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Home My WebLink About2020-12-21 Council MinutesAgenda Item 8a. CITY OF CORCORAN City Council Meeting Minutes ®ecem ber 211 2020 - 7: 00 pm The Corcoran City Council met on December 21, 2020, in Corcoran, Minnesota. Pursuant to Minnesota Statute Section 13D.021 and due to the COVID-19 pandemic, the City Council meeting was held remotely through electronic means using the audio and video conferencing platform Zoom. Mayor Thomas was present at City Hall and present via telephonic or other electronic means were Councilor Bottema, Councilor Lother, Council Nichols, and Councilor Schultz. Also present were City Administrator Martens and Administrative Services Director Beise. Director of Public Safety Gottschalk and Public Works Director Mattson were present via telephonic or other electronic means. 1. Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 2. Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 3. Agenda Approval City Administrator Martens noted addition of Item 9d. Liability Coverage Waiver. MOTION: made by Lother, seconded by Bottema to approve the agenda as modified. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz r. (Motion carried 5:0) Commission Representatives Mayor Thomas noted Planning Commission Vehrenkamp and Parks was present, and Trails Commissioner Meister was excused. 5. Open Forum (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically during the Open Forum discussion for items not included on the agenda. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. Dean Vehrenkamp, 9310 Bechtold Road, addressed Council regarding 22080 Bass Lake Road, and construction of new structures recently built located at the property. City Administrator Martens noted staff will review and respond to Mr. Vehrenkamp's inquiry. 6. Consent Agenda a. Draft Minutes of December 10, 2020 Council Meeting b. Financial Claims c. 2021 Polling Place Locations d. Resignation — Paul Moretto, Planner e. Pay Request #1 a Change Order #1 — City Hall Remodel f. Re -zoning to Rural Commercial from Transitional Rural Commercial — 23240 County Road 30 g. Final Plat for Kariniemi Addition h. Job Offer— Maintenance Worker Council requested item 6c., 6f., and 6g., be discussed further. MOTION: made by Nichols, seconded by Schultz to approve the consent agenda items 6a., 6b., 6d., 6e., and 6h. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz (Motion carried 5:0) Council reviewed item 6c. 2021 Polling Place Locations and thanked St. Thomas the Apostle Church and Hope Lutheran Church for participating as an election polling place. MOTION: made by Schultz, seconded by Bottema to approve item 6c. Polling Place Locations. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz (Motion carried 5:0) Council discussed item 6f. Rezoning of Rural Commercial from Transitional Rural Commercial — 23240 County Road 30 and noted some of the factors Council must consider in rezoning properties and impacts rezoning causes to surrounding properties. Council discussed deferring the item to a future Council meeting and including specific site plans before rezoning. Council reviewed the current zoning of the property directly across the street from 23240 County Road 30. City Planner Lindahl noted an initial conversation with the applicant and City Engineer, for the continued planned APOW development of the site, the existing CUP, and the conversion of an existing house into an office requiring rezoning of the property. City Planner also noted this rezoning request is part 1 of the master development plan submitted by applicant. City Planner Lindahl explained the rural commercial district existing today will remain the same until development is proposed, and once development is initiated, as outlined in the Comprehensive Plan the City would rezone some properties to rural commercial. City Planner Lindahl noted the property south of County Road 30 has already been rezoned to rural commercial. City Planner Lindahl noted the existing CUP remains unchanged, with no outside parking or storage allowed. City Planner Lindahl explained the rezoning allows applicant to apply for a building permit to convert the home to an office. City Planner Lindahl also noted the rezoning does allow applicant to apply for a CUP permit in a broader use more in line with other uses in the rural commercial use category. Council discussed negotiation and seeing site plans prior to rezoning. oCouncil discussed current ordinances and denying application would necessitate a moratorium on all building applications. Council discussed notification to impacted properties. MOTION: made by Schultz, seconded by Bottema to approve item 6f. Rezoning of Rural Commercial from Transitional Rural Commercial — 23240 County Road 30, as presented. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, and Schultz Nay: Nichols (Motion carried 4:1) Council reviewed item 6g. Final Plat for Kariniemi Addition and discussed the proposed plan and adequate fire access to the third property on the plat. Council discussed the issue of private drives and if item should be reviewed in the preliminary plat stage. City Administrator Martens reviewed fire department processes regarding private drives and accessing most of the properties with fire trucks in Corcoran will not allow for the ability to have fire trucks side by side to fight a fire, and noted most rural driveways in Corcoran are similar. City Planner Lindahl also noted the plat meets the fire and city requirements and the departments utilizing water trucks that move in and out and refill when a fire occurs. Council discussed an issue with water drainage and culvert issues at the third property driveway. MOTION: made by Schultz, seconded by Thomas to approve item 6g. Final Plat for Kariniemi Addition. Council discussed the possibility of the engineers being wrong about drainage and who is responsible for that liability. City Administrator Martens noted culverts do freeze and the City has easements for the City to assist with releasing the blocked culvert. Council discussed the use of transfer process regarding building rights and buildable land, and would like to place a formal request to review buildable rights ordinances in 2021 and requested a review of the noise ordinance. Council asked for clarification of development rights and how the ordinance works. City Planner Lindahl used an example of a merger of parcel A and B, and then parcel is subdivided, and upon the merger, the building rights, are merged and then redistributed into the single parcel. Council asked if the preliminary plat differs from the final plat. City Planner Lindahl noted septic system plans from Hennepin County have been completed and the HOA documents are completed at the fi Hnal plat phase. Council indicated denial of preliminary plat is limited by Council. Council inquired about vacating easements and Public Hearing. City Planner Lindahl responded the easement is an existing easement over the wetlands and exists from the original plat, and is vacated so there is not a double easement on the property. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz (Motion carried 5:0) 2 7. Planning Business No planning business was heard. 8. Unfinished Business No planning business was heard. 9. New Business (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically during the Public Comment Opportunity. Administrative Services Director Beise explained the instructions to participate in LHU meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the Public Comment Opportunity. a. 2021 Fee Schedule City Administrator Martens presented the 2021 Fee Schedule with amendments and updates. Council requested a review of fee schedules and noted an example of the window fee. MOTION: made by Schultz, seconded by Lother to approve Ordinance 2020414 Adopting 2021 Fee Schedule. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz (Motion carried 5:0) b. 2021 Water and Sanitary Sewer Budgets City Administrator Martens reviewed the proposed 2021 Water and Sanitary Sewer Budget and noted expenditure and revenue projections and difference of budgets within years, and noted the budget is based on the long-term budget by the City. MOTION: made by Bottema, seconded by Schultz to approve Resolution 2020-100 Adopting Water and Sanitary Sewer Budgets as presented. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz (Motion carried 5:0) c. 2020 Year in Review City Administrator Martens reviewed the highlights of the year in 2020, noting all of the regular business, in addition to working in COVID related conditions, and growth in the City in challenging year. City Administrator Martens thanked Council for all of their work within this challenging year. d. Liability Coverage Waiver Administrative Services Director Beise outlined municipal tort liability coverages. City Administrator Martens noted it is typical for cities to limit financial exposure. Council discussed an example of what municipal tort liability coverage may look like. MOTION: made by Schultz, seconded by Nichols to decline waiving monetary limits on municipal tort liability established by Minnesota Statute 466.04 and authorize the Mayor to sign the liability coverage waiver form. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz (Motion carried 5:0) 10. Staff Reports a. Active Corcoran Planning Applications Council received reports as presented. b. Pandemic Response Update City Administrator Martens reviewed staff operations and work completed over the past months through the pandemic. 11. Presentations/Recognitions a. Resolution Honoring Brian Lother Mayor Thomas read Resolution 2020-101 Honoring Brian Lother aloud. Council thanked Councilmember Lother for his dedicated service to the City of Corcoran and residents. MOTION: made by Nichols, seconded by Schultz to adopt Resolution 2020-101 Honoring Councilmember Brian Lother. Voting Aye by Roll Call Vote: Thomas, Bottema, Nichols, and Schultz Abstain: Lother (Motion carried 4:0:1) b. Resolution Honoring Mayor Ron Thomas 3 Councilmember Bottema read Resolution 2020-102 Honoring Ron Thomas aloud. Council thanked Mayor Thomas for his long-standing commitment and dedication on the Council and as Mayor to the City of Corcoran and residents. Mayor Thomas thanked staff and Council for all Of their continued effort, work and commitment to the residents of the City of Corcoran. MOTION: made by Lother, seconded by Schultz to adopt Resolution 2020-102 Honoring Mayor Ron Thomas. Voting Aye by Roll Call Vote: Bottema, Lother, Nichols, and Schultz Abstain: Thomas (Motion carried 4:0:1) 12. Closed Session a. CitAdministrator Performance Evaluati yon Mayor Thomas stated "Under the authority of Minn. Stat. 13D.05 subd. 1(d), 3(a) the City is permitted to close a meeting to evaluate the performance of an individual who is subject to its authority. The City Council is going into closed session to evaluate the performance of the City Administrator." Mayor Thomas recessed the Council meeting at 8:03 pm. Mayor Thomas reconvened the Council meeting at 8:51 pm. Mayor Thomas stated, "In the closed session the City Council evaluated the performance of the City Administrator. The City Council found the City Administrator's performance to be very good. Also, in the closed session the City Council discussed the compensation of the City Administrator." MOTION: Made by Nichols, seconded by Bottema to increase the 2021 Salary of the City Administrator by 2.75 percent which is the same rate for all City employees. Council noted the work City Administrator Martens has accomplished for the City of Corcoran and for Council. Council noted the proposed increase was a higher than 2.75 percent, however, City Administrator Martens declined the additional increase. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols and Schultz (Motion carried 5:0) 13. City Council Schedule City Administrator Martens reviewed the upcoming Council schedule. 14. Adjournment MOTION: made by Schultz, seconded by Nichols to adjourn. Voting Aye by Roll Call Vote: Thomas, Lother, Ni in: