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HomeMy WebLinkAbout1998-3-26 Council MeetingCITY COUNCIL MEETING MARCH 26, 1998 225 CALL TO ORDER/ROLL CALL Mayor Larkin called the meeting to order at 7:00 P.M. Members present were: Mayor Larkin and City Councilors: Ken Guenthner, Dixie Lindsley, Ernie Mayers, and Ken Kluck. Also present: City Planner Roger Bromander and City Engineer Vince Vander Top. There were 7 people in attendance at the meeting. SET AGENDA The following items were added to the agenda: • Vacuum Cleaner Purchase OPEN �O&UM No one was present for open forum. CITY ENGINEER REPORT Street „L iehting Rtort Vince Vander Top presented a report on street lighting costs and processes, The City could install and maintain the lights, or could pay a monthly fee to the utility company to install and maintain the lights. The City currently pays NSP for 3 lights. Guenthner asked about standards to determine which intersections to light. Vander Top asked if the Council has any priorities. Guenthner stated Larkin and 116, Lindsley mentioned Maple Hill Road, and Kluck asked about County Road 30 and 19. Vander Top stated that he would ask Public Works for an inventory of existing lights. Storm Sewer Update Vander Top presented a report on the March 17, 1998 downtown storm sewer project informational meeting with the downtown business owners, including a review of the project and proposed improvements. 8 people attended the informational meeting. Vander Top discussed financing options, including the use of TIF funds and assessments. Vander Top also discussed the concept of a storm water utility fund and the next steps to take. Kluck asked who would be assessed. Vander Top discussed the different options. Assessments would go towards only those areas receiving benefits, and would be on an acreage basis. Kluck asked if all of the project area was within the TIF disbursement district. Vander Top presented a map identifying the TIF disbursement districts and TIF generators. The entire project area is within the TIF disbursement district. Kluck felt non -generators should be assessed more than generators. Guenthner stated that similar properties cannot be assessed differently. Guenthner asked what would be considered a benefit. Vander top replied that benefits may include controlling parking lot run-off, making parcels more developable, benefits related to septic systems, and benefits allowing for the expansion of businesses. Vander Top indicated that assessment dollars could go into the general fund, or a storm water utility fund could be created. He added that setting an assessment policy would help set a precedent for future projects. Larkin stated that he would like to know the consensus of the business owners. Vander Top stated that overall owners were favorable to project, if TIF paid for the majority of it. Kluck asked if a strategy of 75% TIF, and 25% assessment was fair. Vander Top stated that there would be a need for a public hearing on the preliminary assessment roll. The bids for the project should be prior to the assessment hearing, with the assessment hearing being held prior to the awarding of the contracts. 2 26 Motion by Guenthner, seconded by Kluck to order the feasibility study for the downtown U stormwater sewer project as presented, with a conceptual approach of funding of 75% TIF, 25% assessments. Motion carried unanimously. MSA_ Classification Vander Top presented a report on the Municipal State Aid road system. The City currently has -14.1 miles of designated Municipal State Aid Roads. The City still can designate .68 miles more. Vander Top stated that it would not be in the City's interest to remove any State Aid roads from designation, unless we had a specific project that would benefit from this.. Vander Top stated that he felt that the Comprehensive Plan transportation committee should come up with priorities for the designation of MSA roads. Mayers stated that we are always talking about through traffic from other communities as a problem. Guenthner felt it proper to have the transportation committee look at priorities. Vander Top recommended that the most obvious place to add MSA designation is the road through the downtown area, about .54 miles in length. A resolution would be needed to designate this road by May 1, 1998. The State aid road would be 75th Avenue and Commerce Street. Vander Top will bring a resolution to the next meeting. REVISIONS TO THE PERSONNEL POLICY Lindsley stated that the first amendment regarding overtime pay should apply to all hourly non -union employees, not just public works employees. Motion by Lindsley, seconded by Kluck to correct the wording of the first amendment concerning overtime pay to apply to all hourly non -union employees instead of just public works employees. Motion carried unanimously. Regarding the second amendment, dealing with Council meeting attendance, Guenthner stated that the language should include both the Mayor and City Council as having the authority to invite staff to the council meetings. Guenthner stated that we need to define who needs to attend all meetings. Stacy and Roger are required to attend all meetings. Lindsley stated that she would like to draft language with regards to meeting attendance, and bring it back for next time. She will get the draft to Stacy. CONSENT AGENDA Mayor Larkin wanted it clarified that he was not opposed to the Blundell project discussed at the last meeting or 10 acre lots. He was concerned about private driveway agreements and the definition of clustering. Mayers feels that the comprehensive plan process will define clustering. On a motion by Larkin, seconded by Lindsley, to approve the following consent agenda items: • Approval of List of Claims #234 - 274 • Approval of the March 12, 1998 City Council Minutes • Approval of Resolution No. 1998 - 12, A RESOLUTION APPROVING RENEWAL OF CHARITABLE GAMBLING LICENSE FOR THE CORCORAN JAYCEES AT MAMA G'S Motion carried unanimously. DISCUSSION r� Correspondence L 27 Larkin had a call from someone in the Treeline Drive area about a road problem. Ernie will cheek into the problem. Roger Bromander stated that Terry reported that the vacuum cleaner has burned out. A new one would be approximately $500-$600. The Council had no objections to the purchase of a new vacuum cleaner. Muck asked if the Police Chief and Building Inspector had investigated the Fuss building on County Road 19 north of County Road 50. Bromander will see if they have checked on it. Joseph Schlangen who is looking to start a collision repair business in the area was present at the meeting and asked if that would be something the community would support. Mayor Larkin stated that it sounds fine to him. Kluck added that there is no public sewer system in Corcoran. It was recommended that he talk to the Building inspector about regulations and limitations. ADJO Mayor Larkin adjourned the meeting at 9:05 p.m. ATTEST: City Planner/Admin. Coord. Mayor