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HomeMy WebLinkAbout2004-03-25 Council Minutes CITY OF CORCORAN CITY COUNCIL MEETING MARCH 25, 2004 1 The Corcoran City Council met on March 25, 2004 at City Hall in Corcoran, Minnesota. Present were Councilors Bucher, Lymangood and Thomas. Mayor Guenthner and Councilor Gageby were excused absent. Also present were Administrator Vergin, Clerk Tillmann, Planner Lindahl, and Police Chief Schutte. Acting Mayor Lymangood called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance to the flag. Acting Mayor Lymangood addressed the group indicating that he has a different style of leading. With only three members of the council present, a minority point of view would be given more weight and if necessary, items would be laid over for consideration by the full Council. Appointed Councilor Bucher as Vice Chair, if in the event that he were to be challenged during the meeting. MOTION by Bucher, seconded by Thomas, and carried unanimously to approve the agenda with the following modifications: • Discuss CIP Public Hearing as item 8.b. – Administrator Vergin • Update regarding petition for services in SW District -- Bucher • Discussion regarding political succession -- Lymangood Open Forum There were no requests by the public to speak during open forum. Proclamation Councilor Lymangood read aloud a proclamation declaring April as Child Abuse Prevention Month in the City of Corcoran. Chief Schutte added that there are several agencies in the area identified with blue ribbons, indicating that those organizations offer services for victims. Consent Agenda MOTION by Bucher, seconded by Thomas, and carried unanimously to approve consent agenda items b through h, with the exception of item a, as follows: b. Approve the March 11, 2004 Regular Council Meeting Minutes as presented. c. Approve payment of the March 25, 2004 Claims, #4070 – 4124, in the amount of $210,250.08, as presented. d. Adopt Ordinance No. 194, amending Chapter 110 of the City of Corcoran Municipal Code relating the hours for sale of intoxicating liquor and 3.2% Malt Liquor. e. Adopt Resolution #2004 – 18, authorizing the City Clerk to sign the application to conduct lawful gambling submitted by the Hanover Athletic Association to be conducted at the Stanchion Bar. f. Adopt Resolution #2004 – 19, awarding the bid for the 2004 Drain Tile project to Traxler Construction, and authorizing the Mayor and City Clerk to enter into a contract with Traxler Construction for the project, returning all other bid deposits to bidders. Call to Order Roll call Pledge of Allegiance Style of Leadership Agenda Approval Open Forum Child Abuse Proclamation Consent Agenda Approval CITY OF CORCORAN CITY COUNCIL MEETING MARCH 25, 2004 2 g. Adopt Resolution #2004 – 20, authorizing the Mayor and City Administrator to sign and execute the revised Highway 55 Corridor Coalition Joint Powers Agreement. h. Adopt Resolution #2004 – 21, modifying the 2004 fee schedule to reflect changes for the fees associated with Land Use Permits, Building Rights Appeals, and Topography Exemption, effective immediately. Consent Agenda Item a. February 28, 2004 Special Council Minutes Discussion was held regarding consent agenda item a. February 28, 2004 Special Council Meeting Minutes. The following corrections were made: Page 2, paragraph 3 Councilor Thomas added that if the City would have to allow premature development throughout the City if this project was approved, the City cannot move forward with the Hope Community project. Page 3, paragraph 1 The City should not tailor the Comprehensive Plan Subdivision Ordinance to meet a project’s need. Page 3, paragraph 2 Mayor Guenthner concurred, stating need that the City needs a more precise vision for Phase I (the downtown area) before granting any exceptions. MOTION by Thomas, seconded by Bucher, and carried unanimously to approve consent agenda item a. February 28, 2004 Special Council Meeting Minutes as modified. Planning Business Planner Lindahl reported that Mama G’s has requested an exemption from the subdivision and development moratorium. The owner has a business operator interested in operating a splat ball field on the 5-acre parcel. A moratorium exemption is required for development prior to lifting the moratorium. The Planning Commission reviewed this item at the March 4, 2004 meeting and voted unanimously to recommend denial of the application, citing traffic concerns and the need to have the building meet City design standards. The moratorium will be in place until November 2004, or until all the development tools are in place. The applicant would need an interim use permit to allow the construction of a temporary building and restrooms until sewer and water services are available. Planner Lindahl advised that comments made by the Council regarding the proposed splatball use were advisory only and are not binding in any way. The following public comments were heard: Brandon Rowe – He owns the splat ball business proposed at the site. The February 28, 2004 Meeting Minutes Approve Consent Agenda Item a. Planning Business Public Comments business is a seasonal business, so they are requesting the moratorium exemption at this time because by CITY OF CORCORAN CITY COUNCIL MEETING MARCH 25, 2004 3 the time the moratorium is lifted, their season will be over. The application meets both the previous ordinance and the ordinance adopted on March 23, 2004. The proposed building would be approximately 10 x 15 in size, to secure equipment on-site. Councilor Bucher expressed concern over the potential distraction to traffic on County Road 30 by this type of activity. Mr. Rowe advised that activity would be at least 100 feet from the roadway and would be screened from view by a protective barrier. Councilor Lymangood added that the location is a highly visible entrance to the community. Councilor Thomas added that the moratorium is in place to allow the City time to plan for the future. He is not in favor of lifting the moratorium in this instance. Councilor Lymangood suggested that additional language be added to the ordinance while the moratorium is still in place to address additional restrictions on commercial recreational properties. Planner Lindahl added that certain uses are allowed under a Conditional Use Permit. The City has more discretion in those instances and some of these issues, such as the temporary building and development prior to sewer and water being available, are addressed under the section regarding premature subdivisions. MOTION by Bucher, seconded by Thomas, to adopt Resolution #2004 – 22, denying the request for exemption from the moratorium to allow submittal of applications for development of a splat ball field on property owned by Mama G’s Properties LLC, located at 9705 County Road 101, based on the findings presented, as recommended by the Planning Commission. MOTION by Lymangood, seconded by Thomas, and carried unanimously to amend the earlier motion to reflect changes to findings #2 and #3 as follows: 2. The existing proposed use is not consistent with the City’s Comprehensive Land Use Plan. 3. The use is not consistent with the purpose of the draft Zoning Ordinance. Roll call on the original motion to adopt Resolution #2004 – 22, denying the request for exemption from the moratorium to allow submittal of applications for development of a splat ball field on property owned by Mama G’s Properties LLC, located at 9705 County Road 101, based on the modified findings presented, as recommended by the Planning Commission. Bucher, aye; Lymangood, aye; Thomas, aye. Motion carried. Deny Resolution #2004 – 22 Amend Motion and Resolution Roll call on original motion CITY OF CORCORAN CITY COUNCIL MEETING MARCH 25, 2004 4 Unfinished Business Committee Selection for Consultant Reviews Administrator Vergin provided an update of the Consultant Review Process. Staff has completed the performance evaluation form and is ready for the appointment of committee members to conduct the evaluations. Council agreed by unanimous consensus to delay the appointment of committee members at this time, and schedule discussion and appointment during the Long Range Planning Session scheduled for May or June 2004. Reschedule CIP Public Hearing Administrator Vergin advised that the CIP Public Hearing had been scheduled by the City Council for April 8, 2004. However, this type of Public Hearing requires a 14-day notice, not a 10-day as originally understood. The CIP Plan has been completed. Administrator Vergin proposed having Council review the plan at the April 8, 2004 meeting, and reschedule the Public Hearing for April 22, 2004. MOTION by Thomas, seconded by Bucher, and carried unanimously to set the CIP Public Hearing for April 22, 2004, at 7:00 p.m. or as soon as possible thereafter. New Business There was no new business for consideration. Council and Staff Reports Police Department Report Brief discussion was held regarding the Police Department Report. Maintenance has been completed on two emergency sirens within the City. Coverage is a significant public safety issue. Councilor Lymangood added that one concern is how to communicate with those that can’t hear the sirens, specifically the northwestern and west central areas of the City. Suggested placing notices in the newspaper to alert residents of siren testing and drills, and to alert them of alternative weather devices available to them. Staff Coordination for Parks and Trails Commission At the March 9 Parks and Trails Commission Meeting, the Commission discussed staff coordination now that their main task has been completed. They still need to complete an Urban Forest Ordinance and Tree Preservation Ordinance and will be meeting on an as needed basis to review plats, with fees charged to developers as appropriate. A joint meeting with the City Council will be scheduled for April 20 to discuss the Park Dedication Ordinance and fees. Council agreed to delay any action on this issue until the joint meeting with the Parks and Trails Commission on April 20. Council requested that Sherri Buss, Consultant, Bonestroo, Rosene, Anderlik and Associates, be present at the meeting on April 20. Unfinished Business Consultant Review Committee CIP Public Hearing Reschedule CIP Public Hearing Police Department Report Staff Coordination for Parks and Trails Commission County Road 19 Trail Project Administrator Vergin reported that it is anticipated the County Road 19 project will begin this year with CITY OF CORCORAN CITY COUNCIL MEETING MARCH 25, 2004 5 easement acquisition and historical surveying. Construction will most likely begin in 2005, and continuing into 2006. A joint meeting is scheduled for May 2004 between the Met Council, Three Rivers Park District and representatives from Corcoran, Hanover, Loretto and Medina, to address getting the County Road 19 Trail into the Met Council’s Regional Recreation Open Space policy plan. Staff will continue to update Council as new information becomes available. Petition for accelerated services in SW Corner Discussion was held regarding a petition from property owners in the SW district to accelerate the provision of services to the area. Administrator Vergin advised that cooperation with the City of Medina for services seemed promising, but Medina has chosen to not move forward on the proposal at this time. Administrator Vergin will be contacting Medina City Administrator Adams next week to discuss. Council requested the City respond to the letter received from the City of Loretto in January. Council requested that Engineer Vander Top provide an update on the joint study at the April 8, 2004 meeting. Political Succession Discussion was held regarding appropriate succession of authority for City Staff in the event of an emergency and if the Mayor and Acting Mayor are not available. Chief Schutte advised that a chain of command is outlined in the City’s Emergency Operations Plan. Council agreed by unanimous consensus to direct staff to review the chain of command outlined in the EOP and modify as appropriate to administrative City business. Introduction of Police Reserves Chief Schutte introduced Corcoran Police Department Reserves to the City Council, including John Keifer and Barry and Linda Swanson. Katie Dennis and Roxanne Affeldt are also members of the Reserve Unit, but not present at the meeting. Council thanked the reserves for their service at community events. Councilor Lymangood also acknowledged the Corcoran Police Department for their role in assisting the City of Maple Grove apprehend a suspect earlier in the day. MOTION by Thomas, seconded by Bucher and approved unanimously to adjourn, 8:11 p.m. _______________________________ Kary Tillmann, City Clerk/Treasurer County Road 19 Trail Project Petition for Accelerated Services Political Succession Introduction of Police Reserves Adjournment