HomeMy WebLinkAbout2021-06-10 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
June 10, 2021 = 7: 00 pm
The Corcoran City Council met on June 10, 2021, in Corcoran, Minnesota. Pursuant to Minnesota Statute
Section 13D.021 and due to the COVID-19 pandemic, the City Council meeting was held remotely
through electronic means using the audio and video conferencing platform Zoom.
Mayor McKee was present at City Hall. Councilor Nichols, Council Schultz, and Councilor Thomas were
present via telephonic or other electronic means. Councilor Bottema was excused.
City Administrator Martens and Administrative Services Director Beise were present at City Hall. Public
Works Director Mattson, Director of Public Safety Gottschalk, and City Planner Lindahl were present via
telephonic or other electronic means.
1. Call to Order/Roll Call
Mayor McKee called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor McKee invited a
3. Agenda Approval
City Administrator
agenda and noted
II in attendance to rise and join in the Pledge of Allegiance.
Martens reviewed the Open Forum comment opportunity for items not on the
the other public comment opportunities throughout the agenda. City Administrator
Martens noted afive-minute limit per speaker to allow public comment opportunity for all wishing to
participate with Council discretion in allowing speakers a longer public comment. City Administrator
Martens reviewed the public comment opportunity for New Business is separate from the Public
Hearing for item 10a., and 10b., and noted the public comment opportunity would occur after item 10b.
City Administrator Martens noted the claims were emailed to Council on Tuesday and included in the
online agenda packet, and an addition of 10h. Finance Manager Job Offer.
MOTION: made by Nichols, seconded by Thomas to approve the agenda as modified.
Voting Aye by Roll Call Vote: McKee, Nichols, and Thomas
(Motion carried 3:0)
Councilor Schultz was not available to vote due to temporary technical difficulties.
Commission Representatives
Mayor McKee noted Planning Commissioner Jacobs and Parks and Trails Commissioner Christenson
were present via telephonic or other electronic means. Mayor McKee invited Commissioner Jacobs
and Commissioner Christenson to speak on relevant agenda items.
Open Forum (Public Comment Opportunity)
Mayor McKee invited residents to communicate telephonically during the Open Forum discussion for
items not included on the agenda. Administrative Services Director Beise explained the instructions to
participate in the meeting via the Zoom video format and reviewed instructions for participation in the
meeting through telephone or computer. No residents participated in the Open Forum.
Presentations/Recognitions
a. Hennepin County Sheriff Hutchinson: Presentation will occur later in meeting.
b. 2020 Audit — Berg, Abdo, Eick and Meyers
Andy Berg, Partner at Berg, Abdo, Eick and Meyers, reviewed audit opinion, general fund results,
governmental and enterprise funds, and key performance indicators. Mr. Berg reviewed the
unmodified clean opinion on the audit and is the best opinion a city can receive; and a clean report
standing regarding Minnesota Legal Compliance. Mr. Berg noted one finding relating to WAC
payments and water connection fees. Mr. Berg noted within the Water Fund, water connection fees
are collected with portion remitted to Maple Grove prior to 2020 was not paid, and was not recognized
in the 2019 report, creating a prior period adjustment, and is reported as internal control finding and
should have been reflected in the 2019 financial statements. Mr. Berg noted the amount connection
fee was remitted to Maple Grove in 2021. Mr. Berg reviewed the end
the projected budge
indicating th
ing 5-year General Fund balance,
t, and cash flow, noting in 2020 the unrestricted balance fund was 46.5 percent
e City has done a good job in balancing cash flow above the city policy of maintaining a
minimum unres
tricted balance of 35 percent. Mr. Berg
reviewed General Fund budgeted revenue and
expenditure amounts to actual revenue and expenditure amounts noting a budgeted General Fund
balance of $2,271,010 on January 1, 2020, a total variance with final budget of $650,470, and a
General Fund balance on December 31, 2020, of $2,921,480. Mr. Berg reviewed a 3-year comparison
of Special Revenue Fund balances, 3-year comparison of Capital Projects Fund balances, Debt
Service Funds with new bonds issued in 2020 and old bonds paid off, the Water Fund, and the Sewer
Fund. Mr. Berg reviewed cash and investments, tax rates and taxes per capita comparisons, debt per
capita and debt service expenditures as a percent of total expenditures.
MOTION: made by Thomas, seconded by Schultz to accept the 2020 audit as presented.
Voting Ave by Roll Call Vote: McKee, Nichols, Schultz, and Thomas
(Motion carried 4:0)
City Administrator Martens noted Administrative Services Director Beise's time and work regarding the
2020 audit. Council thanked staff for the time invested in audit completion. City Administrator Martens
noted Sheriff Hutchinson is now present on the Zoom call.
b. Hennepin County Sheriff Hutchinson
Sheriff Hutchinson thanked Council, staff, and Director of Public Safety Gottschalk for their time.
Sheriff Hutchinson thanked his staff and the partnership with the police officers in Corcoran. Sheriff
Hutchinson noted the new training facility in Maple Grove and includes state of the art technology with
construction beginning in 2022. Council thanked Sheriff Hutchinson for their continued service to
citizens.
7. Consent Agenda
a. Draft Minutes of May 13, 2021, Council Meeting
b. Draft Minutes of May 27, 2021 Council Meeting
c. Financial Claims
d. Police Donation — Car Seats
e. Charitable Gambling License — St. Thomas Church
f. Charitable Gambling License — Pheasant Acres
g. Resolution 2021-56 Accepting NW Area Jaycees Donation
Council requested item 7g. Resolution 2021-56 Accepting NW Area Jaycees Donation be pulled for
discussion.
MOTION: made by Thomas, seconded by Schultz to approve consent agenda items 7a-7f.
Voting Aye by Roll Call Vote: McKee, Bottema, Schultz, and Thomas
(Motion carried 4:0)
Council reviewed item 7g. Resolution 2021-56 Accepting NW Area Jaycees Donation
thanked the Jaycees for their continued support and generous $100,000 donation to the City of
Corcoran for the City Park amenities. Council noted appreciation for the partnership with NW Area
Jaycees and Lions for all the community.
MOTION: made by Thomas, seconded by Schultz s to approve item 7g.
Voting Aye by Roll Call Vote: McKee, Nichols, Schultz, and Thomas
(Motion carried 4:0)
8. Planning Business (Public Comment Opportunity)
City Administrator Martens invited residents to communicate telephonically during the public comment
opportunity for Planning Business item 8a. Administrative Services Director Beise explained the
instructions to participate in the meeting via the Zoom video format and reviewed instructions for
participation in the meeting through telephone or computer. No residents participated in the public
comment opportunity.
a. Building Rights Appeal for Outlot A of Outcalt 2n11 Addition
Planner Davis outlined applicant request for development rights appeal for parcel ID 0911923440017
and reviewed the rural residential zoned district location and subject to the city 's development rights
program, intended as growth management tool to preserve a rural residential environment with open
space and active agra businesses with an overall density of 1 residential unit per 10 acres. Planner
Davis noted the parcel has no additional development rights. Planner Davis reviewed the Outcalt
Addition dating back to 1986 first edition created with an original parcel of 23 acres with 2
development rights and one was assigned to Lot 1, Block 1 and one assigned to Outlot A, with two
remaining lots Outlot B shared driveway and drainage and utility easement, and Outlot C with no
development rights assigned. Outcalt Second Addition was a lot line adjustment between Lot 1, Block
1, and Outlot C, to allow more land to be added to Lot 1, noting Outlot C became Outlot A of Second
Addition. Outlot A from first addition remained intact, and Lot 1, Block 1 was developed and became
9305 Foxline Drive. Planner Davis reviewed the final addition occurred in 2001, when Outlot A became
Lot 1, Block
1 of the third addition and the final development right from the original parcel was
developed to create 9475 Trail Haven Road. Planner Davis reviewed the rural residential zoning
district code section 1040.030, subd. 7. Planner Davis noted the development rights map is the City's
official record of remaining development rights throughout the City and noted the appeals process
should there be an objection to the number of development rights remaining. Planner Davis noted the
applicant did not find the development rights map to be incorrect, however, applicant is appealing to
the non -conforming lots of record which could allow the non -conforming parcel to be developed under
certain criteria. Planner Davis noted compliance in this application does not exist as the current
comprehensive plan and zoning ordinance does not allow for granting a developable right where one
does not exist, and the lot does not define a nonconforming lot or parcel per Corcoran City Code, but
rather a conforming, unbuildable outlot for use as open space or agricultural land conform to permitted
uses in the rural residential district. Council introduced applicants and asked for a statement on their
development rights appeal.
Applicant disputed the Development Rights Map and opined when code was changed in 2015, it
changed the lot to non-comforming, and met criteria for the subdivision lot, landowner should be
granted a building right. Applicant noted staff report did not refute the lot meets all necessary
requirements to grant a building right based on section 1030.010 subd 4, and added the lot has
frontage onto Trail Haven with the ability to add private septic and water, and by allowing a
developable right, the parcel remains in character and quality of area, along with the City's
comprehensive plan.
Council and applicant discussed the shared driveway code requirements. Council thanked applicant
for their time in reviewing their appeal. Council and staff discussed shared driveway and the standards
regarding the shared driveway. Council inquired on access to Trail Haven Road from parcel. Council
discussed the definition of legal, nonconforming and the ordinance code reference, also noting size is
not a factor in nonconforming parcels.
MOTION: made by Schultz, seconded by McKee Denying Resolution 2021-59 Amendment to the
Development Rights Map for the Parcel Known as Outlot A of Outcalt 2nd Addition
(PI D 09-119-2344-00017) (City File 21-024)
Voting Aye by Roll Call Vote: McKee, Nichols, and Schultz Nay: Thomas
(Motion carried 3:1)
b. Interim Ordinance Establishing a Development Moratorium
Planner Davis outlined the proposed interim ordinance covering the Northeast District including south
of County Road 117, east of County Road 101, properties north of Schutte Road, and eastern side of
the northwestern 2040 Metropolitan Urban Service Area (MUSA). Planner Davis noted the current and
extensive water planning study in the Northeast District, and reviewed development pressures due to
transportation improvements along County Road 101. Planner Davis noted current approved
developments are outpacing the City's water supply, as there are no guarantees from Maple Grove
they will continue to support new development water needs in Corcoran. Planner Davis noted potential
for large and long-term developments along significant transportation corridors and may be proposed
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and considered prior to the establishment of standards that honor the community's vision for the area.
Planner Davis noted the proposed 1-year development moratorium would allow time to complete
meaningful studies without pressure of time by pending applications and may be lifted at any time by
Council once studi Ces are satisfactorily completed. Planner Davis noted updates to the proposed
ordinance 2021-415, permitted applications during moratorium, and effective dates of moratorium.
Mayor McKee opened the Public Hearing.
Administrative Services Director Beise explained the instructions to participate in the meeting via the
Zoom video format and reviewed instructions for participation in the meeting through telephone or
computer. No residents participated in the Public Hearing.
MOTION: made by Nichols, seconded by Thomas to close the Public Hearing.
Voting Aye by Roll Call Vote: McKee, Nichols, and Thomas
NSchultz
Council discussed proposed ordinance affects to Nelson International or other current developments.
City Administrator Martens responded it does not affect Nelson International. Planner Davis noted the
Amberly and Belllwether applications would be exempt, and no other applications have been received
at this time. Council inquired if the 1-year moratorium is a city -imposed or statutory maximum. Planner
Davis noted the moratorium is a statutory maximum. Council questioned the length of moratorium. City
Administrator Martens responded the moratorium would be between 8 to 12 months, noting lack of
infrastructure within Corcoran would limit development, even without the moratorium in place. Council
necessary. Council and staff reviewed future workload
and staff discussed amending the moratorium if
relating to water infrastructure relating to current developments, moratorium timetable length, and
importance of completing the water infrastructure studies.
MOTION: made by Nichols, seconded by Thomas approving Ordinance 2021415 Interim Ordinance
Prohibiting Approval of New Plats, Planned Unit Developments, Conditional Use Permits, and Building
Permits.
Voting Aye by Roll Call Vote: McKee, Nichols, and Thomas Nay: Schultz
(Motion carried 3:1)
Council and staff discussed purpose of summary ordinance and savings to City by publishing a
summary ordinance versus the full ordinance. Council and staff discussed publishing ordinance in full
and location of ordinance at City Hall. Council requested defining the boundaries of the Northeast
District of Corcoran within the moratorium. Staff noted the Northeast District boundaries will be
included in the summary ordinance.
MOTION: made by McKee, seconded by Schultz s approving Ordinance 2021-416 Summary as
Amended of Ordinance 2021-415.
Voting Aye by Roll Call Vote: McKee, Nichols, Schultz, and Thomas
(Motion carried 4:0)
9. Unfinished Business (Public Comment Opportunity)
Mayor McKee invited residents to communicate telephonically during the Public Comment opportunity
for Unfinished Business items included On the agenda. Administrative Services Director Beise
explained the instructions to participate in the meeting via the Zoom video format and reviewed
instructions for participation in the meeting through telephone or computer. Commissioner
Vehrenkamp asked for clarification of agenda.
Mark Lanterman, 6936 Oak Ridge Road, opined on Tyler Technologies and lawsuits pending with
other cities and noted due diligence in review of Tyler Technologies should this company be selected
for the City's finance software.
Rich Brummond, 8985 Bechtold Road, noted moratorium slide is still on the Zoom presentation. Mr.
Brummond requested information for a date when Council Chambers will be open to the public. Mayor
McKee responded a hybrid meeting will be available at the June 24 Council meeting.
a. Finance Software Request for Proposal Review
Administrative Services Director Beise reviewed the finance software proposal, provided background
of review, and outlined the City's current software and manual processes associated with day-to-day
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operations. Adm
noting Tyler Tech
strative Services Director Beise reviewed the proposals r
ologies, BS&A, and Kronos as th
Administrative Services Director Beis
reporting, multiple new user features,
eceived during the RFP
e vendors responding to the RFP request.
e reviewed new software capabilities for increased and efficient
and integration with current systems. Council
discussed integration of recommended vendor and software. Counc
and staff
ment accounting,
f technology in existing systems, inefficient workflows because of limited and archaic software
the City is currently operating in, and necessary technology software improvements.
i I noted govern
MOTION: made by Thomas, seconded by Nichols to approve authorize staff to proceed with
implementing BS&A Software and Kronos for payroll.
Voting Aye by Roll Call
Vote: McKee, Nichols, Schultz, and Thomas
(Motion carried 4:0)
b. Water Supply Workplan —Supplemental Information
City Engineer Torve briefly reviewed information regarding the water supply workplan actions and
engin
water supply contract with Maple Grove is limited to specific areas in Corcora
step is preparing financially for a water system either above or below ground
Bering completed to date for the NE water supply system. City Engineer Torve noted the current
n, and noted the next
in Corcoran. City
Engineer Torve reviewed water supply planning, the types of treatment processes associated with
water systems and noted lime softening and nanofiltration technologies as softening treatment options,
and noting maintenance scope associated with each treatment, and cost factors of different processes
relating to city size. City Engineer Torve noted size of wastewater systems should also be a
consideration regarding treatment processes. City Engineer Torve outlined ground water storage and
above ground water storage and the cost for both systems. City Engineer Torve outlined the demand
for water in the NE area and the immediate need area in the MUSA. City Engineer Torve noted the
feasibility study noting gravity filters as a viable option based on studies received and reviewed other
considerations to reflect on. City Engineer Torve touched on financial planning and noted inflation as a
factor to consider over the life of the water supply treatment facility. City Engineer Torve reviewed
different options for building styles and options for ground storage. City Engineer Torve reviewed the
gravity filtration system example, offering flexibility for future expansion, and more "Day 1" capacity.
City Engineer Torve reviewed costs for four different water system options with sewer infrastructure
cost included, range from $8.5 million to $23 million. City Engineer Torve reviewed next steps include
timelines for selecting the appropriate system, development of financial scenarios, and begin
construction design. Council and staff discussed the difference between pressure and gravity systems,
flexibility of each system, costs differences of each system, flow of systems, and advantages of gravity
system. Public Works Director Mattson added guidance in the versatility of the gravity system currently
and in long-term planning with unknown possibilities, a gravity option allows more flexibility. Council
noted past Council discussions regarding a higher -quality water treatment system. Council discussed
including all four options in the feasibility study or selecting a specific option for a complete financial
analysis and noted interest in options 2 and 3.
MOTION: made by Schultz, seconded by Thomas to direct staff to complete a financial analysis of the
NE Water Supply System options as outlined in the supplemental report.
Voting Aye by Roll Call Vote: McKee, Nichols, Schultz, and Thomas
(Motion carried 4:0)
10. New Business (Public Comment Opportunity)
a. Public Hearing — 2021 Dust Control Program
City Administrator Martens outlined the dust control program and the product utilized for this service.
City Administrator Martens reviewed the subsidized program includes tax dollars with continued
increases in city share over the past several years. City Administrator Martens noted fees also are
assessed to properties included in the treatment area with a total project cost of $111,600. City
Administrator Martens noted the dust control contract is currently in its second year of a two-year
contract with one request to be removed from the program located at 19510 Stieg Road.
Mayor McKee opened the Public Hearing.
5
Administrative Services Director Beise explained the instructions to participate in the meeting via the
Zoom video format and reviewed instructions for participation in the meeting through telephone or
computer.
Chris Hammer, 22218 Chapparral Lane, supports the dust control program and sees benefit of dust
control.
Dean Vehrenkamp, 9310 Bechtold Road, receives no benefit of assessment living approximately 300
yards from road but still is responsible for the assessment. Mr. Vehrenkamp noted vehicles traveling
on Bechtold Road do not create dust. Mr. Vehrenkamp opined all residents should be responsible for
Just control applications. Mr. Vehrenkamp opined the chemical applied also causes damage to
vehicles.
Lilly Spitzack, 7710 Corcoran Trail West, requested clarification on dust control process and chemical
used.
Richard Brummond, 8985 Bechtold Road, opined on limited dust created on Bechtold Road, recent
maintenance completed on Bechtold Road and chemical used to repair road, and questioned the
benefit of the dust control program in relation to the assessment residents are asked to pay.
MOTION: made by Schultz, seconded by Nichols to close the Public Hearing.
Voting Aye by Roll Call Vote: McKee, Nichols, Schultz, and Thomas
(Motion carried 4:0)
Public Works Director Mattson recent maintenance on Bechtold Road was a water truck and grading
Of the road and noted dust control applications are not applied until June each year dependent on the
weather. Public Works Director Mattson reviewed the installation of dust control calcium chemical with
the purpose to control dust and assists in maintenance of the gravel road. Council questioned dust
control application on Corcoran Trail with the impending road improvement project scheduled later this
year. Public Works Director Mattson responded dust control would be scheduled for the road. Mayor
McKee noted a previous speaker has an additional comment and though the Public Hearing has
closed invited the speaker to participate in the discussion.
Jesse Spitzack, 7710 Corcoran Trail West, opined on city savings by not applying dust control to
Corcoran Trail.
Council noted review of future dust control assessments and general budget for 2022, complaints of
Just control if it is road maintenance, review of city share already encompasses paying for a portion of
the dust control through tax dollars for residents that do not live on the gravel road and noted residents
who live on paved roads (or county roads) also included within the tax assessment implications
discussion. Council referenced Stieg Road removal from dust control application. Council and staff
discussed impacts to budget and revenue of City's dust control expense, and forgoing dust control
assessment this year. Council consensus of further review of assessments and impacts to roads and
residents needs to be completed and discussed at a future Council meeting for priority consideration in
the 2022 budget. Council noted the absent Councilmember may have comments regarding living on a
gravel road, and it may be beneficial to delay discussion to a later Council meeting. City Administrator
Martens clarified the purpose of the Public Hearing for Dust Control allows the City to order the
improvements, and discussion can occur at a later Council meeting regarding assessments to
residents. Council and staff discussed the implications of removing Corcoran Trail from the dust
control program schedule and determined due to timing and road maintenance complications, and
possible delay with paving the road if approved at the meeting, Corcoran Trail should remain on the
schedule for the dust control application. Council requested staff move the assessment discussion to a
future Council meeting.
MOTION: made by Thomas, seconded by Schultz approving Resolution 2021-60 Ordering
Improvement of Dust Control Treatments to be Applied to City Streets in 2021.
Administrative Services Director Beise asked for clarification is Stieg Road is approved to be excluded
from the dust control application. Council noted dust control application would be applied, but
assessment discussion will be scheduled for a future Council meeting.
Voting Aye by Roll Call Vote: McKee, Nichols, Schultz, and Thomas
G
(Motion carried 4:0)
b. Public Hearing —
City Administrator Martens reviewed Council approved feasibility study at the May
Corcoran Trail East/West Improvement Project
13 meeting outlining
the installation o� asphalt on existing gravel portions and reclaiming and repaving existing asphalt
portions, and modest storm water improvements. City Adm
project cost of $534,528, with City expense of $358,1
inistrator Martens outlined the proposed
29 and assessments of $176,400. City
Administrator Martens noted properties with existing pavement to new pavement assessme
$3,600, existing gravel t0 new pavement of $10,800, with option for property owners to pay
2021, Or over a 10-year term with 1.83 percent interest. City Administrator
project schedule with assessment hearing after bids are received.
nt of
in full in
Martens reviewed the
Mayor McKee opened the Public Hearing.
Administrative Services Director Beise explained the instructions to participate in the meeting via the
Zoom video format and reviewed instructions for participation in the meeting through telephone or
computer.
J
to wait for water and sewer infrastructure.
J
ohn Scheunemann, 7965 Corcoran Tra
the watershed.
Carol Eastbourn,
properties.
esse Spitzack, 7710 Corcoran Trail West, questioned material being installed, and if it makes sense
th
I
it East, questioned watershed and
n Trail East,
Lilly Spitzack, 7710 Corcoran Trail West, questioned how their property would be assessed with their
property abutting both Corcoran Trail East and Corcoran Trail West.
MOTION: made by Schultz, seconded by Nichols to close the Public Hearing,
ere are any plans for
7760 Corcora
questioned the higher assessment amounts for some
Voting Aye by ROII Call Vote: McKee, Nichols, Schultz, and Thomas
(Motion carried 4:0)
City Administrator Martens reviewed adopted assessment policy, the differences between gravel and
paved road assessments, the overlay credit for properties located on existing pavement, and reviewed
the watershed improvements and other future improvements regarding the watershed. City
Administrator Martens responded to water and sewer question and noted water and sewer services for
Corcoran Trail East and West are scheduled far into the future and possibly past the life of the current
road improvement. Public Works Director Mattson noted improvements to culverts on Corcoran Trail
East and West and referenced participants question is related to stormwater improvements and not
watershed. Public Works Director Mattson noted a life span of the road is approximately 20 years.
Council clarified the policy referencing one free overlay no longer exists in current policy. City
Administrator Martens noted continued communication with residents regarding the project as it moves
forward.
MOTION: made by Schultz, seconded by McKee approving Resolution 2021-61 Ordering the
Improvement for the Corcoran Trail East/West Improvements Project.
Council noted assessments are acknowledged by Council and there is a need to establish a system
for assessment over the lifetime of the roads improved in Corcoran.
Voting Aye by Roll Call Vote: McKee, Nichols, Schultz, and Thomas
(Motion carried 4:0)
Mayor McKee invited residents to communicate telephonically during the public comment opportunity
for Planning Business items 10c-1Oh. Council request a brief recess.
Mayor McKee called a Council recess at 10:05 pm.
Mayor McKee reconvened Council at 10:11 pm.
Administrative Services Director Beise explained the instructions to participate in the meeting via the
Zoom video format and reviewed instructions for participation in the meeting through telephone or
computer.
Heidi Heiland, 7555 County Road 116, opined on hook up to sewer and water, noting it is cost
prohibitive for her business currently, and is requesting more flexibility with timeframe in managing the
IN
difficulty of sewer and water no
and is
Chris
property being assessed as a property improvemen
Hammer, 22218 Chapperal Lane, opined on
okup. Ms. Heiland also questioned if
t.
429 is being used in this situation,
code enforcement relating to storage of items in
yard, and inaccessibility of property for dual frontage roads for r
esidents and side of homes for storing
items. Mr. Hammer asked code enforcement to be relaxed for dual fr
a home be considered.
ontage property roads and side of
Chelsea Janke, 19885 Country Road E, seconded response of previous speaker. Ms. Janke noted
their issue is also dual frontage roads, and clarification of how this could be changed.
Chris Hamme
r, 22218 Chapperal Lane, opined on t
who may not be on the call
he code enforcement and other residents concerns
any longer due to the length of the meeting
enforcement discussion be
scheduled at a future meeting again.
c. Mandatory Connection Extension Request
requested the code
Cifiy Administrator Martens noted follow up with Ms. Heiland on her individual questions. City
Administrator Martens reviewed the history of extension requests and referenced the original deadline
of May 1, 2019; a secondary extension date of May 1, 2020; and a third extension date of August 31,
2021. Council discussed flexibility in extending date to March of 2023, the difficult past year for all
businesses, limited verified contractors, and recommendation by staff to extend date to August 1,
2022, with review of any remaining requests at that time. City Administrator Martens noted there is an
additional Council action of amending the ordinance and noting one date extension is preferred.
Council noted extending the date to June 30, 2023, due to variances in weather. Council noted who
incurs the cost of updating the cost of changing the ordinance. Council noted no other extensions will
be granted after June 30, 2023.
MOTION: made by Nichols, seconded by Schultz to direct staff to draft documents to extend
mandatory water and sewer connection to June 30, 2023.
Voting Aye by Roll Call Vote: McKee, Nichols, Schultz, and Thomas
(Motion carried 4:0)
d. Liquor License Renewal Fees
Administrative Services Director Beise reviewed request by applicant to reduce liquor licensing fees
due to the pandemic, reviewed past action of liquor license reduced fees. Council asked if CARES Act
reimbursing fee, or American Rescue Plan Funding for reimbursing fee or cover lost revenue by City.
City Administrator Martens noted CARES Act did not allow reimbursement for lost revenue, however
with ARPA, the expense is a reimbursable expense to City. Council noted the request is reasonable
by applicant.
MOTION: made by Thomas, seconded by Schultz to authorize a one-time reduction of on -sale liquor
license fees equal to three months of a usual fee for the licensed establishments in Corcoran for the
2021-2022 license period.
Voting Aye by Roll Call Vote: McKee, Nichols, Schultz, and Thomas
(Motion carried 4:0)
e. 2022 Budget Priorities
City Administrator Martens requested direction from Council regarding expectations from the City
Council regarding overall budget target such as tax rate, services provided and adding services if
needed, wage adjustments and compensation study, and any other priorities such as dust control
assessments for preliminary priorities. Council discussed consistency in tax rate, dust control,
initiating an Economic Development Authority in Corcoran, and bringing planning in-house
completely. Council noted reducing contractors and developing a core of staff who only focus on
Corcoran and eliminating overhead cost for contracted services. Council noted importance of
maintaining or lowering flax rate, support of wage adjustment, and reviewing cost analysis of bringing
contracted services in-house.
f. Code Enforcement Discussion
City Administrator Martens noted the recent public comments and conversations surrounding code
enforcement. Council discussed issues and difference between standards in rural and newly
developed areas of Corcoran, the differing storage needs within each zoning area, and code not
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currently differentiating those issues or standards. Council noted determining code enforcement
violations, such as trailers and firewood storage, and definition 01 front yard. City Administrator
Martens noted dual frontage is referenced in code as two front yards and creates hardships for
residents in such a situation. Council noted examples of an ordinance amendment update in rural
zones could include allowing the front an amount of space beyond the front of a house, or in the back
half of a backyard. Council reviewed ways to handle future code enforcement and pausing temporarily
while Council reviews ways to improve the code and addresses how existing citations should be
handled. Council noted dual frontage road properties a priority for review. City Administrator Martens
discussed options with existing citations, pausing code compliance, and moving to complaint -based
code compliance, exempting any safety related code compliance issues. Council discussed defining
specific nuisances to assist in directing staff to code compliance review. Council noted violations
impacting quality of life to surrounding properties, junk cars, and specific code enforcement standards
for rural parcels and newer development lots in Corcoran. City Administrator Martens noted the
second highest complaint is RVs in front yards. Council noted currently there is no differentiation
between proactive or neighbor -based code enforcement complaints. City Administrator Martens noted
the necessity to initiate a full pause to code compliance rather than staff determining which complaint
is viable. Council and staff discussed pausing proactive code enforcement and moving to complaint -
based code enforcement while the Council reviews options for future code enforcement practices.
City Administrator Martens noted the most egregious complaints are in process and within the court
system. Council noted allowing the egregious complaints to continue moving through the process and
not halting complaints already moving within the legal system. Council noted differentiating the
proactive code enforcement with a no response after a second letter regarding violation. City
Administrator Martens noted direction has been received for staff.
g. Future Work Session Schedule
City Administrator Martens outlined the future Council work session dates. Mayor McKee called work
sessions for July 8, July 22, and August 12 as presented.
h. Finance Manager
City Administrator Martens briefed Council on candidate and requested authorization to present an
offer.
MOTION: made by Nichols, seconded by Thomas to authorize mayor and city administrator to extend
an offer for the position of finance manager.
Voting Aye by Roll Call Vote: McKee, Nichols, Schultz, and Thomas
(Motion carried 4:0)
11. Closed Session
a. Active Corcoran Planning Applications. Council received reports.
b. Pandemic Response Update
City Administrator Martens noted the last virtual EOC operation meeting and have deemed emergency
over, with the remaining order from the governor, additionally, there is $656,000 from ARPA funds the
City needs to request for pandemic expenses. City Administrator Martens noted an in -person, hybrid
option for Council meeting on June 24 is in place.
12.2021 City Council Schedule
13. Adjournment
MOTION: made by McKee, seconded by Nichols to adjourn.
Voting Aye by Roll Call Vote: McKee, Nichols, Schulz, and Thomas
(Motion carried 4:0)
Meeting adjourned at 11:14 pm.
Micheif
Friedrich —Deputy Clerk