HomeMy WebLinkAbout2021-04-08 Council Work Session Agenda PacketCouncil Work Session Agenda
April 8, 2021 - 5:30 pm
1.Call to Order / Roll Call
2.Staff Planning and Compensation Philosophy Discussion*
3.Unscheduled Items
4.Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the house agenda packet
book located by the Council Chambers entrance, or online at the City’s website at www.corcoranmn.gov.
Due to the COVID-19 health pandemic, the City Council’s regular meeting place is not available and is not open
to the public. Pursuant to Minnesota Statute 13D.021 the one or more members of the City Council may
participate by telephone or other electronic means.
Meeting Held Via Telephone/Other Electronic
Means Call-in Instructions
Call: +1 312 626 6799 US
Enter Meeting ID: 876 6719 7435
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Sections in the meeting.
Video Link and Instructions:
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Meeting ID: 876 6719 7435
Participants can utilize the Raise Hand function to
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Comment sections in the meeting. Participant
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For more information on options to provide public
comment visit:
www.corcoranmn.gov
Item 2.
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8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.ci.corcoran.mn.us
MEMO
Meeting Date: April 8, 2021
To: City Council
From: Brad Martens, City Administrator
Re: Staff Planning and Compensation Philosophy Discussion
____________________________________________________________________
The purpose of the work session is to review the short-term staffing plan and discuss a
process for adopting a compensation philosophy for the city. These items are action
steps the City Council directed staff to proceed with at the March 11, 2021 meeting.
The following is an overview of the planned staffing changes for the remainder of 2021
and recommendations for inclusion in 2022*. An organizational chart showing a
recommended 2022 staff plan is attached to this report.
Administration: 2021
• Administrative Services Director: Updated job description
• Finance Manager: Additional new full-time position
Administration: 2022
• Intern: Additional new full-time temporary position
• Part-time Utility Billing: Additional new part-time position
Public Works: 2021
• Public Works Director: Updated job description
• Maintenance Supervisor: Updated job description (currently Crew Leader)
• Maintenance Worker: Additional new full-time position
Public Works: 2022
• Administrative Assistant: Additional new full-time position (including building
permit assistance)
Item 2.
2
• Utility Superintendent/Operator: Additional new full-time position for water/sewer
Public Safety: 2021
• Office Manager: Updated job description (currently Administrative Assistant)
Public Safety: 2022
• Sergeant: New additional position
• Administrative Assistant: Transition from part-time to full-time
• Community Service Officer: Additional hours
*An additional review of planning and engineering staffing needs may alter this plan.
Staff would also like to discuss the opportunity to adopt a compensation philosophy for
the City. As growth continues and operations become more complex, it is a high priority
to attract and retain talented employees. Staff envisions this effort to include the
following:
1. Review and establish a group to compare existing compensation.
2. Complete review and present findings to the City Council.
3. Establishment of a compensation philosophy related to comparable
organizations.
4. Implementation of compensation changes to reflect the compensation
philosophy.
Staff would like to discuss the possibility of obtaining a consultant to assist in this
process. Proposals would be brought to the City Council for future approval.
Attachments:
1. Draft 2022 organizational chart
City of Corcoran
Draft Organizational Chart – 2022
City Council
City Administrator
Administrative
Services Director
Finance Manager
Accountant
Part-Time Utility
Billing .5 FTE
Administrative
Assistant Deputy Clerk
Elections
IT
(Contract)
Intern
.3 FTE
Public Works
Director/Engineer
Public Works
Superintendent
Maintenance Worker
5 FTE
Summer Seasonal
(3; 1 FTE)
Part-time snowplow
.2 FTE
Maintenance
Supervisor
Administrative
Assistant
Utility
Superintendent/
Operator
Contract Engineering
(as needed)
Construction Services
Coordinator
Building Inspections
(Contract)
Director of Public
Safety
Lieutenant
Sergeant
2 FTE
Police Officer
6 FT, 1 PT FTE
Reserves
(Volunteer)
Detective
Community Service
Officer
1 FTE
Office Manager
Administrative
Assistant
Fire
(Contract)
Planner
Contract Planning
Code Enforcement
(Contract)
Recreation
Coordinator
Rink Attendants
.3 FTE
Commissions
(Parks and Trails,
Planning, Charter)
City Attorney
Staffing Summary: 35.8 FTE (32 full-time; 3.8 part-time)
Administration/Recreation/Planning: 8.6 FTE (8 full-time; .6 part-time)
Public Safety: 15 FTE (13 full-time; 2 part-time)
Public Works: 12.2 FTE (11 full-time; 1.2 part-time)
Contract: Fire, building inspections, IT; planning/engineering as needed