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HomeMy WebLinkAbout2021-05-13 Council MinutesCITY OF CORCORAN City Council Meeting Minutes May 13, 2021 - 7:00 pm The Corcoran City Council met on May 13, 2021, in Corcoran, Minnesota. Pursuant to Minnesota Statute Section 13D.021 and due to the COVID-19 pandemic, the City Council meeting was held remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee was present at City Hall. Councilor Bottema, Councilor Nichols, Councilor Schultz, and Councilor Thomas were present via telephonic or other electronic means. City Administrator Martens and Administrative Services Director Beise were present at City Hall. Public Works Director Mattson, Director of Public Safety Gottschalk, and City Planner Lindahl were present via telephonic or other electronic means. 1. Call to Order/Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Martens reviewed the Open Forum comment opportunity for items not on the agenda and noted the other public comment opportunities throughout the agenda. City Administrator Martens noted moving the Public Hearing first for item 10a. under New Business, with public comment opportunity for New Business immediately following the Public Hearing. City Administrator noted the addition of a claim for $630, payable to the MN Bureau of Criminal Apprehension under item 7a., for background checks for baseball. City Administrator Martens noted removal of item 11 a. Closed Session from Easement Agreement for 66t" Avenue/Gleason Parkway Corridor Improvements. MOTION: made by Nichols, seconded by Thomas to approve the agenda as modified. Voting Aye by Roll Call Vote: McKee, Nichols, Schultz, and Thomas Abstain: Bottema (Motion carried 4:0:1) 4. Commission Representatives Mayor McKee noted Planning Commissioner Vehrenkamp and Parks and Trails Commissioner Dugan were present via telephonic or other electronic means. Mayor McKee invited Commissioner Vehrenkamp and Commissioner Dugan to speak on relevant agenda items. Open Forum (Public Comment Opportunity) Mayor McKee invited residents to communicate telephonically during the Open Forum discussion for items not included on the agenda. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting. No residents participated in the Open Forum. Presentations/Recognitions No presentations or recognitions were heard. Consent Agenda a. Financial Claims b. Waiver Request for Amplified Sound —Corcoran Lions Summer Events c. Waiver Request for Amplified Sound —Hamel Rodeo d. Temporary Liquor License —Hamel Rodeo e. Temporary Liquor License —Corcoran Lions f. Cropland Rental Agreement, Amendment to Land Purchase Agreement — 8200 County Road 116 g. Rear Setback Variance at 6433 Bluestem Circle h. CSAH 101 and Stieg Road Turn Lanes -- Pay Request 3 and Final I. Job Description Update — Administrative Services Director j. City Hall Remodel — Pay Request #6, Change Order #5 Council requested items 7g., be pulled further discussi Con. MOTION: made by Schultz, seconded by Thomas to approve the consent agendas 7a-f and 7h1 Voting Aye by Roll Call Vote: McKee, Bottema, Nichols, Schultz, and Thomas (Motion carried 5:0) Council reviewed item 7g. Rear Setback Variance at 6433 Bluestem Circle and previous Council discussions pertaining to variance requirements and standards, practical difficulties in compliance, unique factors o f the parcel, essential character, general purpose and intent, and consistency with the 2040 Comprehensive Plan. Council reviewed staff verbiage on Resolution OWN the purpose of the revised verbiage, and noted Council vote was completed at the April 22, 2021 meeting. Counc staff discussed changing or altering resolution findings from that language proposed in the packet. Council discussed further review of altered resolution findings and schedule the Resolution 2021-31 discussion to a later Council meeting. Council discussed the alteration of Resolution 2021-31 was to clarify the reasons Council voted in favor of applicant's response to meeting variance criteria as reflected in the new verbiage supplied by Council. Council noted current discussion on the consent agenda item Resolution 2021-31 will approve the amended findings of fact language, and not alter previous Council motion or vote regarding the variance included at the April 22 meeting. Council discussed setting precedence of explaining Council vote, and noted additional verbiage adds to future confusion of what a variance encompasses. it and MOTION: made by Schultz, seconded by Bottema to approve Resolution 2021-31 Approving a Variance for the Property Located at 6433 Bluestem Circle (PI D 36-119-23-42-0032) (City File 21- 010). Voting Aye by Roll Call Vote: McKee, Bottema Nay: Schultz, Thomas Abstain: Nichols (Motion failed 2:2:1) MOTION: made by Thomas, seconded by Nichols to approve Resolution 2021-31 Approving a Variance for the Property Located at 6433 Bluestem Circle (PI D 36-119-23-42-0032) (City File 21-010) with the following language for section 2: The City Council finds that the variance standards have been met, based on the following findings: a. There are practical difficulties in complying with the Zoning Ordinance due to the shape of the lot and the location of the home on the lot leaving an unreasonable small 2' of clearance to the building setback line, too small to permit a deck to be built at the elevated door on the rear of the home. b. That the plight of the requestor is based on factors unique to the parcel of land for which the variance is sought due to the wedge shape of the lot and the placement of the home on the lot. c. That the granting of the variation will not alter the essential character of the locality because of the particular location of the lot adjacent to a stormwater pond behind the proposed structure. This pond area provides additional buffer space between homes that reduces the impact of the structure on sightlines. It also maintains a low effective density of structures in the area, commensurate with the zoning requirements and conditions of the local area. d. The proposed variance would be in harmony with the general purposes and intent of the Ordinance, which allows residential uses. e. The variance is consistent with the Comprehensive Plan, which anticipates residential uses on this parcel. Voting Aye by Roll Call Vote: McKee, Nichols, Thomas Nay: Bottema, Schultz (Motion carried 3:2) 8. Planning Business (Public Comment Opportunity) Mayor McKee invited residents to communicate telephonically during the public comment opportunity for Planning Business items included on the agenda. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting. Greg Hoglund, 19220 Hackamore Road, opined on Conditional Use Permits (CUPs) and the history of the proposed location for Eagle Brook Church, noted churches in general and places of assembly regarding the CUP use in zoning districts, and opined on the approval of future homes on the south side of Corcoran. Mr. Hoglund noted the need for churches and schools as community grows, and the legality of church locations. Mr. Hoglund addressed concerns on development processes, purchase agreements, and the disregard of neighboring properties of the Ravinia neighborhood. Mr. Hoglund noted concerns on item 8a., and opined on time limits regarding public comments. Katherine Drivas, 6747 Old Sturbridge Drive, commented on potential difficulties for two of the five school districts that may build a school in Corcoran. Ms. Drivas discussed history of limited infrastructure at the time the Rockford elementary school was going to be built, opined regarding the recent surge of homes being built within the school district boundaries and the need for infrastructure. Mr. Drivas noted concern that a CUP change would impact school districts, forcing schools to build in industrial areas. Council noted the 5-minute public comment limit adopted procedure and remarked other cities also have time limits for public comment periods. Council noted time can always be extended to residents participating in public comment opportunities at the Council's discretion. a. Conditional Uses in Zoning Districts City Administrator Martens outlined Council request to discuss conditional uses in zoning districts, with any changes requiring a public hearing. City Administrator Martens noted implications to proposed conditional uses in zoning district changes would require research costs, noting the City is at 60 percent of its projected planning budget for the year. City Administrator Martens noted research completion and staff report would be contracted out to Landform for the Planning Commission and Council review. Council reviewed the current ordinance of conditional use permits allowed in low - density, residentially zoned districts. Council reviewed the current ordinance in place allows schools and places of worship to be placed within residentially zoned districts, noted the recent Council work sessions prioritized zoning review as a high priority and outlined the current zoning review projects. Council discussed two zoning ordinance changes, removing schools and places of worship from lower density residential areas RSF-1, RSF-2, RSF-3, and RMF-1; and only allowing schools and places of worship in higher density residential areas RMF-2 and RMF-3, industrially zoned areas, and the C-2 commercially zoned area. Council noted the proposed zoning changes remove a significant portion of the MUSA area, noted a proposal could allow industrial land used for schools, and places of worship. Council discussed changes to zoning could include limiting scope of facilities from lower -density residential areas and debated the legality of zoning changes. Council discussed the proposed changes eliminate larger facilities from low -density residential areas and eliminate concerns within City regarding larger facilities in low -density residential areas. Council discussed a previous proposal for an assembly facility. Council discussed if the proposed ordinance had been in place, many churches in Corcoran today would not exist. Council noted industrial zoned districts are zoned specifically for businesses that create jobs with tax revenue to relieve citizens of burden of residential tax impacts. Council and staff discussed how much land would be left available if an ordinance restriction from residentially low -density zoned areas existed versus current residentially zoned land and industrial zoned locations. Council discussed performance changes versus restrictions from the City Council. Council noted resident public comment and personal motivations regarding zoning changes. Council discussed needing additional conversation on this topic before proceeding. Council discussed the ideas of CUPs and determining if application presented for a proposed area can sustain, does the business have a right to be there, and could include places of worship or schools. Council discussed having the right to approve or reject an application and not be constrained by CUPs in determining what is best for the area in the City. Council reviewed aspects of proposed CUPs and rejection of an entity from a location and noted the fears that arise from potential impacts from proposed projects within the City. Council noted there were specific criteria referenced to reject a previous application, none of which included rezoning aspects, and noting the CUP process worked as specific reasons were identified to support the Council denial. Council discussed rights of the landowner in selling the land in limiting uses. Council discussed rezoning and the legal implications of places of worship. 3 Council discussed where an appropriate location would be within the City for schools and places of worship. Council discussed the difficulty of proposing ordinance changes and having time for the Council to review proposals as councilmembers cannot discuss business outside an open meeting. Council requested moving discussion to the next Council meeting to allow Council time to review the changes in proposed zoning districts. Council discussed the last two schools built by Wayzata Public Schools were built near, and at about the same time as single-family homes were being constructed in the area, noting the schools were approved for construction prior to the housing development construction. Council noted involving public comment through a public hearing regarding future zoning districts for schools and places of worship. City Administrator Martens reviewed the process of scheduling a public hearing, implications to staff workload over the next week by moving the zoning district ordinance for immediate review. Dean Vehrenkamp, Planning Commissioner, commented on his history on the Maple Grove Planning Commission, and now with the City of Corcoran, noting in Maple Grove planning, an area was pre -designated as school zoning, so potential buyers would know the development was near a planned school facility. Commissioner Vehrenkamp briefly reviewed the Eagle Brook Church application history. Commissioner Vehrenkamp opined on the restraining impacts of the proposed zoning and CUP changes ultimately causing more confusion and issues in the future. Commissioner Vehrenkamp commented on zoning location requirements limiting creativity and development within the City. MOTION: made by Nichols, seconded by Thomas approving the Public Hearing for Zoning Districts and Conditional Use Permits at the June 3, 2021, Planning Commission meeting. Council deliberated the information presented at the meeting and discussed further review of the proposed changes as necessary at a future Council meeting. Council questioned the necessity in moving to a public hearing immediately, prior to full Council discussion, noting the requirement to have the city attorney complete a legal review, and allowing staff time to compose verbiage for the new ordinance. Council discussed moving forward with ordinance changes. City Administrator Martens noted staff has not been directed by Council to complete any zoning ordinance related changes. Council discussed further review relating to the proposed zoning changes, the public hearing, and allowing time for further Council discussion. Voting Aye by Roll Call Vote: Thomas Nay: McKee, Bottema, Nichols, and Schultz (Motion fails 1:4) Council directed staff to continue Council zoning discussion to a future meeting with the City Attorney Thames in attendance. Council noted mask mandates and distancing requirements end on May 28. City Administrator Martens noted the Council Chambers may be available for the June 10 Council meeting. Council consensus indicated continuation of the discussion to the May 27 Council meeting. 9. Unfinished Business (Public Comment Opportunity) Mayor McKee invited residents to communicate telephonically during the public comment opportunity for Unfinished Business items included on the agenda. Administrative Services Director tea se explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting. No residents participated in the public comment opportunity. a. Corcoran Trail East/West Feasibility Study Public Works Director Mattson presented Corcoran Trail Street Improvements project, the history of the feasibility study and small stormwater evaluation and noted the virtual neighborhood meeting held with comments received on April 21. Public Works Director Mattson reviewed the existing gravel roads areas and paved roads sections from the 1980's, with recommendation of a full -depth reclamation with new gravel pavement on top. Public Works Director Mattson explained yearly budgeting includes one free overlay for neighborhoods per the assessment policy when applicable, and noted where a free overlay does not apply. Public Works Director Mattson reviewed Alternate 1 and Alternate 2. Public Works Director Mattson noted the assessed free overlay value benefit, as requested by Council direction, is 90 percent of the mid -range appraised value and equates to an $1,800 credit. Public Works Director Mattson reviewed the Alternate 2 amended report corrects the error of benefit credit applied to the gravel property and applies the benefit credit correctly to the paved properties. Public 4 Works Director Mattson explained the two alternate street improvement estimated costs and nts with a total project cost of r Mattson reviewed the stormwater improvement alternatives and assessments for discussion, noting local and special assessme $534,528.80. Public Works Directo estimated costs noting existing issues over the hi story of Corcoran Trail East and West. Public Works Director Mattson reviewed the project schedule. Public Works Director Mattson reviewed funding for the stormwater improvements could include a combination of special assessments and local participation. Council confirmed the $1,800 overlay in Alternate 2 Assessment Roll reflects a credit to paved roads. Public Works Director Mattson noted the credit is reflected in the Special Assessments cost of $176,400.00. Council clarified the overlay credit for the project was written into assessment code policy for older neighborhoods in Corcoran, and benefit credit is not subject to future overlays within the neighborhood or other paved or future paved roads in Corcoran. MOTION: made by Schultz, seconded by Thomas to accept the Corcoran Trail Street Improvement Feasibility Study and order the Improvement Hearing by Resolution 2021-41 Receiving the Feasibility Report and Calling a Public Hearing on Improvement for the Corcoran Trail East/West Improvements Project. Voting Aye by Roll Call Vote: McKee, Bottema, Nichols, Schultz, and Thomas (Motion carried 5:0) 10. New Business (Public Comment Opportunity) a. Improvement Hearing —Appaloosa Woods Street Improvement Project City Administrator Martens outlined the Appaloosa Woods Street Improvement Project noting the Corcoran section of the project. City Administrator Martens reviewed the history of the project with Maple Grove dating back to 2019 through current action of Maple Grove opening bids in early May. City Administrator Martens noted letters were mailed to residents on April 30. City Administrator Martens reviewed the scope of the project includes reconditioning existing pavement and improving the remainder from gravel to bituminous, the proposed assessment cost for properties accessing existing gravel to new pavement of $13,500, and properties accessing existing pavement to new pavement cost of $7,200. City Administrator Martens noted a term of 10 years with 1 percent over the borrowing interest cost for the project, or bond issue interest, which is currently 1.83 percent. City Administrator Martens reviewed anticipated projects costs of $185,798 estimated in the feasibility study, with an updated estimate at $157,623, indicating the project cost may result in lower assessments to properties. Mayor McKee opened the Public Hearing for item 10a. Administrative Services Director Beise explained the instructions to participate in the Public Hearing via the Zoom video format and reviewed instructions for participation through telephone or computer. Paige Peterson, 19140 84th Place North, asked if the benefit credit on the Corcoran Trail East/West Project and asked if the credit would apply with reconstruction of Appaloosa paving reconstruction. City Administrator Martens confirmed the benefit credit would not apply to this repaving project. MOTION: made by Nichols, seconded by McKee to close Public Hearing. Voting Aye by Roll Call Vote: McKee, Bottema, Nichols, Schultz, and Thomas (Motion carried 5:0) Council and staff discussed possible estimate of cost savings of $30,000 in assessments. City Administrator Martens noted a report would be brought back to Council once savings are realized and prior to assessment hearing. Council noted the combined project savings for the two cities as an opportune time to improve the road. Council noted priority of realizing road improvement costs relating to specific properties and roads, and the continued gravel road and paving challenges in Corcoran. Dave McStott, 8040 Ridge Court, commented on assessment amount and if assessment will include new asphalt in front of his driveway to end of cul de sac where it is public road. City Administrator Martens indicated that portion is not included in the project and only the public portion that extends to the right of the way is included, as it benefits the properties accessing the street. Mr. McStott opined a private easement exists and believes it is a public right of way in the cul de sac area and questioned why asphalt is not being laid in front of his property. Mayor McKee noted this situation could be brought forth at the assessment hearing. Mr. McStott asked when the hearing would be. City 5 Administrator Martens clarified the property questioned is not city -owned property or land where the private drive is located. City Administrator Martens noted the improvement hearing allows the project to move forward, and the assessment hearing would provide an opportunity for property owners to appeal the assessment. Mr. McStott asked again when the hearing would be. Mayor McKee indicated the meeting has not been established yet but will be publicly noticed in the paper and the City will keep residents informed as the assessment hearing is scheduled. City Administrator Martens and Mayor McKee encouraged property owners to contact City Administrator Martens and Council regarding additional discussion pertaining to the project. Shelby Burgess, 19360 81 St Place North, inquired about the benefit of a paved road to property owners and how the amount is determined. Mayor McKee encouraged the participant to contact City Administrator Martens for specific information regarding methodology in benefit determinations. MOTION: made by Schultz, seconded by Thomas to approve Resolution 2021-42 Ordering Improvement of the Appaloosa Woods Street Improvement Project, and authorizing the mayor and city administrator to execute joint powers agreement. Voting Aye by Roll Call Vote: McKee, Bottema, Nichols, Schultz, and Thomas (Motion carried 5:0) Mayor McKee opened the public comment opportunity for items 10b-h. Administrative Services Director Beise explained the instructions to participate in the public comment opportunity via the Zoom video format and reviewed instructions for participation through telephone or computer. No residents participated in the public comment opportunity. b. 2020 Budget Transfers City Administrator Martens noted the 2020 audit is near completion and outlined the 2020 budget transfer opportunities. City Administrator Martens reviewed the items relating to the expenses included Federal CARES funding for COVID, an asphalt project expense not completed, absence of a planner position and maintenance work position for 6 months and an entire year respectively, and vacancies in police officer positions for several months. City Administrator Martens reviewed allocation recommendations. Additionally, City Administrator Martens reviewed the 2016 Downtown Utility and Street Improvement Fund balance of $491,922, noting Wenck and Public Works Director Mattson's efficient management of the project allowing for the fund balance, and recommended transferring the fund balance to the Asphalt Fund for future street projects. Council noted the difference in tax revenue exceeding expenses and the thoroughness by City Administrator Martens explaining the reason for the differences and anomalies in expenses in 2020, specifically noting overall tax revenue growth in the City. MOTION: made by Nichols, seconded by McKee to approve Resolution 2021-43 Authorizing 2020 Interfund Budget Transfers as presented. Voting Aye by Roll Call Vote: McKee, Bottema, Nichols, Schultz, and Thomas (Motion carried 5:0) c. Bridge Replacements — Accept Feasibility Study and Authorize Plans and Specifications Public Works Director Mattson reviewed the Council authorization for a bridge replacement feasibility study noting the bridge crossings were considered critical infrastructure to the city's transportation and stormwater drainage systems. Public Works Director Mattson noted Hennepin County monitors the bridges annually for rating considerations. Public Works Director Mattson reviewed the bridge replacement amounts for Trail Haven Road and Schutte road are $35,000 and $30,000 respectively, and noted bridge replacement locations. Public Works Director Mattson reviewed existing and proposed culverts, future maintenance, flow rates, flood elevation, and estimated replacement costs. Council asked for clarification of flow rates. City Engineer Torve explained engineering analysis of the flood model. Public Works Director Mattson further explained the analysis of equalizing conveyance of the water through the various cross section locations. City Engineer Torve noted priority of FEMA and watershed regulations, noting is not specific to just engineering review. Council and staff discussed further analysis to be completed regarding existing water flow and future water flow within the bridges. Public Works Director Mattson noted project funding avenues of state bonding programs, municipal state aid system, and fronting initial cost through local participation. Public Works Director Mattson 6 noted tracking expenses from Asphalt Fund initially and prior to setup of a Bridge Replacement Improvement Project Fund. Public Works Director Mattson noted Trail Haven Road and Schutte Road were selected for repairs as both bridges are currently in need of replacement, and both are within, and qualify for funding in the state aid system. Council asked for clarification of fronted costs of the bridges. Public Works Director Mattson reviewed the grant system process, noting qualification for the grant includes action by the City to be shovel -ready and includes upfront costs for a feasibility study and engineering design prior to selection and allocation of eligible grants. Public Works Director Mattson outlined upon award of project, upfront costs would be reimbursed and allocated to City accordingly. MOTION: made by Schultz, seconded by Thomas to accept the Bridge Replacements Feasibility Study, approve Resolution 2021-44 Authorizing Plans and Specifications for Trail Haven Road and Schutte Road Bridge Replacements in the amount of $65,000. Council discussed Trail Haven Bridge and the collapse of bridge and the impacts to commuters on the road. Councilmember Bottema noted he lives on Trail Haven Road and will abstain from voting. Council noted the bridge replacemenfi is due t0 safety. Voting Aye by Roll Call Vote: McKee, Nichols, Schultz, and Thomas (Motion carried 4:0:1) d. Recreational Vehicle Ordinance Update Abstain : Bottema Director of Public Safety Gottschalk outlined the existing code chapters 72 and 73 pertaining to recreational vehicle use and includes snowmobile and off -road vehicle regulations would be deleted and replaced with Chapter 72 Recreational Vehicles. Director of Public Works Gottschalk reviewed past history of the ordinance noting recent Council direction in 2020 to review ordinance for consistency with current statutes and to update the ordinance with feedback from councilmembers. Director of Public Gottschalk reviewed the changes between the ordinances including the new recreational vehicle definitions, new state language, and classifications for vehicles. Director of Public Safety Gottschalk noted the draft ordinance provides guidance on the operation of golf carts within the City, and further defines semi-public property as private property generally open for use by the public but not owned or maintained by the City. Director of Public Safety Gottschalk addressed the existence Of Established Riding Areas for all recreational vehicles. Director of Public Safety Gottschalk reviewed prohibiting operation on sidewalks and trails that stipulate recreational vehicles may not operate with a greater number of passengers than the vehicle is designed to carry and use of recreational vehicles on any single property shall not exceed four hours in any 24-hour period, with an exemption for vehicles engaged in property maintenance or agricultural purposes. Director of Public Safety Gottschalk noted maintaining a balance for residents wishing to use ATVs and for residents not wanting the extra noise ATV's create. Director of Public Safety Gottschalk reviewed a change within parcels less than two acres in size requires written consent from the property owners in all occupied residences within 250' radius of all property lines. Director of Public Safety Gottschalk noted exceptions to the ordinance were added for restricted areas to allow loading and unloading of snowmobiles in parking lots, operation clarification on designated trails, operation hours of recreational vehicles inside and outside of the MUSA areas, and where recreational vehicles are allowed including written permission on private property and public roadways. Director of Public Works Gottschalk reviewed recreational vehicle permit requirements for on -road use on City roads, length of permit, waiver and approvals, revocation and the appeals process. Council and staff discussed the appeal process to Council as it is a permit and not applicable to the courts. Director of Public Safety Gottschalk reviewed the proposed violation penalties. Council discussed updates to the recreational vehicle ordinance in Corcoran and noted confirmation of specific snowmobile dates. Council and staff discussed enforcement issue regarding the 4-hour usage update, noise issues such as altered mufflers on recreational vehicles, and goals set forth by implementing the update ordinance regarding recreational vehicles. Council noted resident ability to cross over County Roads and Highways to get to a City roadway, and semi -private roads such as trails accessing a public parking area of a business. Council and staff discussed fee structure for recreational vehicles at the City level and how fees are established, noted fees are intended to cover costs only and not intended to produce revenue for the City. Council provided staff direction in 7 implementing updates to ordinance and requested aligning dates to mirror state guidelines in property access permission from April 1 to November 30 and December 1 to March 31. e. Employee Handbook Update Administrative Services Director Beise presented changes to the Employee Handbook noting the last update in 2017. Administrative Services Director Beise reviewed the changes align with current practices regarding the pandemic, language for the health and safety plan pertaining to the pandemic, extended leave check -ins during the pandemic, and reflect organizational changes implemented. Council noted removal of Wings Credit Union. Staff noted an additional change to allow Director of Public Safety Gottschalk authority to post media releases. MOTION: made by Nichols, seconded by Schultz to adopt the revised Corcoran Employee Handbook effective May 142021as amended , , . Voting Aye by Roll Call Vote: McKee, Bottema, Nichols, Schultz, and Thomas (Motion carried 5:0) f. Charter Commission Application City Administrator Martens noted an additional Charter Commission application and requested direction from Council on process for Charter Commission applications. Council and staff discussed commissioners and allowing the current process to proceed with the appointed 7 members, and retaining future Charter Commission applications for future commission openings within the City. Council encouraged residents to apply for commissions. Council noted a request from staff for a brief update monthly for commission applications received. g. Recycling Contract RFP Administrative Services Director Beise reviewed the recycling service contract expiration in December 2021, reviewed the options to renew with Randy's or go out for RFP, and reviewed Hennepin County's Organic Recycling requirement within residential recycling services. Administrative Services Director Beise noted organics is usually picked up with garbage pickup schedules and noted the City could see some savings by utilizing a single hauler with organics, recycling, and garbage hauling. Council discussed review of utilizing a single hauler option. Council reviewed not limiting resident choices on garbage hauling. Administrative Services Director Beise clarified requirements could be specific to hauling on specific days, and licensed within the City, and not limiting resident choice in garbage hauling. City Administrator Martens noted with complaints from residents, the licensing could require a representative for residents to contact in the case of service issues. Council discussed going out for an RFP and licensing. Council noted impacts to companies with restrictions on garbage or recycling pick-up dates. Council noted surveying smaller haulers and not just national haulers. Council discussed RFP and if it is manageable for staff to proceed with an RFP for organics, recycling, and garbage hauler licensing. MOTION: made by Thomas, seconded by Schultz to seek an RFP for organics, recycling, garbage hauling, and options for garbage hauler licensing. Council asked if items could be separated. Councilmember Thomas and Schultz retracted first and second Motion respectively. MOTION: made by Thomas, seconded by Schultz to seek an RFP for garbage hauling, organic recycling, and paper recycling services. Council noted impact to staff resources and time in managing an RFP. Administrative Services Director Beise indicated the last RFP for garbage hauling was in 2015 and will be a starting point in managing an RFP review in 2021. Voting Aye by Roll Call Vote: McKee, Schultz, and Thomas Nay: Bottema, Nichols (Motion carried 3:2) MOTION: made by Thomas, seconded by Schultz to review licensing options for garbage hauling services. Voting Aye by Roll Call Vote: McKee, Bottema, Nichols, Schultz, and Thomas (Motion carried 5:0) h. Embedded Social Worker E'? Director of Public Safety Gottschalk reviewed the embedded social services component within police departments, and services provided through Hennepin County, and the potential for a combined embedded social worker position. Director of Public Safety Director Gottschalk noted the position would be shared with seven surrounding cities along with Hennepin County and noted quality of life improvement for community receiving help needed and reduced reliance on police response. Director of Public Safety Gottschalk noted the position would be a Hennepin County employee but would be serving the seven communities. Within the proposal, Director of Public Safety Gottscha Hennepin County's program would pay for 40 percent of position and technology associated with the position, and the participating communities would split the remaining costs. Director of Public Safety Gottschalk noted a commitment of two years for the program. Council inquired on program. Director of Public Safety Gottschalk responded with an explanation of the types of programs and include co responder or embedded social worker models. Director of Public Safety Gottschalk noted co - responder goes on calls for services in community, and embedded social worker receives the information after incident and follows up with the person needing to receive services within the community. Director of Public Safety Gottschalk reviewed cost differences of the two positions, and noted the co -responder model is more complex, difficult to manage and carries more expense than the social worker embedded model, and added the co -responder model is not practical to split between agencies. Director of Public Safety Gottschalk outlined the scope of the embedded social worker position, indicating the position would office out of Corcoran one day a week to ensure the connection with officers, meet with residents from a referral from an officer, and follow up with community members as necessary for services. Council and staff discussed mental health training with officers and responses to mental health situations. Council noted the recent police department second safest city award, and the embedded social worker position as benefit to residents through tax dollars. Council discussed partnering with seven cities and Hennepin County and pursuing the position independently as a City, and noting this is a first step for the City in setting up the groundwork for future opportunities and services for residents. MOTION: made by Thomas, seconded by Nichols to approve and direct staff to enter into a contract on the embedded social worker position with a cost of $8,600 to $12,100 per year, dependent upon on agency participation, with a 2-year participation commitment to the Hennepin County supported program. Council clarified if the cost exceeds $12,100, staff will bring back to Council for additional review. Voting Aye by Roll Call Vote: McKee, Bottema, Nichols, Schultz, and Thomas (Motion carried 5:0) 11. Closed Session a. Easement Agreement for 66t" Avenue/Gleason Parkway Corridor Improvements; removed from agenda. 12. Staff Reports a. Financial Performance Update; council received report. b. Pandemic Response Update Director of Public Safety Gottschalk noted the State continues to move forward with vaccinations, noting the recent announcement by Governor Walz to remove some restrictions for individuals who are fully vaccinated, and excitement overall but still approaching the pandemic with caution. 13.2021 City Council Schedule City Administrator Martens noted item the closed session item will be scheduled for a future meeting. Councilmember Bottema noted his absence at the June 10 Council meeting. Council noted the authorization during the pandemic, and with restrictions tapering off, will staff and Council need to review what may be needed for staff to continue with operations. City Administrator Martens noted the City's emergency order is parallel to the Governor's order, and the existing emergency order expires with the Governor's order. Council and staff discussed implementing a sunset policy on emergency orders that differs from the State mandate. Director of Public Safety Gottschalk noted the City's ability to react and flexibility regarding emergency orders to make sure our City has the flexibility to respond appropriately. 14. Adjournment MOTION: made by Schultz, seconded by Thomas to adjourn. Voting Aye by Roll Call Vote: McKee, Bottema, Nichols, Schultz, and Thomas (Motion carried 500) Meeting adjourned at 11 E03 pm. Michelle Friedrich —Deputy Clerk 10