the hiring process for the new Police Officer position. Council agreed by unanimous consensus that since the position has been budgeted for, Staff could proceed with the process and report back to the Council as progress is made. Recycling Services Mayor Guenthner requested that Staff contact EZ Recycling for clarification on what services are provided to the Business areas in Corcoran, as concerns have been raised that the Recycling vendor cannot accommodate the large amounts of cardboard generated by the District. New Business Appointment of Additional Election Judges MOTION by Bucher, seconded by Thomas, and carried unanimously to adopt Resolution #2004 – 83, appointing additional election judges for the 2004 General Election. Council and Staff Reports CSAH 19 Project Open House A public open house regarding the CSAH 19 Road Project will be held at the Corcoran City Hall on Wednesday, October 6, 2004. Council requested that the open house be promoted on the community sign. Budget Workshops Mayor Guenthner called Budget Workshops for Thursday, October 21 and November 18, 2004, at 6:00 p.m. for the purpose of reviewing the 2005 Budget. Councilor Lymangood suggested that Staff research the State Auditor’s opinion regarding city contributions to civic events and provide information at the October 21 workshop. Fire Advisory Report Mayor Guenthner and Councilor Lymangood provided an overview of the Fire Advisory Committee meeting held on September 21, 2004. Representatives from the Hamel Fire Department were not present at the meeting. The Committee Don Tomann, UMC Police Officer Hiring Process Recycling Services New Business Appointment of Election Judges Council and Staff Reports CSAH 19 Open House Budget Workshops Fire Advisory Report CITY OF CORCORAN CITY COUNCIL MEETING SEPTEMBER 23, 2004 6 reviewed the draft contract. Outstanding issues include: • The length of the contract period. • The contract includes an allocation of $10,000 per year for Long-term equipment purchases. Suggested not making this contribution in 2005. • Provision of a detailed annual balance sheet of revenues and expenditures for all funds, including but not limited to the Equipment Fund, Long-term debt and Pension Fund. Further discussion will be held at a future meeting of the Advisory Committee. Meeting with Hennepin County Sheriff Mayor Guenthner reported that a meeting with Hennepin County Sheriff Pat McGowan and his staff has been scheduled for Monday, September 27, 2004 at 7:30 a.m. at the Corcoran City Hall. MOTION by Bucher, seconded by Thomas, and carried unanimously to adjourn the meeting at 9:43 p.m. _____________________________ Kary Tillmann, City Clerk/Treasurer Meeting with Hennepin County Sheriff Adjournment