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HomeMy WebLinkAbout2004-01-08 Council Minutes CITY OF CORCORAN CITY COUNCIL MEETING JANUARY 8, 2004 1 The Corcoran City Council met on January 8, 2004 at City Hall in Corcoran, Minnesota. Present were Councilors Bucher, Gageby, Guenthner, and Lymangood. Also present were Administrator Vergin and Clerk/Treasurer Tillmann. Mayor Guenthner called the meeting to order at 7:03 p.m., followed by the Pledge of Allegiance to the flag. MOTION by Bucher, seconded by Lymangood, and carried unanimously to approve the agenda with the following additions: • Administrator’s Report to address miscellaneous items • Planning Issues under Council Reports - Lymangood Open Forum There were no requests from the public to speak during open forum. Consent Agenda MOTION by Bucher, seconded by Lymangood, and carried unanimously to approve the consent agenda, with the exception of item c as follows: a. Approve the Regular Council Meeting minutes of December 18, 2003, as presented. b. Ratify approval of the December 31, 2003 claims #2058 - 2095, in the amount of $37,336.18, and approve the payment of January 8, 2004 claims #2096 – 3010, in the amount of $14,136.56, as presented. d. Call the Storm Water Pollution Prevention Program Annual public meeting for Thursday, February 26, 2004 at 7:00 p.m., during the regular City Council Meeting. Councilor Thomas was present at 7:05 p.m. Discussion was held regarding consent agenda item 5.c. Road Maintenance Agreement with the City of Maple Grove. Councilor Gageby questioned if there was some way this issue could be discussed with Maple Grove as part of other mutual issues of concern. Suggested holding payment until that time. Mayor Guenther feels that this is an incremental step in the right direction with the City of Maple Grove. Councilor Lymangood expressed his concern about whether the dollar amounts assessed to Corcoran had been verified and through what means. Administrator Vergin advised that this issue was brought forward during a meeting with Maple Grove Staff. Council was reminded that an escape clause is built into the agreement. Councilor Bucher suggested that staff be given the opportunity to work through this item and report back to Council. Councilor Lymangood again expressed his concern regarding the figures and added that he did not agree with the agreement or the dollar figure. Council requested that Administrator Vergin verify the amount for maintenance in the agreement, discuss with Maple Grove Staff how the two cities can work through common issues, and report back to the Council at a later date. Call to Order Roll call Pledge of Allegiance Agenda Approval Open Forum Consent Agenda Approval Consent Agenda Item 5.c. CITY OF CORCORAN CITY COUNCIL MEETING JANUARY 8, 2004 2 Unfinished Business Board of Appeal and Equalization Process/Hearing Date Discussion was held regarding ways to better streamline the process for the annual Board of Appeal and Equalization. Administrator Vergin requested direction regarding Council’s wishes for the 2004 and future hearings to be conducted. Council agreed that the proposed agenda presented was appropriate. Each individual wishing to address the Board would have an opportunity to state their objection at the beginning of the hearing for the record, and then meet in a non-public setting with the City Assessor in an attempt to resolve any concerns in valuation. The Board of Appeal and Equalization would then hear any items that could not be resolved between the two parties. MOTION by Lymangood, seconded by Gageby, and carried unanimously to schedule the Board of Appeal and Equalization hearing for Thursday, April 8, 2004 and to publish notice of said hearing as appropriate. Liaisons to Commissions Discussion was held regarding the importance of Council Liaisons to various City Boards and Commissions. Council agreed by unanimous consensus to keep the liaisons to the established Commissions. Discussion followed regarding if the Council should rotate as Liaisons or remain on a commission more permanently. The following public comments were heard: Ken Kluck, 21800 County Road 50, current Wastewater Commissioner Feels that it is important for the Wastewater Commission Liaison to be the same every month, because many issues on the WWC carry forward from month to month and the Liaison would not have to be brought up to date every month if the same person is attending. However, feels that rotating is appropriate on the Planning Commission, as the issues are usually very similar. Councilor Gageby suggested that the Council Liaisons rotate on a quarterly basis to provide some continuity. Mayor Guenthner agreed to meet with each Commission to discuss the Liaison position, with a decision to be made by the Council in February 2004. Reserve Fund Policy MOTION by Lymangood, seconded by Bucher, and carried unanimously to approve the Reserve Fund Policy as presented. Internal Controls Policy Administrator Vergin advised that all polices being considered by the Council at this time have been reviewed by the City Auditor. Council also requested that Councilor Gageby, former acting mayor, remain as a signer on the City’s bank accounts, in conjunction with newly appointed acting mayor Board of Appeal and Equalization Process Set Hearing Date Liaisons to Commissions Public Comment Reserve Fund Policy Internal Controls Policy CITY OF CORCORAN CITY COUNCIL MEETING JANUARY 8, 2004 3 Lymangood, allowing two councilors to sign checks in the absence of the Mayor and Administrator, as defined within the policy. MOTION by Lymangood, seconded by Bucher, and carried unanimously to approve the Internal Controls Policy as modified, requiring two signers on payroll checks when they are not processed by a service provider or vendor. Capital and General Expenditure Policy MOTION by Lymangood, seconded by Bucher, and carried unanimously to approve the Capital and General Expenditure Policy as presented. New Business Rural Heritage Commission Administrator Vergin advised that this issue had arisen during the tour by the Parks & Trails Commission seeking potential properties for park and trail purposes. Commissioner David Andersen drafted the proposed ordinance for consideration. Councilor Gageby added that he feels this Commission ties well into the preservation and development of Corcoran. However, Councilor Lymangood added that the City has not budgeted for another Commission and feels it is not appropriate to take it on at this time. Mayor Guenthner advised that he would discuss with the Parks and Trails Commission at their meeting on Tuesday, January 13, 2004. Staff and Council Reports ATV Ordinance Status CEO Reger’s report indicated that a public meeting would be held on January 27, 2004 for resident input for a draft ordinance. The meeting will be published as appropriate and once a draft ordinance is ready, it will be forwarded to the City Attorney and Council for review and consideration. Administrator’s Report Administrator Vergin updated the Council on the following items: • Self-guided Development Tour – These developments will be discussed at the January 15, 2004 Special Council meeting. • LMC Handout – Council will be updated as further information becomes available. • Land Use Workshop – This has been tailored specifically for the City of Corcoran. Administrator Vergin will confirm with the presenters any objections about being videotaped. The workshop will be held on Saturday, February 28, 2004 from 8 a.m. – 2 p.m. • A copy of the 2004 Budget is available for each Councilor. • Council received a copy of a letter from Medina Police Chief Belland regarding a situation in the City of Corcoran, commending the action of Police Chief Schutte and Corcoran Police Officers. Planning Issues Councilor Lymangood commended staff on the thorough guide for the Development Tour. Suggested that a copy of the book be distributed to the Met Capital and General Expenditure Policy Rural Heritage Commission ATV Ordinance Administrator’s Report Planning Issues Council and surrounding cities. In regards to the Land Use Workshop, suggested that the CITY OF CORCORAN CITY COUNCIL MEETING JANUARY 8, 2004 4 workshop be videotaped for those that are unable to attend. MOTION by Thomas, seconded by Lymangood, and carried unanimously to adjourn the meeting at 7:58 p.m. _____________________________ Kary Tillmann, City Clerk/Treasurer Adjournment